CITY OF MENIFEE
SUBJECT: California Department of Resources Recycling and Recovery Cycle 16 Rubberized Pavement Grant Acceptance
MEETING DATE: March 20, 2024
TO: Mayor and City Council
PREPARED BY: Jenny McConville, Management Analyst
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Accept the Fiscal Year 2023/2024 California Department of Resources Recycling and Recovery (“CalRecycle”) Cycle 16 Rubberized Pavement Grant Program funds for the Pavement Management Program; and
2. Approve and authorize the City Manager to execute a Grant Agreement with CalRecycle for the Pavement Management Program in an amount not-to-exceed $136,667.
DISCUSSION
The City’s Pavement Management Program (“PMP”) encompasses the City's entire paved network and identifies street resurfacing project needs for the next five years. Under the PMP, staff have identified several areas in need of resurfacing and/or slurry seal within the fiscal year 2023/2024 and 2024/2025 Capital Improvement Program (“CIP”). Between the two fiscal years, just under $9 million in road improvements have been programmed in the PMP. The PMP aligns with the City’s Strategic Plan Priority of Connectivity and Mobility and supports the associated Performance Measure to maintain an average roadway Pavement Condition Index (“PCI”) of 70 year-over-year through June 2028.
CalRecycle administers the Rubberized Pavement Grant Program (“Grant”), which provides funding to agencies to encourage and promote the use of Rubberized Asphalt Concrete (“RAC”) using crumb rubber derived from California-generated waste tires. Funding for this Grant is appropriated annually from the Tire Recycling Program and the California Tire Recycling Management Fund, as authorized by the California Tire Recycling Act of 1989 (Assembly Bill 1843). The maximum funding available through the Grant is $250,000 per agency. Funding awards are determined by multiplying project quantities needed by pre-established base rates of $10 per ton of RAC and $0.50 per square yard of rubberized chip seal material.
City of Menifee Staff Report
PMP Rubberized Pavement Grant
March 20, 2024
2 0
5 1
In September 2023, staff submitted an application in response to the Grant’s fiscal year 2023/2024 Cycle 16 Notice of Funding Availability. The application requested funding in the total amount of $136,667 to support various current and upcoming PMP projects, as identified in Table 1 below. In February 2024, the City was notified that its application was approved for funding in the full amount requested.
Table 1 – Eligible Funding Calculation by Project
Project Name
RAC
Quantity
by Ton
RAC
Eligible
Amount
Chip Seal
Quantity by
Square Yard
Chip Seal
Eligible
Amount
Total
Eligible
Amount
Menifee Road
Resurfacing – Simpson
Rd to McCall Blvd
6,000 $60,000 65,000 $32,500 $92,500
FY 24/25 Local Roads AC
Resurfacing 2,000 $20,000 17,222 $8,611 $28,611
FY 24/25 Slurry Seal
Program 0 $0 31,111 $15,556 $15,556
TOTALS 8,000 $80,000 113,333 $56,667 $136,667
City Council action is required for approval of the Grant Agreement with CalRecycle as the combined total of the project expenditure amounts exceed the City Manager’s signing authority.
Upon approval of the Agreement, CalRecycle would initiate routing the agreement electronically for signature.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
The fiscal impact for the Grant is $136,667 in both revenue and expenditures, to be recognized in fiscal year 2024/2025. As part of the Mid-Cycle process, the Finance Department would increase the budgeted revenue by $136,667 in Account No. 301-3832 (CalRecycle's Rubberized Payment Grant) and appropriate those funds to the project accounts as outlined in Table 2 below.
There is no required match through the Grant Program. The total estimated cost for the identified PMP projects over the next two fiscal years is approximately $4,022,000. The City previously programmed budget for the identified PMP projects, which are available in the fiscal years 2023/2024 and 2024/2025 budget, as summarized in Table 3 on the following page.
Table 2 – Grant Fund Allocation by Project Account
PMP Project Name Account No. Grant Fund Allocation
Menifee Road Resurfacing – Simpson Rd
to McCall Blvd 301-4555-58200 $92,500
FY 24/25 Local Roads AC Resurfacing 301-4555-58201 $28,611 FY 24/25 Slurry Seal Program 301-4555-58011 $15,556
TOTAL $136,667
City of Menifee Staff Report
PMP Rubberized Pavement Grant
March 20, 2024
2 0
5 1
Table 3 – Existing & Programmed Project Budgets
PMP Project Name Fund Name FY 23/24 Budget FY 24/25 Budget Menifee Road Resurfacing –
Simpson Rd to McCall Blvd RMRA (SB1) $1,690,000 $0
RMRA (SB1) $0 $974,000FY 24/25 Local Roads AC
Resurfacing Program Measure A $0 $435,000
Gas Tax $0 $58,000FY 24/25 Slurry Seal Program Measure A $0 $865,000 TOTAL $1,690,000 $2,332,000
ATTACHMENTS
1. Project Location Maps
2. Grant Agreement
3. Grant Summary Report - Rubberized Pavement Program