CITY OF MENIFEE
SUBJECT: Bid Award and Agreement with MC Electric for Construction Services for the Quail Valley Grid Area Streetlights Project MEETING DATE: April 3, 2024
TO: Mayor and City Council
PREPARED BY: Carlos Geronimo, Engineering Manager
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Contractor Services Agreement with MC Electric to perform construction services for the Quail Valley Grid Area Streetlights, Capital Improvement Program Project No. 23-08, located south of San Jacinto Road, east of Mountain View Place, west of Williams Drive, and north of Sierra Drive, in an amount not-to-exceed $89,500.
DISCUSSION
The Quail Valley Grid Area Streetlights, Capital Improvement Program (“CIP”) Project No. 23-08 (“Project”), would install solar powered streetlights along the Quail Valley grid area, which would include various locations along residential streets located south of San Jacinto Road, east of Mountain View Place, west of Williams Drive, and north of Sierra Drive. The Project would serve as a pilot project for the City to implement solar streetlighting in various other neighborhoods. The initial portion of the Project would install 17 solar streetlights at strategic locations within the Project area to support the City’s Strategic Plan Goal objective of improving safety infrastructure and technology to enhance the sense of security and well-being for the City’s residents. The 17 locations were selected to complement existing streetlight corridors within the Project area and would illuminate mailbox clusters and poorly lit intersections which do not currently have existing or adequate streetlighting.
On August 2, 2023, City Council approved the purchase of solar LED streetlights through the OMNIA Partners Cooperative Purchase Contract with Graybar Electric Company, Inc. The equipment purchase was made in advance of construction services due to the extensive lead time required for the procurement of solar streetlight luminaires and poles. Staff indicated that a subsequent competitive bid for the installation of the solar streetlights would subsequently be administered.
City of Menifee Staff Report
CIP 23-08 MC Electric Construction Bid Award
April 3, 2024
2 0
8 4
Contractor Services Agreement
On February 27, 2024, staff held an electronic bid opening following the administration of a formal competitive bid process for the Projects’ construction services. The bid opening resulted in the receipt of ten bid submissions with several bids coming in under the Engineer’s Estimate, as summarized in Table 1 below.
Table 1 – Bid Result Summary
Firm Name Total Base Bid
Amount
Lowest and
Responsible Bidder
Engineers Estimate $100,000.00
Optima Energy, Inc.* $77,369.07
Loamic Builders Inc.* $84,900.00
MC Electric $89,500.00 X
Leonida Builders, Inc. $91,000.00
TSR Construction and Inspection $94,400.00
Techsico Inc. $98,430.00
M. Brey Electric Inc. dba MBE Construction $100,879.09
Pramira, Inc. $104,903.20
Elecnor Belco Electric, Inc. $127,749.20
Servitek Electric Inc. $181,100.00
*Bids deemed nonresponsive.
Staff reviewed the two apparent lowest bids and determined that neither firm submitted the required hard copy bid bonds on or before the required date of the bid opening and were therefore deemed nonresponsive.
Staff reviewed the third lowest bid and determined that MC Electric met the requirements for recommendation as the lowest responsive and responsible bidder. The total cost for construction services with MC Electric is $89,500. Construction management and inspection services would be provided by City staff and ancillary services such as labor compliance services would be procured separately.
The total estimated Project cost is $207,869.59, which includes solar streetlights and equipment (previously purchased), construction, and ancillary services such as labor compliance and other unforeseen costs that may arise during construction, as outlined in Table 2 below.
Table 2 – Construction Cost Summary
Vendor Service Cost
Graybar Electric Company, Inc. Solar Streetlights & Equipment (previously purchased)
$104,419.59
MC Electric Construction Services (Installation) $89,500.00 TBD Ancillary Services $13,950.00
(estimated)
Estimated Construction Cost $207,869.59
City of Menifee Staff Report
CIP 23-08 MC Electric Construction Bid Award
April 3, 2024
2 0
8 4
If approved by the City Council, the tentative Projects schedule would be as follows:
Construction Start: April 2024
Construction End: June 2024
City Council Acceptance: August 2024
The timeline above assumes no delays due to weather or unforeseen conditions.
Environmental Impact
The proposed project has been determined to be Categorically Exempt under the California Environmental Quality Act (“CEQA”) and CEQA Guidelines, Section 15301, Existing Facilities.
Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Class 1 includes the following example of a project that would be exempt under this section: (c) [minor alterations to Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes. The project is for the minor alteration of an existing paved road and includes installation of streetlights for improvement of public safety, all within the existing City right-of-way (“ROW”). No additional automobile lanes will be created by the project. The proposed project is the minor alteration of an existing public facility (“City Street”) involving a negligible expansion of the existing use. The project is exempt per Section 15301.
The proposed project is also exempt under the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA (Section 15061(b)(3)). There is no possibility that the activity in question would have a significant effect on the environment because the proposed project is occurring in an area that is heavily disturbed and is not environmentally sensitive.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The total anticipated fiscal impact for the construction services is $103,450, which includes the cost of the Contract Services Agreement with MC Electric for $89,500 and ancillary services such as labor compliance, estimated at $13,950. The solar streetlights and equipment needed to complete the Project were acquired under a separate Cooperative Purchase Contract with Graybar Electric Company, Inc., approved on August 2, 2023. Available funding for the total anticipated construction costs is located within the Project’s Fiscal Year 2023/2024 approved budget, as summarized in Table 3 below.
City of Menifee Staff Report
CIP 23-08 MC Electric Construction Bid Award
April 3, 2024
2 0
8 4
Table 3 – FY 2023/2024 Existing Project Funding
Fund Account Number Available Budget Anticipated Cost
CSA 86 460-4555-58155 $143,721 $103,450
No additional budget appropriation action(s) is required.
ATTACHMENTS
1. Project Location Map
2. Contract Services Agreement