CITY OF MENIFEE
SUBJECT: Agreement Amendment with Axon Enterprise, Inc. for Police Department Body Worn Camera Licenses
MEETING DATE: June 5, 2024
TO: Mayor and City Council
PREPARED BY: Christine Booker, Budgets & Grants Analyst REVIEWED BY: Chris Karrer, Police Chief
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 6 to the Master Services and Purchasing Agreement with Axon Enterprise, Inc. in an amount not-to-exceed $5,479 for Axon devices and services for Fiscal Years 2023/2024 and 2024/2025; and
2. Approve and authorize this purchase utilizing NPPGov, Contract No. PS20270, pursuant to Menifee Municipal Code Section 3.12.070 (6); and
3. Authorize the City Manager to execute the required documents and the Finance Department to issue a corresponding purchase order(s) for the purchase(s), and contract(s) and/or amendments.
DISCUSSION
As the City of Menifee grows, Menifee Police Department strives to utilize technology to create a transparent and safe environment for staff and the public. Amendment No. 6 to the existing master services agreement includes the purchase of five new license bundles to outfit the staff allocated to the department. The term length would not be impacted by this Amendment.
Pursuant to Menifee Municipal Code Chapter 3.12.090, any change order in an amount greater than $25,000 or any change order which, when considered with the aggregate amount of all other changes to a contract, exceeds ten percent of the original contract cost, shall be approved by the City Council. All other terms of the agreement shall remain the same. The previous amendments are expressed on the following page in Table 1.
City of Menifee Staff Report
Axon Am. No. 6
June 5, 2024
2 1
6 9
TABLE 1 – CONTRACT AMENDMENTS
Item Title Description Item Total Contract
Total
Original Agreement Interview Rm & 59 Tasers/Body
Worn Cameras $1,063,900.95 $1,063,900.95
Amendment No. 1 6 Body Worn Cameras $50,406.85 $1,114,307.80 Amendment No. 2 7 Tasers/ Body Worn Cameras
and Licenses $83,411.88 $1,197,719.68
Amendment No. 3 17 Tasers/ Body Worn Cameras
and Licenses $158,680.00 $1,356,399.68
Amendment No. 4 5 License Bundles $5,478.30 $1,361,877.98 Amendment No. 5 1 Taser/ Body Worn Camera $6,641.34 $1,368,519.32 Amendment No. 6 5 License Bundles $5,478.30 $1,373,997.62 By using the NPPGov Cooperative Purchasing Agreement Contracts with the selected vendor, the City can forego the competitive bidding process and leverage the price established in the RFP process without needing to complete a bid. The prices offered by the NPPGov are a result of a competitive bid process completed by another government agency. The vendor selected from that competitive process is awarded a main contract from which other agencies can “piggyback” or obtain the same pricing/options. As allowed under the Menifee Municipal Code Section
3.12.070(6), the City can utilize a cooperative purchasing agreement in the procurement of equipment and supplies. This is advantageous to the City as it provides notable reduced pricing, as well as reduced administrative time and costs.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The current fiscal impact for this item is $2,739.15 per year. This item is currently budgeted for both Fiscal Years 2023/2024 and 2024/2025 in Account No. 100-4911-52800. The full cost of the two-year contract is detailed in Table 2 below.
Table 2 – Contract Price
Fund Account Fiscal Year Total
General Fund 100-4911-52800 2023/2024 $2,739.15
General Fund 100-4911-52800 2024/2025 $2,739.15
TOTAL $5,478.30
No additional budget appropriation action(s) is required. The future fiscal impact for this item, and the contract would be budgeted in the corresponding fiscal years with the renewal of the Axon Agreement beginning in July 2025.
City of Menifee Staff Report
Axon Am. No. 6
June 5, 2024
2 1
6 9
ATTACHMENTS
1. Axon Quote- Amendment No. 6
2. Original Agreement
3. Amendment No. 1
4. Amendment No. 2
5. Amendment No. 3
6. Amendment No. 4
7. Amendment No. 5