CITY OF MENIFEE
SUBJECT: Agreement Amendment with Dokken Engineering for the Valley Boulevard Widening and Missing Links Project
MEETING DATE: May 1, 2024
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the Professional Services Agreement with Dokken Engineering for environmental and civil design services, increasing the amount by $22,783 for a total not-to-exceed amount of $1,421,974.81, and extending the agreement term through June 30, 2025, for the Valley Boulevard Widening and Missing Links Project.
DISCUSSION
The Valley Boulevard Widening and Missing Links Project, Capital Improvement Program Project No. 22-02 (“Project”), is located between Chambers Avenue and Murrieta Road, which is currently a two-lane rural corridor located in the northwestern part of the City. Due to increases in residential and commercial developments in this area, there is a need for additional traffic lanes.
Under the City’s General Plan, this segment of Valley Boulevard is designated as an arterial roadway that would ultimately provide for four lanes of traffic. The Project would widen the existing two-lane road to a four-lane corridor and establish horizontal and vertical alignments to meet the requirements of the California Highway Design Manual and City standards. The Project is currently in the final phase of design.
On January 19, 2022, the City Council approved a Professional Services Agreement (“Agreement”) with Dokken Engineering (“Consultant”) to provide civil design, plans, specifications, and estimate (PS&E) services for the Project. Additional engineering support and design services beyond the initial scope of work included in the Consultant’s original proposal are required to complete the final design for the PS&E phase of the Project. Although staff makes every effort to carefully study and anticipate the extent of the scope of work needed to achieve project goals, unforeseen task needs, and unanticipated timeline delays are often experienced as
City of Menifee Staff Report
CIP 22-02 Dokken Amendment No. 3
May 1, 2024
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a project progresses through the design phase. A summary of Agreement activity for the Project is included in Table 1 below.
TABLE 1 - CONTRACT AMENDMENT HISTORY
PSA Activity Approval Date Summary of Changes Value
Original Contract January 19, 2022 Civil engineering design services. $1,244,031.81 Amendment 1 June 21, 2023
Extended term through June 30,
2024. N/A
Amendment 2 January 17, 2024
Design, utility coordination, and
ROW for segment added along east
side of Murrieta Road, traffic signal
warrant analysis, right-of-way
acquisition appraisals. $155,160.00
Amendment 3 Pending
Geotechnical Exploration: Wall
investigation-foundation exploration. $22,783.00
TOTAL $1,421,974.81
The existing walls along Valley Boulevard require retrofitting or replacement. In order to determine appropriate next steps, additional geotechnical exploration is needed to determine the existing composition of the walls along Valley Boulevard, between Cherry Hills Boulevard and McCall Boulevard. The proposed Amendment No. 3 to the Agreement includes the additional engineering support and design services necessary to complete this task. Amendment No. 3 would also extend the agreement term through June 30, 2025, to accommodate the additional work required.
The fee for the additional scope of work would be $22,783. Staff has determined the proposal to be reasonable to fully complete the PS&E phase for final design of the Project.
Pursuant to Menifee Municipal Code §3.12.090, amendments or change orders in the amount greater than 10% of the contract amount or that exceed the City Manager’s signing authority shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
The fiscal impact of the proposed amendment with the Consultant would be $22,783. The funding required to support the proposed amendment is available in the adopted Fiscal Year 2023/2024 budget within the Project account, as summarized in Table 2 below.
TABLE 2 – IDENTIFIED PROJECT FUNDING
Fund Account Number Available Balance Amendment No. 3
Menifee Valley - RBBD 415-4555-58118 $818,340 $22,783
No additional budget appropriation action(s) is required.
City of Menifee Staff Report
CIP 22-02 Dokken Amendment No. 3
May 1, 2024
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ATTACHMENTS
1. Project Location Map
2. Amendment No. 3
3. Original Agreement
4. Amendment No. 1
5. Amendment No. 2