CITY OF MENIFEE
SUBJECT: Bid Award and Agreement with Wheeler Paving Inc. for Construction Services for the Bradley Road Widening Near Paloma Valley High School Northern Entrance Project
MEETING DATE: May 15, 2024
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Contract Services Agreement with Wheeler Paving Inc. to perform construction services for the Bradley Road Widening Near Paloma Valley High School Northern Entrance Project, Capital Improvement Program (CIP) Project No. 23-03, located at the intersection of Corson Avenue and Bradley Road, in a total not-to-exceed amount of $249,700.
DISCUSSION
The Bradley Road Widening near Paloma High School Northern Entrance Project, CIP Project No. 23-03 (“Project”), is a collaborative project with the Perris Union High School District (“District”). There is a need to provide a safe crossing for the high volume of pedestrian traffic resulting from students commuting to and from Paloma Valley High School. The District is planned to improve the west side of Bradley Road by installing new Americans with Disabilities Act (ADA) ramps and a traffic signal at the northern entrance of Paloma Valley High School. The City’s Project would improve the east side of Bradley Road and consist of the widening of 200 linear feet of roadway to ultimate condition, extension of the sidewalk, and installation of an ADA compliant ramp at the traffic signal installed by the District. The District anticipates construction for their portion of the improvements to begin in Summer 2024 and the City would align its Project’s construction schedule with the District’s to minimize impacts on school-related traffic.
On April 11, 2024, an electronic bid opening was held following the administration of a formal competitive bid process for construction services for the Project. The bid opening resulted in the receipt of five bid submissions with several bids coming in under the Engineer’s Estimate, as summarized in Table 1 on the following page.
City of Menifee Staff Report
CIP 23-03 Wheeler Paving Inc. Bid Award
May 15, 2024
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TABLE 1 – BID RESULT SUMMARY
Firm Name Total Bid Amount Lowest and
Responsible Bidder
Engineers Estimate $282,500.00
Wheeler Paving Inc. $249,700.00 X
I E General Engineering Inc $264,745.00
Hillcrest Contracting, Inc $305,175.50
Narrow Path Engineering, Inc $323,800.00
All American Asphalt $349,499.00
Staff reviewed the lowest bid and determined that Wheeler Paving Inc. met the requirements for recommendation as the lowest responsive and responsible bidder. The total cost for the Contract Services Agreement (“Agreement”) for construction services with Wheeler Paving Inc is $249,700.
Construction management and inspection services would be provided by City staff and ancillary services such as labor compliance and materials testing services would be procured separately.
The total estimated construction costs for the Project are $322,485, which would include construction services, ancillary services such as labor compliance and materials testing, as well as other unforeseen costs that may arise during construction.
If approved by the City Council, the tentative Project’s schedule would be as follows:
Construction Start: June 2024
Construction End: August 2024
City Council Acceptance: September 2024
The timeline above assumes no delays due to weather or unforeseen conditions.
Environmental Impact
The proposed project has been determined to be Categorically Exempt under the California Environmental Quality Act (“CEQA”) and CEQA Guidelines, Section 15301, Existing Facilities.
Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Class 1 includes the following example of a project that would be exempt under this section: (c) [minor alterations to Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes. The Project is for the minor alteration of an existing paved road for public safety, all within the existing City right- of-way (“ROW”). No additional automobile lanes will be created by the project. The proposed Project is the minor alteration of an existing public facility (“City Street”) involving a negligible expansion of the existing use. The Project is exempt per Section 15301.
The proposed Project is also exempt under the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA (Section 15061(b)(3)). There is no City of Menifee Staff Report
CIP 23-03 Wheeler Paving Inc. Bid Award
May 15, 2024
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possibility that the activity in question would have a significant effect on the environment because the proposed Project is occurring in an area that is heavily disturbed and is not environmentally sensitive.
The amount of the proposed Agreement exceeds the City Manager’s signing authority. Pursuant to Menifee Municipal Code §3.12.040, any contract amount that exceeds the City Manager’s signing authority shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact of the proposed Agreement with Wheeler Paving Inc. is not-to-exceed $249,700.
Funding for the Agreement is available within the Fiscal Year 2023/2024 budget as summarized in Table 2 below.
TABLE 2 – FY 2023/2024 EXISTING PROJECT BUDGET
Fund Account Number Available Budget Anticipated Cost
General Fund 100-4555-58150 $161,560 $88,775
Measure A 220-4555-58150 $40,235 $40,235
Capital Projects 320-4555-58150 $120,690 $120,690
TOTALS $322,485 $249,700
No additional budget appropriation action(s) is required.
ATTACHMENTS
1. Project Location Map
2. Agreement – Wheeler Paving Inc.