CITY OF MENIFEE
SUBJECT: Agreement with Eastern Municipal Water District for Utility Relocation for the Romoland Grid Area – 3 rd Street – Active Transportation Program Project
MEETING DATE: April 3, 2024
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Utility Relocation Agreement, and any future amendments thereof, with Eastern Municipal Water District for reimbursement costs associated with the relocation of water facilities for the Romoland Grid Area – 3rd Street – Active Transportation Program (“ATP”) Project, located along 3rd Street, northeast of Highway 74, west of Antelope Road, and south of Watson Road.
DISCUSSION
The Romoland Grid Area – 3rd Street – ATP Project, Capital Improvement Program (“CIP”) No. 23-04 (“Project”), is located along 3rd Street, northeast of Highway 74, west of Antelope Road, and south of Watson Road. The Project improvements consist of removing, replacing and widening the existing roadway, installing curb and gutter, sidewalks, ADA-compliant pedestrian ramps, and residential driveway approaches within the Project limits. The Project length is approximately 1,900 linear feet and would improve approximately 111,000 square feet of roadway along 3rd Street.
On March 6, 2024, City Council awarded the construction contract to Granite Construction Company in an amount not-to-exceed $1,237,100. Construction activity is underway and Eastern Municipal Water District (“EMWD”) has identified existing water and sewer utilities that are in direct conflict with the Project. EMWD owns and maintains all water and sewer appurtenances in this area and is therefore responsible for the costs associated with the adjustment or relocation of these utilities. It is typical for the identified water and sewer utilities to be adjusted or relocated by the City’s contractor and reimbursed by EMWD upon completion of the Project. EMWD has identified two sewer manholes, four water valves, and eight water meters that would require adjusting to grade within the Project area, as well as relocation of one sewer clean out. Total
City of Menifee Staff Report
CIP 23-04 EMWD Relocation Agreement
April 3, 2024
2 0
9 6
relocation costs are estimated to be $50,600, as identified in the EMWD Utility Relocation Agreement.
As construction progresses, additional unidentified utility conflicts may be discovered. The actual total reimbursement cost would be determined upon completion of the work to account for any potential unidentified conflicts. In order to prevent delays to the Project closeout phase, staff is requesting that the City Council authorize the City Manager to approve potential amendments resulting from unforeseen utility conflicts discovered during construction activity, which would ultimately increase the total amount EMWD would reimburse the City. The Utility Relocation Agreement details the scope of the relocation efforts and mechanisms to reimburse the City for the work to relocate or adjust EWMD’s facilities.
City Council action is required for approval of the Utility Relocation Agreement with EMWD as the anticipated reimbursement amount exceeds the City Manager’s signing authority.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
There is no additional fiscal impact associated with approval of the Utility Relocation Agreement with EMWD. Initial relocation costs have already been factored into the previously approved Contract Services Agreement with the Contractor. Upon completion of the Project, EMWD would reimburse the City for the relocation work performed by the Contractor.
ATTACHMENTS
1. Project Location Map
2. Utility Relocation Agreement