CITY OF MENIFEE
SUBJECT: Agreement with Graybar Electric for Park Lighting at the Gale Webb, Kids-R-#1 Action Sports Park and Calle Tomas Park MEETING DATE: March 6, 2024
TO: Mayor and City Council
PREPARED BY: Nancy Rodriguez, Management Analyst
REVIEWED BY: Jonathan Nicks, Deputy City Manager
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute the quote and Master Agreement with Graybar Electric for the purchase of solar lighting for parks and parking lots in the amount of $117,212; and
2. Exempt the purchase from the competitive bidding process as purchase will be made under cooperative purchasing agreement OMNIA Partners Contract No. EV2370.
DISCUSSION
To provide additional amenities and ensure the safety of the residents, the Community Services Department Parks Division continues to improve the lighting available at each of the City parks. Capital Improvement Project (CIP) No. 2023-17 Park Lighting was created to fund the purchase and installation of park security and lighting needs at the Gale Webb, Kids-R-#1 Action Sports Park and Calle Tomas Park.
The Gale Webb, Kids-R-#1 Action Sports Park is a six-acre park located on the southeastern corner of Evans Road and Craig Avenue. Since opening, this park has been one of the most highly used parks in the City. The park includes multiple bike tracks, ramps, obstacles, bridges, rollers, and tunnels for all skill levels. Currently, the park does not have any lights which makes it difficult for residents to use the amenities during the evening hours. The approval of this agreement would allow for the purchase of fourteen 25-foot solar LED lights that would line the parking lot and the pumptrack. The lights have timer capabilities that allow staff to turn lights off during park non-operating hours.
Calle Tomas is a 0.4-acre pocket park located on Calle Tomas and Cabrillo Lane featuring a walking area and play amenities. Since being constructed, the park has not had any lights. The
City of Menifee Staff Report
CIP 23-17 Park Lighting
March 6, 2024
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approval of this agreement would allow for the purchase of twenty-five light bollards that would line the park walking areas.
The installation of these lights at both parks would promote more usage of the amenities by extending the number of hours the residents can be at the park during winter dates when the sun sets earlier or during the summer when the heat may not allow for usage at the parks during the day. Additionally, the lights would illuminate areas that currently do not have adequate lighting and would provide additional security for the residents.
Staff seeks to precure the solar lighting under the City’s OMNIA Partners (OMNIA) Purchasing Agreement, Contract No. EV2370. Procurement through cooperative agreements drastically shortens procurement time and delivery of the product while ensuring the City receives competitive pricing from trusted vendors. Menifee Municipal Code Section 3.12.070 (6) identifies standards for purchasing under cooperative agreements which eliminates the need for a formal Request for Proposal (RFP) process.
The cost of the purchase of the solar lighting for the Gale Webb Action Sports Park and Calle Thomas Park combined would be $117,212. Installation is not included and would be procured through the Request for Proposal (RFP) process. A recommendation to award a contract for installation would be brought to City Council for approval following the RFP process.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact of the proposed agreement with Graybar is $117,212. Funding in the total amount is available in the existing project funding as shown in Table 1 below.
Table 1 – Existing Project Funding
Fund Account Number
Available
Budget
Amount
Requested
DIF 17 Parks 511-4555-58024 $55,195 $55,195
DIF 17 Trails 512-4555-58024 $44,805 $44,805
DIF Citywide Park Improvements 522-4555-58024 $75,000 $17,212 DIF Local Park 620-4555-58024 $12,266 -
CFD Citywide Parks 622-4555-58024 $34,000 -
Total $221,266 $117,212
No additional budget appropriation would be required for this action.
ATTACHMENTS
1. Graybar Electric Quote Package