City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, December 6, 2023
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting Clerk
10.24 Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 21-11; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
CITY OF MENIFEE
SUBJECT: Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
MEETING DATE: December 6, 2023
TO: Mayor and City Council
PREPARED BY: Carlos Geronimo, Engineering Manager
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Rebekah Kramer, Acting City Manager
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RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 21-11; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
DISCUSSION
The Menifee Road/Garbani Road Traffic Signal, Capital Improvement Project (CIP) No. 21-11 (“Project”) consisted of the installation of new traffic signal, controller cabinet foundation, service cabinet, a closed-circuit television (CCTV) camera system, wireless radios, an ethernet switch, new poles with foundations, conduit, pull boxes, detection loops, signing/striping, and pedestrian curb ramps.
On November 2, 2021, the City Council approved a total construction budget of $1,293,514 for the Project and authorized the City Manager to approve the construction contract with Roadway Engineering & Contracting, Inc. (“Contractor”) in the amount of $1,127,922 to complete the Project. The final construction costs for the Project totaled $1,198,467, including ancillary costs such as materials testing and labor compliance services, as well as three contract change orders (CCOs), as outlined in Table 1 on the following page.
City of Menifee Staff Report
CIP 21-11 NOC
December 6, 2023
1 9
1 5
Table No. 1 – Contractor Agreement & Change Order Summary CCO No. Date Approved Description of Services Amount
December 15, 2021 Prime contractor agreement $1,127,922.00 1 April 14, 2023 Relocate crosswalk push button to
comply with ADA standards
$8,643.80
2 August 21, 2023 Additional striping and traffic loops to address traffic safety
$12,181.00
3 October 2, 2023 Quantity overages and additional work claim resolution related to installation of
SCE conduit
$29,800.96
TOTAL $1,178,547.76
If approved, a Notice of Completion (“NOC”) would be filed, which protects the City from future claims against the Project by providing proper noticing to each contractor, subcontractor, and material supplier that the Project has been completed. The payment bond would be released upon project acceptance by the City and the performance bond would be released one year after the date of recording of the NOC.
STRATEGIC PLAN OBJECTIVE
Safe and Attractive Community
FISCAL IMPACT
There is no fiscal impact associated with the acceptance of the improvements related to the Project. All costs to complete the Project were supported within the previously approved Fiscal Year 2023/2024 Capital Improvement Program Budgets.
ATTACHMENTS
1. Project Location Map
2. Notice of Completion
3. Close-Out Documents
Morningside Ln
Frontier M
ano
rSt
Garbani Rd
Menifee Rd
MURRIETA
215
Holland Rd
Garbani Rd
Scott Rd
An
telo
pe R
d
Briggs
Rd
Project Site
0 0.01 0.02
Miles
Path: E:\Project_Specific_Maps\Engineering_PublicWorks\TrafficSignalMenifeeRoad_ProjectSite\TrafficSignalMenifeeRoad_ProjectSite.aprx Date: 11/23/2021 Traffic Signal at Menifee Road and Garbani (CIP 21-11)
Project Location Map
4 7
7 3
8 Recording Requested By:
CITY OF MENIFEE
After Recording Mail To:
CITY CLERK
CITY OF MENIFEE
29844 HAUN ROAD
MENIFEE, CA 92586
Record without fee subject to Govt. Code 6103
NOTICE OF COMPLETION
(Public Works – Civil Code Sec. 9204)
MENIFEE ROAD/GARBANI ROAD TRAFFIC SIGNAL PROJECT, CIP 21-11 Notice is hereby given that:
Work of improvements on the project herein described was accepted as complete on December 6, 2023. The project improvements consisted of the installation of new traffic signals, controller cabinet foundations, service cabinets, a closed-circuit television (CCTV) camera system, wireless radios, an ethernet switch, new poles with foundations, conduit, pull boxes, detection loops, signing/striping, and pedestrian curb ramps. The project was completed in the city right-of-way in the City of Menifee, County of Riverside, State of California.
1. The full name of the Owner is: CITY OF MENIFEE
2. The full address of the Owner is: 29844 HAUN ROAD
MENIFEE, CA. 92586
3. The undersigned is a Corporate Officer of the Owner of the interest stated below in the property herein described:
PUBLIC STREETS IN
MENIFEE, CA 92586
4. The name of the contractor for such work of construction is:
ROADWAY ENGINEERING & CONTRACTING, INC.
10247 BELLEGRAVE AVENUE
MIRA LOMA, CA 91752
5. The property on which said work of improvement was completed is within the City of Menifee, County of Riverside, State of California.
STATE OF CALIFORNIA)
Ss
COUNTY OF RIVERSIDE)
I, Sarah Manwaring, hereby certify that I am the City Clerk of the City of Menifee, a municipal corporation, which is the owner of the properties described within this Notice of Completion, executed on behalf of the City; that I have read the notice and know the contents thereof and that the facts therein stated are true of my own knowledge under penalty of perjury under the laws of the state of California; that I make this verification on _________________, 20___ for and on behalf of the City.
_____________________________
Sarah Manwaring, City Clerk