CITY OF MENIFEE
SUBJECT: Professional Design, Engineering and Architectural Services Agreement with TSK Architects for CIP 23-10 Community
Center/Recreation Center Project
MEETING DATE: January 17, 2024
TO: Mayor and City Council
PREPARED BY: Nancy Rodriguez, Management Analyst
REVIEWED BY: Jonathan Nicks, Deputy City Manager
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a professional services agreement with TSK Architects for design, engineering, and architectural services, Capital Improvement Project (CIP) Project No. 23-10 Community Center/Recreation Center in the amount not-to- exceed $1,100,000; and
2. Adopt a budget amendment resolution appropriating $1,000,000 in expenditures from available general fund balance.
DISCUSSION
As part of the City’s efforts to enhance existing amenities at its various recreation sites, the Community Services Department (CSD) has developed a conceptual design for a new community center which will be located at La Piedra and Menifee Road on the same campus as the existing Menifee Library. The available plot of land was acquired from Riverside County through a transfer agreement approved by the Riverside County Board of Supervisors.
CSD worked with HMC Architects for the development of the conceptual plan. The facility is anticipated to be approximately 20,000 square feet and will be used for community programs and meetings. It will incorporate multiple meeting rooms, recreation areas, computer stations, office areas, as well as other amenities. The facility will incorporate sustainable features and shall act as a community resilience center capable of providing services year-round. Additionally, it will be used as an evacuation center in the event of a local emergency or shelter due to adverse weather conditions such as extreme heat and poor air quality.
City of Menifee Staff Report
CIP 23-10, TSK Agreement
January 17, 2024
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On August 28, 2023, staff issued Request for Proposal (RFP) No. 2024-5 for Architectural Design & Engineering services. The selected firm would provide comprehensive architectural design and engineering services for the development of the construction documents for the community center.
The services include, but are not limited to the following task:
•Project planning and design review
•Community Workshops and Stakeholder Meetings
•Site assessment and design
•Construction documents
The City received nine proposals from the following firms:
•DBRDS
•Ferguson Pape Baldwin Architects
•HMC Architects
•Holt Architecture
•MDEP
•PGAL, Inc.
•SVA Architects
•Tighe Architecture
•TSK Architects
A committee consisting of City staff evaluated the proposals. The firms were evaluated based on the criteria set forth in RFP 2023-10 which included experience/qualifications of the firm, work plan methodology/project approach, project timeline and project implementation schedule, references, and quality of responsiveness of the proposal.
Under Government Code Section 4526 local agencies are required to select professional services for architectural, landscape architectural, engineering, environmental, land surveying, or construction project management solely on the basis of demonstrated competence and professional qualifications. For this reason, cost proposals are sealed until the selection process is completed.
Following the evaluation process, interviews with the top four candidates, and reference checks, TSK Architects received the highest overall interview scores and staff proceeded to open their cost proposal. All the tabulated results from the evaluations are listed in Table 1 below.
City of Menifee Staff Report
CIP 23-10, TSK Agreement
January 17, 2024
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Table 1 – RFP Evaluation Summary
Firm Name
Evaluation
Score
Interview
Score
TSK Architects 83.00 87.00
HMC Architects 88.00 77.67
Ferguson Pape Baldwin Architects 87.00 73.33
SVA Architects 84.33 68.00
PGAL, Inc. 82.33 -
DBRDS 81.67 -
Tighe Architecture 78.67 -
Holt Architecture 78.00 -
MDEP 68.67 -
The cost proposals of the top 4 firms are as follows:
Table 2 – Cost Proposals
Firm Name
Qualification
Ranking
Cost
Proposals
TSK Architects 1 $2,078,633
HMC Architects 2 $1,870,141
Ferguson Pape Baldwin Architects 3 $1,335,773
SVA Architects 4 $1,203,930
Following the selection of TSK as the highest-ranking proposer, staff met with them to discuss the scope of work and initiate cost negotiations. The negotiations resulted in a cost reduction of $987,663 from $2,078,633 to $1,100,000. The final scope of work includes various required tasks including architectural services, mechanical, electrical, and plumbing services, technology structural services, landscape design services, sustainability consulting services, kitchen design, and a construction cost estimate. TSK will also be providing community workshops and stakeholder meetings to ensure we are meeting the needs of the community.
Additionally, TSK also provided cost for several optional add alternative task/features as detailed in Table 2.
Table 3 – Optional Add Alternatives
No. Add Alternatives Cost
1. Expanding Site Design $70,000
2. Commissioning $60,500
3. Technical Carbon Analysis $32,000
4. Technical Energy Analysis $55,000
5. LEED Equivalency for Certification $71,500
Optional Add Alternatives Total $289,000
By moving forward with this project, the department is focusing on meeting the Cities strategic plan to develop cultural and recreational facilities and programming that would serve the diverse needs and desires of the community. Staff recommends moving forward with the required tasks City of Menifee Staff Report
CIP 23-10, TSK Agreement
January 17, 2024
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only as the add-alternative options are beyond the goals of the City. This decision will not have a significant impact on the design of the building.
The proposed Project has been determined to be Categorically Exempt under the California Environmental Quality Act (CEQA) and CEQA Guidelines, Section 15301 (Class 1 - Existing Facilities) and Section 15061 (b) (3) (“Common Sense” Exemption).
City of Menifee Staff Report
CIP 23-10, TSK Agreement
January 17, 2024
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STRATEGIC PLAN OBJECTIVE
Community Engagement and Social Infrastructure
FISCAL IMPACT
Funding in the total amount of $1,100,000 is available in the existing project funding as shown in Table 2.
Table 4 – Existing Project Funding
Fund
Account
Number
Available
Budget
Amount
Requested
DIF Citywide – Public Use &
Community Facilities 520-4555-58157 $263,000 $263,000
General Fund – Community
Center Assigned Fund Balance 100-4583 $1,000,000 $837,000 Total $1,263,000 $1,100,000
During the approval of the Fiscal Year 2021/2022 mid-year budget update, $1,000,000 was approved from general reserves to be allocated to CIP 23-10 in Account No. 100-4583 Assigned for Future Community Center. Although the use of the funds has been approved and set aside in the assigned account, the funding will require a budget transfer and appropriation. The total amount of $1,000,000 would be transferred from Account No. 100-4583 to Account No. 100-4530 Unassigned Fund Balance and the appropriation would be $1,000,000 to Account No. 100-4555- 58157 to bring the total available funding to $1,263,000. The remaining $163,000 would be used in the case of any unforeseen costs associated with the project.
ATTACHMENTS
1. TSK Agreement
2. Budget Adjustment Resolution