City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, February 1, 2023
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Kay Vinson, Acting Clerk
10.13 Notice of Completion and Acceptance for Potomac and Meadows Neighborhood Resurfacing Project, Pavement Management Project No. 22-02
RECOMMENDED ACTION
1. Accept the improvements for the Potomac and Meadows Neighborhood Resurfacing Project, Pavement Management Project (PMP) No. 22-02; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
CITY OF MENIFEE
SUBJECT: Notice of Completion and Acceptance for Potomac and Meadows Neighborhood Resurfacing Project, Pavement
Management Project No. 22-02
MEETING DATE: February 1, 2023
TO: Mayor and City Council
PREPARED BY: Carlos Geronimo, Principal Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Accept the improvements for the Potomac and Meadows Neighborhood Resurfacing Project, Pavement Management Project (PMP) No. 22-02; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
DISCUSSION
The Potomac and Meadows Resurfacing Project consisted of resurfacing existing roads with chip seal/slurry seal, restriping, and reconstruction of 22 non-compliant ADA ramps. The work was performed in the Menifee Meadows neighborhood, east of Bradley Road and north of Holland Road, and in the Potomac neighborhood located east of Bradley Road and north of Potomac Drive, as depicted in the Project Location Map. The Project was completed in two parts, beginning with a crack seal of the project area followed by the final resurfacing by chip seal/slurry seal throughout both neighborhoods. Services for crack seal were performed under a separate contract. The Project resurfaced approximately 7.5 miles collectively between both neighborhoods.
On April 6, 2022, the City Council approved a total construction budget of $878,473 and authorized the City Manager to approve the construction contract with Pavement Coatings, Inc. (Contractor) in the amount of $756,613 to complete the slurry seal resurfacing improvements for the Project. The final construction costs for the Project totaled $866,718.33, including crack seal services and ancillary costs such as materials testing and labor compliance services.
City of Menifee Staff Report
PMP 22-02 NOC
February 1, 2023
1 3
6 6
If approved, a Notice of Completion (NOC) would be filed, which protects the City from future claims against the Project by providing proper noticing to each contractor, subcontractor, and material supplier, that the Project has been completed. The payment bond should be released upon project acceptance by the City and the performance bond would be released one-year after the date of recording of the NOC. The City has not received stop notices that would prevent said releases.
STRATEGIC PLAN OBJECTIVE
Safe and Attractive Community
FISCAL IMPACT
There is no fiscal impact associated with the acceptance of the improvements related to Potomac and Meadows Resurfacing Project, PMP 22-02.
ATTACHMENTS
1. Project Location Map
2. Notice of Completion
3. Close Out Documents
215
Crews Hill Dr
Potomac Dr
Thornhill Dr
Pinehurst Rd
Ellington Ct
Bu
tlerCir
BasieCir
Renaissance
Cir
High Gate Ct
Gillette Ct
Dorsey St
Pipin
g
Rock Rd
Lake Forest Dr
Griffith Dr
Sher
bornCt
Belmont Ct
Carmel Rd
Mesa
Crest Way
Londo
nderry Ct
Br
adl
ey
Rd
Rio Vista Dr
Reading Rd
Pebble BeachDr
Terrytown Rd
Boulder R
idge Dr
Pinckney Way
Tally Rd
Blue Hill Dr
Piping RockRd
Ante
lopeRd
El Rancho Dr
215 M
enifee
Rd
Cherry
Hills Blvd
Haun Rd
Sun CityBlv d
Peb
ble Bea
ch Dr
McCall Blvd
La Piedra Rd
Normandy
Rd
Simpson
Rd
Murrieta Rd
Antelope
Rd
Bradle
y
Rd
Holland Rd
Newport Rd
Project Site
0 0.09 0.17
Miles
Path: E:\Project_Specific_Maps\Engineering_PublicWorks\Potomac_Resurfacing_Map\Potomac_Resurfacing_Map.aprx Date: 1/19/2022 Potomac Resurfacing
Project Location Map
Stonecreek
Ct
Lamdin Ave
Misty
Creek Dr Napa St
La Piedra Rd
Blume Cir
Gl
asp
ellCt
Tolstoy Ct
Sch
ool
Park
Dr
Wildflower St
Sapphire St
Sierra Vista Dr
Ridgely Way
Fitzgerald Pl
Augusta Ave
Carey Rd
Hemingway Ct
Ashbury Rd
Huston Ln
PleasantValley Ave
Saddleback Ln
Chade Ln
Silver Ct
Canberra St
Alta Mira St
Godwin Ct
Sonora St
Early Dawn Rd
Tosa Ln
Falcon Ridge Cir
Holland Rd
Adobe Ridge Cir
Bradley Rd
Dover Rd
Mirabella Ct
Cle
ary
St
Tierra Linda Ct
Anderson Cir
El Molino Viejo
Lajoe St
Desert Eagle Way
Golden Pond Pl
Green Branch St
You
ng Dove
St
Stern Dr
215
Haun Rd
La Piedra Rd
Newport Rd
M
ur
rieta R
d
Antelope Rd
Bradley Rd
Holland Rd
Project Site
0 0.06 0.11
Miles
Path: E:\Project_Specific_Maps\Engineering_PublicWorks\Meadows_Resurfacing_Map\Meadows_Resurfacing_Map.aprx Date: 1/18/2022 Menifee Meadows Resurfacing
Project Location Map
Recording Requested By:
CITY OF MENIFEE
After Recording Mail To:
CITY CLERK
CITY OF MENIFEE
29844 HAUN ROAD
MENIFEE, CA 92586
Record without fee subject to Govt. Code 6103
NOTICE OF COMPLETION
(Public Works – Civil Code Sec. 9204)
POTOMAC AND MEADOWS NEIGHBORHOOD RESURFACING, PMP 22-02 Notice is hereby given that:
Work of improvements on the project herein described was accepted as complete on February 1, 2023. The project improvements consist of resurfacing approximately 7.5 miles of existing road by chip seal/slurry seal. This work also included the reconstruction of 22 non-compliant existing curb ramps and the replacement of all striping. The project was done in the city right-of-way in the City of Menifee, County of Riverside, State of California.
1. The full name of the Owner is: CITY OF MENIFEE
2. The full address of the Owner is: 29844 HAUN ROAD
MENIFEE, CA. 92586
3. The undersigned is a Corporate Officer of the Owner of the interest stated below in the property herein described:
PUBLIC STREETS IN
MENIFEE, CA 92586
4. The name of the contractor for such work of construction is:
PAVEMENT COATINGS, CO.
10240 SAN SEVAINE WAY
JURUPA VALLEY, CA 91752
5. The property on which said work of improvement was completed is within the City of Menifee, County of Riverside, State of California.
STATE OF CALIFORNIA)
Ss
COUNTY OF RIVERSIDE)
I, Kay Vinson, hereby certify that I am the Acting City Clerk of the City of Menifee, a municipal corporation, which is the owner of the properties described within this Notice of Completion, executed on behalf of the City; that I have read the notice and know the contents thereof and that the facts therein stated are true of my own knowledge under penalty of perjury under the laws of the state of California; that I make this verification on _________________, 20___ for and on behalf of the City.
_____________________________
Kay Vinson, Acting City Clerk
Recording Requested By
CIry OF MENIFEE
Afrer Recording Mail To:
CITY CLERK
CITY OF MENIFEE
29644 HAUN ROAO
MENIFEE, CA 92566
Record without fee subject to Govt. Code 6103
DOC # 2023-0034230
0210612023 10:50 AM Fees: S0.00
Recorded in Off clal Records
County of Riverside
Peter Aldana
Assessor-County Clerk-Recorder
"Thrs document was electronically submfied
to the County of Riverside for recording"
Recerpled by JACQUELINE #2386
Notica is hEreby given that:
work of improvements on the projecl herein descriH was accept€d ss comprete oo February 1, 2023. The projecl improvemenb consist ol resurfacing approximately 7.5 miles of existing road by ciip sesusluny seal. This work ;Eo included lhe rBconstruction ot 22 nonomplianl existing qJrb .amps end the reptacement ol ali stnping. The prcjec1 was done in the city right.of-u.ay in lhe City of Menifee, County ol Riv€rside. State ol Calibmia. 1 Tho fullname ofthe Owner b: ClTy OF MENTFEE
t{oTtcE oF comPLETtOl{
(pubtic Wort(t - Civit Code Sec. 9m4t
POTOMAC AND MEADOWS NEIGHBORHOOD RESURFACING, PMP 22.{'2
2. Tho full addl!3s of the O,lnqr rlr 2984,{ HAUN ROAO
MENIFEE, CA, 92586
3. The undrGrgnad b a Corporais Offic6r of lha Ct ncr of lhe inlalr3t rt t d bllow in the propso h.Ein d6cdr.d:
PUBLIC STREETS IN
MENIFEE. CA 92586
4. The nam€ of lho contredor lor !!rch wolk of construction isl
PAVEMENT COATINGS, CO
10240 SAN SEVAINE WAY
JURUPA VALLEY. CA 91752
lho proparty on which sri, wort of improveme.rt wa! comploled h within the city ot Mani6e, county of Riv€r3ide, slal€ of C.litomla.
5 STATE OF CALIFORNIA)
Ss
couNw oF RtvERS|DE)
I' Kay Vinson, hsreby cenify olat I am lh€ Ading City Cle of the City of Menibe, a municipal corpo,ation. whicfi is the owner of the propenieE desctib€d rvithin this Notice ol Completion, execr.led on behalf of the City: Otat I have read the notice and know the cpntenls thereof and that the tacls thsrein stated are true of my own kno!,lrledoe under penalty of pe4ury under the laws of lh6 stste of catifomia: that lmake this verification on Fe \r,., ,,,., i 2O:t1 for 8nd on behalf otthe City.
Kay g City Clerk