Menifee Mayor and City Council November 1, 2023
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4 MINUTES
Menifee City Council
Regular Meeting Minutes
Wednesday, November 01, 2023
5:00 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (5:00 PM)
Mayor Zimmerman called the meeting to order at 5:00 PM. Present were Councilmembers Deines, Estrada, and Sobek, Mayor Pro Tem Karwin, and Mayor Zimmerman. The City Council recessed to Closed Session at 5:00 PM for the purpose below.
1. Conference With Legal Counsel – Anticipated Litigation Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
Mayor Zimmerman called the regular meeting to order at 6:01 PM.
City Attorney Jeffrey Melching stated there was nothing to report from closed session.
2. ROLL CALL
Present: Bill Zimmerman, Bob Karwin, Ricky Estrada, Lesa Sobek, Dean Deines
Absent: None
3. WORDS OF INSPIRATION
3.1 Pastor Lennertz – Eagle Ridge Church
4. PLEDGE OF ALLEGIANCE
Oasis HOA Board member Chuck Buckmire led the flag salute.
Menifee Mayor and City Council November 1, 2023
5. PRESENTATIONS
5.1 Youth Leaders of Menifee Recognition
Michael Rinehart introduced the youth leader officers. Each youth leader introduced themselves. Vice President Alexander Casillos reported on what the program does for the city’s youth and community. President Aliza Lazaro reported on the theme for this year and their goals.
Mr. Rinehart concluded the presentation. The City Council praised the youth leaders for their work and thanked them.
5.2 Community Services Update
Community Services Supervisor, Gabbi Cao, presented the update including a recap video of past fall events, upcoming special events, and recreation programs. City Council thanked community services for all the work they do.
6. AGENDA APPROVAL OR MODIFICATIONS
The City Council approved the agenda with no modifications unanimously (5-0).
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
The following speakers addressed the City Council on non-agenda tems:
Gloria Sanchez
Amanda Skipper
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Deines reported on the events and meetings he attended. Menifee State of the City
Regional Transit Agency (RTA) TNow Subcommittee
Meeting Regional Transit Agency(RTA) Board of
Directors Meeting
Oasis Legislative Forum
RTA Administrative Committee Meeting
Councilmember Estrada reported on the events and meetings he attended. Menifee State of the City
Community Cupboard Karaoke Night
Canyon Lake State of the City
Menifee Mayor and City Council November 1, 2023
Councilmember Sobek reported on the events and meetings she attended. Menifee State of the City
Community Cupboard Karaoke Night Fundraiser
Menifee Fall Festival
Canyon Lake State of the City
Oasis Legislative Forum
Mayor Pro Tem Karwin reported on the events and meetings he attended. Menifee State of the City
Host of Community Cupboard Celebrity Karaoke Night
Menifee Fall Festival
Ribbon Cutting of Refrigerator Truck for Community
Cupboard
Oasis Legislative Forum
Mayor Zimmerman reported on the events and meetings he attended. Wildomar Neighbors Business Mixer
Menifee State of the City
Community Cupboard Celebrity Karaoke Night
Menifee Fall Festival
Faith Lutheran Church 60th Anniversary Celebration
Scout Pack 374
Ribbon Cutting for Clinton Keith Road Extension
Chamber Mixer at Wish Bone
Canyon Lake State of the City
County Supervisor Washington Event loca
Men’s Senior Softball versus MSJC Women’s Softball
Scrimmage First Pitch Oasis Legislative Forum
9. APPROVAL OF MINUTES
9.1 September 6, 2023 City Council Minutes
The City Council approved the minutes unanimously (5-0).
10. CONSENT CALENDAR
There were no requests to speak.
ACTION
The Consent Calendar was approved by the following vote:
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
Menifee Mayor and City Council November 1, 2023
10.1 Waiver of Reading
ACTION
1. Waived the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
ACTION
1. Ratified and approved the Voucher Lists dated 9/29/2023 and 10/06/2023, the Payroll Register/Other EFTs dated 9/28/2023, 9/29/2023, 10/02/2023, and 10/03/2023 and the Void Check Listing PE 9/30/2023 which have a total budgetary impact of $5,303,173.17.
10.3 City Treasurer Appointment
ACTION
1. Adopted Resolution No. 23-1364, acknowledging the appointment of City Treasurer, Travis Hickey.
10.4 Employee Health Contribution Increase
ACTION
1. Adopted three Resolution Nos. 23-1365, 23-1366, and 23-1367, approving the Tentative Agreements between the City and the Menifee City Employees’ Associations General, Professional, and Mid- Management Units, to increase the monthly health contribution for employees who elect Employee + Family level medical coverage, beginning January 1, 2024; and
2. Authorize the Finance Department to make the necessary budget adjustments, appropriations, and transfers.
10.5 City Council Proclamation
ACTION
1. Proclaimed November 2023 as Family Court Awareness Month.
10.6 Agreement with Pacific Mobile Structures, Inc. for Park and Facility Multi-Use Trailer Project
ACTION
1. Approved and authorized the City Manager to execute a Cooperative Agreement with Pacific Mobile Structures, Inc. for the purchase of two locker room and restroom trailers in the amount of $213,105; and
2. Exempted the purchase from the competitive bidding process as purchase will be made using a cooperative purchasing agreement Menifee Mayor and City Council November 1, 2023
under The Interlocal Purchasing System (TIPS) Contract No. 21020202.
10.7 Acceptance of Public Improvements and 90% Release of Security for Tract Map No. 36485-9, Audie Murphy Ranch, by Sutter Mitland 01, LLC ACTION
1. Accepted the public improvements for streets, drainage, water, recycled water, and sewer systems, as well as subdivision monuments for Tract Map No. 36485-9, Audie Murphy Ranch, located on the south side of Audie Murphy Road North at Patriot Drive; and
2. Authorized the City Engineer to release the posted securities per the City’s Standard Policies.
10.8 Agreement and Amendment for the Bradley Road Bridge Over Salt Creek Project, Capital Improvement Program Project No. CIP 13-04 ACTION
1. Approved and authorized the City Manager to execute Amendment No. 7 to the Professional Services Agreement (PSA) for Environmental & Design Services with NV5 for Bradley Road Bridge Over Salt Creek, Capital Improvement Program (CIP) Project No. CIP 13-04, in the not-to-exceed amount of $153,683; and
2. Approved and authorized the City Manager to execute a PSA for Construction Management and Inspection Services with Anser Advisory for the Project, in an amount not-to-exceed $2,253,619.42.
10.9 Agreement with BFK Architecture & Planning for the Fire Station No. 76 Living Area Improvements Project
ACTION
1. Approved and authorized the City Manager to execute a Professional Services Agreement with BFK Architecture & Planning for architectural and engineering services for the living area improvements for Fire Station No. 76, located north of Newport Road, on the east side of Menifee Road, just south of Camino Cristal, Capital Improvement Program Project No. CIP 24-05, in an amount not- to-exceed $158,250.
10.10 California Department of Transportation’s Active Transportation Program Grant Acceptances for Fiscal Year 2023/2024
ACTION
1. Accepted Fiscal Year (FY) 2023/2024 California Department of Transportation’s Active Transportation Program (ATP) Cycle 6 grant funds for the Romoland Elementary School ATP Project, CIP No. 24-04, (“Project A”) and the Watson Road at Harvest Valley Elementary School ATP Project, CIP No. 24-15 (“Project B”); and
Menifee Mayor and City Council November 1, 2023
2. Adopted Resolution Nos. 23-1368 and 23-1369, establishing the City’s eligibility to receive the identified grant funding from California Department of Transportation and authorizing the City Manager to execute all future agreements and grant-related documents necessary to receive the Cycle 6 Active Transportation Program Grant for both Projects; and
3. Adopted budget amendment Resolution No. 23-1370, appropriating $131,000 for Project A and $124,000 for Project B in revenues and expenditures in the Grant Fund (Fund 301).
10.11 Riverside County Transportation Commission’s Measure A Regional Arterial Improvements Program Grant Acceptances for Fiscal Year 2023/2024
ACTION
1. Accepted the Fiscal Year 2023/2024 Riverside County
Transportation Commission’s Transportation Uniform Mitigation Fee and Measure A Regional Arterial Improvements Program Grant funds for the City’s Capital Improvement Projects (CIP) Scott Road/Bundy Canyon Road Widening, CIP 20-01, and the McCall Boulevard Widening, CIP No. 22-03; and
2. Adopted Resolution No. 23-1371, appropriating $3,140,000 for the McCall Boulevard Widening Project in revenues and expenditures in the Grant Fund (Fund 301) in FY 2023/2024; and
3. Authorized the City Manager, or designee, to execute all agreements and grant- related documents necessary to receive the Regional Arterial Improvements Program Grant for both Projects.
10.12 Agreements and Bonds for Plot Plan No. 2020-0167 / IP 22-025, Boulders Mixed Use, by Boulders Menifee LLC.
ACTION
1. Approved and authorized the City Manager to execute Public Improvement Agreements to guarantee the completion of required public improvements associated with Plot Plan No. 2020-0167, Boulders Mixed Use, by Boulders Menifee LLC, located north of Normandy Road and east of Berea Road.
11. PUBLIC HEARING ITEMS – NONE
Menifee Mayor and City Council November 1, 2023
12. DISCUSSION ITEMS
12.1 2024 City Council Meeting Calendar
City Clerk Sarah Manwaring reported on possible meeting dates for Council to consider for cancelations.
ACTION
1. The Council discussed the 2024 City Council meeting calendar and by consensus (5-0) approved the meeting calendar as amended giving staff direction to cancel the January 3, July 3, and October 16, 2024, Council meetings.
13. CITY ATTORNEY REPORTS
None.
14. CITY MANAGER REPORTS
None.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
None.
16. ADJOURN
Mayor Zimmerman adjourned the meeting at 6:51pm.
Sarah A. Manwaring, MMC
City Clerk