CITY OF MENIFEE
SUBJECT: Agreement Amendment No. 2 with Dokken Engineering for the Valley Boulevard Widening and Missing Links Project MEETING DATE: January 17, 2024
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Rebekah Kramer, Acting City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Dokken Engineering increasing the compensation by $155,160 for a total agreement amount not-to-exceed $1,399,191.81 for the Valley Boulevard Widening and Missing Links, Capital Improvement Program (CIP) Project No. 22-02.
DISCUSSION
Valley Boulevard, between Chambers Avenue and Murrieta Road, is currently a two-lane rural corridor located in the northwestern part of the City. Due to increases in residential and commercial developments in the area, there is now a need for additional traffic lanes. Under the City of Menifee General Plan, this segment of Valley Boulevard is designated as an arterial highway that would ultimately provide for four lanes of traffic. The proposed Valley Boulevard Widening and Missing Links project (Project) would widen the existing two-lane road to a four- lane corridor and establish horizontal and vertical alignments to meet the requirements of the California Highway Design Manual and City standards. The Project is currently in the final phase of design.
On January 9, 2022, the City Council approved a Professional Services Agreement (PSA) with Dokken Engineering (Consultant) to provide civil design, plans, specifications, and estimate (PS&E) services for the Project. Additional engineering support and design services beyond the initial scope of work included in the Consultant’s original proposal are required to bring the Project into final design for the PS&E phase. Amendment No. 2 to the PSA includes additional engineering support and design services as follows:
City of Menifee Staff Report
CIP 22-02 Dokken Amendment No. 2
January 17, 2024
1 9
7 2
1. Murrieta Road Improvements: The east side of Murrieta Road, from Valley Blvd to north of Eastern Municipal Water District’s driveway, would be improved to its ultimate condition.
Efforts for this additional segment include design, utility coordination, and right of way acquisition.
2. Engineering Studies: Signal warrant analysis to be performed at seven intersections within the Project area, development of intersection turning movement forecasts for future scenarios, preparation of technical memorandum summarizing findings.
3. Right-of-Way (ROW): Appraisal/inspection of five parcels, drafting and delivery of Notice of Intent to Appraise letters for impacted property owners, preparation of summary and complete analysis report.
Although staff makes every effort to carefully study and anticipate the extent of the scope of work needed to achieve project goals, unforeseen task needs, and unanticipated timeline delays, are often experienced as a Project of this magnitude progresses through the design phase. A summary of PSA activity for the Project to date is included in Table 1 below.
Table 1 - Contract Amendment History:
PSA Activity Approval Date Summary of Changes Value
Original Contract January 19, 2022 Civil engineering design services. $1,244,031.81 Amendment 1 June 21, 2023
Extending terms through June 30,
2024. N/A
Amendment 2 Pending
Design, utility coordination, and
ROW for added segment along east
side of Murrieta Road, traffic signal
warrant analysis, right-of-way
acquisition appraisals. $155,160.00
TOTAL $1,399,191.81
The fee for the additional scope of work outlined above would be $155,160. The proposed Amendment No. 2 includes additional details on the increased scope of work and fees associated with each task. Staff has determined the proposal to be reasonable to fully complete the PS&E phase for final design for the Project.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
The total fiscal impact for proposed Amendment No. 2 would be $155,160. Funding is available for Amendment No. 2 in the Project’s Fiscal Year 2023/2024 budget, as summarized in Table 2 below.
Table 2 – Identified Project Funding
Fund Account Number Available Balance Amend No. 2 Cost
Menifee Valley - RBBD 415-4555-58118 $973,500 $155,160
City of Menifee Staff Report
CIP 22-02 Dokken Amendment No. 2
January 17, 2024
1 9
7 2
ATTACHMENTS
1. Project Location Map
2. Original Professional Services Agreement
3. Amendment No. 1
4. Amendment No. 2