CITY OF MENIFEE
SUBJECT: Agreement Amendment with KOA Corporation for the McCall Boulevard Widening Project
MEETING DATE: June 19, 2024
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the Professional Services Agreement with KOA Corporation for the McCall Boulevard Widening Project, Capital Improvement Program (CIP) Project No. 22-03, located between Oakhurst Avenue and Menifee Road, for environmental and civil design services, increasing the compensation amount by $50,557.16, for a total not-to-exceed amount of $294,043.38, and extending the agreement term through June 30, 2026.
DISCUSSION
The McCall Boulevard Widening Project, CIP Project No. 22-03 (“Project”), is located between Oakhurst Avenue and Menifee Road. The existing roadway is a four-lane facility that narrows to two lanes for approximately a half mile before opening to four lanes. Due to increases in residential and commercial developments in this area, there is a need for additional vehicle lanes to support current traffic conditions. Under the City’s General Plan, this segment of McCall Boulevard is designated as an arterial roadway that would ultimately provide for six lanes of traffic.
The Project would widen the existing two-lane road to a four-lane corridor and establish horizontal and vertical alignments to meet the requirements of the California Highway Design Manual and City standards. The Project is currently in the final phase of design.
On February 16, 2022, the City Council approved a Professional Services Agreement (“Agreement”) with KOA Corporation (“Consultant”) to provide civil design, plans, specifications, and estimate (PS&E) services for the Project. Additional engineering support and design services beyond the initial scope of work included in the Consultant’s original proposal are required to complete the final design for the PS&E phase of the Project.
City of Menifee Staff Report
CIP 22-03 KOA Amendment No. 3
June 19, 2024
2 1
9 6
On February 4, 2024, the Initial Study/Mitigated Negative Declaration document for the Project was formally noticed for public review for a period of 30 days. During the public review period, the City received a comment letter from the California Department of Fish and Wildlife (CDFW) which instructed the City to complete additional focused environmental studies for the Project including a Burrowing Owl and Nesting Bird Survey, Narrow Endemic Plant and Rare Plant Surveys, and Pre-Construction Surveys for additional species. Because these studies are a requirement within the Mitigation Monitoring and Reporting Program (MMRP) prior to construction work commencing, staff coordinated with the Consultant and obtained a proposal for the additional survey work. After review, staff determined the proposal was reasonable to fully complete the PS&E phase for final design of the Project. A summary of Agreement activity for the Project is included in Table 1 below.
TABLE 1 - CONTRACT AMENDMENT HISTORY
PSA Activity Approval Date Summary of Changes Value
Original Contract 6/21/2023 PS&E design services. $231,726.22 Amendment 1 7/20/2023 Hydrology report and drainage
engineering
$11,760.00
Amendment 2 12/6/2023 Term extension through 12/31/2025 N/A Amendment 3 Pending Additional environmental focused
Studies: Burrowing owl survey,
Narrow endemic plants & rare plant
survey. Pre-construction survey
(avian, woodrat middens & jack
rabbits), streambed delineation,
regulatory permit.
$50,557.16
TOTAL $294,043.38
Pursuant to Menifee Municipal Code §3.12.090, amendments or change orders in the amount greater than 10% of the contract amount or that exceed the City Manager’s signing authority shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
The fiscal impact of the proposed amendment with the Consultant would be $50,557.16. The funding required to support the proposed amendment is available in the adopted Fiscal Year 2023/2024 Budget within the Project account, as summarized in Table 2 below.
TABLE 2 – IDENTIFIED PROJECT FUNDING
Fund Account Number Available Budget Anticipated Cost
Measure A 220-4555-58119 $490,424.31 $50,557.16
No additional budget appropriation action(s) is required.
City of Menifee Staff Report
CIP 22-03 KOA Amendment No. 3
June 19, 2024
2 1
9 6
ATTACHMENTS
1. Project Location Map
2. Amendment No. 3
3. Original Agreement
4. Amendment No. 1
5. Amendment No. 2