City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
SPECIAL AGENDA
Menifee City Council
Special Meeting Agenda
Wednesday, April 3, 2024
4:00 PM Special Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting Clerk
SPECIAL MEETING (4:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. WORKSHOP
4.1 Fire Services Workshop
RECOMMENDED ACTION
1. Review and discuss the City of Menifee’s fire protection, fire prevention, rescue, and emergency medical services provided by CAL FIRE through a Cooperative Agreement with the County of Riverside.
5. ADJOURN
Decorum Policy Notes
Public participation is anticipated and encouraged at meetings. Please turn your cell phones off or refrain from talking in the audience or outbursts that may be disruptive. Mutual respect is requested.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection at City Hall located at 29844 Haun Road or by contacting the City Clerk Department at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 672 6777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
April 3, 2024
Page
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CITY OF MENIFEE
SUBJECT: Fire Services Workshop
MEETING DATE: April 3, 2024
TO: Mayor and City Council
PREPARED BY: Rebekah Kramer, Assistant to the City Manager REVIEWED BY: Rebekah Kramer, Assistant to the City Manager APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Review and discuss the City of Menifee’s fire protection, fire prevention, rescue, and emergency medical services provided by CAL FIRE through a Cooperative Agreement with the County of Riverside.
DISCUSSION
Since 1946, the County of Riverside has partnered with CAL FIRE to provide regionalized fire protection, advanced life support, technical rescue, and hazardous materials response services for our region. Since the City of Menifee’s incorporation in 2008, CAL FIRE/Riverside County Fire Department has been its designated fire services provider. The Cooperative Agreement between the City of Menifee and the County of Riverside, renewed in November 2021, is set to expire on June 30, 2024. This workshop will encompass a review and discussion of the fire services provided to Menifee by CAL FIRE through Riverside County Fire, covering fire protection, fire prevention, rescue, and emergency medical services in preparation for the renewal of the Cooperative Agreement starting July 1, 2024.
Since its incorporation, the City of Menifee has undergone significant growth in residential and commercial development. It has also become a crucial transportation corridor for countywide commuter traffic with approximately 125,500 commuters passing through daily. Derrigo Studies recently conducted a Demographic Marketing Report projecting Menifee’s population growth to reach 157,426 upon full build-out of all active residential units and 247,259 within a five-mile radius of the City. The growth will inevitably escalate the demand for fire services.
To match Menifee’s population growth, the City has made significant investments in expanding fire services, including enhancement of facilities, procurement of equipment, and recruitment of personnel to bolster fire suppression capabilities, and community fire risk reduction and prevention efforts.
Item Title: 4.1
Fire Services Workshop
Item Page Number: 1
Menifee Mayor and City Council
April 3, 2024
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City of Menifee Staff Report
Fire Services Workshop
April 3, 2024
2 1
0 0
These investments encompass:
•Acquisition of a new fire ladder truck – August 2021
•Addition of second medic squad at Fire Station 7 – September 2022 •Improvements to Fire Station 68 (enhancements to living areas to accommodate additional personnel) – August 2023
•Addition of an emergency medical services specialist and fire safety specialist – 2023 •Acquisition of a new medic patrol truck - May 2023
•Replacement of Fire Station 5 – scheduled completion Fall 2024 •Improvements to Fire Station 76 (enhancements to living area to accommodate additional personnel) – construction scheduled to commence June 2024 Future expansion of fire services, including facilities, equipment and personnel will be guided by development trends, shifts in population density, infrastructure enhancements, and regional fire station expansions, all considered in conjunction with the service delivery objectives outlined by CAL FIRE/Riverside County Fire Department.
These objectives include:
•Maintaining an average emergency response time of 5 minutes or less, achieved 90% of the time.
•Proactively engaging in community risk reduction through fire prevention and risk assessment.
•Providing “zero-minute” response for life safety through community engagement programs.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
There is no fiscal impact associated with the recommended action. Renewal of the Cooperative Agreement between the City of Menifee and CAL FIRE/Riverside County Fire will be brought forward for approval in conjunction with the FY 2024/2025 mid-cycle budget update.
ATTACHMENTS
1. Presentation
2. Cooperative Agreement to Provide Fire Services
Item Title: 4.1
Fire Services Workshop
Item Page Number: 2
Menifee Mayor and City Council
April 3, 2024
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City of Menifee Fire Services
April 3, 2024
Item Title: 4.1
Fire Services Workshop
Item Page Number: 3
Menifee Mayor and City Council
April 3, 2024
Page
4 of 37
Since 1946, the
County of Riverside has
contracted with CAL
FIRE to provide
regionalized fire
protection, advanced
life support service,
technical rescue, and
hazardous
materials response
Since
incorporation CAL
FIRE/Riverside County
Fire has provided fire
protection, fire
prevention, rescue, and
emergency medical
services in the City of
Menifee
Cooperative
Agreement between
the City of Menifee and
the County of Riverside for
fire services renewed
November 1,2021
extending through
June 30, 2024
City of Menifee Fire Services
Item Title: 4.1
Fire Services Workshop
Item Page Number: 4
Menifee Mayor and City Council
April 3, 2024
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The Riverside County Fire Department is dedicated to protecting life, property and the environment through professionalism, integrity, and efficiency.
CAL FIRE / Riverside County Fire
Cooperative- Integrated - Regionalized Fire Protection
State/County Operations
City of Menifee
• Fire Operations
• Emergency Medical Services
• Office of the Fire Marshal
Planning for the Future
Item Title: 4.1
Fire Services Workshop
Item Page Number: 5
Menifee Mayor and City Council
April 3, 2024
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• Economies of Scale/Resiliency and Surge Capacity
• County assets: 83 municipal fire engines, 9 brush engines, 8 ladder trucks,18 squads/ patrols, hazmat unit, 4 breathing supports, utility trucks, dozer, reserve squads, 3 communications / incident support units, 32 chief officers.
• State assets: 17 wildland fire engines, 3 planes, 1 helicopter, 3 bull dozers, 19 fire crews, 24 chief officers • Administration, human resources, information technology, 911 dispatch, public information/communications, arson team, emergency medical services, training programs, cost recovery, supplies and equipment.
Item Title: 4.1
Fire Services Workshop
Item Page Number: 6
Menifee Mayor and City Council
April 3, 2024
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Fire Operations
- Division Chief
- Executive Assistant II
- Battalion Chief
- EMS Specialist
- 4 Fire Stations
- 4 Fire Engines (use agreement)
- Ladder Truck (City owned – County reserve)
- Medic Patrol (City owned)
- Medic Squad (City owned - 2 County reserves)
- Urban Search and Rescue unit (County)
- 4x4 Utility pickup (County)
- 56 Firefighters – 21 Firefighters daily
- Reserve & Fire Explorer Program
Item Title: 4.1
Fire Services Workshop
Item Page Number: 7
Menifee Mayor and City Council
April 3, 2024
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Emergency Medical Services
• Menifee LifeSavers Program
• Public Access Defibrillation (PAD) Program
• Stop the Bleed
• HeartSaver
• Emergency Health Care Prevention
• Community Paramedicine
• Mobile Integrated Health Care
Objective: “zero-minute” response
Item Title: 4.1
Fire Services Workshop
Item Page Number: 8
Menifee Mayor and City Council
April 3, 2024
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Office of the Fire Marshal
- Deputy Fire Marshal
- Fire Safety Supervisor
- 2 Fire Safety Specialists
- 2 Fire Inspectors
• Planning Cases
• Review and inspections of new
construction/development
• Fire and Life Safety Inspections
• Review and permitting of special events
Item Title: 4.1
Fire Services Workshop
Item Page Number: 9
Menifee Mayor and City Council
April 3, 2024
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Service Delivery Objectives
• Maintaining an average emergency response time of 5 minutes or less, achieved 90% of the time. • Proactively engaging in community risk reduction through fire prevention and risk assessment. • Providing “zero-minute” response for life safety through community engagement programs.
FY17/18 FY18/19 FY19/20 FY20/21 FY21/22 FY22/23
Calls for Service 11,073 11,450 11,364 12,498 13,340 13,697 Population 92,110 94,710 97,094 104,323 107,411 110,034 80,000
85,000
90,000
95,000
100,000
105,000
110,000
115,000
0 2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
Population Size
Service Call Volume
CAL FIRE/Riverside County Fire
Calls for Service
Item Title: 4.1
Fire Services Workshop
Item Page Number: 10
Menifee Mayor and City Council
April 3, 2024
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12,498
13,340
13,697
5.1 4.8
4.6 4.3
4.4 4.5
4.6 4.7
4.8 4.9
5 5.1
5.2 11,800
12,000
12,200
12,400
12,600
12,800
13,000
13,200
13,400
13,600
13,800
2021 2022 2023
Minutes
Call Volume
Calls for Service &
Response Time Changes
Medic Squad Added - September 2022
Item Title: 4.1
Fire Services Workshop
Item Page Number: 11
Menifee Mayor and City Council
April 3, 2024
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Fire Services - Call Thresholds
Target - Average 3,066 Unit Responses/Month
1694
3448
3256
3708
2319
3745
2031
0 500
1000
1500
2000
2500
3000
3500
4000
Engine 5 Engine 7 Medic
Patrol 7
Medic
Squad 7
Engine 68 Engine 76 Truck 76
2023 Fire Unit Response Activity
Item Title: 4.1
Fire Services Workshop
Item Page Number: 12
Menifee Mayor and City Council
April 3, 2024
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FY17/18 FY18/19 FY19/20 FY20/21 FY21/22 FY22/23
Budget 10,655,894 11,926,670 13,046,819 13,686,408 13,197,253 17,738,019 Actuals 10,601,088 11,826,173 12,251,522 11,096,255 12,095,805 15,597,370 Population 92,110 94,710 97,094 104,323 107,411 110,034 80,000
85,000
90,000
95,000
100,000
105,000
110,000
115,000
1,000,000
3,000,000
5,000,000
7,000,000
9,000,000
11,000,000
13,000,000
15,000,000
17,000,000
19,000,000
Population Size
CAL FIRE/Riverside County Fire Services
Budget vs Actual Expenditures
City of Menifee Fire Services
Item Title: 4.1
Fire Services Workshop
Item Page Number: 13
Menifee Mayor and City Council
April 3, 2024
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• Station #5 (28971 Goetz Road)
➢ New station under construction
• Station #7 (28349 Bradley Rd)
• Station #68 (26020 Wickerd Rd)
• Station #76 (29950 Menifee Rd)
Fire Station Distribution - Current
Population Density 2020 Census Blocks
Item Title: 4.1
Fire Services Workshop
Item Page Number: 14
Menifee Mayor and City Council
April 3, 2024
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• Placement/Timing
➢ Based upon long-term
development and population
density projections
Fire Station Distribution - Proposed
Estimated Population Density 2050
Item Title: 4.1
Fire Services Workshop
Item Page Number: 15
Menifee Mayor and City Council
April 3, 2024
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Questions?
Item Title: 4.1
Fire Services Workshop
Item Page Number: 16
Menifee Mayor and City Council
April 3, 2024
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A COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF MENIFEE
THIS AGREEMENT, made and entered into this2.1l'day of Do.JvW 2021, by and between the County of Riverside, a political subdivision of the State of California, on behalf of the Fire Department (hereinafter referred to as "COUNTY"), and the City of Menifee a duly created city (hereinafter referred to as "CITY"), whereby it is agreed as follows:
SECTION I: PURPOSE
The purpose of this Agreement is to arrange for COUNTY, through its Cooperative Fire Programs Fire Protection Reimbursement Agreement ("CAL FIRE Agreement") with the California Department of Forestry and Fire Protection ("CAL FIRE"), to provide CITY with fire protection, hazardous materials mitigation, technical rescue response, fire marshal, medical emergency services, and public service assists (hereinafter referred to as "Fire Services"). This Agreement is entered into pursuant to the authority granted by Government Code sections §55600 et seq., and will provide a unified, integrated, cooperative, regional fire protection system. COUNTY's ability to perform under this Agreement is subject to the terms and conditions of the CAL FIRE Agreement.
SECTION 11: DESIGNATION OF FIRE CHIEF
A The County Fire Chief appointed by the Board of Supervisors, or his/her designee (hereinafter referred to as "Chief'), shall represent COUNTY and CITY during the period of this Agreement, and Chief shall, under the supervision and direction of the County Board of Supervisors, have charge of the organization described in Exhibit "A", attached hereto and made a part hereof, for the purpose of providing Fire Services as deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon those lands wherein other agencies of government have responsibility for the same or similar Fire Services.·
B. The COUNTY will assign an existing Chief Officer as the Fire Department Liaison (hereinafter referred to as "Fire Liaison"). The Chief may delegate certain authority to the Fire Liaison, as the Chiefs duly authorized designee, and the Fire Liaison shall be responsible for directing the Fire Services provided to CITY as set forth in Exhibit "A".
C. COUNTY will be allowed flexibility in the assignment of available personnel and equipment in order to provide the Fire Services as agreed upon herein.
OCT 2 6 2021 3.�
Cooperative Fire Agreement
City of Menifee
November 1, 2021 lo June 30, 2024
1 of9
Item Title: 4.1
Fire Services Workshop
Item Page Number: 17
Menifee Mayor and City Council
April 3, 2024
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Cooperative Fire Agreement
City of Menifee
November 1, 2021 to June 30, 2024
2 of 9
SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate a fiscal year budget to support the Fire Services designated at a level of service mutually agreed upon by both parties and as set forth in Exhibit “A” for the term of this Agreement. This Exhibit may be amended in writing by mutual agreement by both parties or when a CITY–requested increase or reduction in services is approved by COUNTY.
B. COUNTY provides fire personnel and services through its CAL FIRE Agreement. In the event CITY desires an increase or decrease in CAL FIRE or COUNTY civil service employees or services assigned to CITY as provided for in Exhibit “A,” CITY shall provide one hundred twenty (120) days written notice of the proposed requested increase or decrease. Proper notification shall include the following: (1) The total amount of increase or decrease; (2) The effective date of the increase or decrease; and (3) The number of employees, by classification, affected by the proposed increase or decrease.
If such notice is not provided, CITY shall reimburse COUNTY for relocation costs incurred by COUNTY because of the increase or decrease, in addition to any other remedies available resulting from the increase or decrease in services. COUNTY is under no obligation to approve any requested increase or decrease, and it is expressly understood by the parties that in no event will COUNTY authorize or approve CITY’s request to reduce services below the COUNTY Board of Supervisors–approved staffing level for any fire station, or to reduce ser vices to the extent that the services provided under this Agreement are borne by other jurisdictions. COUNTY shall render a written decision on whether to allow or deny the i ncrease or decrease within thirty (30) days of the notice provided pursuant to this section.
C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted services, pursuant to Exhibit “A,” on a quarterly basis. The COUNTY is mandated per Government Code section §51350 for full cost recovery. CITY shall pay each claim, in full, within thirty (30) days after receipt thereof.
D. Any changes to the salaries or expenses set forth in Exhibit “A” made necessary by action of the Legislature, CAL FIRE, or any other public agency with authority to direct changes in the level of salaries or expenses, shall be paid from the funds represented as set forth in Exhibit “A.” The CITY is obligated to expend or appropriate any sum in excess of Exhibit “A” increased by action of the Legislature, CAL FIRE, or any other public agency with authority to direct changes. If within thirty (30) days after notice, in writing, from COUNTY to CITY that the actual cost of maintaining the services specified in Exhibit “A” as a result of action by the Legislature, CAL FIRE, or other public agency will exceed the total amount speci fied therein, and CITY has not agreed to make available the necessary additional funds, COUNTY shall have the right to unilaterally reduce the services furnished under this Agreement by an appropriate amount and shall promptly notify CITY, in writing, specifying the services to be reduced.
Any COUNTY or CAL FIRE personnel reduction resulting solely due to an increase in employee salaries or expe nses occurring after signing this Agreement and set forth in Item Title: 4.1
Fire Services Workshop
Item Page Number: 18
Menifee Mayor and City Council
April 3, 2024
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Cooperative Fire Agreement
City of Menifee
November 1, 2021 to June 30, 2024
3 of 9
Exhibit “A” that CITY does not agree to fund, as described above, shall not be subject to relocation expense reimbursement by CITY. If CITY desires to add funds to the total included herein to cover the cost of increased salaries or services necessitated by actions described in this paragraph, such increase shall be accomplished by an additional appropriation by the City Council of CITY, and an amendment to Exhibit “A” approved by the parties hereto.
E. Chief may be authorized to negotiate and execute any amendments to Exhibit “A” or Exhibit “C” of this Agreement on behalf of COUNTY as authorized by the Board of Supervisors. CITY shall designate a “Contract Administrator” who shall, under the supervision and direction of CITY, be authorized to execute amendments to Exhibit “A” or “C” on behalf of CITY.
F. __N/A__ [ ]
(Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “B” are incorporated herein and shall additionally apply to this agreement regarding payment of services.
G. _______ [ X ]
(Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “C” are incorporated herein and shall additionally apply to this agreement regarding payment for the Fire Engine Use Agreement.
H. _______ [ X ]
(Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “D” are incorporated herein and shall additionally apply to this agreement regarding payment for Fire Marshall Services.
I. Notwithstanding Paragraph G , as it relates to the Fire Engine Use Agreement, herein if applicable, additional terms as set forth are incorporated herein and shall additionally apply to this A greement regarding payment of services. In the event that a fire engine, owned and maintained by the CITY has a catastrophic failure, the COUNTY Fire Chief may allow use of a COUNTY fire engine, free of charge, up to one hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee will be applied to the CITY invoice for use of said COUNTY fire engine. The rental fee shall be Two Thousand Fifty-Five Dollars ($2,055) per day or Fourteen Thousand Three Hundred Eighty-Four Dollars ($14,384) per week.
J. Notwithstanding Paragraph H, as it relates to Fire Marshal services herein, if applicable, additional terms as set forth are incorporated herein and shall additionally apply to this agreement regarding Fire Marshal services. In the event the CITY elects not to use Fire Marshal services outlined in Paragraph H (Exhibit D) , the services must be provided by the COUNTY Office of the Fire Marshal pursuant to Health and Safety Code sections 13145 and 13146 at a cost to the owner as outlined in COUNTY Ordinance No. 671(Establishing Consolidated Fees For Land Use and Related Functions).
Item Title: 4.1
Fire Services Workshop
Item Page Number: 19
Menifee Mayor and City Council
April 3, 2024
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Cooperative Fire Agreement
City of Menifee
November 1, 2021 to June 30, 2024
4 of 9
SECTION IV: INITIAL TERM AND AMENDMENT
A. The term of this Agreement shall be from November 1, 2021, to June 30, 2024.
B. One (1) year prior to the date of expiration of this Agreement, CITY shall give COUNTY written notice of whether CITY intends to enter into a new Agreement with COUNTY for Fire Services and, if so, whether CITY intends to request a change in the level of Fire Services provided under this Agreement.
SECTION V: TERMINATION
During the term of this Agreement, this Agreement may only be terminated by the voters of either the COUNTY or the CITY pursuant to Government Code §55603.5.
SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated under this Agreement shall be performed by both parties to this Agreement working as one unit; therefore, personnel and/or equipment belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time to time for mutual aid.
SECTION VII: MUTUAL AID
Pursuant to Health and Safety Code sections 13050 et seq., when rendering mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of charges and seek reimbursement of CITY costs for personnel, equipment use, and operating expenses as funded herein, under authority given by Health and Safety Code sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such request of CITY, shall represent the CITY by following the procedures set forth in Health and Safety Code section 13052. Any recovery of CITY costs, less actual expenses, shall be paid or credited to the CITY, as directed by CITY.
In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code sections 13051 and 13054 to the officer designated by CITY.
SECTION VIII: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code section 13009 , Riverside County Ordinance No. 787, section 5.E.2., and California Fire Code, COUNTY may bring an action for collection of s uppression costs of any fire caused by negligence, violation of law, or failure to correct noticed fire safety violations. Additionally, COUNTY may bring action for collection to any person who negligently, intentionally or in violation of law causes an emergency response, including, but not limited to, a traffic accident, spill of toxic or flammable fluids or chemicals is liable for the costs of securing such emergency, including those costs pursuant to Government Code s ection 53150, et seq ., as may be Item Title: 4.1
Fire Services Workshop
Item Page Number: 20
Menifee Mayor and City Council
April 3, 2024
Page
21 of 37
Cooperative Fire Agreement
City of Menifee
November 1, 2021 to June 30, 2024
5 of 9
amended from time to time. When using CITY equipment and personnel under the terms of this Agreement, COUNTY may bring such actions for collection of costs incurred by CITY and the COUNTY. In such a case CITY appoints and designates COUNTY as its agent in said collection proceedings. In the event of recovery, COUNTY shall apportion the recovered amount via the annual Cost Allocation Plan. This recovery does not include CITY resources outside of this Cooperative Agreement. Those resources would require the CITY to obtain cost recovery directly.
In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code section 13009 to the officer designated by CITY.
SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of providing Fire Services under the terms of this Agreement shall be marked and accounted for in such a manner as to conform to the standard operating procedure established by the COUNTY for the segregation, care, and use of the respective property of each.
SECTION X: FACILITY
CITY shall provide Fire Station( s), strategically located to provide standard response time within the Ci ty of Menifee from which fire operations shall be conducted.
If the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at CITY’s cost and expense. In the event C ITY requests C OUNTY to undertake repairs or maintenance costs or services, the costs and expenses of such repairs or maintenance shall be reimbursed to C OUNTY through the Support Services Cost Allocation, or as a direct Invoice to the CITY.
SECTION XI: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special districts and departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives (collectively, "Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, t axable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the Services performed hereunder by COUNTY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of COUNTY, its officers, employees, subcontractors, agents, or representatives (collectively, "Liabilities" ). Notwithstanding the foregoing, the only Liabilities with respect to which COUNTY’s obligation to indemnify, including the cost to defend, the Indemnitees does not apply is with respect to Liabilities resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.
Item Title: 4.1
Fire Services Workshop
Item Page Number: 21
Menifee Mayor and City Council
April 3, 2024
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22 of 37
Cooperative Fire Agreement
City of Menifee
November 1, 2021 to June 30, 2024
6 of 9
To the fullest extent permitted by applicable law, CITY shall and does agree to indemnify, protect, defend and hold harmless COUNTY, its agencies, departments, directors, officers, agents, Board of Supervis ors, elected and appointed officials and representatives (collectively, "Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of CITY its officers, employees, subcontractors, agents, or representatives (collectively, "Liabilities" ). Notwithstanding the foregoing, the only Liabilities with respect to which CITY’s obligation to indemnify, including the cost to defend, the Indemnitees does not apply is with respect to Liabilities resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.
SECTION XII: AUDIT
A. COUNTY and CITY agree that their designated representative shall have the right to review and to copy any records and supporting documentation of the other party hereto pertaining to the performance of this Agreement. COUNTY and CITY agree to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated or as required by law, and to allow the auditor(s) of the other party access to such records during normal business hours . COUNTY and CITY agree to a similar right to audit records in any subcontract related to performance of this Agreement. (E.g., Gov. Code, §8546.7).
B. Each party shall bear its own costs in performing a requested audit.
SECTION XIII: DISPUTES
CITY shall select and appoint a “Contract Administrator” who shall, under the supervision and direction of CITY, be available for contract resolution or policy intervention with COUNTY, when, upon determination by the Chief that a situation exists under this Agreement in which a decision to serve the interest of CITY has the potential to conflict with COUNTY interest or policy. Any dispute concerning a question of fact arising under the terms of this Agreement which is not disposed of within a reasonable period of time by the CITY and COUNTY employees normally responsible for the administration of this Agreement shall be brought to the attention of the Chief Executive Officer (or designated representative) of each organization for joint resolution. For purposes of this provision, a “reasonable period of time” shall be ten (10) calendar days or less. CITY and COUNTY agree to continue with the responsibilities under this Agreement during any dispute. Disputes that are not resolved informally by and between CITY and COUNTY representatives may be resolved, by mutual agreement of the parties, through mediation. Such mediator will be jointly selected by the parties. The costs associated with mediator shall be shared equally among the participating parties. If the Item Title: 4.1
Fire Services Workshop
Item Page Number: 22
Menifee Mayor and City Council
April 3, 2024
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Cooperative Fire Agreement
City of Menifee
November 1, 2021 to June 30, 2024
7 of 9
mediation does not resolve the issue(s), or if the parties cannot agree to mediation, the parties reserve the right to seek remedies as provided by law or in equity. Th e parties agree, pursuant to Battaglia Enterprises v. Superior Court (2013) 215 Cal.App.4 th 309, that each of the parties are sophisticated and negotiated this agreement and this venue at arm’s length. Pursuant to this Agreement, the parties agree that v enue for litigation shall be in the Superior Court of Riverside County. Should any party attempt to defeat this section and challenge venue in Superior Court, the party challenging venue stipulates to request the Court change venue to San Bernardino County and shall not ask for venue in any other County.
Any claims or causes of actions, whether they arise out of unresolved disputes as specified in this section or claims by third parties that are made against the COUNTY , shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a timely manner. For claims made against the COUNTY that involve CAL FIRE employees, to the extent permissible under the COUNTY’s contract with CAL FIRE, the claims will be forwarded on to CAL FIRE for processing.
SECTION XIV: ATTORNEYS’ FEES
If CITY fails to remit payments for services rendered pursuant to any provision of this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all other remedies available.
In the event of litigation between COUNTY and CITY to enforce any of the provisions of this Agreement or any right of either party hereto, the unsuccessful party to such litigation agrees to pay the prevailing party’s costs and expenses, including reasonable attorneys’ fees, all of which shall be included in and as a part of the judgment rendered in such litigation.
SECTION XV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered delivered when deposited in the United States mail and addressed to:
COUNTY OF RIVERSIDE CITY OF MENIFEE
Riverside County Fire Chief City Manager
210 West San Jacinto Avenue City of Menifee
Perris, CA 92570 29714 Haun Road
Menifee, CA 92586
Provisions of this section do not preclude any notices being delivered in person to the addresses shown above. Delivery in person shall constitute service hereunder, effective when such service is made.
Item Title: 4.1
Fire Services Workshop
Item Page Number: 23
Menifee Mayor and City Council
April 3, 2024
Page
24 of 37
Cooperative Fire Agreement
City of Menifee
November 1, 2021 to June 30, 2024
8 of 9
SECTION XVI: ELECTRONIC SIGNATURE
This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party of this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ((“CUETA”) Cal.
Civ. Code §§ 1633.1 to 1633.17), for executing this Agreement. The parties further agree that the electronic signatures of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.
SECTION XV: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision of Fire Services. It may be amended or modified upon the mutual written consent of the parties hereto where in accordance with applicable state law. This Agreement does NOT supplement other specific agreements entered into by both parties for equipment or facilities, and excepting those equipment or facilities agreements, this Agreement cancels and supersedes any previous agreement for the same or similar services.
[Signature Provisions on following page]
Item Title: 4.1
Fire Services Workshop
Item Page Number: 24
Menifee Mayor and City Council
April 3, 2024
Page
25 of 37
(SEAL)
COUNTY OF RIVERSIDE
Dated: __ O_CT_2_6__,;2a;..;;;..0:.:.21 __ _ By: KtVi.,_,,.___, ...s. �L thair, Board of Superviors
ATTEST:
KECIA HARPER
Clerk of the Board
KAREN SPIEGEL
APPROVED AS TO FORM:
GREGORY P. PRIAMOS,
County Counsel
By�/}1�
By:�/C..�
MELISSA R. CUSHMAN
Deputy County Counsel
(SEAL)
,,.. -/IRI I Co11nl)' f- c· ... ,_, nu .. COOl'EM.111"EAGRF.EM£NT11-:MPUTE (YJ(Jl'l!/IATll"EIICi/iElfJ.tF.NnTfMPT.1111-:0HH'f:RAnl'J-: AGll>:J-:Jllr:NT!0!/0]/6dr>a Coope"""'9 Fite Agreement
City al Menifee
Mwember 1, 2021 to June 30, 2024
110,11
Item Title: 4.1
Fire Services Workshop
Item Page Number: 25
Menifee Mayor and City Council
April 3, 2024
Page
26 of 37
$13,206,753
$13,830,009
$14,483,972
$41,520,735TOTAL CITY BUDGET ESTIMATE FOR FY2021/2022 THRU FY2023/2024 FISCAL YEAR 2022/2023
FISCAL YEAR 2023/2024
EXHIBIT "A"
CITY BUDGETED COST ESTIMATE
FISCAL YEAR 2021/2022
MEDICAL EMERGENCY FOR THE CITY OF MENIFEE
DATED JULY 1, 2021 FOR FY2021/2022 THRU FY2023/2024
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
Item Title: 4.1
Fire Services Workshop
Item Page Number: 26
Menifee Mayor and City Council
April 3, 2024
Page
27 of 37
CAPTAINS CAPTAIN
MEDICS ENGINEERS ENGINEER
MEDICS FF II FFII
MEDICS TOTALS
STA. #5
Medic Engine 450,542 2 396,564 2 399,919 2 1,247,026 6
STA. #7
Medic Engine 450,542 2 396,564 2 399,919 2 1,247,026 6
Medic Squad 396,564 2 226,431 1 399,919 2 1,022,915 5
STA. #68
Medic Engine 450,542 2 396,564 2 399,919 2 1,247,026 6
STA. #76
Medic Engine 450,542 2 396,564 2 399,919 2 1,247,026 6
*(Medic Truck City) 225,271 1 396,564 2 347,662 2 599,879 3 1,569,376 8 *(Medic Truck County) *0 2 *0 1 *0 1 4
Fixed Relief 225,271 1 198,282 1 199,960 1 623,513 3
Vacation Relief 225,271 1 254,658 1 452,862 2 399,919 2 1,332,711 6 SUBTOTALS 2,477,982 254,658 2,577,668 679,293 347,662 3,199,355 9,536,619 13 1 14 3 3 16 50
263,060 263,060 1
FIRE SAFETY SUPERVISOR (PCN 00130512) 173,935 173,935 1 161,564 161,564 1
141,812 425,437 3
SUBTOTAL $1,023,996 56
ESTIMATED SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) 16,082 820,195 51 Volunteer Program (Schedule B) 5,504 5,504 1
Medic Program (Schedule C) 10,648 Medic FTE and 1,370 per Defib 221,177 20 ECC Support (Schedule E) 28.12 per Call and 18,529 per Station 395,985 Fleet Support (Schedule F) 65,330 293,987 4.5
Comm/IT Support (Schedule G) 41.21 per Call and 27,160 per Station 580,357 Hazmat Support (Schedule I) 1,096 per Call and 4,468 per Station 43,869 2,361,073
140,065
36,250 145,000 4
13,206,753
4.0 Fire Stations 51.00 Assigned Staff
11,448 Number of Calls 0.00 Battalion Chief Support
20 Assigned Medic FTE ** 51.00 Total Assigned Staff
6 Monitors/Defibs
4 Hazmat Stations
22 Number of Hazmat Calls
*Truck at St. #76 split funded with Riverside County and City of Menifee.
DIRECT CHARGES
FIRE ENGINE USE AGREEMENT each engine
ESTIMATED CITY BUDGET
FIRE SAFETY INSPECTOR (PCN 00131567)
per assigned Staff **
Per Entity Allocation
per Fire Suppression Equip
SUPPORT SERVICES SUBTOTAL
SUBTOTAL STAFF
BATTALION CHIEF each
FIRE SAFETY SPECIALIST (PCN 00130629)
Add a two (2) Fire Safety Inspector per City's letter dated Add FFII Medic per city letter Dated May 18, 2021
*See notation below for estimate assumptions
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
MEDICAL EMERGENCY FOR THE CITY OF MENIFEE
DATED JULY 1, 2021 FOR FY2021/2022
FY21/22 EXHIBIT "A"
CITY OF MENIFEE
Item Title: 4.1
Fire Services Workshop
Item Page Number: 27
Menifee Mayor and City Council
April 3, 2024
Page
28 of 37
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance Procurement
Training Emergency Services
Data Processing Fire Fighting Equip.
Accounting Office Supplies/Equip.
Personnel
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance FY 21/22 POSITION SALARIES TOP STEP (per assumptions below) 316,514 36,250
312,336 16,082
263,060 5,504
225,271 10,648
254,658 1,370
198,282 78,644
226,431 18,529
173,831 28.12
199,960 65,330
173,935 27,160
161,564 41.21
141,812 1,442
83,148 418.92
94,600 4,468
179,773 COUNTY DEPUTY FIRE MARSHAL 1,095.74
1,891
520230 522340 Station Budgeted Maint-Building and Improvement 520300 522360 Maint-Extermination
520320 522380 Maint-Critical Systems
520800 522410 Maint-Health & Safety
520805 522860 Medical Supplies
520830 522890 Pharmaceuticals
520840 523220 Licenses And Permits
520845 523680 Office Equip Non Fixed Assets
521380 526700 Rent-Lease Building
521440 529500 Electricity
521540 529510 Heating Fuel
521660 529550 Water
521680 537240 Interfnd Exp-Utilities
522310 542060 Capital Improvements Facilities
Maint-Kitchen Equipment
Maint-Office Equipment
Maint-Telephone
Maint-Underground Tanks
Maint-Building and Improvement
Household Expense
Appliances
Laundry Services
Household Furnishings
Trash
Maint-Copier Machines
- Estimated Support Services based on assumptions above FY 21/22 DIRECT BILL ACCOUNT CODES
Cellular Phone
Pager Service
Telephone Service
HAZMAT CALLS
HAZMAT VEHICLE REPLACEMENT
*Cost Assumptions:
- All Salaries based on FINAL Salary, Pay Differentials, and Operating Expenses Schedule FY 2021-2022 Dated January 12, 2021 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2021-22 dated February 2021 - Prelim - Direct cost of benefits (COBEN) is based on 1st Qtr AO-17 data.
FIRE SYSTEMS INSPECTOR FACILITY STATION
OFFICE ASSISTANT III FACILITY FTE
SECRETARY I HAZMAT STATION
FF II/MEDIC FLEET SUPPORT
FIRE SAFETY SUPERVISOR COMM/IT STATION
FIRE SAFETY SPECIALIST COMM/IT CALLS
ENG BATT DEL
ENG/MEDIC ECC STATION
FF II ECC CALLS
BAT CHIEF VOL DEL
CAPT MEDIC FTE
CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT
Hazmat Program - Support staff, operating costs, and vehicle replacement
DEPUTY CHIEF FIRE ENGINE
DIV CHIEF SRVDEL
Emergency Command Center Support - Dispatch services costs Communications / IT Support - Support staff, communications, radio maintenance, computer support functions
Facility Support - Facility maintenance staff with associated operating costs.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cycle.
FY21/22 EXHIBIT "A"
CITY OF MENIFEE
Item Title: 4.1
Fire Services Workshop
Item Page Number: 28
Menifee Mayor and City Council
April 3, 2024
Page
29 of 37
CAPTAINS CAPTAIN
MEDICS ENGINEERS ENGINEER
MEDICS FF II FFII
MEDICS TOTALS
STA. #5
Medic Engine 473,069 2 416,393 2 419,915 2 1,309,377 6
STA. #7
Medic Engine 473,069 2 416,393 2 419,915 2 1,309,377 6
Medic Squad 416,393 2 237,752 1 419,915 2 1,074,060 5
STA. #68
Medic Engine 473,069 2 416,393 2 419,915 2 1,309,377 6
STA. #76
Medic Engine 473,069
2 416,393 2 419,915 2 1,309,377 6
*(Medic Truck City) 236,535 1 416,393 2 365,045 2 629,873 3 1,647,845 8 *(Medic Truck County) *0 2 *0 1 *0 1 4
Fixed Relief 236,535 1 208,196 1 209,958 1 654,689 3
Vacation Relief 236,535 1 267,391 1 475,505 2 419,915 2 1,399,346 6 SUBTOTALS 2,601,882 267,391 2,706,551 713,257 365,045 3,359,323 10,013,450 13 1 14 3 3 16 50
276,213 276,213 1
FIRE SAFETY SUPERVISOR (PCN 00130512) 177,414 177,414 1 164,796 164,796 1
144,649 433,946 3
SUBTOTAL $1,052,368 56
ESTIMATED SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) 16,886 861,204 51 Volunteer Program (Schedule B) 5,779 5,779 1
Medic Program (Schedule C) 11,180 Medic FTE and 1,439 per Defib 232,235 20 ECC Support (Schedule E) 29.52 per Call and 19,455 per Station 415,784 Fleet Support (Schedule F) 68,597 308,686 4.5
Comm/IT Support (Schedule G) 43.27 per Call and 28,518 per Station 609,374 Hazmat Support (Schedule I) 1,151 per Call and 4,691 per Station 46,063 2,479,127
140,065
36,250 145,000 4
13,830,009
4.0 Fire Stations 51.00 Assigned Staff
11,448 Number of Calls 0.00 Battalion Chief Support
20 Assigned Medic FTE ** 51.00 Total Assigned Staff
6 Monitors/Defibs
4 Hazmat Stations
22 Number of Hazmat Calls
DATED JULY 1, 2021 FOR FY2022/2023
SUBTOTAL STAFF
BATTALION CHIEF each
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
MEDICAL EMERGENCY FOR THE CITY OF MENIFEE
FIRE SAFETY SPECIALIST (PCN 00130629)
*See notation below for estimate assumptions
SUPPORT SERVICES SUBTOTAL
DIRECT CHARGES
per Fire Suppression Equip
FIRE SAFETY INSPECTOR (PCN 00131567)
per assigned Staff **
Per Entity Allocation
FIRE ENGINE USE AGREEMENT each engine
ESTIMATED CITY BUDGET
*Truck at St. #76 split funded with Riverside County and City of Menifee.
FY22/23 EXHIBIT "A"
CITY OF MENIFEE
Item Title: 4.1
Fire Services Workshop
Item Page Number: 29
Menifee Mayor and City Council
April 3, 2024
Page
30 of 37
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance Procurement
Training Emergency Services
Data Processing Fire Fighting Equip.
Accounting Office Supplies/Equip.
Personnel
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance FY 22/23 POSITION SALARIES TOP STEP (per assumptions below) 332,340 36,250
327,953 16,886
276,213 5,779
236,535 11,180
267,391 1,439
208,196 82,576
237,752 19,455
182,523 29.52
209,958 68,597
177,414 28,518
164,796 43.27
144,649 1,514
84,811 439.86
96,492 4,691
183,369 COUNTY DEPUTY FIRE MARSHAL 1,150.52
1,986
- Projected increase of 5% to Safety & 2% Non-Safety Staff and 5% Support Services from previous FY21/22. 520230 522340 Station Budgeted Maint-Building and Improvement 520300 522360 Maint-Extermination
520320 522380 Maint-Critical Systems
520800 522410 Maint-Health & Safety
520805 522860 Medical Supplies
520830 522890 Pharmaceuticals
520840 523220 Licenses And Permits
520845 523680 Office Equip Non Fixed Assets
521380 526700 Rent-Lease Building
521440 529500 Electricity
521540 529510 Heating Fuel
521660 529550 Water
521680 537240 Interfnd Exp-Utilities
522310 542060 Capital Improvements Facilities
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing Hazmat Program - Support staff, operating costs, and vehicle replacement as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs Communications / IT Support - Support staff, communications, radio maintenance, computer support functions
Facility Support - Facility maintenance staff with associated operating costs.
DEPUTY CHIEF FIRE ENGINE
DIV CHIEF SRVDEL
BAT CHIEF VOL DEL
CAPT MEDIC FTE
CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT
ENG BATT DEL
ENG/MEDIC ECC STATION
FF II ECC CALLS
FF II/MEDIC FLEET SUPPORT
FIRE SAFETY SUPERVISOR COMM/IT STATION
FIRE SAFETY SPECIALIST COMM/IT CALLS
HAZMAT CALLS
HAZMAT VEHICLE REPLACEMENT
*Cost Assumptions:
FIRE SYSTEMS INSPECTOR FACILITY STATION
OFFICE ASSISTANT III FACILITY FTE
SECRETARY I HAZMAT STATION
- All Salaries based on FINAL Salary, Pay Differentials, and Operating Expenses Schedule FY 2021-2022 Dated January 12, 2021 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2021-22 dated February 2021 - Prelim - Direct cost of benefits (COBEN) is based on 1st Qtr AO-17 data.
FY 22/23 DIRECT BILL ACCOUNT CODE
Cellular Phone
Pager Service
Telephone Service
Household Expense
Appliances
Maint-Telephone
Maint-Underground Tanks
Maint-Building and Improvement
Laundry Services
Household Furnishings
Trash
Maint-Copier Machines
Maint-Kitchen Equipment
Maint-Office Equipment
FY22/23 EXHIBIT "A"
CITY OF MENIFEE
Item Title: 4.1
Fire Services Workshop
Item Page Number: 30
Menifee Mayor and City Council
April 3, 2024
Page
31 of 37
CAPTAINS CAPTAIN
MEDICS ENGINEERS ENGINEER
MEDICS FF II FFII
MEDICS TOTALS
STA. #5
Medic Engine 496,723 2 437,212 2 440,911 2 1,374,846 6
STA. #7
Medic Engine 496,723 2 437,212 2 440,911 2 1,374,846 6
Medic Squad 437,212 2 249,640 1 440,911 2 1,127,763 5
STA. #68
Medic Engine 496,723 2 437,212 2 440,911 2 1,374,846 6
STA. #76
Medic Engine 496,723
2 437,212 2 440,911 2 1,374,846 6
*(Medic Truck City) 248,361 1 437,212 2 383,297 2 661,367 3 1,730,238 8 *(Medic Truck County) *0 2 *0 1 *0 1 4
Fixed Relief 248,361 1 218,606 1 220,456 1 687,423 3
Vacation Relief 248,361 1 280,761 1 499,280 2 440,911 2 1,469,314 6 SUBTOTALS 2,731,976 280,761 2,841,879 748,920 383,297 3,527,289 10,514,122 13 1 14 3 3 16 50
290,023 290,023 1
FIRE SAFETY SUPERVISOR (PCN 00130512) 180,962 180,962 1 168,091 168,091 1
147,542 442,625 3
SUBTOTAL $1,081,701 56
ESTIMATED SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) 17,731 904,265 51 Volunteer Program (Schedule B) 6,068 6,068 1
Medic Program (Schedule C) 11,739 Medic FTE and 1,511 per Defib 243,847 20 ECC Support (Schedule E) 31.00 per Call and 20,428 per Station 436,573 Fleet Support (Schedule F) 72,027 324,121 4.5
Comm/IT Support (Schedule G) 45.43 per Call and 29,944 per Station 639,843 Hazmat Support (Schedule I) 1,208 per Call and 4,926 per Station 48,366 2,603,083
140,065
36,250 145,000 4
14,483,972
4.0 Fire Stations 51.00 Assigned Staff
11,448 Number of Calls 0.00 Battalion Chief Support
20 Assigned Medic FTE ** 51.00 Total Assigned Staff
6 Monitors/Defibs
4 Hazmat Stations
22 Number of Hazmat Calls
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
MEDICAL EMERGENCY FOR THE CITY OF MENIFEE
DATED JULY 1, 2021 FOR FY2023/2024
*See notation below for estimate assumptions
SUBTOTAL STAFF
BATTALION CHIEF each
FIRE SAFETY SPECIALIST (PCN 00130629)
SUPPORT SERVICES SUBTOTAL
DIRECT CHARGES
per Fire Suppression Equip
FIRE SAFETY INSPECTOR (PCN 00131567)
per assigned Staff **
Per Entity Allocation
FIRE ENGINE USE AGREEMENT each engine
ESTIMATED CITY BUDGET
*Truck at St. #76 split funded with Riverside County and City of Menifee.
FY23/24 EXHIBIT "A"
CITY OF MENIFEE
Item Title: 4.1
Fire Services Workshop
Item Page Number: 31
Menifee Mayor and City Council
April 3, 2024
Page
32 of 37
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance Procurement
Training Emergency Services
Data Processing Fire Fighting Equip.
Accounting Office Supplies/Equip.
Personnel
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance FY 23/24 POSITION SALARIES TOP STEP (per assumptions below) 348,957 36,250
344,350 17,731
290,023 6,068
248,361 11,739
280,761 1,511 MEDIC MONITORS/DEFIBS REPLACEMENT 218,606 86,705
249,640 20,428
191,649 31.00
220,456 72,027
180,962 29,944
168,091 45.43
147,542 1,590
86,507 461.86
98,422 4,926
187,036 COUNTY DEPUTY FIRE MARSHAL 1,208.05
2,085
- Projected increase of 5% to Safety & 2% Non-Safety Staff and 5% Support Services from previous FY22/23 520230 522340 Station Budgeted Maint-Building and Improvement 520300 522360 Maint-Extermination
520320 522380 Maint-Critical Systems
520800 522410 Maint-Health & Safety
520805 522860 Medical Supplies
520830 522890 Pharmaceuticals
520840 523220 Licenses And Permits
520845 523680 Office Equip Non Fixed Assets
521380 526700 Rent-Lease Building
521440 529500 Electricity
521540 529510 Heating Fuel
521660 529550 Water
521680 537240 Interfnd Exp-Utilities
522310 542060 Capital Improvements Facilities
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing Hazmat Program - Support staff, operating costs, and vehicle replacement as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs Communications / IT Support - Support staff, communications, radio maintenance, computer support functions
Facility Support - Facility maintenance staff with associated operating costs.
DEPUTY CHIEF FIRE ENGINE
DIV CHIEF SRVDEL
BAT CHIEF VOL DEL
CAPT MEDIC FTE
CAPT MEDIC
ENG BATT DEL
ENG/MEDIC ECC STATION
FF II ECC CALLS
FF II/MEDIC FLEET SUPPORT
FIRE SAFETY SUPERVISOR COMM/IT STATION
FIRE SAFETY SPECIALIST COMM/IT CALLS
HAZMAT CALLS
HAZMAT VEHICLE REPLACEMENT
*Cost Assumptions:
FIRE SYSTEMS INSPECTOR FACILITY STATION
OFFICE ASSISTANT III FACILITY FTE
SECRETARY I HAZMAT STATION
- All Salaries based on FINAL Salary, Pay Differentials, and Operating Expenses Schedule FY 2021-2022 Dated January 12, 2021 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2021-22 dated February 2021 - Prelim - Direct cost of benefits (COBEN) is based on 1st Qtr AO-17 data.
FY 23/24 DIRECT BILL ACCOUNT CODE
Cellular Phone
Pager Service
Telephone Service
Household Expense
Appliances
Maint-Telephone
Maint-Underground Tanks
Maint-Building and Improvement
Laundry Services
Household Furnishings
Trash
Maint-Copier Machines
Maint-Kitchen Equipment
Maint-Office Equipment
FY23/24 EXHIBIT "A"
CITY OF MENIFEE
Item Title: 4.1
Fire Services Workshop
Item Page Number: 32
Menifee Mayor and City Council
April 3, 2024
Page
33 of 37
Exhibit “C”
CITY OF MENIFEE
EXHIBIT “C”
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL
AND MEDICAL EMERGENCY SERVICES FOR THE CITY MENIFEE
DATED NOVEMBER 1, 2021
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
FIRE ENGINE USE AGREEMENT
Station 5
Engine E5, RCO No. 06-801 $ 36,250.00
Station
7 Engine
E7, RCO No. 19-804 $ 36,250.00
Station 68
Engine E68, RCO No. 15-839 $ 36,250.00
Station 76
Engine E76, RCO No. 15-845 $ 36,250
.00
$ 155,000.00
The Fire Engine Use Agreement is utilized in the event that a fire engine(s) which was initially purchased by the CITY, and then the CITY elects to have the COUNTY take responsibility of said fire engine(s). The Fire Engine Use Agreement guarantees the CITY the use of this fire engine(s), the COUNTY network of equipment, and resources of the COUNTY.
This fire engine(s) shall be used as an integrated unit for Fire Services as set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be stationed primarily in the CITY. The change in ownership of the fire engine does not waive or supersede any responsibilities of the CITY pursuant to this agreement. This exhibit is strictly to further detail for the CITY, the responsibilities and costs associated within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire Engine Use Agreement is inseparable.
Item Title: 4.1
Fire Services Workshop
Item Page Number: 33
Menifee Mayor and City Council
April 3, 2024
Page
34 of 37
Exhibit “C”
CITY OF MENIFEE
The CITY will have the option of transferring title of said fire engine(s) to the COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County will take ownership of the said fire engine(s), and the County will maintain insurance on said fire engine(s). If the CITY opts to maintain ownership and title of said fire engine(s), the CITY will maintain insurance on said fire engine(s). Proof of Insurance is to be provided to the COUNTY.
The COUNTY will ensure a working fire engine(s) is available for the CITY at all times under this agreement. All capital improvements and/or betterments to the fire engine(s) listed above, will be the responsibility and paid for by the owner of said fire engine(s). All other maintenance and repairs to the fire engine(s) listed above, will be the responsibility and paid for by the COUNTY under this Agreement.
When the Riverside County Fire Department Fleet personnel determine the fire engine(s) listed above is due for replacement, the COUNTY will purchase a new fire engine(s); and, the owner of the old fire engine(s) may survey said fire engine(s) or reallocate as a second roll response fire engine.
The annual cost for this service is calculated at 1/20 of the replacement cost. The current replacement cost is $725,000. If this Agreement is entered into mid- year, the annual cost will be prorated accordingly.
The CITY may opt out of this Agreement at any time in writing and the costs will be prorated accordingly by fiscal year. No refunds will be provided for any prior payments. If the fire engine(s) have been titled to the COUNTY and the fire engine(s) are still within their useful life cycle, the ownership will not revert back to the CITY unless the entire Cooperative Agreement is terminated.
Item Title: 4.1
Fire Services Workshop
Item Page Number: 34
Menifee Mayor and City Council
April 3, 2024
Page
35 of 37
Exhibit “D”
CITY OF MENIFEE
EXHIBIT “D”
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, FIRE MARSHAL, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF MENIFEE
DATED NOVEMBER 1, 2021
PAYMENT FOR ADDITIONAL SERVICES
OFFICE OF THE FIRE MARSHAL AGREEMENT
The Fire Marshal Agreement is utilized i n the event a CITY elects to fund locally direct COUNTY Fire Marshal personnel at the CITY to perform the duties of the Office of the Fire Marshal. These duties include:
For conformance with applicable laws, codes and regulations concerning fire protection and life safety -
• Review Planning and Development Cases for the CITY
• Review and inspection of construction development for the CITY • State mandated Fire/Life Safety Inspections in accordance with Health and Safety Code 13146.1, 13146.2, 13146.3, 13217 and 13235
• Review, Permitting and Inspection of Special Events
• Investigation of fire safety complaints
• Meeting with development applicants and customers
Administrative activities -
• Creation and maintenance of f orms for review and inspection of c onstruction development and fire/life safety inspections.
• Provide i nformation to customers on CITY Ordinances and Standards for construction
• Creation and maintenance of Information Bulletins , Technical Policies and Standards for Fire Protection in the CITY
• Provide recommendations on updating CITY Ordinances and Standards in regards to fire/life safety
In the event CITY desires an increase in the Office of the Fire Marshal duties services provides, CITY shall provide sixty (60) days written notice of the proposed increase in services. COUNTY is under no obligation to approve any requested increase.
COUNTY shall render a written decision on whether to allow or deny the increase within thirty (30) days of the notice provided pursuant to this section.
It is the CITY responsibility to provide funding for all direct operating supplies for each position in accordance with COUNTY requirements and/or standards . These supplies include, but are not limited to:
• Vehicle and regular maintenance
• Training
• Office space , furniture, Code & Standard reference books, and general & field supplies
Item Title: 4.1
Fire Services Workshop
Item Page Number: 35
Menifee Mayor and City Council
April 3, 2024
Page
36 of 37
Exhibit “D”
CITY OF MENIFEE
• All IT and Communication tools (such as cell phone, computer, etc.) • Uniform costs
All costs including salaries and benefits will be included in each quarterly invoice as outlined in the Cooperative Agreement.
The CITY may opt out of this Exhibit and eliminate funding for locally direct COUNTY Fire Marshal personnel at the CITY in writing with a minimum notice of one hundred and twenty ( 120) days. The costs will be prorated accordingly by services provided and fiscal year.
It is the responsibility of the CITY to obtain cost recovery for the Fire Marshal services provided by these personnel for the CITY.
Contract Cities\EXHIBIT D ~ Fire Marshal Services\Template Exhibit D - 20180215.docx Item Title: 4.1
Fire Services Workshop
Item Page Number: 36
Menifee Mayor and City Council
April 3, 2024
Page
37 of 37