CITY OF MENIFEE
SUBJECT: Agreement with T.Y. Lin International for the Central Park Amphitheater Project Design Support Services
MEETING DATE: December 6, 2023
TO: Mayor and City Council
PREPARED BY: Nancy Rodriguez, Management Analyst
REVIEWED BY: Jonathan Nicks, Deputy City Manager
APPROVED BY: Rebekah Kramer, Acting City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with T.Y. Lin International for as needed on-call design support services of the Central Park Amphitheater in the amount not-to-exceed $125,000.
DISCUSSION
As part of the newly adopted Strategic Plan, the City has increased its focus on community engagement and social infrastructure by focusing on opportunities where residents can gather and engage with the community. On March 3, 2021, the City Council unanimously approved the conceptual design for the Central Park Amphitheater (“Project”). The conceptual design presented was approved after years of progressive work from a simple shade structure to a sophisticated and premiere architectural centerpiece for the City. The amphitheater would be used for annual City events as well as to hold concerts and art shows by local musical groups and performers.
On June 2, 2021, the City Council authorized an agreement with TYLin for the full design, engineering, and architectural services of the amphitheater. Taking into consideration the previously approved conceptual design, TYLin was able to complete the comprehensive final design allowing staff to proceed with the construction phase of the project. The design included two separate and unique structures: the main shade structure and the rear storage and preparation area.
As the designer, TYLin would be required to remain part of the team and would provide as-needed design support services up to $125,000. The design services are required to accommodate unanticipated field conditions discovered during the project construction activity. TYLin is part of the City’s on-call list for design and engineering services. Staff has determined the cost to be reasonable considering the magnitude of the project.
City of Menifee Staff Report
T.Y. Lin Agreement Central Park Amphitheater
December 6, 2023
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In order to move forward with the Project, there are three separate agreements for the City Council to take into consideration. In separate staff reports for the City Council’s consideration is an agreement with SouthStar Engineering & Consulting, Inc. for construction management services and an agreement with Optima RPM, Inc. for construction services. This staff report addresses the Project’s design support services and the agreement with T.Y. International (TYLin).
The proposed Project has been determined to be Categorically Exempt under the California Environmental Quality Act (CEQA) and CEQA Guidelines, Section 15301 (Class 1 - Existing Facilities).
STRATEGIC PLAN OBJECTIVE
Community Engagement and Social Infrastructure
FISCAL IMPACT
The cost of the agreement with TYLin would not exceed $125,000 for design support services.
Funds are currently available in the existing project funding and no additional appropriation would be required for this recommended action.
The total anticipated cost for the Project is estimated at $6,626,861 which includes construction, construction management, labor compliance, design support services, and other costs typically associated with a construction project. Approval of the design support services for the Project is contingent upon approval of the agreements and associated budget amendments required to support the Project Construction (Optima RPM, Inc.) and Construction Management (Southstar) services.
ATTACHMENTS
1. T.Y. Lin International Agreement