CITY OF MENIFEE
SUBJECT: Notice of Completion and Acceptance for Construction Services for Fiscal Year 2022/2023 Slurry Seal Program
Project
MEETING DATE: February 7, 2024
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Rebekah Kramer, Acting City Manager
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RECOMMENDED ACTION
1. Accept the improvements for construction services for the Fiscal Year 2022/2023 Slurry Seal Program, Pavement Management Program Project No. 23-01; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
DISCUSSION
The Fiscal Year 2022/2023 Slurry Seal Program, Pavement Management Program (PMP) Project No. 23-01 (Project), consisted of resurfacing existing roads by slurry seal and performing restriping where appropriate. The Project area included locations within the Casa Blanca community, Willows neighborhood, Brigata community, as well as portions of the community south of Wickerd Road between Menifee Road and Briggs Road, as depicted in the project location maps. The slurry seal resurfaced approximately 8.5 centerline miles of roadway collectively between the identified neighborhoods. The Project was completed in two parts beginning with a crack seal of the entire project area, followed by slurry seal resurfacing within all identified Project areas. Project related crack seal services were completed and previously accepted by the City Council on July 19, 2023.
On June 21, 2023, the City Council approved a total construction budget of $495,674 for the slurry sealing portion of the Project and authorized the City Manager to approve a construction contract with Pavement Coatings, Co. (Contractor) in the amount of $409,704. During construction, one contract change order was approved between staff and the Contractor for a final construction contract cost of $413,412, as summarized in Table 1 on the following page. The final overall
City of Menifee Staff Report
PMP 23-01 Slurry Seal NOC
February 7, 2024
1 9
9 3
construction cost for the slurry sealing portion of the Project totaled $439,625, including ancillary costs for materials testing and labor compliance services, and was completed under budget.
Table No. 1 – Contractor Agreement & Change Order Summary CCO No. Date Approved Description of Services Amount
N/A June 21, 2023 Prime contractor agreement $409,704
1 November 11, 2023 Relocation of water line and crosswalk push button to meet ADA standards.
$3,708
TOTAL $413,412
If approved, a Notice of Completion (NOC) would be filed, which protects the City from future claims against the Project by providing proper noticing to each contractor, subcontractor, and material supplier, that the Project has been completed. The payment bond would be released upon Project acceptance by the City and the performance bond would be released one year after the date of recording of the NOC. The City has not received any stop notices that would prevent said releases.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
There is no fiscal impact associated with the acceptance of the improvements related to the Project. All costs to complete the Project were supported within previously approved Capital Improvement Program Budgets.
ATTACHMENTS
1. Project Location Map
2. Notice of Completion
3. Close-Out Documents