CITY OF MENIFEE
SUBJECT: Agreement Amendment with the State of California, Department of California Highway Patrol for the Holland Road / I-215 Overcrossing Project
MEETING DATE: February 21, 2024
TO: Mayor and City Council
PREPARED BY: Carlos Geronimo, Engineering Manager
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Construction Zone Enhanced Enforcement Program Agreement with the State of California, Department of California Highway Patrol for traffic control related services for the Holland Road / I-215 Overpass Project, Capital Improvement Program Project No. CIP 13-03.
DISCUSSION
The Holland Road / I-215 Overcrossing, Capital Improvement Program (CIP) Project No. CIP 13- 03 (“Project”) is a four-lane bridge over I-215 from Haun Road to Hanover Lane providing a connection to the City’s east and west sides. Construction of the Project requires installation of mechanically stabilized earth retaining walls on the east side, improvements to drainage, irrigation, landscaping, and the installation of traffic signals on Holland Road at Haun Road and Hanover Lane. The Project is currently in active construction.
The Construction Zone Enhanced Enforcement Program (COZEEP) was adopted by the State of California to improve project safety using supplemental California Highway Patrol (CHP) personnel. The program enables agencies to obtain CHP services to patrol project construction zones. COZEEP services are required under circumstances where construction activities impact traffic lanes, on-ramps, and off-ramps on the interstate highway system. COZEEP traffic control services are required for anticipated evening closures of the I-215 to support the installation and removal of Project falsework which cannot be performed over active traffic lanes. A detour would be established to redirect traffic along Haun Road to reconnect commuters to the I-215.
On May 4, 2022, the City Council approved the original COZEEP Agreement (“Agreement”) and adopted Resolution No. 22-1147 for traffic control services required for the Project. On May 17,
City of Menifee Staff Report
CIP 13-03 COZEEP Amendment 2
February 21, 2024
2 0
3 9
2023, Council approved Amendment No.1, increasing the total not-to-exceed Agreement value to $145,264 for additional traffic control services exceeding the original scope and extending the Agreement terms through July 31, 2024.
CHP has notified staff that processing contract amendments through CHP requires a six-month advance notice ahead of any Agreement term expiration. Although the Project is progressing on schedule, final construction activities such as striping and sign installation would require continued COZEEP services. Due to the extensive length of time required to process contract amendments, staff is proactively requesting to extend the terms through July 31, 2025, and to increase the Agreement by $20,000, for a total not-to-exceed amount of $165,264. Execution of the proposed Amendment No. 2 to the Agreement requires authorization as the total value exceeds the City Manager’s authority. Approval of the amendment is required to avoid future delays to the Project schedule.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
The total fiscal impact for Amendment No. 2 would be $20,000. Available funding for Amendment No. 2 has been identified in the Project’s Fiscal Year 2023/2024 budget from the Capital Projects Fund, as summarized in Table 1 below:
Table 1 – Existing Project Funding
Fund Project Account
Number
Available
Balance
Cost of Additional
Services
Capital Projects Holland Road
Overpass 320-4555-58021 $192,079 $20,000
No additional budget appropriation(s) would be required for this action.
ATTACHMENTS
1. Project Location Map
2. Amendment No. 2
3. Amendment No. 1
4. Original Agreement