City Council Chambers Menifee City Council
CITY OF Regular Meeting Minutes
29844 Haun Road
Menifee, CA 92586
MENIFEE Wednesday, April 17, 2024
5:00 PM Closed Session
6:00 PM Regular Meeting
Bill Zimmerman, Mayor
Bob Karwin, District 1 Armando G. Villa, City Manager
Ricky Estrada, District 2 Jeffrey T. Melching, City Attorney Lesa Sobek, District 3 MINUTES Stephanie Roseen, Acting Clerk Dean Deines, District 4
CLOSED SESSION (5:00 PM)
Mayor Zimmerman called closed session to order at 5:03 PM. Present were Councilmembers so Tom Derder Estrada, Karwin, Sobek, Mayor Pro Tem Deines, and Mayor Zimmerman. Mayor Zimmerman recessed to closed session at 5:04 PM for the purposes listed below.
CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, SIGNIFICANT
EXPOSURE TO LITIGATION
Gov. Code Section 54956.9(d)(2) or (3): Two Cases
CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVR|230303456
City of Perris v. City of Menifee
CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris
REGULAR MEETING (6:00 PM)
CALL TO ORDER
Mayor Zimmerman called the meeting to order at 6:04 PM. City Attorney Jeffrey Melching stated there was no reportable action from closed session.
ROLL CALL
Present: Bill Zimmerman, Bob Karwin, Ricky Estrada, Lesa Sobek, Dean Deines
Absent: None
WORDS OF INSPIRATION
Tony Hughes - La Piedra Ward, Church of Jesus Christ Latter Day Saints Menifee Mayor and City Council April 17, 2024
PLEDGE OF ALLEGIANCE
Nick Stern led the flag salute.
5. PRESENTATIONS
5.1 Citizen of the Month - Shelly Hobbs
Councilmember Estrada introduced the Citizen of the Month, Shelly Hobbs, and presented her with a certificate.
5.2 Business Spotlight - Chefs for Seniors
The City Council recognized Juliet and Ramon Barica with Chefs for Seniors and shared a short video.
5.3 Fire Department Quarterly Update
Fire Chief Mark Scoville provided a presentation and reported on the quarterly update on the Fire Department activities.
5.4 Community Services Update
Community Services Manager Mariana Mitchell provided a presentation and update on the Community Services activities.
AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (5 0) with no modifications.
7. PUBLIC COMMENTS (NON AGENDA ITEMS)
The following speakers addressed the City Council on non agenda items. • Tanya Recor
Linda Denver
:
Bob Fuhrman
• Daniela Andrade
• Michael Ramlogan
COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Karwin reported on the meetings and events he attended.
Menifee Employee Appreciation Luncheon
Kitchen Studio Ribbon Cutting
• Sun City Farmers Market
Multicultural Festival
Menifee Chamber of Commerce Wake Up Menifee at Michi Tacos • Quick Pitch Innovation Competition
Menifee Mayor and City Council April 17, 2024
Councilmember Estrada reported on the meetings and events he attended. • Kitchen Studio Ribbon Cutting
Councilmember Sobek reported on the meetings and events she attended. • Student of the Month
• Kitchen Studio Ribbon Cutting
Mayor Pro Tem Deines reported on the meetings and events he attended. • Riverside County Veterans Advisory Breakfast
• Mayor's Idea Exchange
Mayor Zimmerman reported on the meetings and events he attended. • Rural Center Eagle Scout Improvement Project
• Pre-Meeting for Mayor's Idea Exchange
• Community Partners Meeting
Menifee Chamber of Commerce Mixer at WelQuest
• Riverside County Transportation Commission (RCTC) Meeting Freedom Crest Elementary School Visit
• Career Day at Mt. San Jacinto College
Rotary Club Meeting
• Riverside County Veterans Advisory Breakfast
Multicultural Event
• Elevation Church 13 Year Anniversary Celebration
• / Mayor's Idea Exchange
9. APPROVAL OF MINUTES
The following sets of minutes were approved unanimously (5 0) with no modifications.
9.1 February 21, 2024 City Council Minutes
9.2 March 6, 2024 Special City Council Minutes
9.3 March 6, 2024 City Council Minutes
9.4 March 20, 2024 City Council Minutes
10. CONSENT CALENDAR
The consent calendar was approved by the following vote.
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
10.1 Waiver of Reading
ACTION
1. Waived the reading in full of any and all Ordinances listed on this agenda and provided that they be read by title only.
Menifee Mayor and City Council April 17, 2024
10.2 Treasurer's Report February 2024
ACTION
1. Received and filed the Treasurer's Report as of February 29, 2024.
10.3 Warrant Register
ACTION
1. Ratified and approved the Voucher Lists dated 03/15/2024 and 03/22/2024 and the Payroll Register/Other EFTs dated 03/15/2024 and 3/26/2024, which have a total budgetary impact of $9,246,354.60.
10.4 Public Safety Reports for February 2024
1. Received and filed the Public Safety Reports for February 2024.
10.5 Agreements with GrayMar Environmental Services, Inc. and HC Environmental and Engineering for On Call Hazardous Waste Management and Emergency Response ACTION
1. Approved and authorized the City Manager to execute a Professional Services Agreement with GrayMar Environmental Services, Inc. for on call hazardous waste management and emergency response services for an initial term extending through June 30, 2025, in a total not to exceed amount of $60,000; and
2. Approved and authorized the City Manager to execute a Professional Services Agreement with HCI Environmental and Engineering for on call hazardous waste management and emergency response services for an initial term through June 30, 2025, in a total not to exceed amount of $60,000; and
3. Authorized the City Manager or designee to authorize and/or execute four, one year extensions for both agreements in an amount not to exceed $60,000 plus any Consumer Price Index (CPI) adjustments up to ten percent, annually; and
4. Authorized the Finance Department to issue individual purchase orders against the agreements.
10.6 Agreement with All Magic MV, Inc. for On Call Auto Body Repair Services for City Vehicles
ACTION
1. Approved and authorized the City Manager to execute a General Services Agreement ("Agreement") with All Magic MV, Inc. for on call automotive body repair services for city vehicles for an initial term extending through June 30, 2025, in a total not to exceed amount of $140,000; and
2. Authorized the City Manager to approve four additional one year extensions in an annual amount not to exceed $140,000 plus any Consumer Price Index (CPI) adiustments up to ten percent, annually; and
3. Authorized the Finance Department to issue individual purchase orders against the Agreement.
Menifee Mayor and City Council April 17, 2024
10.7 Agreement Amendment with Richland Planned Communities, Inc. for Phase IV of Golden Meadows Quimby Agreement
ACTION
1. Approved and authorized the City Manager to execute the First Amendment to the Quimby Agreement with Richland Planned Communities, Inc. for compliance of Tentative Tract Map 31194 in accordance with Government Code Section 66477 ("'Quimby Act").
10.8 Improvement Credit Agreement for Community Facilities District No. 058 for Transportation Uniform Mitigation Fee Program for Tract Map No. 32628, Adler Ranch by FPG Tricon Menifee Property, LLC
ACTION
1. Approved and authorized the City Manager to execute an Improvement Credit Agreement with the County of Riverside and FPG Triton Menifee Property, LLC, tor Community Facilities District No. 05 8 ("Scott Road CFD") Transportation Mitigation Fee Program for Tract Map 32628, Adler Ranch, located east of Antelope Road and south of Craig Avenue.
10.9 Agreement and Bond for Encanto/McCall Gas Station by KA Menifee, LLC ACTION
1. Approved and authorized the City Manager to execute a Public Improvement Agreement to guarantee the completion of required street and drainage improvements associated with Assessor Parcels 333 040 002, 333 040 003, and 333 040 004, for the Encanto/McCall Gas Station, located west of Encanto Drive and north of McCall Boulevard.
10.10 Contract Change Order with Riverside Construction Company, Inc. for the Holland Road/l 215 Overcrossing
ACTION
1. Received an update and ratified contract Change Order Nos. 1 through 8 with Riverside Construction Company, Inc., for construction services on the Holland Road/l 215 Overcrossing, in the amount of $108,012.25 pursuant to Menifee Municipal Code §3.12.090; anc
2. Approved and authorized the City Manager to execute Contract Change Order No. 9 with Riverside Construction Company, Inc. for construction services on the Holland Road/l 215 Overcrossing, in the amount of $35,000, increasing the contract value to a total amount not to exceed $25,991,416. 10.
10.11 Contract Change Order and Notice of Completion and Acceptance for the Casa Blanca and Willows/Lake Ridge Communities Resurfacing Projects ACTION
1. Approved and authorized the City Manager to execute Contract Change Order No. 1 with COPP Construction, Inc. for construction services related to Casa Blanca Community Resurfacing Project and the Willows/Lake Ridge Community Resurfacing Project, in the amount of $40,418.95, increasing the contract value to a total amount not to exceed $2,299,550.30; and
Menifee Mayor and City Council April 17, 2024
2. Accepted the improvements for the Casa Blanca Community Resurtacing Project and Willows/Lake Ridge Community Resurfacing Project; and
3. Authorized the City Clerk to file a Notice of Completion with the Riverside County Recorder's Office.
11. PUBLIC HEARING ITEMS
Menifee North Specific Plan Amendment No. 5, Tentative Tract Map No. 38132, and Tentative Tract Map No. 38133
Associate Planner Brandon Cleary provided a presentation and reported on the Menifee North Specific Plan Amendment No. 5.
The City Council asked questions of staff.
Mayor Zimmerman opened the public hearing at 7:23PM. Acting City Clerk Stephanie Roseen stated the public hearing was legally noticed and no additional correspondence was received and there were no public comments.
Applicant representatives Mike Byer and Lance Retuya provided a presentation. The Applicant stated he was agreeable with conditions of approval.
The City Council asked questions from Mr. Byer and Mr. Retuya.
Mayor Zimmerman closed the public hearing at 7:35 PM.
Ms. Roseen introduced the ordinance by title.
ACTION
1. Adopted Resolution No. 24-1408, adopting Addendum No. 2 to the certified Final Environmental Impact Report (State Clearinghouse No. 1989100207) for the Menifee North Specific Plan; and
MOVER: Bob Karwin
SECONDER: Dean Deines
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
2. Introduced an ordinance approving Menifee North Specific Plan Amendment No. 5 (PLN21 0276); and
3. Adopted Resolution No. 24-1409, approving Tentative Tract Map No. 38133 (PLN21 0272) generally located at the southeast corner of Watson Road and
4. Adopted Resolution No. 24-1410, approving Tentative Tract Map No. 38132 (PLN21 0274) generally located on the east side of Palomar Road, approximately 350 feet south of the of the Watson Road and Palomar Road intersection.
Menifee Mayor and City Council April 17, 2024
MOVER: Bob Karwin
SECONDER: Dean Deines
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
12. DISCUSSION ITEMS
12.1 Parks Ad Hoc Council Sub Committee Update
Assistant to the City Manager Rebekah Kramer provided a presentation and reported on the item
The following speaker provided public comment.
• David Foust
Mayor Zimmerman provided a report out and recommendation from the Parks Ad Hoc Sub Committee.
The City Council provided consensus to have staff move forward with the feasibility study.
12.2 Veterans Advisory Committee
Community Services Manager Mariana Mitchell provided a presentation and reported on the item.
The following speakers addressed the City Council.
Mike Knighten
Raven Hilden
Jakie Aponte
• Mike Hilden
The City Council received correspondence from the following Don Slater The City Council provided consensus for staff to bring back a formal resolution establishing an at large, five member Committee for the City Council's consideration.
12.3 First Reading and Introduction of an Ordinance Repealing and Replacing Section
3.12.090 as it Relates to Change Orders
Chief Financial Officer Travis Hickey introduced the item and provided a presentation.
City Clerk Stephanie Roseen introduced the ordinance by title.
Councilmember Estrada spoke in opposition to raising the City Manager's authority.
Menifee Mayor and City Council April 17, 2024
ACTION
1. Introduced an ordinance repealing and replacing Section 3.12.090 of the Menifee Municipal Code as it relates to the City Manager's signing authority threshold for construction contract change orders.
SECONDER: Dean Deines
AYES: Zimmerman, Karwin, Sobek, Deines
NAYS: Estrada
RECUSE: None
13. CITY ATTORNEY REPORTS
None.
14. CITY MANAGER REPORTS
None.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
Councilmember Karwin withdrew his future agenda request regarding animal control fees.
16. ADJOURN
Mayor Zimmerman adjourned the meeting at 9:00 PM.
hane i Keseen
Stephanie Roseen, CMC
Acting City Clerk
Menifee Mayor and City Council April 17, 2024