Menifee Mayor and City Council
January 17, 2024
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, January 17, 2024
4:30 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:30 PM)
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2204556
BTS Sun City LLC v. City of Menifee
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside Superior Court Case No. MCC1600382
Fuhrman v. City of Menifee
3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside Superior Court Case No. CVSW2310000
Fuhrman v. City of Menifee
4. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI230303456
City of Perris v. City of Menifee
5. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris
6. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
INITIATION OF LITIGATION
Government Code section 54956.9(d)(4)
One case
7. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION
Gov. Code Section 54956.9(d)(2) or (3)
One Case
Menifee Mayor and City Council
January 17, 2024
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. David Foust - Church of Jesus Christ of Latter-day Saints
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Outstanding Citizen of the Year - Stacy Hartfiel
5.2. Business Spotlight - Savage Chef Bar & Grill
5.3. Community Services Update
5.4. Police Department Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NON-AGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council's ability to respond to comments on non-agendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 November 1, 2023 Regular Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
Menifee Mayor and City Council
January 17, 2024
10.2 Treasurer's Report - October 2023
RECOMMENDED ACTION
1. Receive and file the Treasurer's Report as of October 31, 2023.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 11/17/2023, 11/22/2023, 12/01/2023, 12/08/2023, and 12/15/2023, the Payroll Register/Other EFTs dated 11/10/2023, 11/13/2023, 11/14/2023, 11/22/2023, 11/29/2023, 12/01/2023, 12/04/2023, 12/08/2023, and 12/11/2023, and the Void Check Listing PE 11/30/2023 which have a total budgetary impact of $13,140,383.17.
10.4 Cervical Cancer Awareness Month Proclamation
RECOMMENDED ACTION
1. Proclaim January 2024 as Cervical Cancer Awareness Month.
10.5 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and File Public Safety Reports - November 2023.
10.6 Second Reading and Adoption of an Ordinance Approving the Zoning Code Amendment for "Golden Meadows"
RECOMMENDED ACTION
1. Adopt an ordinance approving Zoning Code Amendment No. PLN21-0201 for Tentative Tract Map No. 31194 ("TTM 31194") "Golden Meadows".
Menifee Mayor and City Council
January 17, 2024
10.7 National Recreation and Park Association Supporting Healthy Aging Through Parks and Recreation 3.0 Grant
RECOMMENDED ACTION
1. Accept the National Recreation and Park Association Supporting Healthy Aging Through Parks and Recreation 3.0 Grant in the amount of $3,000 for the Walk with Ease Program; and
2. Approve and authorize the City Manager to execute a memorandum of understanding with National Recreation and Park Association, Inc. for the acceptance of terms and use for the Grant; and
3. Adopt a budget amendment resolution appropriating $3,000 in revenue and expenditures for the Community Services Department; and
4. Authorize the City Manager or his designee to execute all other necessary grant-related documents thereof to receive the NRPA SHAPR 3.0 Grant.
10.8 2023 Justice Assistance Grant (JAG) Award for the Menifee Police Department
RECOMMENDED ACTION
1. Accept the Fiscal Year 2023/2024 Justice Assistance Grant in the amount of $10,877; and
2. Adopt a Budget Adjustment Resolution appropriating $10,877 in revenue and expenditures, for the Menifee Police Department; and
3. Authorize the City Manager or designee to execute all necessary agreements and other grant -related documents thereof to receive the 2023 Justice Assistance Grant.
10.9 California Department of Transportation's Highway Safety Improvement Program Cycle 11 Grant
RECOMMENDED ACTION
1. Accept the Fiscal Year 2023/2024 California Department of Transportation's ("Caltrans") Highway Safety Improvement Program Cycle 11 grant funds for the Citywide Traffic Signal Safety Improvements Project, Capital Improvement Program No. 24-01; and
2. Approve and authorize the City Manager to execute a program supplemental agreement with CalTrans for the project specifications and estimates phase of the Project in the amount of $162,000; and
3. Adopt a resolution establishing the City's eligibility to receive the identified grant funding from Caltrans and authorize the City Manager to execute any future agreements and grant-related documents necessary to receive the Cycle 11 Highway Safety Improvement Grant funds; and
4. Adopt a budget amendment resolution appropriating $162,000 for the Project in revenues and expenditures in the Grant Fund (Fund 301).
Menifee Mayor and City Council
January 17, 2024
10.10 Agreement for Furniture Procurement and Installation Services for the New Quail Valley Fire Station No. 5 Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Contract Services Agreement with Goforth & Marti doing business as ("DBA") G/M Business Interiors in an amount not-to-exceed $93,797.28 for furniture procurement and installation in the new Quail Valley Fire Station No. 5, Capital Improvement Program ("CIP") Project No. 21-04, located on Goetz Road near Vista Way.
10.11 Agreement Amendment No. 2 with Dokken Engineering for the Valley Boulevard Widening and Missing Links Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Dokken Engineering increasing the compensation by $155,160 for a total agreement amount not-to-exceed $1,399,191.81 for the Valley Boulevard Widening and Missing Links, Capital Improvement Program (CIP) Project No. 22-02.
10.12 Professional Design, Engineering and Architectural Services Agreement with TSK Architects for CIP 23-10 Community Center/Recreation Center Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a professional services agreement with TSK Architects for design, engineering, and architectural services, Capital Improvement Project (CIP) Project No. 23- 10 Community Center/Recreation Center in the amount not-to-exceed $1,100,000; and
2. Adopt a budget amendment resolution appropriating $1,000,000 in expenditures from available general fund balance.
10.13 Cooperative Agreement with the California Department of Transportation for the Garbani Road / I-215 Interchange, CIP 20-05.
RECOMMENDED ACTION
1. Approve and Authorize the City Manager to execute a Cooperative Agreement between the City of Menifee and California Department of Transportation ("Caltrans") for the Project Approval and Environmental Document ("PA&ED"), Plans, Specifications, and Estimate ("PS&E"), and Right of Way ("ROW") phases of work for the Garbani Road / I -215 Interchange, Capital Improvement Program Project No. 20-05.
Menifee Mayor and City Council
January 17, 2024
10.14 Agreement with Riverside County Flood Control and Water Conservation District for the Romoland Master Drainage Plan Line A-3, Stage 4 and Stage 5 Storm Drain
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Cooperative Agreement with Riverside County Flood Control and Water Conservation District for the construction, ownership, operation, and maintenance of the Romoland Master Drainage Plan (MDP) Line A-3, Stage 4 and Stage 5 Storm Drain, located along Varela Lane between Palomar Road and Malone Avenue.
10.15 Acceptance of Landscape Improvements and License Agreement for Tract Maps 30142 and 30142-2, Hidden Hills by KB Homes Coastal
RECOMMENDED ACTION
1. Accept the landscape improvements for Tracts 30142 and 30142 -2, Hidden Hills by KB Homes Coastal, located east of Murrieta Road and south of Craig Avenue; and
2. Approve and authorize the City Manager to execute a license agreement with the Hidden Hills Homeowners Association ("HOA") authorizing the HOA to perform maintenance on designated facilities within public right-of-way.
10.16 Agreement and Bond Replacement for Palomar Road & Matthews Road Improvements fronting Rinker Materials by Contech Engineered Solutions, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with the Palomar Road and Matthews Road Street Improvements for Rinker Materials by Contech Engineered Solutions, LLC, located east of Palomar Road and north of Matthews Road.
10.17 Acceptance of Public Park Improvements and 90% Release of Security for Tract Map 32102, Banner Village Park, by Pulte Home Company, LLC.
RECOMMENDED ACTION
1. Authorize the Public Works Director to accept the public improvements for Banner Village Park, Tract Map 32102, located at the northwest corner of Lindenberger Road and Domenigoni Parkway; and
2. Adopt a resolution approving the Grant Deed and Certificate of Acceptance for Banner Village Park; and
3. Authorize the Public Works Director to release the posted securities per the City's Standard Policies.
Menifee Mayor and City Council
January 17, 2024
10.18 Acceptance of Public Improvements and 90% Release of Security for Menifee Plaza, by Golden Star Investment Properties, LLC
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, and sewer systems for Menifee Plaza, located south of Newport Road and east of Town Center Drive in Menifee Town Center; and
2. Authorize the City Engineer to release 90% of the posted securities per the City's Standard Policies.
10.19 Notice of Completion and Acceptance for the Holland Road / I-215 Overcrossing Water, Sewer, and Recycled Water Utility Project
RECOMMENDED ACTION
1. Accept the improvements for the Holland Road / I -215 Overcrossing Water, Sewer, and Recycled Water Utility Project, Capital Improvement Program ("CIP") Project No. 13-03; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder's Office.
10.20 Notice of Completion and Acceptance for the Normandy Road Pedestrian Improvements Project
RECOMMENDED ACTION
1. Accept the improvements for the Normandy Road Pedestrian Improvements Project, Capital Improvement Program Project No. 22-08; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder's Office.
10.21 Notice of Completion and Acceptance for the Romoland Grid Neighborhood Resurfacing - South Project
RECOMMENDED ACTION
1. Accept the improvements for the Romoland Grid Neighborhood Resurfacing - South Project, Capital Improvement Program Project No. 22-23; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder's Office.
Menifee Mayor and City Council
January 17, 2024
11. PUBLIC HEARING ITEMS
11.1 Development Code Amendment and Ordinance Introduction
RECOMMENDED ACTION
1. Find Code Amendment No. LR23- 0012 exempt from further environmental review under the California Environmental Quality Act ("CEQA") and direct staff to file a Notice of Exemption; and
2. Introduce an ordinance approving Code Amendment No. LR23-0012, amending housing related provisions of the Development Code (Title 9 of the Menifee Municipal Code) as required to comply with State law and to implement the City's 6th Cycle, 2021-2029 Housing Element.
12. DISCUSSION ITEMS
12.1 Annual Comprehensive Financial Report for Fiscal Year End June 30, 2023
RECOMMENDED ACTION
1. Receive and file the Annual Comprehensive Financial Report (ACFR) and other audit reports for the fiscal year end June 30, 2023.
12.2 Ordinance Introduction Adding Section 11.20.200 to Chapter 11.20 of Title 11 of the Menifee Municipal Code Relating to the Abatement of Hazardous Vegetation on Vacant Parcels
RECOMMENDED ACTION
1. Introduce an Ordinance adding Section 11.20.200 to Chapter 11.20 of Title 11 of the Menifee Municipal Code, establishing specific regulations for abatement of hazardous vegetation on vacant parcels.
12.3 Comey View Court / Comet View Court - Sun Ranch Community Street Name Discrepancy
RECOMMENDED ACTION
1. Review and provide feedback on the proposed options for the Comey View Court/Comet View Court street name discrepancy.
12.4 2024 Mayor Pro Tem Appointment
RECOMMENDED ACTION
1. Discuss and appoint the 2024 Mayor Pro Tem.
Menifee Mayor and City Council
January 17, 2024
12.5 2024 Appointments to Council Subcommittees and Regional Boards and Commissions
RECOMMENDED ACTION
1. Discuss and ratify appointments of City Council representatives to City Council Subcommittees and Regional Boards and Commissions in keeping with City Council Policy No. 2.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: March 6, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: February 21, 2024
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: March 6, 2024
> Discuss options on how to move forward with annexation of all Parks located in Menifee. (Estrada, October 4, 2023)
Target Date: TBD
> Discuss RV Parking Regulations.(Estrada, November15, 2023) Target Date: March 20, 2024
> Discuss Makeup of Menifee Citizens Advisory Committee (MCAC).(Sobek, November15, 2023)
Target Date: February 7, 2023
CalTrans Representative With Schedule Update .(Sobek, October 4, 2023) Target Date: February 7, 2023
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 672-6777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during Menifee Mayor and City Council
January 17, 2024
normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 672-6777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.