CITY OF MENIFEE
SUBJECT: Agreement Amendment with Axon Enterprise, Inc. for the Purchase of Police Department Tasers
MEETING DATE: March 20, 2024
TO: Mayor and City Council
PREPARED BY: Christine Booker, Budgets & Grants Analyst REVIEWED BY: Chris Karrer, Police Chief
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 5 with Axon Enterprise, Inc. for the purchase of five taser sets and other required equipment and services for Police Department staff in the not-to-exceed amount of $6,641.34 including tax; and
2. Exempt the purchase from competitive bidding as it will be made under the Cooperative Purchasing Agreement (“Piggyback”) with National Purchasing Partners Government, Contract No. PS20270; and
3. Authorize the City Manager to execute the required documents and the Finance Department to issue a corresponding Purchase Order (PO) for the purchase.
DISCUSSION
As the City of Menifee grows, Menifee Police Department strives to utilize technology to create a safe environment for the public. Amendment No. 5 to the existing master services agreement with Axon Enterprises includes the purchase of five new tasers bundles to fill the need created by the hiring of additional staff, and to replace broken equipment. All other terms of the agreement shall remain the same.
The original Axon Agreement was established in June of 2020; Amendment No. 1 was completed in August of 2020; Amendment No. 2 was signed in October of 2021; Amendment No. 3 was approved in August of 2022; and Amendment No. 4 was completed in July of 2023. The amendments encompass a wide variety of changes including integration of additional body worn cameras, tasers, and license bundles to account for the staff increases as needed.
Under Menifee Municipal Code Chapter 3.12.090, any change order in an amount greater
City of Menifee Staff Report
Agreement Amendment No.5 - Axon Enterprise, Inc.
March 20, 2024
2 0
6 2
than $25,000 or any change order which, when considered with the aggregate amount of all other changes to a contract, exceeds 10% of the original contract cost, shall be approved by the City Council. In this case, Amendment No. 5 to the Axon Agreement will cause the aggregate amount of changes to total $153,791.21, which is more than 10% of the original contract cost, and so City Council approval is required. All other terms of the agreement shall remain the same.
The prices offered in Amendment No. 5 are a result of a competitive bid process completed by another government agency. The vendor selected through that competitive process was awarded a main contract from which other agencies, including Menifee, can “piggyback” or obtain the same pricing/options without having to conduct a separate bid process of their own. This procedure is specifically authorized by Menifee Municipal Code Section 3.12.070(6) and is advantageous to the City because it provides a competitive prices without the time and administrative costs of a separate bid process.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The current fiscal impact for this item is $6,641.34. Funding for the proposed agreement is available within the Fiscal Years 2023/2024 and 2024/2025 budget, under the following account:
Table 1: Funding Availability
Account Fiscal Year Total
100-4911-52800 2023/2024 $1,370.48
100-4911-52800 2024/2025 $5,270.86
TOTAL $6,641.34
No additional budget appropriation action(s) is required.
ATTACHMENTS
1. Axon Amendment No. 5 and Quote
2. Amendment No. 4- Axon License Bundles
3. Amendment No. 3- Axon Spare BWC
4. Amendment No. 2- Axon BWC FY21/22 New Staff
5. Amendment No. 1- Axon BWC CSO
6. Original Agreement- Axon BWC