Agenda packet, special meeting — Menifee City Council, February 7, 2024

City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
SPECIAL AGENDA
Menifee City Council
Special Meeting Agenda
Wednesday, February 7, 2024
4:00 PM Special Meeting
Rebekah Kramer, Acting City
Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
SPECIAL MEETING (4:00 PM)

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. DISCUSSION ITEMS

4.1 Fiscal Year 2023/24 MidYear Budget Adjustment Review and Capital Improvement Program Status Update
RECOMMENDED ACTION

1. Accept the Fiscal Year 2023/24 midyear budget review and approve the additional budget revenue and appropriations recognitions as presented; and

2. Approve a resolution updating the City’s Authorized Position Listing, approving additional staffing changes; and

3. Receive an update on the Fiscal Year 2023/24 Capital Improvement Program.

4.2 20232028 Strategic Plan Update
RECOMMENDED ACTION

1. Receive and file an update on the implementation of the City of Menifee’s 2023 2028 Strategic Plan.

5. ADJOURN

Menifee Mayor and City Council

February 7, 2024
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CITY OF MENIFEE
SUBJECT: Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update
MEETING DATE: February 7, 2024
TO: Mayor and City Council
PREPARED BY: Margarita Cornejo, Deputy Finance Director REVIEWED BY: Travis Hickey, Chief Financial Officer
APPROVED BY: Rebekah Kramer, Acting City Manager
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RECOMMENDED ACTION

1. Accept the Fiscal Year 2023/24 mid-year budget review and approve the additional budget revenue and appropriations recognitions as presented; and

2. Approve a resolution updating the City’s Authorized Position Listing, approving additional staffing changes; and

3. Receive an update on the fiscal year 2023/24 Capital Improvement Program.

DISCUSSION
In June 2023, the City adopted its first biennial budget, incorporating Fiscal Years (FY) 2023/24 and 2024/25. The biennial budget was introduced with the aim of adopting a more comprehensive perspective as it launches into the initiatives outlined in the new 2023-2028 Strategic Plan, and to simplify and consolidate budgetary procedures. As presented during the budget adoption process, the biennial budget process incorporates the following mid-year/mid-cycle review meetings:

TABLE 1: MID-YEAR/MID-CYCLE REVIEW MEETINGS/TENTATIVE SCHEDULE Description Anticipated Timeline
Year 1 Mid-Year Review (FY 2023/24): Comprehensive review of year 1 year-to-date actuals for expenditures & revenues, and projections for rest of the fiscal year.

February 2024
Mid-Cycle Review (FY 2024/25): Comprehensive review of ending year 1 (FY 2023/24), and adjustments for Year 2 (FY2024/25).

April 2024
Year 2 Mid-Year Review (FY 2024/25): Comprehensive review of year-to-date actuals for expenditures & revenues, and projected rest of the fiscal year.

February 2025
Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 1
Menifee Mayor and City Council
February 7, 2024
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City of Menifee Staff Report
FY 2023/24 Mid-Year Budget Adjustments & Review, Including a CIP Status Update February 7, 2024

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The City’s biennial budget process/timeline is summarized below:

The mid-year budget review is presented to the City Council as an opportunity for the City Manager and the Finance Department to:
oProvide an overall update of the City’s budget year underway. oPresent any additional necessary budget adjustments identified during the mid-year review process for City Council’s consideration and approval. oUpdate City Council on the Capital Improvement Program (CIP).

As a part of the mid-year review, the Finance Department worked with the various City departments along with the City’s Executive Office to review/analyze the following:
oAdopted Budget vs. Adjusted Budget (Summary of Adjustments): Provides a comprehensive summary of the adopted budget to adjusted budget as of January 25, 2024.
oCurrent Economic Outlook & Revenue Analysis (National, State, Regional and Local):

Provides the economic background and analysis for any recommended changes to the City’s revenues for the remainder of the fiscal year.
oGeneral Fund & Quality of Life Funds (Mid-Year Budget Recommendations):
- Operating revenues vs. operating expenditures
- Staffing/personnel review
oCapital Improvement Program (CIP) Review/Update
oSpecial Revenue & Other Funds (Mid-Year Budget Recommendations):
- Revenue and/or expenditure adjustments
- American Rescue Plan (ARP) funds update
oFiduciary Funds (Mid-Year Budget Adjustment Recommendations) oFiscal Policy and Strategic Plan/Long-Term Financial Planning October-
November
December
January-
February
MarchApril
April - May
July 1st
•July 1: New Fiscal Year
•October - November: Internal Review and
Baseline Revenue/Expenditure Analysis for
two-year Cycle.
•December: Long Term Financial Projection.

Mid-Year Review initial analysis for Year 1.
•January- February: Department two-year
Budget Development Kick-Off, Personnel
Requests. Quality of Life Mid-Year Review.
(Mid-Year Review, Year 1)
•March: City Departments, City Executive
Office, Finance Department Budget Review
Meetings (two-year Budget Development or
Year 2 Mid-Cycle adjustments analysis).
•April: Year 1, Mid-Cycle Review/Adjustments
for Year 2.
•April- May: CIP Workshops, Quality of Life
Committee Meeting, Budget Workshop.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 2
Menifee Mayor and City Council
February 7, 2024
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City of Menifee Staff Report
FY 2023/24 Mid-Year Budget Adjustments & Review, Including a CIP Status Update February 7, 2024

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Overall performance through the first half of the fiscal year is generally meeting budgeted expectations, but there are some operational matters that will be presented for Council’s consideration and there are some variances in several City funds that should be addressed to keep the budget in alignment through the end of the fiscal year and to place the City in the best possible position for the upcoming budget cycle.

In summary, for the citywide budget the City’s Executive Office’s (CEO) mid-year recommendations include a recommended increase in total revenue appropriations of $20,711,161 across all funds and an increase in total expenditure appropriations of $2,690,460. The citywide budget, as adopted, does not include Bonded Community Facilities Districts (CFDs)(Infrastructure) or the corresponding fiduciary funds, as these funds are managed and used exclusively for the purpose of the CFD bond issuance, administration, reimbursements, and debt service payments. mid-year budget adjustments for these funds are discussed in a separate section of the staff report.

The CEO’s request includes an increase in revenue of $2,922,746 for the General Fund, $50,000 for Quality of Life, $27,500 for the Internal Service Funds (ISF), and $17,710,915 for Special Revenue & Other Funds for a total increase of $20,711,161.

On the personnel/staffing side, FY2023/24 includes requests for four position reclassifications, elimination of one part-time position and the addition of personnel for the Aquatics Program that are considered critical at this time. Staffing requests include:
o1 reclassification request (Accounting Technician I) - Finance Department o3 reclassification requests (Principal Engineer, Senior Engineer, and Associate Engineer) - Public Works & Engineering Department
oElimination of 0.5 FTE part-time position (Senior Engineer) -,Public Works & Engineering Department
o27 Part-Time positions equivalent to 4.62 Full-Time Equivalent (FTEs) (Specialist/Pool Manager, Water Swim Instructors, Lifeguards) to support the Aquatics Program previously approved by City Council on December 6, 2023 – Community Services Department The proposed reclassifications will ensure that staff in the Finance and Public Works and Engineering Departments are appropriately classified based upon their assigned scope of work and able to meet the operational needs of each department. The identified reclassifications combined with the elimination of the part-time Senior Engineer will result in a slight cost increase of $425.

Specific to the General Fund and Quality of Life Fund, expenditure appropriations for the proposed FY2023/24 mid-year recommendations includes requests to be funded from available excess fund balance and/or on-going revenue in the amount of $1,891,055 for the General Fund and expenditure appropriations in the amount of $500,000 for the Quality of Life Fund. Other operational adjustments, such as additional support services, were reviewed and analyzed and will be absorbed within the current year budget through salary savings.

The recommended use of Quality of Life funds was presented at the Quality of Life Committee meeting on January 23, 2024. The Committee reviewed the presented use of available funds and made a motion to recommend use of funds as presented.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 3
Menifee Mayor and City Council
February 7, 2024
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City of Menifee Staff Report
FY 2023/24 Mid-Year Budget Adjustments & Review, Including a CIP Status Update February 7, 2024

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Other revenue sources and Special Revenue sources, such as Development Impact Fees (DIF), have also been reviewed for year-to-date actual and actual tax roll assessments/enrollments for County Service Areas (CSAs), Lighting & Landscape Maintenance Districts (LLMDs), and CFD charges. The City’s Executive Office’s mid-year recommendations for Special Revenue Funds includes expenditure appropriations requests of $299,405 to cover some additional technology capital outlays (IT equipment, secure entry badge system for Community Services headquarters and Lazy Creek, Audio Visual (AV) equipment), and adjustments in projected utility costs in various special districts (LLMDs, CFDs).

Table 2 below summarizes the recommended adjustments by fund type:

TABLE 2: SUMMARY OF MID-YEAR RECOMMENDED APPROPRIATIONS Summary of Mid-Year Appropriation Adjustments by Fund (Revenues) Fund Type Adopted
Budget
FY2023/24
Adjusted
Budget
FY2023/24(1)
Mid-Year
Adjustments
Recommended
Adjusted Budget with
Mid-Year
Adjustment FY2023/24
General Fund $70,722,556 $71,552,491 $2,922,746 $74,475,237 Quality of Life 21,038,120 21,038,120 50,000 21,088,120 General Fund TOTAL: $91,760,676 $92,590,611 $2,972,746 $95,563,357 Internal Service Funds
(ISFs)
$8,460,614 $8,460,614 $27,500 $8,488,114
All Other Special
Revenue Funds
27,902,979 44,150,605 17,710,915 61,861,520
All Funds Total: $128,124,269 $145,201,830 $20,711,161 $165,912,991 Summary of Mid-Year Appropriation Adjustments by Fund (Expenditures) Fund Type Adopted
Budget
FY2023/24
Adjusted
Budget
FY2023/24(1)
Mid-Year
Adjustments
Recommended
Adjusted Budget with
Mid-Year
Adjustment FY2023/24
General Fund $71,955,476 $88,383,809 $1,891,055 $90,274,864 Quality of Life 25,079,745 37,276,430 500,000 37,776,430 General Fund TOTAL: $97,035,221 $125,660,239 $2,391,055 $128,051,294 Internal Service Funds
(ISFs)
$9,065,880 $10,469,771 $200,343 10,670,114
All Other Special
Revenue Funds
29,723,969 102,086,532 99,062 102,185,594
All Funds Total: $135,825,070 $238,216,542 $2,690,460 $240,907,002 (1) See Attachment Listing of FY2023/24 Budget Amendment Resolutions (BARs) Items through February 1, 2024 to see detail of budget adjustments (carry overs and new appropriations).

The adjusted citywide budget includes the one-time use of available fund balance, primarily for CIP projects carried over from the prior year(s). Use of available fund balance does not use any City Reserve Funds.

In addition to the citywide budget represented above, the following adjustments with relation to the City’s bonded CFD (Infrastructure and Fiduciary Funds) are requested, revenue appropriations in the amount of $29,434,051 and expenditure appropriations in the amount of $28,829,971 to reflect recent CFD bond issuances.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 4
Menifee Mayor and City Council
February 7, 2024
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City of Menifee Staff Report
FY 2023/24 Mid-Year Budget Adjustments & Review, Including a CIP Status Update February 7, 2024

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Adopted Citywide Budget vs. Adjusted Citywide Budget as of January 25, 2024 The adopted citywide FY2023/24 budget totaled $128,124,269 in revenue and $135,825,075 in expenditures for all funds, excluding Fiduciary Funds, and supported 330.40 (302 full-time and

28.4 part-time) positions. The City’s General Fund total adopted budget, inclusive of Quality of Life Measure, totaled projected revenues of $91,760,676 and total projected expenditures of $97,035,221, including the planned use of surplus fund balance in the amount of $5,274,545 for high priority capital infrastructure projects, and $90,783,835 in operating expenses, resulting in a balanced operating budget.

The adopted budget is adjusted throughout the year by including appropriations that are carried forward from the prior fiscal year for projects that were planned for and authorized by the City Council, however, not fully completed. In addition, throughout the year the City Council approves adjustments to the adopted budget in separate City Council action agenda items. The summary of expenditure adjustments through February 1, 2024, totals $102,391,472, and the total revenue adjustments through February 1, 2024, totaled $17,077,561, which is comprised of the following:

Since July 1, 2023 and as summarized in the attached budget amendment summary, staff presented 22 budget amendments requesting to increase revenues and expenditure appropriations in the General Fund, Quality of Life, and/or other Special Revenues. Additionally, pursuant to the adopted budget policy, eligible existing encumbrances, CIP budgets, grants and capital outlays/projects have been carried forward under City Manager approval.

Table 3 provides a breakdown of the adopted budget versus the adjusted budget by fund type.

FY2022/23 Carry-Over Appropriations $90,170,744 FY2022/23 Carry-Over Appropriations $6,835,679 FY2023/24 Added Appropriations 12,220,728 FY2023/24 Added Appropriations 10,241,882 $102,391,472 $17,077,561
RevenueExpenditures
Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 5
Menifee Mayor and City Council
February 7, 2024
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City of Menifee Staff Report
FY 2023/24 Mid-Year Budget Adjustments & Review, Including a CIP Status Update February 7, 2024

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TABLE 3: FY2023/24 ADOPTED VS ADJUSTED BUDGET (AS OF FEBRUARY 1, 2024) General Fund
Genera Fund Fiscal Year 2023/24 Operating & Capital Budget Category
Adopted
Budget
June 2023
Carry-Over
From
FY2022/23
Budget
Resolutions
FY2023/24
Adjusted
Budget
FY2023/24 (Before
FY23/24 Mid-Year
Adjustments)
Revenue:

Sales Tax $12,880,452 $- $- $12,880,452
Property Tax 21,480,342 - - 21,480,342
Building/Engineering/ 12,648,213 - - 12,648,213
Vehicle License Fee 10,726,533 - - 10,726,533 Franchise Fees 4,875,000 - - 4,875,000
Other 8,112,016 - 829,935 8,941,951
Total Revenue $70,722,556 $829,935 $71,552,491

Expenditures:

Personnel (1) $33,877,684 $- $- $33,897,685
Operating Expenses (1) 26,963,248 4,177,898 20,563 31,144,548 Capital Outlays(1)(2) 1,790,000 24,229 - 1,804,229
Transfers & Allocations 8,041,623 - - 8,041,623
Capital Projects (CIP) (1) (3) 1,282,921 10,415,959 1,789,683 13,495,724 Debt - - - -
Total Expenditure $71,955,476 $14,618,086 $1,810,246 $88,383,809 Use of Fund Balance (3) $1,232,920 $14,618,086 $980,311 $16,831,318

(1) FY2023/24 Adjusted Budget includes net budget transfers between Personnel and Operating Expenses/Capital Outlays of approximately $20k, and transfer from Operating Expenses to CIP of $7,161 for CIP 22-08: Normandy Road Pedestrian Improvements Project with no increase in overall budget appropriations. (2) Capital Outlays category includes capital outlays and 1x studies/consulting services. (3) Use of fund balance corresponds to use of revenues previously collected for approved carry-over expenditures and/or new approved appropriations approved by Council. This does not use City Reserve Funds.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 6
Menifee Mayor and City Council
February 7, 2024
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City of Menifee Staff Report
FY 2023/24 Mid-Year Budget Adjustments & Review, Including a CIP Status Update February 7, 2024

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Quality of Life (Measure DD) Fiscal Year 2023/24 Operating & Capital Budget Category
Adopted Budget
June 2023
Carry-Over
From
FY2023/24
Budget
Resolutions
FY2023/24
Adjusted
Budget
FY2023/24
(Before FY23/24 Mid-Year
Adjustments)
Revenue:

Sales Tax $20,913,120 - - $20,913,120
Interest Earnings 125,000 - - 125,000 Total Revenue $21,038,120 - - $21,038,120

Expenditures:

Menifee Police Department $7,592,849 $789,255 - $8,382,104 Fire Department 12,140,268 - - 12,140,268
Code Enforcement 378,163 - - 378,163
Capital Projects (CIP)(1) 4,968,465 11,407,431 - 16,375,896 Total Expenditure $25,079,745 $12,196,686 $- $37,276,430 Use of Fund Balance(2) $4,041,625 $12,196,686 $- $16,238,311

General Fund & Quality of Life
Expenditures:
$97,035,221 $125,660,239
Special Revenue & Other Funds Fiscal Year 2023/24 Operating & Capital Budget Category
Adopted
Budget
June 2023
Carry-Over
From
FY 2023/24
Budget
Resolutions FY
2023/24
Adjusted
Budget
FY 2023/24
(Before FY23/24 Mid-Year
Adjustments)
Revenue:

Internal Service Funds (ISF) $8,460,614 $ - $ - $8,460,614 Gas Tax & Other Special Revenue
Funds 10,174,543 6,835,679 7,360,320 24,370,542
LLMD Funds 880,007 - - 880,007
CFD Funds (Maintenance) 5,814,215 - 6,464 5,820,679
CSA Funds 1,908,731 - 1,585,460 3,494,191
DIF/Quimby/RBBD Funds 7,369,623 - 219,088 7,588,711
Capital Project Fund - - 240,615 240,615
Debt Service Fund 1,755,860 - - 1,755,860
Total Revenue $36,363,593 $6,835,679 $9,411,947 $52,611,219

Expenditures:

Personnel (1) $6,211,909 $6,617 $- $6,198,521
Operating Expenses(1) 12,486,027 2,556,678 271,533 15,339,966 Capital Outlays(1) 930,602 1,400,189 - 2,331,531
Transfers & Allocations 2,613,736 1,007,500 1,028,460 4,649,697 Capital Projects (CIP) 14,881,715 58,384,987 9,104,025 82,370,727 Debt 1,665,860 - - 1,665,860
Total Expenditure $38,789,849 $63,355,372 $10,431,045 $112,556,303 Use of Fund Balance(2) $2,426,256 $59,945,084

Citywide Total Expenditures: $135,825,070 $238,216,542 (1) Includes planned use of fund balance in the amount of $4,041,625 for high priority CIP projects. (2) Use of fund balance corresponds to use of revenues previously collected for approved carry-over expenditures and/or new approved appropriations approved by Council. This does not use City Reserve Funds. (1) FY2023/24 Adjusted Budget includes budget transfers of approximately $5.7k (Salary savings) from Personnel category to Operating Expenses and/or capital outlays. This reflects a budget transfer between Personnel and other categories, with no increase in overall budget appropriations.
(2) Use of fund balance corresponds to use of revenues previously collected for approved carryover expenditures and/or new approved appropriations approved by Council. This does not use City Reserve Funds.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 7
Menifee Mayor and City Council
February 7, 2024
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City of Menifee Staff Report
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The General Fund and Quality of Life adjusted budget shown in Table 3 above do not include the proposed mid-year adjustments.

Current Economic Outlook (National, State, Regional & Local) & Revenue Analysis The FY 2023/24 budget as adopted in June 2023, incorporated a two-year budget with anticipated steady growth across its principal revenues. As the City continues to grow, development related revenue, property tax, and sales tax revenue have steadily increased year-over-year. However, against a national financial background of deliberate interest rate increases by the Federal Reserve in efforts to rein in inflation, the City’s principal revenues, from development to sales activity have overall experienced a flattening in growth. In the first half of the current year, the City’s main revenues (Sales Tax, Quality of Life, Property Tax and Development related fees) have all experienced modest growth. The overall economy seems to move into the “soft landing” rather than the recession feared by some. There are some positive economic signs, as well as some new warning signs of an overall slowdown. On the inflation side, the peak rates of 9.1% (nationally) and 8.3% (California) experienced in June 2022, were at 3.1% and 3.2% respectively by October 2023. Residential permits activity experienced a decline as construction loans are now more expensive.

Nationally, the overall economy experienced an average growth of 3.1% in real Gross Domestic Product (GDP) during the first three quarters of 2023. It is anticipated that GDP will slow to below 1% during the first half of 2024. Increased interest rates to help rein in inflation, have also slowed spending. Housing permits, consumer confidence, manufacturing data, and consumer spending reflect a general sentiment of slowed growth. For instance, the Conference Board Leading Economic Index (LEI) for the U.S. fell by 0.5% in November 2023. The U.S. LEI has maintained a downward trajectory for the last several months with a 3.5% contraction since May 2023.

Amongst the leading indicators are the continued deterioration of new manufacturing orders, consumers’ expectations of business conditions, and credit conditions.

State-wide, California’s labor market is projected to grow at a more modest rate as it returns to pre-pandemic levels. However, in development of its upcoming state budget, there is also consensus that the state economy will experience a continued economic slow-down through the balance of 2024. Overall projections indicate a generally weaker economy through 2024, with a rebound to stronger growth in 2025.

As the City moves through the second half of the current fiscal year, overall recommendations for adjustments are fiscally conservative. Within the City of Menifee, development activity during the first half of 2023 continued the upward trajectory experienced in the second half of fiscal year 2022/23. It is important to note that overall activity reflects a more modest growth pattern in line with the pre-pandemic years.

The City’s top six budgeted revenue sources for the General Fund, inclusive of Quality of Life (Measure DD) are listed in Table 4 on the following page. Together, these six revenue sources represent 91.02% of the budgeted General Fund revenues as adopted in June 2023.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 8
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February 7, 2024
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TABLE 4: TOP SIX CITY REVENUES
Revenue Description Mid-Year Review/Analysis & Recommendations

1. Sales Tax In the first half of FY2023/24 sales tax revenue has experienced a general slowdown compared to prior
years. The original adopted amount represented growth
from the FY2022/23 Adjusted budget and historical
growth trends. Year-to-date actuals received reflect
revenues in alignment with the adopted budget. Revised
projections, incorporating updated projections for the
balance of the year include a recommendation for No
mid-year adjustments.

2. Quality of Life (Measure DD) The first half of FY2023/24 Quality of Life revenue has experienced a general slowdown compared to prior
years. The original adopted amount represented growth
from the FY2022/23 Adjusted budget and historical
growth trends. Year-to-date actuals received reflect
revenues in alignment with the adopted budget. Revised
projections, incorporating updated projections for the
balance of the year include a recommendation for No
mid-year adjustments.

3. Property Tax HdL projections received in January 2024 indicate property tax revenue is expected to meet adopted budget numbers. Compared to FY2022/23, the taxable assessed
value has increased by 10.7%. During the budget
development and adoption, property taxes were projected to increase based on anticipated property value
appreciation and new construction. Current projections
for the balance of the year are projected to meet adopted budget. Recommendation for balance of the year
includes No mid-year adjustments.

4. Building/Planning/Engineering/Fire
Fees (Development Fees)
In line with the last few months of FY2022/23, in the first half of FY 2023/24, activity has overall experienced
consistent activity (Building & Safety, Planning,
Engineering and Fire). Recommendation for balance of
the year includes No mid-year adjustments.

5. Vehicle License Fee (VLF) Revised HdL projections reflect VLF revenue expected to meet adopted budget projections. Recommendation for
balance of the year includes No mid-year adjustments.

6. Franchise Fees Solid Waste Franchise Fees received for the first 1st quarter of FY2023/24 are trending higher than originally forecast. Other franchise revenues (gas and electricity) are collected later in the year. Cable TV franchise
revenues are trending slightly lower than projected
monthly average. Recommendation for balance of the
year includes No mid-year adjustments.

Economic conditions will continue to be closely monitored and factored during the FY2024/25 Mid-Cycle Review (Year 2) scheduled to be presented for adoption in June 2024. Table 5 on the following page provides an overall summary of some of the Key Economic Indicators incorporated as part of the mid-year review process.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 9
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February 7, 2024
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TABLE 5: SUMMARY OF KEY ECONOMIC INDICATORS (NATIONAL, STATE, LOCAL) Indicator National State Regional/Local
GDP ( ) 1% Forecast for FY
2023/24, slower growth
--- ---
Unemployment ( ) 3.7% November 2023 4.9% November 2023 5.1% / 5.3% Inflation (+) 9.1% (June 2022))/

3.1% (October 2023)

8.3% (June 2022))/

3.2% (October 2023)

7.5% (November
2022)/ 4.3% (Nov.
2023)
Residential Permits
( )

6.1% increase Dec.
2023 to December
2022/ Annual 2023
were 11.7% below
2022 totals

1.7% decrease September
2022 to October 2023 (SFR
decrease of 13.5% over prior
year, and MFR 1.3 decrease
from over prior year)
---
Note: Sources include, UCLA Economic Forecast (December 2023), State of CA Budget 2024 (January 2024), U.S.

Census Bureau and U.S. Department of Housing and Urban Development Monthly New Residential Construction (December 2023)., California Department of Finance Economic Update (December 2023), HdL January 2024 Property Tax and Sales Tax projections.

General Fund & Quality of Life Funds (Mid-Year Budget Recommendations) Revenue Adjustments
Based on the revenue analysis discussed in the preceding section relative to the City’s top six revenue sources, no budget adjustments are recommended for these revenues. However, staff is recommending the following adjustments to revenues for the General Fund and Quality of Life Funds and as reflected in Table 6 and 7 on the following pages, principally related to increased interest earnings, recreation fees, and CEQA revenue to match the adjusted expenditures for FY2023/24.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 10
Menifee Mayor and City Council
February 7, 2024
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TABLE 6: FY2023/24 MID-YEAR GENERAL FUND & QUALITY OF LIFE REVENUE

PROPOSED REVENUE ADJUSTMENTS
No. Fund Description FY2023/24
Mid-Year
Revenue
Adjustment
Amount ($)
Justification
1 General Fund Interest Income $250,000 Higher interest revenue receipts based on YTD actuals.
2 General Fund Class Registration
Fee
50,000 Anticipated increased recreation
classes based on YTD activity.

Offsets corresponding expenditure
appropriation request.
3 General Fund City Activity/Program
Fees (Aquatics
Program)
14,500 Fees charged for the Aquatics
Program will begin collection in
FY23/24.
4 General Fund CEQA Revenue 2,608,246 Based on Adjusted FY2023/24 CEQA budget including carryover
encumbrances. Expenditures are fully
paid by developer.
5 Quality of Life Interest Income 50,000 Higher interest revenue receipts based on YTD actuals.

TOTAL: $2,972,746
Expenditure Analysis & Adjustments
Overall, budgetary expenditures within the General Fund, including Quality of Life, are in line with their original budget projections. The mid-year appropriation requests are reflective of critical expenditures needed to support Council priorities and on-going operations.

The General Fund recommended mid-year budget for FY2023/24 includes Revenue adjustment net increase of $2,922,746, and expenditure appropriation adjustment requests of $1,891,055.

The majority of the revenue adjustments are derived from CEQA revenue adjustments to match expenditure appropriations. Interest revenue is also adjusted to reflect higher than projected interest earnings, with a combined recommended adjustment of $300,000. Table 7 on the following page depicts the recommended revenue and expenditures adjustments by category within the General Fund.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 11
Menifee Mayor and City Council
February 7, 2024
Page
12 of 60

City of Menifee Staff Report
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TABLE 7: FY2023/24 MID-YEAR ADJUSTMENT RECOMMENDATIONS (GENERAL FUND) General Operating & Capital Budget Year-to-Date (YTD) & Fund Balance Fund Type
Adopted
Budget
2023/24
Adjusted
Budget
2023/24
Mid-Year
Adjustments
Recommended
Adjusted
FY2023/24
Budget with
Mid-Year
Adjustment
YTD Actuals
2023/24 as of
1/26/2024
Percentage
(%) YTD to
Adjusted
Budget

Revenue:

Sales Tax $12,880,452 $12,880,452 $- $12,880,452 $4,661,934 36.19% Property Tax 21,480,342 21,480,342 - 21,480,342 7,979,724 37.15% Development
Fees
12,648,213 12,648,213 - 12,648,213 7,858,760 62.13%
Vehicle
License Fee

10,726,533

10,726,533
- 10,726,533 - 0.00%
Franchise
Fees
4,875,000 4,875,000 - 4,875,000 747,974 15.34%
Other 8,112,016 8,941,951 2,922,746 11,864,697 8,451,398 94.51% Total
Revenue
$70,722,556 $71,552,491 $2,922,746 $74,475,237 $29,699,790 41.51%

Expenditures:

Personnel $33,877,684 $33,897,685 $78,000 $33,975,685 $17,247,773 50.88% Operating
Expenses
26,963,248 31,144,548 1,813,055 32,957,603 9,089,308 29.18% Capital
Outlays
1,790,000 1,804,229 - 1,804,229 77,386 4.29%
Transfers &
Allocations
8,041,623 8,041,623 - 8,041,623 8,041,623 100.00%
Capital
Projects (CIP)
1,282,921 13,495,724 - 13,495,724 1,168,751 8.66% Debt - - - - - 0.00% Total
Expenditures
$71,955,476 $88,383,809 $1,891,055 $90,274,864 $35,624,841 40.31% Unassigned
Fund Balance
(6/30/2023)(1)
$24,032,268 $24,032,268 $24,032,268
Fund Balance
Adjustments
- 1,450,000(2) 1,450,000(2)
Use of Fund
Balance (1)
($1,232,921) ($16,831,318) ($15,799,627)
Estimated
Unassigned
Fund Balance
(6/30/2024)1)
$22,799,347 $8,650,950 $9,682,641(3)
(1) Net of required 35% Reserve Requirement of $31,520,593, Committed Fund Balances, and Assigned Fund Balances. (2) On 12/6/2023, $450,000 from Assigned Fund Balance was moved from Assigned to Unassigned Fund Balance and corresponding expenditure appropriation of $450,000 approved. 1/18/2024 $1,000,000 from Committed Fund Balance from Community Center was moved to Unassigned Fund Balance and corresponding expenditure appropriation of $1,000,000 approved.
(3) Pursuant to adopted Fund Balance Policy, Surplus Fund Balance will be considered a surplus if over 40% of the budgeted operating expenditures. Based on adopted FY2023/24 adopted operating expenditure, estimated Surplus Fund Balance at 6/30/24 would be $5,179,699.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 12
Menifee Mayor and City Council
February 7, 2024
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The Quality of Life recommended mid-year budget revenue adjustment for FY2023/24 is $21,088,120 a total increase of $50,000, and a recommended $500,000 increase in expenditure appropriations for a revised expenditure budget of $37,776,430 from the 2023/24 adjusted budget (current). Table 8 below depicts the recommended revenue and expenditure adjustments by category within the Quality of Life Fund.

TABLE 8: FY2023/24 MID-YEAR ADJUSTMENT RECOMMENDATIONS (QUALITY OF LIFE) Quality of Life Operating & Capital Budget Year-to-Date (YTD) & Fund Balance Fund Type
Adopted
Budget
2023/24
Adjusted
Budget
2023/24
Mid-Year
Adjustments
Recommended
Adjusted
Budget with
FY23/24 Mid-
Year
Adjustments
YTD Actuals
2022/23 as of
1/26/2024
Percentage
(%) YTD to
Adjusted
Budget

Revenue:

Sales Tax(1) $20,913,120 $20,913,120 $ - $20,913,120 $6,992,218 33.43% Interest 125,000 125,000 50,000 175,000 147,054 117.64% Total
Revenue
$21,038,120 $21,038,120 $50,000 $21,088,120 $7,139,272 33.93%

Expenditures:

Personnel $6,973,012 $6,944,760 $ - $6,994,760 $3,268,546 47.06% Operating
Expenses
13,138,268 13,144,172 - 13,144,172 - 0.00%
Capital Outlays - 761,603 - 761,603 208,091 27.32%
Transfers &
Allocations
- - - - - 0.00%
Capital Projects
(CIP)
4,968,465 16,375,896 500,000 16,875,896 426,481 2.60%
Debt - - - - - 0.00%
Total
Expenditures
$25,079,745 $37,276,430 $500,000 $37,776,430 $3,903,118 10.47% Unassigned
Fund Balance
(6/30/2023)(2)
$17,516,685 $17,516,685 $17,516,685
Use of Fund
Balance
($4,041,624) ($16,238,310) ($16,688,310)
Estimated
Unassigned
Fund Balance
(6/30/2024)(2)
$13,475,062 $1,278,375 $828,375
(1) Reflects revenues collected through October 2023.
(2) Net of Assigned Fund Balances.

Personnel/Mid-Year Requests
Personnel expenditures year-to-date actuals are 50.17% of the adjusted budget for General Fund and Quality of Life. The Fiscal Year 2023/24 budget currently includes a total of 330.40 full-time equivalent personnel.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 13
Menifee Mayor and City Council
February 7, 2024
Page
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City of Menifee Staff Report
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As part of the mid-year process, departments reviewed organizational structure and operations to identify critical staffing needs. Staff is requesting approval of the following: reclassification of four positions, elimination of a part time (.5 FTE) position and addition of 27 part-time personnel (equivalent to 4.62 FTEs) to support the Aquatics Program. If the FY2023/24 mid-year personnel requests are approved, the updated personnel total will be 334.52, 302 full-time and 32.5 part- time FTE.

TABLE 9: FY2023/24 MID-YEAR PERSONNEL REQUESTS
No. Department Position Title FY2023/24
Mid-Year
Appropriation
Request
Prorated
FY2023/24 Total
Personnel
Costs(1)
Justification
1 Finance (1) Accounting
Technician I
(Reclassification
from Accounting
Assistant)
$ - $ 2,225 Operational Need – Align position with current function/assignments
of position and overall
department. organization. Full
Year Additional Cost
FY2024/25: $6,674.
2 Community
Services
27 part-time
staff = 4.62
FTE (Aquatics
Program)
78,000 78,000 Aquatics Program was pre-
approved by Council on
12/6/2023. Full Year Cost
FY2024/25: $210,700.
3 Engineering(1) PT Senior
Engineer
(Position
Eliminated)
- (25,218) Operational Need - Eliminating
position to consolidate and re-
structure department positions.

Full Year Savings FY2024/25:
($75,653).
4 Engineering(1) Principal
Engineer
(Reclassification
from Sr. Traffic
Engineer)
- 8,875 Operational Need – Align position
with current function/assignments
of position and overall
department organization. Full
Year Additional Cost
FY2024/25: $26,625.
5 Engineering(1) Senior
Engineer
(Reclassification
from Associate
Engineer)
- 6,078 Operational Need – Align position
with current function/assignments
of position and overall
department. Full Year
Additional Cost FY2024/25:
$18,234.
6 Engineering(1) Associate
Engineer
(Reclassification
from Assistant
Engineer)
- 8,465 Operational Need – Align position
with current function/assignments
of position and overall
department. Full Year
Additional Cost FY2024/25:
$25,394.

TOTAL $ 78,000 $ 78,425
(1)Prorated to begin 3/1/2024, 4 months. No additional expenditure appropriation is needed in the current year, as other budget savings accomplished during the year accommodate the additional expenses needed for the balance of the year. On-going increases in General Fund revenues include the capacity to absorb the positions in the upcoming years.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 14
Menifee Mayor and City Council
February 7, 2024
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Operations & Maintenance/Mid-Year Requests
Year-to-date, operations and maintenance expenditures are 18.21% of the adjusted budget for General Fund and Quality of Life. Larger expenses, such as dispatch and fire services are anticipated to be received later in the fiscal year and are therefore not yet realized. The requests outlined in Table 10 below are made from the General fund: the Instructor Payment Request (No. 3) would be offset by corresponding revenue, the Aquatics Program (No. 4) would be funded by program fees, as well as supported by on-going revenue, the remainder of the identified requests are one-time expenses to be funded with available excess fund balance. No Quality of Life fund appropriations will be required for the identified operations and maintenance expenditures.

TABLE 10: FY2023/24 MID-YEAR OPERATIONS & MAINTENANCE REQUESTS No. Department Description Increase/(Decrease) Justification 1 HR/Risk
Management
Insurance Premium
Costs & Claims
Expenses
$ 698,555 Increase from overall
insurance premium
increases beyond
originally budgeted as
well as increasing claims
expenses based on YTD
actuals.
2 Community
Services
Support tree
maintenance in
unfunded areas (LLMD
& CSA).
35,000 Increase in the cost of
tree maintenance and
trimming for FY 2023/24.
3 Community
Services
Instructor Payments 50,000 Increase in instructor
payments due to the
increase in classes
offered. Offset by
$50,000 in new revenue.
4 Community
Services
Aquatics Program 29,500 Operating costs of the
Aquatics program for FY
2023-24. This also
includes costs for
supplies and venue
rental. Total Aquatics
Program (Personnel &
Operating Costs is
$107,500 for FY2023/24,
and anticipated at
$231,850 for FY2024/25)
5 General
Services (Non-
Departmental)
Unfunded Pension
Liability (FY2023/24)
adjustment
1,000,000 Outstanding Unfunded
Pension Liability for
FY2023/24 adjustment
significantly higher than
projected during budget
adoption.

TOTAL $ 1,813,055
Other Operational Adjustments
Other operational adjustments were reviewed and analyzed and will be absorbed within the current year budget through salary savings. Of note, operational adjustments include budget transfer of savings for $200k for legal services to support increased legal activity (litigation, labor negotiations etc). Some items will also be incorporated within the FY2024/25 mid-cycle process.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 15
Menifee Mayor and City Council
February 7, 2024
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Capital Outlay/Mid-Year Requests
Year-to-date capital outlay expenditures are 11.13% of the adjusted budget for General Fund and Quality of Life. The City has continued to experience delays in realized expenditures for larger capital outlays, such as vehicle purchases. due to supply shortages. There are no appropriation requests from the General Fund or Quality of Life fund as part of the FY2023/24 mid-year review.

Special Revenue & Other Funds (Mid-Year Budget Recommendations) Recommended FY2023/24 mid-year budget adjustments for Special Revenue and Other Funds sources include increases of $17,738,415 in revenues and $299,405 in additional expenditure appropriations. The expenditure appropriation requests include the following:

oAdditional appropriations of $200,343 for technology capital outlays (equipment replacements ($110,000), badge reader system for CSD facility Kay Ceniceros campus, and Lazy Creek Recreation Center ($38,043), laptop computer for Aquatics Program and additional software licenses ($7,300), as well as web compliance upgrades to ensure the City website adheres with ADA requirements ($15,000) and additional data back-up capacity to accommodate growth ($30,000)).
oAudio Visual (A/V) equipment (dual channel communications headset and teleprompters) to support A/V operations ($14,000)
o$85,062 for special districts (LLMDs, CSAs, CFDs (maintenance) increased utility costs).

The largest proposed revenue adjustment increases are represented by the following:
oCorresponding carryovers of Transportation Uniform Mitigation Fee (TUMF) related revenues ($16.6 million) to align with previously carried over expenditures (CIP projects); and
oIncreased Quimby Fees based on year-to-date trends.
oIncreased Interest revenue based on year-to-date actuals and trends.

Table 11 on the following page details the recommended adjustments (revenues and/or expenditure appropriations) for the Special Revenue and Other Funds:

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 16
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February 7, 2024
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TABLE 11: FY2023/24 MID-YEAR ADJUSTMENT RECOMMENDATIONS (SPECIAL

REVENUE & OTHER FUNDS)
Fund Category Type Revenue
Adjustment ($)
Expenditure
Adjustment ($)
Justification/Explanation
Internal Service Funds
(ISF)
$27,500 $200,343 Higher interest revenue, and
appropriations for Technology capital
outlays
Gas Tax & Other Special
Revenue Funds

16,715,470 14,000
Corresponding carryovers of TUMF
related revenues to align with previously
carried over expenditures (Budget and
encumbrances).

Higher interest revenue receipts based on
YTD actuals.

LLMD Funds
19,175 38,100
Higher interest revenue receipts based on
YTD actuals.

Additional appropriations in several special
districts for higher YTD actuals on utilities.

CFD Funds (Maintenance)
91,672 46,962
Higher interest revenue receipts based on
YTD actuals.

Additional appropriations in several special
districts for higher YTD actuals on utilities.

CSA Funds 13,270 - Higher interest revenue receipts based on YTD actuals.

DIF/Quimby/RBBD Funds 865,128 - Overall YTD actuals revenues are trending higher than budgeted.

Additionally, effective July 1, 2023 new DIF
fee schedule was effective, new funds
were set up from Parks DIF,
Circulation/Transportation DIF, and
Drainage DIF. Budget adjustments
between the old funds (included as part of
the budget adoption) and new funds (to
account revenues now being received in
new DIF).

Debt Service 6,200 - Higher interest revenue receipts based on YTD actuals.

TOTAL: $17,738,415 $299,405
Capital Improvement Program (CIP) Review & Update
At budget adoption, the FY2023/24 CIP program included a total of 32 projects and funding totaling $21,133,101. Including FY2023/24 mid-year requests of $500,000, the CIP Budget would be updated to reflect the requests summarized in Table 12 on the following page.

FY2023/24 Mid-Year CIP Requests
There is an appropriation request for $500,000 from Quality of Life funds to cover two CIP projects, the 2024 Pavement Management Program (PMP) Update (CIP 24-23) and the Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 17
Menifee Mayor and City Council
February 7, 2024
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Americans with Disability Act (ADA) Self-Evaluation and Transition Plan (CIP 24-24) required to receive federal funding, with a budget request of $250,000 for each of the projects.

TABLE 12: FY 2023/24 ADOPTED vs. FY 2023/24 ADJUSTED BUDGET (CIP) UPDATE (Including FY2023/24 Mid-Year Requests)
No. Project Category No. of
Original
Projects
FY2023/24
Adopted Budget:

Project Costs
No. of Active
Projects
FY2023/24
Adjusted Budget:

Project Costs
1 Transportation 7 $8,251,470 14 $67,403,512
2 Traffic Signals 2 733,300 5 2,408,798
3 Street Improvements 5 2,342,331 12 4,220,478
4 Pavement
Management(1)
4 4,730,000 11 10,800,211
5 Drainage - - - -
6 Streetlights - - 1 250,000
7 Public Facilities (2) 4 2,176,000 12 15,898,260
8 Parks, Trails and
Recreation
9 2,625,000 20 10,552,584
9 Information Technology 1 275,000 1 1,208,504
Total 32 $21,133,101 76 $112,742,347
(1) Includes the FY2023/24 mid-year request of $250,000 for CIP 24-23: 2024 Pavement Management Program. (2) Includes the FY2023/24 mid-year request of $250,000 for CIP 24-24: 2024 Americans with Disability Act (ADA) Self-Evaluation and Transition Plan.

In total, the Fiscal Year 2023/24 CIP Budget, inclusive of: (1) the current year adopted budget funding, (2) additional appropriations requests since July 1, 2023, (3) FY2023/24 mid-year requests discussed above, and prior year budget and encumbrance carryovers for on-going projects will be $112,742,347.

In summary, the following updates have occurred from July 2023 through February 2024 (prior to the FY2023/24 mid-year requests):
- Budget carryovers of $80,208,377 (encumbrances and appropriated budget) for previously approved CIP projects underway.
- One budget transfer from operating expenses in the amount of $7,161 for CIP 22-08:

Normandy Road Pedestrian Improvements Project.
- Additional budget appropriations totaling $10,893,708, for the following Projects (listed in Table 13):

TABLE 13: ADDITIONAL CIP APPROPRIATIONS THRU FEBRUARY 1, 2024 Council Date Project Appropriation Amount
($)
7/19/2023 CIP 13-03: Holland Overpass Fair Share $240,615 8/2/2023 CIP 23-08: Quail Valley Streetlights 150,000
8/16/2023
CIP 20-13: Paloma Wash Pedestrian Bridge (SB 821 Bicycle & Pedestrian Grant)(1) 690,120
11/1/2023
CIP 22-03: McCall Blvd. Widening (RCTC Regional Arterial Improvement Grant) (1) 3,140,000
11/1/2023
CIP 24-04: Romoland Elementary School ATP (CalTrans ATP Grant) (1) 255,000
11/15/2023 CIP 13-03 Holland Overpass WRCOG(1) 1,500,000 Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 18
Menifee Mayor and City Council
February 7, 2024
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Council Date Project Appropriation Amount
($)
12/6/2023 CIP 19-15 Central Park Amphitheater(1) 3,755,973 12/6/2023
CIP 24-12: La Ladera Park Enhancements (CSA 145 Quimby
Fees) (Fund 480) (1) 200,000
12/6/2023
CIP 24-12: La Ladera Park Enhancements (CSA 145 Quimby
Fees) (200,000)
1/17/2024 CIP 23-10: Community Center Project1) 1,000,000 1/17/2024
CIP 24-01: Citywide Traffic Signal Safety Improvement (HSIP 11 Grant) 162,000
TOTAL $10,893,708
(1) These project appropriations include total additional revenue appropriations of $7,329,402 including grants funds and use of American Rescue Plan Fund (ARP). Additionally, $1,000,000 was appropriated using the Assigned Committed Fund Balance for CIP 23-10: Community Center.

Bonded CFDs: (Infrastructure) Funds and Fiduciary Funds Through its established CFD policy, the City works with developers on the formation and bond issuance of infrastructure CFDs used to finance eligible public improvements and/or fees. During the first half of FY2023/24 the City had several CFD bond issuances. The CFD bond issuances completed after July 1, 2023, included CFD 2021-1 (Banner Park), CFD 2021-2 (Sumac Ridge), and CFD 2022-1 (Quartz Ranch). These represent the bond proceeds which will be applied against eligible CFD reimbursements. It is important to note, the related debt is not an obligation of the City, but of the CFD and respective properties. The following requested adjustments for the bonded CFDs are outlined below in Table 14.

TABLE 14: Bonded CFDs FY2023/24 Mid-Year Appropriation Requests Fund Category Type Revenue
Adjustment ($)
Expenditure
Adjustment ($)
Justification/Explanation
CFD Funds (Infrastructure) $26,594,453 $28,463,848 Based on YTD Actuals Including higher interest
earnings as well as 3
bond issuances (CFD
proceeds) and related
costs.

CFD Funds (Fiduciary) 2,839,598 366,123 Based on YTD Actuals Including higher interest
earnings as well as 3
bond issuances (CFD
proceeds used to
establish Reserve
Requirement within the
Fiduciary Fund for term of
CFD.

TOTAL $29,434,051 $28,829,971
Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 19
Menifee Mayor and City Council
February 7, 2024
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American Rescue Plan (ARP) Funds
As presented in June 2022, the City has received just over $13 million in direct federal assistance as part of the American Rescue Plan (ARP) program. Funding is to be used to address the impacts of Covid-19.

As of February 1, 2024, the remaining available balance of ARP funds is $0. Per the ARP federal guidelines, all ARP funds must be encumbered by December 31, 2024, and fully expended by December 31, 2026. All funded projects are underway and expected to be completed by the expenditure deadline.

Fiscal Policy and Strategic Plan/Long-Term Financial Planning Year to year, and even in times of economic prosperity, the City’s concerted approach to its spending plans has been that of fiscal prudence and thinking of the needs of the Menifee community now and in the future. Long-term financial planning essentially combines (1) financial forecasting with financial strategy to identify future challenges and opportunities, (2) fiscal imbalances and (3) strategies to secure financial sustainability. Therefore, in the City’s budgetary oversight and implementation of the City’s vision to build a safe, thriving, and premier place to live, work and call home, the City consciously budgets with these key strategies, policies and tools in mind. This is carried out through the following methods:
•Structurally Balanced Budget / Strategic Plan: The City aims to develop a structurally balanced budget where recurring revenues match recurring expenditures. The City also develops an overall budget that reflects and aligns with the strategic plan, objectives, goals, and priorities, provides conservative estimates of revenue and expenditures, and provides actual revenue/expenditure history to assist with future forecasts and projections anchored to a 5-year financial forecast. A budget forecast is essentially a financial plan projecting revenue and expenditures for a defined period of time. •10-year Financial Forecast – Beginning with FY2022/23 the City has expanded efforts in using analytics to take a long-term view through the lens of a rolling 10-year financial forecast model. Taking the longer view will help the City better respond to any unforeseen financial crisis, bring financial perspective to planning, stimulate long-term thinking, address a particular issue or proposal, and heighten financial discipline and sustainability. •Reserve Policy: In September 2021, the City Council adopted an updated reserve fund balance policy to set aside funds for future emergencies. This policy establishes a minimum 12.5% fund balance reserve for natural disasters and catastrophic events; a

12.5% reserve for economic slowdown due to the onset of a recession or other economic crisis; and a 10% reserve to offset the timing of grant reimbursements and the collections of property taxes. Pursuant to the adopted policy, the City plans to review the policy every three (3) years, and tentatively has considered increasing the reserve fund percentage to 40% in FY 2024/25.
•Unfunded Pension Liability: Historically, the City proactively pays off any annual unfunded pension liability adjustments and currently does not have any outstanding unfunded pension liability balance through the most recent fiscal year completed.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 20
Menifee Mayor and City Council
February 7, 2024
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•Infrastructure Needs: With an adopted five (5) year CIP Program which identifies over 150 projects, estimated at nearly $577 million, the City continues to strategize on funding the wide range of infrastructure needs, year by year.
•Capital Asset Financing: The City enters into long-term financing arrangements only in the case where funding may be necessary to purchase or lease a long-term strategic asset.

STRATEGIC PLAN OBJECTIVE
Regular City Business

FISCAL IMPACT
Summary of Revenue & Expenditures by Fund Type
Table 15 provides an overall summary of all revenue and expenditure mid-year adjustments requests by fund type and amount.

TABLE 15: FY2023/24 MID-YEAR ADJUSTMENTS RECOMMENDATIONS Fund Category Proposed FY2023/24
Revenue Adjustments
Proposed FY2023/24
Expenditure Adjustments
General Fund $2,922,746 $1,891,055 Quality of Life Fund 50,000 500,000 Internal Service Funds (ISF) 27,500 200,343 Gas Tax & Other Special Revenue Funds 16,715,470 14,000 LLMD Funds 19,175 38,100 CFD Funds (Maintenance) 91,672 46,962
CSA Funds 13,270 - DIF/Quimby/RBBD Funds 865,128 -
Debt Service 6,200 -
Sub-Total Citywide Budget $20,711,161 $2,690,460
CFD Funds (Infrastructure) & Fiduciary
Funds
$29,434,051 $28,829,971
TOTAL ALL FUNDS $50,145,212 $31,520,431

ATTACHMENTS

1. Resolution - Authorized Position Listing

2. Resolution Exhibit A - Authorized Position Listing

3. FY2023/24 Adopted Budget Amendment Resolution Summary

4. Budget Amendment Resolution - Mid-Year Adjustments
Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 21
Menifee Mayor and City Council
February 7, 2024
Page
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1 RESOLUTION NO. 24-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE,

CALIFORNIA, ADOPTING THE CLASSIFICATION AND COMPENSATION PLAN FOR THE CITY OF MENIFEE FOR FISCAL YEAR 2023/24
WHEREAS, it is necessary to amend the City's Classification and Compensation plan from time to time to maintain a current plan which reflects the organizational structure, workload, or otherwise; and
WHEREAS, the Classification and Compensation Plan has been updated to reflect changes in the Fiscal Year 2023/24 Mid-Year Budget adjustments; and WHEREAS, the Classification and Compensation Plan, including the schedule of authorized positions, attached hereto, is hereby adopted pursuant to Section 45001 of the California Government Code; such list is attached to this Resolution as "Exhibit A" and incorporated herein by this reference; and
WHEREAS, the changes to the Classification and Compensation Plan as related to the budget require Council approval; and
WHEREAS, the Classification and Compensation Plan shall become effective February 7, 2024, and may be, thereafter, amended; and
WHEREAS, the City Manager shall implement the attached Classification and Compensation Plan and has the authority to select and appoint employees in accordance with the City's Personnel Rules and Regulations; and
WHEREAS, the City Manager In accordance with the City of Menifee Municipal Code Section 2.08.060(8), shall administer the City personnel system; this resolution specifically authorizes the City Manager to establish, fix and alter job classifications including titles, descriptions, compensation and number of positions in the Classification and Compensation Plan as needed, subject to the total personnel expenditure budget limitations approved by the City Council, and in accordance with the provisions of Gov. Code 3500 et. seq., if applicable; and WHEREAS, all prior resolutions and parts of this resolution in conflict with this resolution are hereby rescinded.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Menifee, California, does hereby determine and order as follows:

SECTION 1: The City Council hereby does adopt the Classification and Compensation Plan effective February 7, 2024 as presented herewith.

Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 22
Menifee Mayor and City Council
February 7, 2024
Page
23 of 60

2 PASSED, APPROVED AND ADOPTED this 7th day of February 2024.

Bill Zimmerman, Mayor
Attest:

Sarah A. Manwaring, City Clerk
Approved as to form:

Jeffrey T. Melching, City Attorney
Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 23
Menifee Mayor and City Council
February 7, 2024
Page
24 of 60

Effective 02/07/2024
Department Title Classification Group FTE Step From Step To Council Council Member Elec Elected n/a n/a 7,800.00 $
Council Council Member Elec Elected n/a n/a 7,800.00 $
Council Council Member Elec Elected n/a n/a 7,800.00 $
Council Council Member Elec Elected n/a n/a 7,800.00 $
Council Mayor Elec Elected n/a n/a 9,000.00 $

City Executive Office City Manager Contract 1.0 n/a - n/a 295,201 $ City Executive Office Assistant City Manager Contract 1.0 625 198,665 $ 675 254,932 $ City Executive Office Deputy City Manager Conf 1.0 615 189,000 $ 665 242,529 $ City Executive Office Assistant to the City Manager Conf 1.0 525 120,647 $ 575 154,817 $ City Executive Office Management Analyst Conf 1.0 443 80,149 $ 493 102,849 $ City Executive Office Executive Assistant Conf 1.0 387 60,618 $ 437 77,786 $

Communications Public Information & Legislative Affairs Officer Conf 1.0 535 126,817 $ 585 162,734 $ Communications Media & Production Coordinator Gen 1.0 432 75,870 $ 482 97,359 $ Communications Public Information Specialist Gen 1.0 405 66,311 $ 455 85,093 $ Communications Media Specialist Gen 1.0 405 66,311 $ 455 85,093 $

City Clerk City Clerk Exec 1.0 579 157,937 $ 629 202,668 $ City Clerk Assistant City Clerk Prof 1.0 462 88,116 $ 512 113,072 $ City Clerk Management Analyst Prof 1.0 443 80,149 $ 493 102,849 $ City Clerk Administrative Assistant Gen 1.0 367 54,863 $ 417 70,401 $ City Clerk Records Technician Gen 1.0 347 49,654 $ 397 63,718 $ City Clerk Receptionist Gen 1.0 284 36,266 $ 334 46,537 $

Code Enforcement Code Enforcement Supervisor Prof 1.0 449 82,584 $ 499 105,974 $ Code Enforcement Senior Code Enforcement Officer Gen 2.0 430 75,117 $ 480 96,392 $ Code Enforcement Code Enforcement Officer II Gen 2.0 409 67,648 $ 459 86,807 $ Code Enforcement Code Enforcement Officer I Gen 1.0 387 60,618 $ 437 77,786 $ Code Enforcement Code Enforcement Technician Gen 1.0 367 54,863 $ 417 70,401 $ Code Enforcement Office Specialist II Gen 1.0 318 42,968 $ 368 55,137 $

CD: Planning Community Development Director Contract 1.0 605 179,805 $ 655 230,730 $ CD: Planning Deputy Community Development Director Contract 1.0 564 146,552 $ 614 188,059 $ CD: Planning Principal Planner Mid 2.0 516 115,351 $ 566 148,021 $ CD: Planning Senior Planner Prof 2.0 481 96,874 $ 531 124,312 $ CD: Planning Senior Management Analyst Prof 1.0 481 96,874 $ 531 124,312 $ CD: Planning Associate Planner Gen 3.0 449 82,584 $ 499 105,974 $ CD: Planning Management Analyst II Prof 1.0 462 88,116 $ 512 113,072 $ CD: Planning Management Aide (Part-Time)(Limited Term) PT 0.5 405 66,311 $ 455 85,093 $ CD: Planning Assistant Planner Gen 2.0 430 75,117 $ 480 96,392 $ CD: Planning Planning Technician Gen 1.0 395 63,085 $ 445 80,953 $ CD: Planning Administrative Assistant Gen 1.0 367 54,863 $ 417 70,401 $

CD: Building and Safety Building Official Mid 1.0 547 134,638 $ 597 172,772 $ CD: Building and Safety Building/Safety Manager Mid 1.0 525 120,647 $ 575 154,817 $ CD: Building and Safety Plans Examiner II Gen 2.0 453 84,248 $ 503 108,109 $ CD: Building and Safety Senior Building Inspector Gen 1.0 443 80,149 $ 493 102,849 $ CD: Building and Safety Management Analyst Prof 1.0 443 80,149 $ 493 102,849 $

Effective 02/07/2024
Department Title Classification Group FTE Step From Step To

Community Services Community Services Director Contract - 605 179,805 $ 655 230,730 $ Community Services Park/Landscape Maintenance Manager Mid 1.0 525 120,647 $ 575 154,817 $ Community Services Community Services Manager Mid 1.0 525 120,647 $ 575 154,817 $ Community Services Sr. Management Analyst Prof 1.0 481 96,874 $ 531 124,312 $ Community Services Community Services Supervisor Prof 1.0 449 82,584 $ 499 105,974 $ Community Services Management Analyst I Prof 1.0 443 80,149 $ 493 102,849 $ Community Services Field Supervisor (Parks/Landscape) Prof 1.0 420 71,463 $ 470 91,703 $ Community Services Field Supervisor (Facilities) Prof 1.0 420 71,463 $ 470 91,703 $ Community Services Community Services Coordinator Gen 4.0 383 59,420 $ 433 76,250 $ Community Services Park Ranger Gen 2.0 383 59,420 $ 433 76,250 $ Community Services Sr. Park Maintenance Worker Gen 2.0 377 57,668 $ 427 74,002 $ Community Services Sr. Facility Maintenance Worker Gen 1.0 377 57,668 $ 427 74,002 $ Community Services Administrative Assistant Gen 1.0 367 54,863 $ 417 70,401 $ Community Services Park Maintenance Worker II Gen 7.0 360 52,980 $ 410 67,986 $ Community Services Facilities Maintenance Worker II Gen 1.0 360 52,980 $ 410 67,986 $ Community Services Office Aide (Part-Time) PT 0.5 269 30,206 $ 319 46,850 $ Community Services Community Services Specialist (Part-Time) PT 2.25 326 44,717 $ 376 46,850 $ Community Services Part Time Pool Manager (Full Time Equivalents) PT 0.40 N/A 39,956 $ N/A 46,403 $ Community Services Part Time Lifeguard (Full Time Equivalents) PT 1.43 N/A 35,090 $ N/A 40,747 $ Community Services Part Time Water Safety Instructors (Full Time Equivalents) PT 2.60 N/A 37,440 $ N/A 43,576 $ Community Services Part Time Leader, Instructor, Maint. (Full Time Equivalents) PT 22.84 N/A 32,242 $ N/A 46,403 $

Economic Development Economic Development Director Contract 1.0 595 171,057 $ 645 219,504 $ Economic Development Sr. Management Analyst Prof 1.0 481 96,874 $ 531 124,312 $ Economic Development Management Aide Gen 2.0 405 66,311 $ 455 85,093 $ Economic Development Office Specialist II Gen 1.0 318 42,968 $ 368 55,137 $

Finance Chief Financial Officer Contract 1.0 605 179,805 $ 655 230,730 $ Finance ERP Project Administrative Svs. Director (Limited Term) Contract 1.0 n/a - n/a 221,874 $ Finance Deputy Finance Director Contract 1.0 564 146,552 $ 614 188,059 $ Finance Finance Manager Mid/Conf 2.0 534 126,186 $ 584 161,925 $ Finance Principal Accountant Mid 1.0 516 115,351 $ 566 148,021 $ Finance Financial Analyst Prof 1.0 481 96,874 $ 531 124,312 $ Finance Senior Accountant Prof 1.0 481 96,874 $ 531 124,312 $ Finance Senior Accountant (Budget & Grants) Prof 1.0 481 96,874 $ 531 124,312 $ Finance Accountant I Prof 1.0 443 80,149 $ 493 102,849 $ Finance Contract/Purchasing Specialist Gen 1.0 405 66,311 $ 455 85,093 $ Finance Senior Accounting Technician Gen 2.0 396 63,401 $ 446 81,357 $ Finance Accounting Technician II Gen 2.0 377 57,668 $ 427 74,002 $ Finance Contract/Purchasing Technician II Gen 1.0 377 57,668 $ 427 74,002 $ Finance Administrative Assistant Gen 1.0 367 54,863 $ 417 70,401 $ Finance Contract/Purchasing Technician I Gen 1.0 354 51,418 $ 404 65,982 $ Finance Accounting Technician I (Business License) Gen 1.0 354 51,418 $ 404 65,982 $ Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 25
Menifee Mayor and City Council
February 7, 2024
Page
26 of 60

Effective 02/07/2024
Department Title Classification Group FTE Step From Step To

Human Resources Deputy Human Resources Director Contract 1.0 564 146,552 $ 614 188,059 $ Human Resources Human Resources Manager Conf 1.0 534 126,186 $ 584 161,925 $ Human Resources Human Resources Analyst Conf 2.0 462 88,116 $ 512 113,072 $ Human Resources Human Resources Analyst (Risk/Emergency Mgmt.) Conf 1.0 462 88,116 $ 512 113,072 $ Human Resources Human Resources Technician (Risk/Emergency Mgmt.) Conf 1.0 377 57,668 $ 427 74,002 $ Human Resources Human Resources Technician Conf 2.0 377 57,668 $ 427 74,002 $ Human Resources Human Resources Assistant Conf 1.0 340 47,951 $ 390 61,531 $

Information Technology Chief Information Officer Contract 1.0 605 179,805 $ 655 230,730 $ Information Technology Information Technology Manager Conf 1.0 525 120,647 $ 575 154,817 $ Information Technology Information Technology Manager (Cybersecurity) Conf 1.0 525 120,647 $ 575 154,817 $ Information Technology Geographic Information System Coordinator Conf 1.0 481 96,874 $ 531 124,312 $ Information Technology Audio Visual (AV) System Coordinator Conf 1.0 481 96,874 $ 531 124,312 $ Information Technology Information Technology Analyst Conf 3.0 462 88,116 $ 512 113,072 $ Information Technology Management Analyst II Gen 1.0 462 88,116 $ 512 113,072 $ Information Technology Information Technology Technician Conf 3.0 396 63,401 $ 446 81,357 $ Information Technology Geographic Information System Technician Conf 2.0 396 63,401 $ 446 81,357 $ Information Technology Audio Visual (AV) System Technician Conf 1.0 396 63,401 $ 446 81,357 $ Fire Fire Permit Technician Gen 1.0 395 63,085 $ 445 80,953 $ Fire Office Specialist II Gen 1.0 318 42,968 $ 368 55,137 $ Police Chief of Police Contract 1.0 PC625 200,651$ PC675 257,481 $ Police Police Captain PMA 2.0 P587 153,484$ P637 196,955 $ Police Police Lieutenant PMA 4.0 P557 132,155$ P607 169,584 $ Police Police Support Services Manager Mid 1.0 525 120,647 $ 575 154,817 $ Police Police Sergeant PMA 12.0 P518 108,794$ P568 139,608 $ Police Budget and Grants Analyst Prof 1.0 481 96,874 $ 531 124,312 $ Police Senior Police Personnel & Training Analyst Conf 1.0 481 96,874 $ 531 124,312 $ Police Crime Analyst Prof 1.0 462 88,116 $ 512 113,072 $ Police Police Officer POA 74.0 P467 84,360 $ P517 108,253 $ Police Police Records Supervisor Prof 1.0 430 75,117 $ 480 96,392 $ Police Sr. Community Service Officer PEA Misc 1.0 429 74,744 $ 479 95,913 $ Police Crime Scene/Property & Evidence Specialist PEA Misc 2.0 420 71,463 $ 470 91,703 $ Police Community Service Officer II PEA Misc 6.0 409 67,648 $ 459 86,807 $ Police Investigative Specialist II PEA Misc 3.0 409 67,648 $ 459 86,807 $ Police Community Engagement Specialist PEA Misc 1.0 405 66,311 $ 455 85,093 $ Police Executive Assistant Conf 1.0 387 60,618 $ 437 77,786 $ Police Sr. Police Records Technician PEA Misc 1.0 397 63,718 $ 447 81,764 $ Police Property Room Technician PEA Misc 1.0 377 57,668 $ 427 74,002 $ Police Police Records Technician PEA Misc 5.0 377 57,668 $ 427 74,002 $ Police Administrative Assistant PEA Misc 1.0 367 54,863 $ 417 70,401 $ Police Cadets (Part-Time) N/A 2.0 N/A 17,534 $ N/A 20,363 $ Public Works/Engineering Director of Public Works and Engineering Contract 1.0 605 179,805 $ 655 230,730 $ Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 26
Menifee Mayor and City Council
February 7, 2024
Page
27 of 60

Effective 02/07/2024
Department Title Classification Group FTE Step From Step To

CITY OF MENIFEE
AUTHORIZED POSITIONS and COMPENSATION
FISCAL YEAR 2023-2024
Annual Salary Ranges
FY23/24 Mid-year Reclassification
Request
FY23/24 Mid-year New Positions
Request
FY23/24 Mid-year Position
Elimination Request
FY23/24 Personnel Addition or
Reclassification Approved Under CM
Authority since year-end 22/23Public Works/Engineering Deputy Director of Public Works/City Engineer Contract 1.0 570 151,004 $ 620 193,772 $ Public Works/Engineering Engineering Manager (Capital Improvement Program) Mid 1.0 564 146,552 $ 614 188,059 $ Public Works/Engineering Assistant City Engineer Mid 1.0 547 134,638 $ 597 172,772 $ Public Works/Engineering Principal Engineer Mid 2.0 534 126,186 $ 584 161,925 $ Public Works/Engineering Public Works Manager Mid 1.0 525 120,647 $ 575 154,817 $ Public Works/Engineering Construction Manager Mid 1.0 516 115,351 $ 566 148,021 $ Public Works/Engineering Senior Engineer (Part-Time) Prof - 504 108,650 $ 554 139,422 $ Public Works/Engineering Senior Engineer Prof 3.0 504 108,650 $ 554 139,422 $ Public Works/Engineering Project Manager Gen 1.0 481 96,874 $ 531 124,312 $ Public Works/Engineering Associate Engineer Gen 5.0 481 96,874 $ 531 124,312 $ Public Works/Engineering Financial Analyst Prof 1.0 481 96,874 $ 531 124,312 $ Public Works/Engineering Senior Public Works Inspector Gen 2.0 462 88,116 $ 512 113,072 $ Public Works/Engineering Fleet & Equipment Supervisor Prof 1.0 449 82,584 $ 499 105,974 $ Public Works/Engineering Public Works Maintenance Supervisor Prof 1.0 449 82,584 $ 499 105,974 $ Public Works/Engineering Assistant Engineer Gen 1.0 443 80,149 $ 493 102,849 $ Public Works/Engineering Management Analyst II Prof 1.0 462 88,116 $ 512 113,072 $ Public Works/Engineering Management Analyst I Prof 1.0 443 80,149 $ 493 102,849 $ Public Works/Engineering Public Works Inspector II Gen 1.0 430 75,117 $ 480 96,392 $ Public Works/Engineering Senior Fleet Technician Gen 1.0 420 71,463 $ 470 91,703 $ Public Works/Engineering Engineering Technician II Gen 1.0 415 69,700 $ 465 89,441 $ Public Works/Engineering Public Works Inspector I Gen 2.0 409 67,648 $ 459 86,807 $ Public Works/Engineering Fleet Technician Gen 1.0 395 63,085 $ 445 80,953 $ Public Works/Engineering Engineering Technician I Gen 1.0 395 63,085 $ 445 80,953 $ Public Works/Engineering Senior Street Maintenance Worker Gen 2.0 377 57,668 $ 427 74,002 $ Public Works/Engineering Senior Street Maintenance Worker (Heavy Equipment) Gen 1.0 377 57,668 $ 427 74,002 $ Public Works/Engineering Administrative Assistant Gen 2.0 367 54,863 $ 417 70,401 $ Public Works/Engineering Street Maintenance Worker II Gen 9.0 360 52,980 $ 410 67,986 $ Public Works/Engineering Fleet Services Worker I Gen 1.0 340 47,951 $ 390 61,531 $ Public Works/Engineering Street Maintenance Worker I Gen 2.0 340 47,951 $ 390 61,531 $ Public Works/Engineering Office Specialist II Gen 1.0 318 42,968 $ 368 55,137 $ TOTAL BUDGETED POSITIONS 334.52
Group Key:

Elec: Elected POA: Police Officers
Appt: Appointed PEA Misc: Police Employee Miscellaneous Unit Nonrep: Non‐Represented Prof: Professional
Conf: Confidential Gen: General
Mid: Mid‐Management PT: Part‐Time
PMA: Police Management
Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 27
Menifee Mayor and City Council
February 7, 2024
Page
28 of 60

# Staff Report Item Description City Council Date
Revenue
Appropriation Fund
1 CFD 2017-1 #14 special assessments 7/19/2023 $6,464 684 2 CIP 13-03 Holland Overpass Fair Share 7/19/2023 240,615 320 3 CIP 23-08 Quail Valley Streetlights 8/2/2023 N/A 460
4 National Opioid Settlement Grant 8/16/2023 59,322 301 5 CIP 20-13: Paloma Wash Pedestrian Bridge (SB 821 Bicycle & Pedestrian Grant)
8/16/2023 690,120 301
6 CIP 22-03: McCall Blvd. Widening (RCTC Regional Arterial Improvement Grant)
11/1/2023 3,140,000 301
7 CIP 24-04: Romoland Elementary School ATP (CalTrans ATP Grant)
11/1/2023 255,000 301
8 State Asset Forfeiture 11/15/2023 20,563 100
9 OTS STEP Grant 11/15/2023 140,000 301
10 Menifee JOBSNow Initiative with Chamber 11/15/2023 58,334 301 11 CIP 13-03 Holland Overpass WRCOG 11/15/2023 1,000,000 310 12 CIP 13-03 Holland Overpass WRCOG 11/15/2023 N/A 415
13 CIP 19-15 Central Park Amphitheater 12/6/2023 N/A 100 14 CIP 19-15 Central Park Amphitheater (ARPA) 12/6/2023 1,841,667 301 15 CIP 19-15 Central Park Amphitheater 12/6/2023 N/A 522 16 CIP 19-15 Central Park Amphitheater 12/6/2023 N/A 620 17 CIP 24-12: La Ladera Park Enhancements (CSA 145 Quimby Fees)
12/6/2023 1,585,460 480
18 CIP 24-12: La Ladera Park Enhancements (CSA 145 Quimby Fees)
12/6/2023 N/A 522
19 CIP 23-10: Community Center Project 1/17/2024 N/A 100 20 NRPA SHAPR 3.0 Walk with Ease Grant 1/17/2024 3,000 301 21 JAG Grant 1/17/2024 10,877 301
22 CIP 24-01: Citywide Traffic Signal Safety Improvement (HSIP 11 Grant)
1/17/2024 162,000 301
$9,213,422
N/A
$6,835,679
12/6/2023 $809,372 100/480
12/6/2023 219,088 522/480
$1,028,460
$17,077,561
(1) Existing contracts/purchase orders (POs) where work/services commenced prior to Fiscal Year 2023/24, and that will continue into the new fiscal year, are authorized to be carried forward as part of the new year budget adoption process. Pursuant to the accompanying budget adoption resolution, outstanding encumbrances can be carried forward to the next succeeding budget year upon approval of the City Manager. (2) Existing capital projects/outlays, and eligible grant funded projects/programs previously approved for funding are authorized to be carried forward as part of the new year budget adoption process. Pursuant to the accompanying budget adoption resolution, the corresponding budget can be carried forward to the next succeeding budget year upon approval of the City Manager. (3) CSA 145 Quimby fees received fom Riverside County in December 2023, reimbursement for Lazy Creek Recreation Center Project (CSA 145 eligible facility).

Included as part of BAR #17 (12/6/2023)
1,000,000
3,000
10,877
162,000
Total BARs $11,192,268
FY23/24 Purchase Orders Carry-Overs(1) $52,176,979
Transfers In & Transfers Out (3)
Attachment 1: Listing of FY2023/24 Budget Amendments Resolutions (BARs) Items thru 2-1-2024 Expenditure
Appropriation
$6,464
240,615
150,000
59,322
690,120
3,140,000
255,000
20,563
140,000
58,334
1,000,000
500,000
789,683
(200,000)
1,841,667
219,088
905,535
200,000
- Transfer from CSA 145 to General Fund (CSA 145 Quimby) $809,372 FY23/24 Unencumbered & Other Budget Carry-Overs(2) $37,993,765 TOTAL FY23/24 Adjustments to Adopted Budget $102,391,472 - Transfer from CSA 145 to DIF Fund (CSA 145 Quimby) 219,088 Total Transfers In & Transfers Out $1,028,460
Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 28
Menifee Mayor and City Council
February 7, 2024
Page
29 of 60

RESOLUTION NO. 24-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, AMENDING THE FISCAL YEAR 2023/24 OPERATING BUDGET
WHEREAS, the City of Menifee, California, adopted a budget for Fiscal Year 2023/24 and Fiscal Year 2024/25 with Resolution 23-1341 on June 21st, 2023; and WHEREAS, from time to time the City of Menifee receives unanticipated revenues, experiences unanticipated expenditures, and/or identifies alternative funding sources; and WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget resources to continue the operations of the City of Menifee; and WHEREAS, the City Council of the City of Menifee needs to amend the FY2023/24 budget as follows:

AMENDMENTS TO ADOPTED BUDGET:

1. Record Revenue Appropriation(s):

CITY COUNCIL
MEETING DESCRIPTION ACCOUNT # AMOUNT
February 7, 2024
FY2023/24 Mid-year Budget
Adjustments Various $50,145,212.00
TOTAL: $50,145,212.00
Increase FY 2023/24 Revenue Budget: $50,145,212.00

2. Record Expenditure Appropriation(s):

Increase FY 2023/24 Expenditure Budget: $31,520,431.00

3. Record Transfer of Funds:

FROM ACCOUNT # TO ACCOUNT # AMOUNT
TOTAL:

CITY COUNCIL
MEETING DESCRIPTION ACCOUNT # AMOUNT
February 7, 2024
FY2023/24 Mid-year Budget
Adjustments Various $31,520,431.00
TOTAL: $31,520,431.00
Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 29
Menifee Mayor and City Council
February 7, 2024
Page
30 of 60

Amending the Fiscal Year 2023/24 Budget
FY 2023/24 Mid-year Budget Adjustments
2 4
8 0
1 8

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE DOES HEREBY RESOLVE AS FOLLOWS:

The annual budget for the City of Menifee for FY2023/24 is hereby increased and amended to reflect unanticipated revenues and expenditures as follows:

Fund Category Proposed FY2023/24 Revenue
Adjustments
Proposed FY2023/24
Expenditure Adjustments
General Fund $2,922,746 $1,891,055 Quality of Life Fund 50,000 500,000 Internal Service Funds (ISF) 27,500 200,343 Gas Tax & Other Special Revenue Funds 16,715,470 14,000 LLMD Funds 19,175 38,100 CFD Funds (Maintenance) 91,672 46,962
CSA Funds 13,270 - DIF/Quimby/RBBD Funds 865,128 -
Debt Service 6,200 -
Sub-Total Citywide Budget $20,711,161 $2,690,460
CFD Funds (Infrastructure) & Fiduciary
Funds
$29,434,051 $28,829,971
TOTAL ALL FUNDS $50,145,212 $31,520,431 Increase FY2023/24 Revenue Budget $50,145,212.00

Increase FY2023/24 Expenditure Budget $31,520,431.00 PASSED, APPROVED AND ADOPTED this 7th day of February, 2024. _____________________________
Bill Zimmerman, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________ Sarah A. Manwaring, City Clerk Jeffrey T. Melching, City Attorney Item Title: 4.1
Fiscal Year 2023/24 Mid-Year Budget Adjustment Review and Capital Improvement Program Status Update Item Page Number: 30
Menifee Mayor and City Council
February 7, 2024
Page
31 of 60

CITY OF MENIFEE
SUBJECT: 2023-2028 Strategic Plan Update
MEETING DATE: February 7, 2024
TO: Mayor and City Council
PREPARED BY: Mandy Stephens, Management Analyst
REVIEWED BY: Rebekah Kramer, Acting City Manager
APPROVED BY: Rebekah Kramer, Acting City Manager
-------------------------------------------------------------------------------------------------------------------------------

RECOMMENDED ACTION

1. Receive and file an update on the implementation of the City of Menifee’s 2023-2028 Strategic Plan.

DISCUSSION
The City’s five-year Strategic Plan establishes the City’s vision for the future and sets a roadmap for meeting current and future needs. The 2023-2028 Strategic Plan (“Plan”) was adopted during the City Council meeting on March 1, 2023. This Plan includes the following five overarching Strategic Priorities:

1.Connectivity and Mobility – Enhance accessibility and link the community with sustainable infrastructure to meet the City’s needs.

2.Unique Identity - Engage in thoughtful and collaborative planning with stakeholders to develop a distinct sense of place that leverages the community's historic and scenic assets and makes the City a highly attractive and desired destination for residents, businesses, and visitors.

3.Community Engagement and Social Infrastructure – Create opportunities to bring people together and enhance communication to amplify accessibility, increase awareness, and proactively deliver information to maintain quality of life and build a strong community.

4.Thriving Economy – Encourage intentional smart growth and support the City’s business community so that residents have access to businesses, housing, employment, and well- paying jobs.

5.Safe and Vibrant Community – Provide exceptional public safety and maintain the City's attractive look and feel so that Menifee is one of the safest cities where residents and visitors are secure in their neighborhoods and surrounding spaces.

Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 1
Menifee Mayor and City Council
February 7, 2024
Page
32 of 60

City of Menifee Staff Report
2023-2028 Strategic Plan Update
February 7, 2024

Page 2 of 5 ends

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The objectives outlined in the Plan are designed to support the vision for the future and fulfill the City’s strategic priorities and goals, with performance measures established to monitor progress.

Specific capital and operational projects are prioritized based on the Plan and are included within the City’s Operating and Capital Improvement Program (CIP) budgets.

The implementation plan tracks the progress made in executing the goals and objectives established by the Mayor and City Council in the Plan. Staff will provide regular updates regarding the progress made in the implementation of the Plan. This report summarizes the goals and objectives initiated and/or completed during the first six months of the five-year planning period (July 1 – December 31, 2023).

Implementation Plan Highlights
Connectivity and Mobility
The CIP Division initiated the development of the Complete Streets Plan (CSP), designed to improve access, mobility, and safety for all modes of travel, including walking, bicycling, public transit, and automobiles. City staff collaborated with the University of California Berkeley, Cal Walks, and Riverside University Health System (RUHS) to hold a Community Pedestrian and Bicycle Safety Training workshop in August 2023 at Menifee Valley Middle School. In Fall 2023, the CIP Division led several community outreach events at schools and community centers to provide information and seek public input in developing the CSP. The CSP, the City’s General Plan, Parks Master Plan, Active Transportation Plan (ATP), and Smart City Broadband Master Plan will work together to address traffic mitigation citywide, collectively serving as the City’s Traffic Mitigation Plan.

Under the Pavement Management Program (PMP) for FY 2023/24, the CIP division is scheduled to complete 25,920 centerline miles of road resurfacing, equivalent to just under five total miles.

Areas included in the programmed resurfacing plan for this fiscal year include the neighborhood north of Ridgemoor Road, crack and slurry sealing along portions of La Piedra Road near Mt. San Jacinto Community College (MSJC), the neighborhood surrounding Chester Morrison Elementary School, and the neighborhood north of McCall Blvd and west of Murrieta Road. The FY 2023/24 mid-year budget includes funding to complete an update to the PMP index, last done in FY 2017/18. This update will include a survey of the City's entire paved network to provide recommendations on street resurfacing projects for the next five years. This will allow staff to identify priority areas to meet the goal of maintaining a Pavement Condition Index (PCI) of 70 year-over-year through June 2028.

Unique Identity
The City released a Request for Proposal (RFP) in December 2023 to assist in creating a Placemaking, Identity, and Tourism Master Plan that will be used to develop Menifee as a destination city for residents, businesses, and visitors. It is anticipated that the contract for the plan development will be awarded in Spring 2024.

Community Engagement and Social Infrastructure
Following the launch of Menifee TV, the City of Menifee’s Public Education Government (PEG) channel, in March 2023, the Communications and Digital Productions divisions began producing videos highlighting City events and activities. The goal of producing and broadcasting two original Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 2
Menifee Mayor and City Council
February 7, 2024
Page
33 of 60

City of Menifee Staff Report
2023-2028 Strategic Plan Update
February 7, 2024

Page 3 of 5 ends

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content videos per month has been exceeded by 258 percent during this reporting period with the completion of 31 videos including, but not limited to:
•Parks Make Life Better Month Series
•9/11 Mt. San Jacinto College (MSJC) Commemoration Event •State of the City Innovation Video and Livestream Broadcast •Public Safety Public Service Announcements (PSA)
•Memories of the Wall Documentary
•Police Department Swearing In
•Menifee Christmas Tree Lighting
The City continues to enhance community awareness by encouraging residents to sign up for city alerts and following the City on social media. With a five percent increase in social media followers (69,954 to 73,435) during this reporting period, we are on track to reach the goal of achieving a ten percent increase in social media followers by the end of the fiscal year. There was a nine percent increase in city website newsflash subscriptions (1066 to 1163) during this reporting period, coming close to reaching the goal of achieving a ten percent increase by the end of the five-year planning period.

During the December 6, 2023, Council meeting, two projects were approved that will create opportunities for community engagement and enhance the City’s social infrastructure: the Central Park Amphitheater construction contract was awarded (CIP 19-15), and the purchase of the prefabricated pedestrian bridge for the Paloma Wash Pedestrian Bridge project (CIP 20-13).

These capital projects are designed to support the objective of increasing opportunities for the community to gather to support belonging and connectedness.

As the City continues to grow in population and staff, the need for additional facilities has been identified. During the June 7, 2023, Facilities Planning Workshop, consideration was given to the timing of the City’s largest three facilities development projects including the City Hall, the Police Department Headquarters (PD HQ), and the Public Works Maintenance Operations Center (PW MOC). Following review and discussion of each project, it was determined that the City Hall project would be the first of the three projects to be initiated with the PD HQ and PW MOC projects initiated in the latter phase of the City Hall construction period. This decision was based upon an evaluation of the lease terms and operational needs of the organization considered in combination with the investments the City has made in site improvements and property acquisitions made to support the immediate needs of the City’s PD and PW departments. As part of the facility development planning efforts, staff are working in collaboration with the City’s municipal advisor, Urban Futures, to identify available delivery methods and financing options for the City Hall project. This information is scheduled to be presented in a Council workshop in the spring.

The City continues to work with our education partners to enhance recreational programming and educational opportunities. During this reporting period, the City partnered with Santa Rosa Academy to host youth sports programs and provide extended recreation services to the community. The City has also negotiated a Memorandum of Understanding (MOU) with Perris Union High School District to provide aquatics programs at Paloma Valley High School.

Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 3
Menifee Mayor and City Council
February 7, 2024
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City of Menifee Staff Report
2023-2028 Strategic Plan Update
February 7, 2024

Page 4 of 5 ends

1 9
4 0
The comprehensive biennial residential satisfaction survey scheduled for initiation by December of 2023, was placed on hold following review of the cost benefit by City Council on October 4, 2023. Staff will evaluate alternative methods of gauging residential satisfaction for future consideration.

Thriving Economy
The implementation of the Enterprise Resource Planning (ERP) system to modernize and streamline City operations is underway with full implementation on track for completion in June 2026. The ERP system is a comprehensive system that supports multiple City functions including budgeting, payroll, business licensing, accounts receivable/payable, financial reporting, and human capital management. During this reporting period, the Coalition of Support was established, and training was initiated for 38 staff members across all departments.

As part of the City’s efforts to streamline the development process to support a business-friendly environment, the Building and Safety Division has created and installed filters within the Accela permitting system to aid permit technicians and plans examiners in their utilization of the automated workflow, further improving reporting capabilities and the user experience. Staff have also integrated inspection requests with the City’s Geographic Information System (GIS) and the Menifee Permit Portal (Accela Citizen Access), which will enable auto-assignment to area inspectors and eliminate manual scheduling outside of the portal. Additional permit types were made available in the Menifee Permit Portal to allow for more streamlined submittals for residents, contractors, and residential tract developers. Accela modifications were also made to the Certificate of Occupancy workflow to automate business license verification and signoffs, eliminating manual tasks, simplifying and improving the permit issuance process, and reducing errors.

Safe and Vibrant Community
The Menifee Police Department established a goal to decrease pedestrian and bicycle fatalities by twenty-five percent in accordance with Vision Zero by June 2028. As part of this effort, the Menifee Police Department conducted eight traffic safety operations, including Driving Under the Influence (DUI) checkpoints and distracted driver operations. These safety operations and the following sponsored events are funded in part by the Office of Traffic Safety (OTS) grant funding:
•Bicycle Safety Enforcement
•Pedestrian & Bike Safety Enforcement
•National Bike, Walk, & Roll to School Day
•Bike and Pedestrian Safety Operations
•Bike Safety Training with Menifee Valley Middle School •Created a bicycle safety presentation to share at local schools.

In September 2023, the Fire Department completed their goal of implementing automatic aid agreements with the City of Murrieta and Riverside County Fire Department which will assist in reducing response times. During this reporting period the Fire Department also exceeded their goal of providing Cardiopulmonary Resuscitation (CPR), and Automated External Defibrillation (AED) training to 50 people per year as part of the Menifee Life Saver Program by 390 percent with 195 people trained.

Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 4
Menifee Mayor and City Council
February 7, 2024
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City of Menifee Staff Report
2023-2028 Strategic Plan Update
February 7, 2024

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4 0

STRATEGIC PLAN OBJECTIVE
The Strategic Plan update addresses all the Strategic Plan objectives.

FISCAL IMPACT
There is no fiscal impact associated with the recommended action.

ATTACHMENTS

1. 2023-2028 Strategic Plan Implementation Task Summary – Update (July-December 2023)

2. 2023-2028 Strategic Plan
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 5
Menifee Mayor and City Council
February 7, 2024
Page
36 of 60

City of Menifee Strategic Plan 2023‐2028
Goals and Objectives Implementation Plan
Reporting Period: July 1, 2023‐December 31, 2023.

Lead Point of Contact Goal Action/Task Required Status

1. Connectivity and Mobility
In progress ‐ Development of the Complete Streets Plan, designed to improve access, mobility, and safety for all modes of travel underway.

Public Works & Engineering:

Capital Improvement Program (CIP) 1. A Create a traffic mitigation plan to reduce congestion on Menifee's streets and roadways.

Community Services
Public Works 1. B Develop a transit mobility plan, identifying transportation options within the City.

Pending
Pending
Information Technology
Public Works, Community Development,
Economic Development
Initial implementation of Smart City and Broadband Master Plan to expand interconnectivity throughout the City's major corridors to improve traffic flow by increasing fiber optic connectivity to traffic signals and City facilities by 5% per year through June 2028.

1.C.E.3
In progress ‐ Development of the Complete Streets Plan
underway. Comprehensive biennial residential satisfaction survey placed on hold following 10/4/23 review of cost
benefit by the City Council. Staff evaluating alternative methods of gauging satisfaction.

Adopt the Complete Streets Plan to improve multi‐modal infrastructure and increase satisfaction with alternative modes of transportation throughout the City biennially through June 2028.Public Works & Engineering: CIP Community Development: Planning
Public Works & Engineering: CIP

1. D. 2

1.F
Work with the County of Riverside, surrounding communities, and regional partners to assess and mitigate the impacts of growth and development outside City limits, providing for regional infrastructure development and essential services.

In progress ‐ Memorandum of understanding (MOU) between the City and County of Riverside to was adopted by the City Council on 09/06/23 and the Board of Supervisors 12/12/23.

In progress ‐ Completion of 25,920 centerline miles of road resurfacing in FY 2023/24 underway. Update of the Pavement Management Program index to identify priority areas to meet the PCI goal will be initiated in FY 2023/24.

1.1 Maintain an average roadway Pavement Condition Index (PCI) of 70 year‐over‐year through June 2028.

Increase grant funding for capital projects year‐over‐year through June 2028 In progress ‐ Nine grants awarded totaling $38,893,820, with $4,247,120 appropriated to date to support the following projects: CIP 22‐03, CIP20‐13, CIP 24‐01, CIP 24‐04, CIP 24‐15, CIP 13‐04, CIP 20‐01, CIP 25‐09, PW‐SD‐10.

Public Works & Engineering: CIP
Finance 1.4
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 6
Menifee Mayor and City Council
February 7, 2024
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2. Unique Identity
Conduct a place‐making and tourism feasibility study as part of developing Menifee as a destination city by December 2024.Economic Development 2.A.2

2.B.1
In progress ‐ RFP in process.

In progress ‐ RFP in process.

Community Services
City Executive Office
Conduct a regional events assessment to identify a signature event that will help make Menifee a destination city by March 2024.

Community Services
City Executive Office
Economic Development

2.C.3 Implement findings of the events assessment and hold the first annual signature event by December 2025.

3. Community Engagement and Social Infrastructure
Information Technology
City Executive Office
Amplify and diversify communication to enhance community awareness and understanding by assessing City controlled websites and comply with regulatory standards by June 2024.3. A. 3

3. A. 4
Pending
City Executive Office
Information Technology
Amplify and diversify communication to enhance community awareness and understanding by producing and broadcasting two original videos per month by December 2024 In progress ‐ 31 original content videos produced, exceeding goal by 258 percent.

In progress ‐ 9% increase in city website newsflash
subscriptions (1066 to 1163) achieved during reporting
period.

City Executive Office
Information Technology
Amplify and diversify communication to enhance community awareness and understanding by increasing the number of residents registered to receive city alerts by 10% by June 20283. A. 5 Amplify and diversify communication to enhance community awareness and understanding by increasing social media followers by 50% by June 2028.

In progress ‐ 5% increase in social media followers (69,954 to 73,435) achieved during reporting period.

City Executive Office
City Executive Office

3. A. 6
Increase opportunity for the community to gather and support belonging and connectedness by creating a facility development plan by December 2023.

In progress ‐ Delivery method workshop planned for spring 2024.

3. B. D. 1

3. B. D. 7City Executive Office
Community Services, City Attorney
Work in collaboration with Valley‐Wide Recreation and Park District (Valley‐Wide) to unify the parks in Menifee to better service the needs of residents by June 2028. Pending Pending
City Executive Office
Community Services
Create engagement opportunities to enhance understanding and participation in City planning, community events, and activities.3.C
On hold ‐ Comprehensive biennial residential satisfaction survey placed on hold following 10/4/23 review of cost
benefit by the City Council. Staff evaluating alternative methods of gaging satisfaction.

City Executive Office
Community Services

3. 2 Initiate a comprehensive biennial residential satisfaction survey by December 2023.

In progress ‐ Central Park Amphitheater ( CIP 19‐15) and Paloma Wash Pedestrian Bridge (CIP 20‐13) construction
contracts approved 12/6/23.

Salt Creek Trail Expansion Feasibility Study completed
12/07/23.

Develop unique park amenities, green spaces, trails, cultural and recreational facilities and programming that serves the diverse needs and desires of the community in alignment with the Parks Master Plan.3. D Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 7
Menifee Mayor and City Council
February 7, 2024
Page
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4. Thriving Economy
Economic Development
Economic Development

4.A.1

4.A.4
Create an Incubator Feasibility Plan by December 2023.

In progress ‐ Draft plan complete.

Acquire facility for Business Incubator Program by December 2024.

Pending
In progress ‐ Building and Safety Division added filters and integrated inspection requests through the Accela permitting system with the City’s Geographic Information System (GIS) to aid in automating workflow, simplifying and improving the permit issuance process, and reducing errors.

Public Works/Engineering are developing Mobile Accela
capabilities for field inspectors to provide real‐time project data collection, expedited reporting, and improve efficiency of staff resources.

Community Development
Public Works/Engineering
Economic Development
Streamline the development processes to support a business‐friendly environment and establish metrics for monitoring the performance of the development departments to streamline operations by July 2024.4.B.5 Community Development: Planning
Economic Development
Public Works/Engineering
In progress ‐ Draft incentive matrix completed and will serve as a foundational element of broader effort to streamline development process.

Streamline the development processes to support a business‐friendly environment and create an incentive program to fast‐track the development process for targeted industries by December 2024.4.B.7

4.C.8

4.D.6
Partner with higher education institutions and stakeholders to create workforce development and execute Memorandums of Understanding (MOUs) for strategic partnerships by December 2025.Economic Development Economic Development
Pending
In progress ‐ A draft of the incentive matrix has been
completed which will be the foundation of the Incentive Program.

Create an Office and Lifestyle/Retail Development Incentive Program by June 2024.

In progress ‐ Engaged consultant to develop the Southern Gateway Specific Plan and Environmental Impact Report on 12/06/23. Plan development will take 18‐24 months, kick‐off meeting held on 1/09/24.

Community Development: Planning
Economic Development, Public Works
Develop and adopt a Specific Plan for the Economic Development Corridor Southern Gateway (EDC‐SG) Innovation District to support the diversification of Menifee’s economy by June 20264.E.9 Economic Development
Finance

4.F.3

4.G.2

4.H.2

4.I.2
Provide enhanced entertainment amenities to increase Menifee's commercial tax base and create an attractive environment for businesses and workers and increase the number of new jobs added year‐over‐year. Pending Pending
Pending
Pending
Create and maintain a financial sustainability plan to support city government for the long term by December 2024.

Increase reserve fund balances to support the financial sustainability of city government for the long term by December 2024.Finance
Diversify revenues streams to support the financial sustainability of city government for the long term by December 2024.Finance
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 8
Menifee Mayor and City Council
February 7, 2024
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Finance 4.J.10

4.K.5
Implement an Enterprise Resource Planning (ERP) system to modernize and streamline City operations by June 2026. In progress ‐ Coalition of Support established and training initiated for 38 staff members across all departments.

Community Development
Information Technology
Create reports and establish metrics for monitoring the performance of the development departments to streamline In progress ‐ Reports established to monitor inspection and City operations by July 2024. plan review response times.

5. Safe and Vibrant Community
Fire 5.A.1

5.A.4

5.A.5

5.A.8

5.B.3

5.C.3
Implement automatic aid agreements with adjoining fire departments to reduce response times by December 2023.

Completed ‐ September 2023.

Develop citywide response map with future planned development and road infrastructure improvements that guides fire service facility and resource allocations by June 2026.Fire In progress ‐ Draft plan completed with Fire, Planning, Engineering, and GIS, scheduled for presentation Spring 2024.

Menifee Police Department
Fire
Develop a response time matrix for the Menifee Police Department by June 2026.

Pending
Enhance public safety response times and provide community safety training (CPR and AED) as part of the Menifee Life Saver Program to 50 people per year through June 2028. In progress ‐ 195 Menifee Life Savers trained during reporting period. Exceeded goal by 390 percent.

Develop and implement a citywide safety plan to enhance security and a sense of well‐being in the community by June 2026.Human Resources and Risk Management
Pending
Pending
Menifee Police Department
Public Works & Engineering: CIP
Improve safety infrastructure and technology to enhance the sense of security and well‐being in Menifee by June 2026.

In progress ‐ Continued efforts to enhance Menifee University including expanded access/participation in the Leadership Academy and the Menifee Mentors program.

All Departments 5.D Support ongoing professional staff development to provide community safety training Create a community preparedness plan in collaboration with community partners to ensure the safety of Menifee’s neighborhoods, businesses, and vulnerable places.Human Resources and Risk Management Menifee Police Department
Community Services/Public Works

5.E
Pending
In progress ‐ Sponsored eight traffic safety operations, including Driving Under the Influence (DUI) checkpoints and distracted driver operations, and participated in six bicycle safety events.

5.F.7

5.G.6
Decrease pedestrian and bicycle fatalities in accordance with Vision Zero by 25% by June 2028.

Develop a streetscape beautification plan to enhance the City's main transit corridors and gateways by December 2027 Pending
In Progress ‐ School Resource Officers (SRO) are working with high schools and middle schools to instruct courses in Drug Awareness/Identification, Juvenile Law, and Bullying.

Menifee Police Department 5.2 Partner with high schools to develop and implement a student public safety training program by December 2024.

Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 9
Menifee Mayor and City Council
February 7, 2024
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STRATEGIC PLAN
2023-2028
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 10
Menifee Mayor and City Council
February 7, 2024
Page
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Mission
Statement
The City
of Menifee
provides
essential
services through
teamwork,
leadership, and
transparency to
improve the quality
of life of our
community.

Vision Statement
Menifee is a premier, safe, thriving, and inclusive city that offers vibrant neighborhoods and panoramic scenic vistas with a rich history, ﬂourishing arts, cultural amenities, and diverse recreation opportunities that make Menifee a desired place to live, work, play, and stay.

Guiding Principles
People-Focused and Connected –
We create a sense of community by serving residents,
businesses, employees, and visitors with compassion,
kindness, and respect.

Accountable and Fiscally Responsible –
We use City resources responsibly and take actions
to retain the trust of our community.

Responsive and Transparent –
We are honest, reliable, responsive, and open in
our decision-making; creating environments for
people to engage where all voices are heard.

Solution-Oriented and Proactive –
We look to strengthen and enhance our community
by anticipating needs, being innovative, and
making decisions that are forward-thinking.

Who we are
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 11
Menifee Mayor and City Council
February 7, 2024
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Results for the Community
We know our community has big dreams for Menifee and we want to see them come true. Menifee’s citywide Strategic Plan lays a foundation for this progress, deﬁnes our shared vision for the future and focuses City resources on ﬁve key strategic priorities: Unique Identity, Community Engagement and Social Infrastructure, Thriving Economy, Safe and Vibrant Community, and Connectivity and Mobility. These priorities, and their supporting goals and objectives, came from considerable community input and feedback. These priorities drive us toward meaningful outcomes and big steps forward on the road to reaching our collective long-term vision.

What does a strategic plan do?
Charts the Course
The Strategic Plan’s ﬁve-year timeline allows for thoughtful sequencing of initiatives. The alignment with the City’s annual budget process creates a stronger connection
between ﬁnances and operations. With the Strategic Plan as a guide, other City plans and initiatives will be built to align. In addition to priorities, goals and objectives, this plan includes performance measures for
government transparency, accountability, and
ongoing improvement.

STRATEGIC PLAN 2023–2028Why a Strategic Plan?
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 12
Menifee Mayor and City Council
February 7, 2024
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The City of Menifee is pleased to present the 2023-2028 Strategic Plan, setting the City’s vision for the future and providing a roadmap for meeting current and future needs. Incorporated in 2008, Menifee is a rapidly growing community spanning roughly 50 square miles and home to over 116,000 residents. The Plan enables the City to balance and prioritize the needs of our community; guiding how the City’s resources are allocated following the strategic priorities and objectives established for the coming ﬁve-year period. Performance measures are also incorporated into the Plan to monitor progress towards the established goals and objectives.

Residents and other City stakeholders played an important role in the Plan development by participating in interviews, focus group meetings, in-person and virtual community forums, online surveys, and council workshops. Through the collective efforts of the City Council, City staff, residents, and stakeholders, the City’s vision of being a “premier, safe, thriving, and inclusive city that offers vibrant neighborhoods and panoramic scenic vistas with a rich history, ﬂourishing arts, cultural amenities, and diverse recreation opportunities that make Menifee a desired place to live, work, play, and stay” will be realized.

Mayor
Bill Zimmerman
Mayor Pro Tem
Bob Karwin – District 1
Councilmember
Ricky Estrada
District 2
Councilmember
Lesa Sobek
District 3
Councilmember
Dean Deines
District 4
Introduction
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 13
Menifee Mayor and City Council
February 7, 2024
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Executive Team
Armando G. Villa
City Manager
Rochelle Clayton
Assistant City Manager
Jonathan Nicks
Deputy City Manager
Jeff Melching
City Attorney
Gina Gonzalez
Economic Development
Director
Lonny Olson
Fire Division Chief
Chris Karrer
Interim Chief of Police
Nick Fidler
Public Works Director
Regina Funderburk
Chief Financial Officer
Ron Puccinelli
Chief Information
Officer
Sarah Manwaring
City Clerk
Cheryl Kitzerow
Community Development
Director
STRATEGIC PLAN 2023–2028
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 14
Menifee Mayor and City Council
February 7, 2024
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2011
Direct Email Participants
1240
Online Interactions
20 Stakeholder Interviews
5 Community
Forums 7
Focus
Groups
2 Council
Workshops
364
Survey
Responses
38,877
Menifee Matters magazine
distributed to homes and
businesses
Social Media Campaign
27 Posts
68,688
Engagement
Information
Provided at
Community
Events
How did we build this plan? Together
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 15
Menifee Mayor and City Council
February 7, 2024
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Plan Development Timeline
STRATEGIC PLAN 2023–2028
Strategic Priorities
August 2022-March 2023
August-October 2022 – Research & Planning
November-December 2022 – Community Engagement
January 2023 – Council Visioning
February 2023 – Draft Plan Review
March 2023 – Plan Adoption
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 16
Menifee Mayor and City Council
February 7, 2024
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Enhance
accessibility
and link the
community
with sustainable
infrastructure
to meet the
City’s needs.

Objectives
A. Create a traffic mitigation plan to reduce congestion on Menifee’s streets and roadways.

B. Develop a transit mobility plan, identifying transportation options within the City.

C. Install ﬁber optic cabling and interconnect signals along major corridors to improve traffic ﬂow.

D. Adopt the Complete Streets Plan to improve multi-modal infrastructure for thoroughfares throughout the City.

E. Begin to implement the Smart City and Broadband Master Plan to expand interconnectivity throughout Menifee.

F. Work in collaboration with the County of Riverside, surrounding communities, and regional partners to assess and mitigate the impacts of growth and development
outside City limits, providing for regional infrastructure development and essential services.

Strategic Priorities and Goals
Connectivity and Mobility
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 17
Menifee Mayor and City Council
February 7, 2024
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Performance Measures

1. Maintain an average roadway Pavement Condition Index (PCI) of 70 year-over-year through June 2028.

2. Increase satisfaction with alternative modes of transportation (trails, biking, etc.) biennially through June 2028.

3. Increase ﬁber optic connectivity to traffic signals and city facilities by 5% per year through June 2028.

4. Increase grant funding for capital projects year-over-year through June 2028.

STRATEGIC PLAN 2023–2028Connectivity and Mobility
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 18
Menifee Mayor and City Council
February 7, 2024
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Engage in
thoughtful and
collaborative
planning with
stakeholders to
develop a distinct
sense of place
that leverages
the community’s
historic and scenic
assets and makes
the City a highly
attractive and desired
destination for residents,
businesses, and visitors.

Objectives
A. Conduct a place-making and tourism feasibility study as part of developing Menifee as a destination city.

B. Conduct a regional events assessment to identify a signature event that will help make Menifee a destination city.

C. Implement ﬁndings of the events assessment to develop a signature event that will help make Menifee a destination city.

Strategic Priorities and Goals
Unique Identity
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 19
Menifee Mayor and City Council
February 7, 2024
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Performance Measures

1. Complete regional events assessment by March 2024.

2. Complete the place-making and tourism feasibility study by December 2024.

3. Hold the ﬁrst annual signature event by December 2025.

STRATEGIC PLAN 2023–2028Unique Identity
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 20
Menifee Mayor and City Council
February 7, 2024
Page
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Create
opportunities
to bring people
together and
enhance
communication
to amplify
accessibility,
increase awareness,
and proactively
deliver information
to maintain quality
of life and build a
strong community.

Objectives
A. Amplify and diversify communication to enhance community awareness and understanding using print publications, electronic communications, , and town hall meetings.

B. Increase opportunities for the community to gather to support belonging and connectedness.

C. Create engagement opportunities to enhance understanding and participation in City planning, community events, and activities.

D. Develop unique park amenities, green spaces, trails, cultural and recreational facilities and programming that serves the diverse needs and desires of the community in alignment with the Parks Master Plan.

Strategic Priorities and Goals
Community Engagement and Social Infrastructure
g

,
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 21
Menifee Mayor and City Council
February 7, 2024
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Community Engagement
and Social Infrastructure
Performance Measures

1. Create a facility development plan by December 2023.

2. Initiate a comprehensive biennial residential satisfaction survey by December 2023.

3. Complete an assessment of the City controlled websites to evaluate usability and compliance with regulatory
standards by June 2024.

4. Produce and broadcast two original content videos
per month by December 2024.

5. Increase the number of residents registered to
receive city alerts (e-mails and texts) by 10% by
June 2028.

6. Increase social media followers by 50%
by June 2028.

7. Work in collaboration with Valley-Wide
Recreation and Park District (Valley-Wide)
to unify the parks in Menifee to better
serve the needs of residents by
June 2028.

STRATEGIC PLAN 2023–2028
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 22
Menifee Mayor and City Council
February 7, 2024
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Encourage
intentional
smart growth
and support
the City’s
business
community so
that residents
have access to
businesses, housing,
employment, and
well-paying jobs.

Objectives
A. Create a business incubator program/facility to support startups.

B. Streamline the development processes to support a
business-friendly environment.

C. Partner with higher education institutions and other stakeholders to create workforce development programming that supports the training and education of workers and business development.

D. Create business incentive programs to attract and retain businesses in Menifee.

E. Develop a Speciﬁc Plan for the Economic Development Corridor Southern Gateway (EDC-SG) Innovation District
to support the diversiﬁcation of Menifee’s economy.

F. Provide enhanced entertainment amenities to increase Menifee’s commercial tax base and create an attractive
environment for businesses and workers.

G. Create and maintain a ﬁnancial sustainability plan
to support city government for the long term.

H. Increase reserve fund balances to support the ﬁnancial sustainability of city government for the long term.

I. Diversify revenue streams to support the ﬁnancial
sustainability of city government for the long term.

J. Implement an Enterprise Resource Planning (ERP)
system to modernize and streamline City operations.

K. Create reports for monitoring the performance
of the development departments to streamline
City operations.

Strategic Priorities and Goals
Thriving Economy
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 23
Menifee Mayor and City Council
February 7, 2024
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Performance Measures

1. Create an Incubator Feasibility Plan by December 2023.

2. Establish a Financial and Economic Sustainability Plan by December 2024.

3. Increase the number of new jobs added year-over-year.

4. Acquire facility for Business Incubator Program by December 2024.

5. Establish metrics for monitoring the performance of the development departments to streamline operations by July 2024.

6. Create an Office and Lifestyle/Retail Development Incentive Program by June 2024.

7. Create an incentive program to fast-track the development process for targeted industries by December 2024.

8. Execute Memorandums of Understanding (MOUs) with higher education institutions for strategic partnerships by December 2025.

9. Adopt the EDC-SG Innovation District Speciﬁc Plan by June 2026.

10. Complete ERP system implementation by June 2026.

STRATEGIC PLAN 2023–2028Thriving Economy
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 24
Menifee Mayor and City Council
February 7, 2024
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Provide
exceptional
public safety
and maintain
the City’s
attractive look
and feel so that
Menifee is one of
the safest cities
where residents
and visitors are
secure in their
neighborhoods and
surrounding spaces.

Objectives
A. Enhance public safety response times to increase safety in the community.

B. Develop and implement a citywide safety plan to enhance security and a sense of well-being in the community.

C. Improve safety infrastructure and technology (e.g., street lighting, speed radar feedback signs, rapid rectangular ﬂashing beacons at crosswalks, and surveillance systems) to enhance the sense of security and well-being in Menifee.

D. Continue to support ongoing professional training and development of the City’s personnel to deliver high-quality services.

E. Create a community preparedness plan in collaboration with community partners to ensure the safety of Menifee’s neighborhoods, businesses, and vulnerable places.

F. Make progress towards the Vision Zero goal to reduce pedestrian and bicycle fatalities.

G. Beautiﬁcation of the streetscapes in the City’s
main transit corridors and gateways.

Strategic Priorities and Goals
Safe and Vibrant Community
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 25
Menifee Mayor and City Council
February 7, 2024
Page
56 of 60

Safe and Vibrant Community
Performance Measures

1. Implement automatic aid agreements with adjoining ﬁre departments to reduce response times by December 2023.

2. Partner with high schools to develop and implement a student public safety training program by December 2024.

3. Adopt a comprehensive citywide safety plan by June 2026.

4. Develop citywide response map with future planned development and road infrastructure improvements that guides ﬁre service facility and resource allocations by June 2026.

5. Develop a response time matrix for the Menifee Police Department by June 2026.

6. Develop a streetscape beautiﬁcation plan to enhance the City’s main transit corridors and gateways by December 2027.

7. Decrease pedestrian and bicycle fatalities in accordance with Vision Zero by 25% by June 2028.

8. Provide community cardiopulmonary resuscitation (CPR), ﬁrst aid, and automated external deﬁbrillator (AED) training as part of the Menifee Life Saver Program to 50 people per year through June 2028.

STRATEGIC PLAN 2023–2028
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 26
Menifee Mayor and City Council
February 7, 2024
Page
57 of 60

Plan at a Glance
Mission Statement
The City of Menifee provides
essential services through teamwork,
leadership, and transparency to
improve the quality of life of our
community.

Vision Statement
Menifee is a premier, safe, thriving,
and inclusive city that offers vibrant
neighborhoods and panoramic
scenic vistas with a rich history,
ﬂourishing arts, cultural amenities,
and diverse recreation opportunities
that make Menifee a desired place
to live, work, play, and stay.

Guiding Principles
People-Focused and Connected –
We create a sense of community
by serving residents, businesses,
employees, and visitors with
compassion, kindness, and respect.

Accountable and
Fiscally Responsible –
We use City resources responsibly
and take actions to retain the trust
of our community.

Responsive and Transparent –
We are honest, reliable, responsive,
and open in our decision-making;
creating environments for people to
engage where all voices are heard.

Solution-Oriented and Proactive –
We look to strengthen and enhance
our community by anticipating needs,
being innovative, and making
decisions that are forward-thinking.

Strategic Priorities and Goals
Connectivity and Mobility –
Enhance accessibility and link the community with sustainable infrastructure to meet the City’s needs.

Unique Identity –
Engage in thoughtful and collaborative planning with
stakeholders to develop a distinct sense of place that
leverages the community’s historic and scenic assets and makes the City a highly attractive and desired destination for residents, businesses, and visitors.

Community Engagement and Social Infrastructure –
Create opportunities to bring people together and enhance communication to amplify accessibility, increase awareness, and proactively deliver information to maintain quality of life and build a strong community.

Thriving Economy –
Encourage intentional smart growth and support the
City’s business community so that residents have access to businesses, housing, employment, and well-paying jobs.

Safe and Vibrant Community –
Provide exceptional public safety and maintain the City’s attractive look and feel so that Menifee is one of the safest cities where residents and visitors are secure in their neighborhoods and surrounding spaces.

Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 27
Menifee Mayor and City Council
February 7, 2024
Page
58 of 60

City Council
• Bill Zimmerman, Mayor
• Bob Karwin, Mayor Pro Tem District 1
• Ricky Estrada, Councilmember District 2
• Lesa Sobek, Councilmember District 3
• Dean Deines, Councilmember District 4
City Executive Team
• Armando G. Villa, City Manager
• Rochelle Clayton, Assistant City Manager
• Jonathan Nicks, Deputy City Manager
• Nick Fidler, Public Works Director
• Regina Funderburk, Chief Financial Officer
• Gina Gonzalez, Economic Development Director
• Chris Karrer, Interim Chief of Police
• Cheryl Kitzerow, Community Development Director
• Sarah Manwaring, City Clerk
• Jeff Melching, City Attorney
• Lonny Olson, Fire Division Chief
• Ron Puccinelli, Chief Information Officer
City Staff
• Robert Cardenas, Deputy Human Resources Director
• Margarita Cornejo, Deputy Finance Director
• Carlos Geronimo, Principal Engineer
• Rebekah Kramer, Assistant to the City Manager
• Daniel Padilla, Deputy Public Works Director
• Philip Southard, Public Information
and Legislative Affairs Officer
• Mandy Stephens, Management Analyst
BerryDunn Consulting Team
• Seth Hedstrom, Principal
• Michelle Kennedy, Project Manager
and Lead Facilitator
• Maddison Powers Spencer, Research Analyst
• Shannon Flowers, Facilitator
Plan Development (2023)
Acknowledgements
The Strategic
Plan is the
result of the
combined efforts
of our City’s
residents, elected
officials, employees,
and stakeholders.

The City of Menifee
would like to
thank all those who
participated in the
months-long process,
providing knowledge
and insights throughout
the various stages of the
Plan’s development.

STRATEGIC PLAN 2023–2028
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 28
Menifee Mayor and City Council
February 7, 2024
Page
59 of 60

STRATEGIC PLAN 2023–2028
www.cityofmenifee.us
Item Title: 4.2
2023-2028 Strategic Plan Update
Item Page Number: 29
Menifee Mayor and City Council
February 7, 2024
Page
60 of 60

Menifee City CouncilFebruary 7, 2024

Menifee City Council
February 7, 2024