CITY OF MENIFEE
SUBJECT: Notice of Completion and Acceptance for Crack Sealing Services for the Fiscal Year 2023/2024 Slurry Seal Program Project
MEETING DATE: February 7, 2024
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Rebekah Kramer, Acting City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Accept the improvements for Crack Sealing Services for the Fiscal Year 2023/2024 Slurry Seal Program, Pavement Management Program Project No. 24-01; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
DISCUSSION
The Fiscal Year (FY) 2023/2024 Slurry Seal Program Project (“Project”) consists of resurfacing existing roads by slurry seal and performing restriping where appropriate. The Project work must be completed in two phases, beginning with a crack seal of the entire Project area, followed by an application of slurry seal within the same identified neighborhoods. The Project area includes the neighborhood east of Murrieta Road, west of Grosse Point Drive, south of Allentown Drive, and north of McCall Boulevard, along La Piedra Road between Antelope Road and Menifee Road, and the neighborhood northeast of the intersection of Bradley Road and La Piedra Road, as depicted in the attached project location map. Crack sealing services were completed for just under four centerline miles of roadway, collectively, between identified neighborhoods. The second phase of the Project for slurry seal services would be awarded under a separate contract with construction anticipated to begin in May 2024.
On September 6, 2023, the City Council approved a total construction budget of $75,754 for the crack sealing portion of the Project and authorized the City Manager to approve a construction contract with American Asphalt South, Inc. in the amount of $61,595. The final construction costs for the crack sealing portion of the Project was completed under budget at a total cost of $63,414.85, including all crack seal work and ancillary costs such as labor compliance services.
City of Menifee Staff Report
PMP 24-01 Crack Sealing NOC
February 7, 2024
1 9
9 0
If approved, a Notice of Completion (NOC) would be filed, which protects the City from future claims against the Project by providing proper noticing to each contractor, subcontractor, and material supplier, that the Project has been completed. The payment bond would be released upon Project acceptance by the City and the performance bond would be released one year after the date of recording of the NOC. The City has not received any stop notices that would prevent said releases.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
There is no fiscal impact associated with the acceptance of the improvements related to the Project. All costs to complete the Project were supported within previously approved fiscal year 2023/2024 Capital Improvement Program Budgets.
ATTACHMENTS
1. Project Location Map
2. Notice of Completion