Agenda, first session — Menifee City Council, April 17, 2024

City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, April 17, 2024
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
CLOSED SESSION (5:00 PM)

1. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION
Gov. Code Section 54956.9(d)(2) or (3): Two Cases

2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI230303456
City of Perris v. City of Menifee

3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris
REGULAR MEETING (6:00 PM)

1. CALL TO ORDER

2. ROLL CALL

3. WORDS OF INSPIRATION

3.1. Tony Hughes – La Piedra Ward, Church of Jesus Christ Latter Day Saints

4. PLEDGE OF ALLEGIANCE

5. PRESENTATIONS

5.1. Citizen of the Month – Shelly Hobbs

5.2. Business Spotlight – Chefs for Seniors

5.3. Fire Department Quarterly Update

5.4. Community Services Update

6. AGENDA APPROVAL OR MODIFICATIONS

7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.

8. COUNCILMEMBER UPDATES AND COMMENTS

9. APPROVAL OF MINUTES

9.1 February 21, 2024 City Council Minutes

9.2 March 6, 2024 Special City Council Minutes

9.3 March 6, 2024 City Council Minutes

9.4 March 20, 2024 City Council Minutes

10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.

10.1 Waiver of Reading
RECOMMENDED ACTION

1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.

10.2 Treasurer's Report February 2024
RECOMMENDED ACTION

1. Receive and file the Treasurer’s Report as of February 29, 2024.

10.3 Warrant Register
RECOMMENDED ACTION

1. Ratify and approve the Voucher Lists dated 03/15/2024 and 03/22/2024 and the Payroll Register/Other EFTs dated 03/15/2024 and 3/26/2024, which have a total budgetary impact of $9,246,354.60.

10.4 Public Safety Reports for February 2024
RECOMMENDED ACTION

1. Receive and file the Public Safety Reports for February 2024.

10.5 Agreements with GrayMar Environmental Services, Inc. and HCI Environmental and Engineering for OnCall Hazardous Waste Management and Emergency Response Services
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Professional Services Agreement with GrayMar Environmental Services, Inc. for oncall hazardous waste management and emergency response services for an initial term extending through June 30, 2025, in a total nottoexceed amount of $60,000; and

2. Approve and authorize the City Manager to execute a Professional Services Agreement with HCI Environmental and Engineering for oncall hazardous waste management and emergency response services for an initial term through June 30, 2025, in a total nottoexceed amount of $60,000; and

3. Authorize the City Manager or designee to authorize and/or execute four, one year extensions for both agreements in an amount nottoexceed $60,000 plus any Consumer Price Index (CPI) adjustments up to ten percent, annually; and

4. Authorize the Finance Department to issue individual purchase orders against the agreements.

10.6 Agreement with All Magic MV, Inc. for OnCall Auto Body Repair Services for City Vehicles
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a General Services Agreement (“Agreement”) with All Magic MV, Inc. for oncall automotive body repair services for city vehicles for an initial term extending through June 30, 2025, in a total nottoexceed amount of $140,000; and

2. Authorize the City Manager to approve four additional oneyear extensions in an annual amount nottoexceed $140,000 plus any Consumer Price Index (CPI) adjustments up to ten percent, annually; and

3. Authorize the Finance Department to issue individual purchase orders against the Agreement.

10.7 Agreement Amendment with Richland Planned Communities, Inc. for Phase IV of Golden Meadows Quimby Agreement
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute the First Amendment to the Quimby Agreement with Richland Planned Communities, Inc. for compliance of Tentative Tract Map 31194 in accordance with Government Code Section 66477 (“Quimby Act”).

10.8 Improvement Credit Agreement for Community Facilities District No. 058 for Transportation Uniform Mitigation Fee Program for Tract Map No. 32628, Adler Ranch by FPG Tricon Menifee Property, LLC
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute an Improvement Credit Agreement with the County of Riverside and FPG Triton Menifee Property, LLC, for Community Facilities District No. 058 (“Scott Road CFD”) Transportation Mitigation Fee Program for Tract Map 32628, Adler Ranch, located east of Antelope Road and south of Craig Avenue.

10.9 Agreement and Bond for Encanto/McCall Gas Station by KA Menifee, LLC RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required street and drainage improvements associated with Assessor Parcels 333040002, 333040003, and 333040004, for the Encanto/McCall Gas Station, located west of Encanto Drive and north of McCall Boulevard.

10.10 Contract Change Order with Riverside Construction Company, Inc. for the Holland Road/I215 Overcrossing
RECOMMENDED ACTION

1. Receive an update and ratify contract Change Order Nos. 1 through 8 with Riverside Construction Company, Inc., for construction services on the Holland Road/I215 Overcrossing, in the amount of $108,012.25 pursuant to Menifee Municipal Code §3.12.090; and

2. Approve and authorize the City Manager to execute Contract Change Order No. 9 with Riverside Construction Company, Inc. for construction services on the Holland Road/I215 Overcrossing, in the amount of $35,000, increasing the contract value to a total amount nottoexceed $25,991,416.10.

10.11 Contract Change Order and Notice of Completion and Acceptance for the Casa Blanca and Willows/Lake Ridge Communities Resurfacing Projects RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Contract Change Order No. 1 with COPP Construction, Inc. for construction services related to Casa Blanca Community Resurfacing Project and the Willows/Lake Ridge Community Resurfacing Project, in the amount of $40,418.95, increasing the contract value to a total amount nottoexceed $2,299,550.30; and

2. Accept the improvements for the Casa Blanca Community Resurfacing Project and Willows/Lake Ridge Community Resurfacing Project; and

3. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.

11. PUBLIC HEARING ITEMS

11.1 Menifee North Specific Plan Amendment No. 5, Tentative Tract Map No. 38132, and Tentative Tract Map No. 38133
RECOMMENDED ACTION

1. Adopt a resolution adopting Addendum No. 2 to the certified Final Environmental Impact Report (State Clearinghouse No. 1989100207) for the Menifee North Specific Plan; and

2. Introduce an ordinance approving Menifee North Specific Plan Amendment No. 5 (PLN210276); and

3. Adopt a resolution approving Tentative Tract Map No. 38133 (PLN210272) generally located at the southeast corner of Watson Road and Malone Avenue; and

4. Adopt a resolution approving Tentative Tract Map No. 38132 (PLN210274) generally located on the east side of Palomar Road, approximately 350 feet south of the of the Watson Road and Palomar Road intersection.

12. DISCUSSION ITEMS

12.1 Parks Ad Hoc Council SubCommittee Update
RECOMMENDED ACTION

1. Receive an update from the Parks Ad Hoc Council SubCommittee; and

2. Provide direction to staff regarding initiation of a fiscal impact and sustainability study to evaluate the feasibility of the City providing maintenance and recreation services in the ValleyWide Recreation and Park District Landscape Maintenance Districts located within the Menifee city limits.

12.2 Veterans Advisory Committee
RECOMMENDED ACTION

1. Review and provide direction to staff on the potential formation of a Veterans Advisory Committee.

12.3 First Reading and Introduction of an Ordinance Repealing and Replacing Section

3.12.090 as it Relates to Change Orders
RECOMMENDED ACTION

1. Introduce an ordinance repealing and replacing Section 3.12.090 of the Menifee Municipal Code as it relates to the City Manager’s signing authority threshold for construction contract change orders.

13. CITY ATTORNEY REPORTS

14. CITY MANAGER REPORTS

15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Reduction of Business License Fees to Lowest in the County (Estrada, October 4, 2023) Target Date: May 15, 2024
> RV Parking Regulations (Estrada, November 15, 2023)
Target Date: May 1, 2024
> Adaptive Sports Program Feasibility (Karwin, February 7, 2024) Target Date: May 1, 2024
>Amphitheater Ad Hoc Committee (Sobek, February 21, 2024) Target Date: July 17, 2024
> Update on Animal Control Fees and Ordinance (Karwin, March 20, 2024) Target Date: TBD

16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.

Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.

Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.

Menifee Mayor and City Council
April 17, 2024
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