CITY OF MENIFEE
SUBJECT: Bid Award and Agreement with Granite Construction Company for Construction Services for the Romoland Grid Area – 3rd Street – ATP Project
MEETING DATE: March 6, 2024
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Contractor Services Agreement with Granite Construction Company to perform construction services for the Romoland Grid Area – 3rd Street – ATP, Capital Improvement Program Project No. 23-04, located along 3rd Street, northeast of Highway 74, west of Antelope Road, and south of Watson Road, in an amount not-to-exceed $1,237,100.
DISCUSSION
The Romoland Grid Area – 3rd Street – ATP project, Capital Improvement Program (CIP) No. 23- 04 (“Project”), is located along 3rd Street, northeast of Highway 74, west of Antelope Road, and south of Watson Road. The Project improvements consist of removing, replacing and widening the existing roadway, installing curb and gutter, sidewalks, ADA-compliant pedestrian ramps, and installation of residential driveway approaches within the Project limits. The roadway would be repaved and re-striped, and additional signage would be installed. The installation of pedestrian ramps and driveway approaches would be carried out on both sides of 3rd Street. The Project length is approximately 1,900 linear feet and would improve approximately 111,000 square feet of roadway along 3rd Street.
Contractor Services Agreement
On January 25, 2024, staff held an electronic bid opening following the administration of a formal competitive bid process for the Projects’ construction services. The bid opening resulted in the receipt of ten bid submissions with several bids coming in under the Engineer’s Estimate, as summarized in Table 1 on the following page.
City of Menifee Staff Report
CIP 23-04 Granite Construction Bid Award
March 6, 2024
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2 7
Table 1 – Bid Result Summary
Firm Name Total Base Bid Amount Lowest Bidder
Engineers Estimate $1,486,500.00
Granite Construction Company $1,237,100.00 X
Hillcrest Contracting Inc. $1,375,524.50
Wheeler Paving $1,393,740.00
LC Paving & Sealing, Inc. $1,451,000.00
LCR Earthwork & Engineering $1,496,575.00
All American Asphalt $1,529,529.00
Copp Contracting, Inc. $1,692,507.00
I E General Engineering, Inc. $1,914,235.00
Hardy & Harper, Inc. $2,008,000.00
R.J. Noble Company $2,022,612.00
Staff reviewed the apparent lowest bid and determined that Granite Construction Company met the requirements for recommendation as the lowest responsive and responsible bidder. The total cost for construction services with Granite Construction Company is $1,237,100. Construction management and inspection services would be provided by City staff. Ancillary services such as materials testing and labor compliance services are being procured separately. The total estimated construction cost for the Project is $1,427,731. Existing project budget is available to support the total anticipated construction costs as summarized in Table 2 of the Fiscal Impact section of this report.
If approved by the City Council, the tentative Projects schedule would be as follows:
Construction Start: March 2024
Construction End: June 2024
City Council Acceptance: August 2024
The timeline above assumes no delays due to weather or unforeseen conditions.
Environmental Impact
The work proposed under this contract has been determined to be Categorically Exempt (“Existing Facilities”) under the California Environmental Quality Act (CEQA) and CEQA Guidelines, Section 15301. Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination. The Project would resurface the existing pavement and update non-compliant ADA ramps. The Project is also exempt under the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. There is no possibility that the activity in question will have a significant effect on the environment because the proposed Project is occurring in an area that is already heavily disturbed and not environmentally sensitive.
The CEQA notice of exemption was uploaded and submitted to the state through the CEQA submit website with a posting date of February 1, 2024 with a state clearing house number of SCH No. 2024020023. This notice of exemption was also filed with the Riverside County Recorder’s Office on February 1, 2024.
City of Menifee Staff Report
CIP 23-04 Granite Construction Bid Award
March 6, 2024
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2 7
An Environmental Assessment Determination and Compliance findings for U.S. Department of Housing and Urban Development (HUD) assisted projects was required because Community Development Block Grant (CDBG) funds are being used to support the Project. The determination of this document indicates, “findings of no significant impact [24 CFR 58.40(g)(1); 40 CFR 1508.13] the project will not result in a significant impact on the quality of human environment".
The Project was filed on November 1, 2023, and identified as number 900000010269501 within HEROS, HUD’s online environmental review system.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The total anticipated fiscal impact for the construction phase is $1,427,731, which includes the cost of the Contract Services Agreement with Granite Construction Company and construction support, including services such as materials testing and labor compliance. Available funding for the total anticipated construction costs is located within the Project’s Fiscal Year (FY) 2023/2024 Budget, as summarized in Table 2 below.
Table 2 – FY 2023/2024 Existing Project Funding
Fund Account Number Available Budget Anticipated Cost
Measure A 220-4555-58151 $826,200.00 $767,545.62
CDBG (FY 22/23) 481-2223-58151 $437,083.98 $437,083.98
CDBG (FY 23/24) 481-2324-58151 $223,101.00 $223,101.00
TOTAL $1,486,384.98 $1,427,730.60
No additional budget appropriation action(s) is required.
ATTACHMENTS
1. Project Location Map
2. Contract Services Agreement