CITY OF MENIFEE
SUBJECT: Agreement Amendment with Kimley-Horn and Associates Inc. for the Citywide Traffic Signal Safety Improvements Project MEETING DATE: July 17, 2024
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Kimley-Horn and Associates Inc. for Environmental and Civil Design Services to revise the Disadvantaged Business Enterprises participation commitment for the Citywide Traffic Signal Safety Improvements Project, Capital Improvement Program (CIP) Project No. 24-01.
DISCUSSION
The Citywide Traffic Signal Safety Improvements Project, CIP Project No. 24-01 (“Project”) would install retro-reflective back plates at all traffic signals in the City to provide greater visibility for drivers. The Project would also install a leading pedestrian interval system at selected intersections identified as having heavy pedestrian use.
On May 15, 2024, the City Council authorized the City Manager to execute a Professional Services Agreement (“Agreement”) with Kimely Horn and Associates Inc. (“Consultant”) for Environmental and Civil Design Services for the Project. The Project is receiving funding through a California Department of Transportation (“Caltrans”) administered Highway Safety Improvement Program grant. Pursuant to the Caltrans grant funding agreement, a consultant agreement is subject to the Code of Federal Regulations (“CFR”), Title 49, part 26, entitled “Participation by Disadvantaged Business Enterprises in the Department of Transportation Financial Assistance Programs”.
The CFR’s Disadvantaged Business Enterprises (DBE) Program states that for federally funded projects, any consultant who enters into an agreement with a local agency shall assist in a good faith effort to achieve California’s statewide overall DBE goal. The minimum goal for DBE participation under the Caltrans grant funding agreement is 20 percent. Per the Consultant’s proposal, their commitment to DBE participation is 22 percent; however, the original PSA erroneously reflected the Consultant’s DBE commitment participation as 20 percent. The
City of Menifee Staff Report
CIP 24-01 Kimley-Horn Amendment No. 1
July 17, 2024
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proposed amendment would correct the Consultant’s DBE goal participation to reflect their 22 percent commitment.
At the recommendation of Caltrans, and pursuant to Menifee Municipal Code §3.12.090, certain amendments shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
No additional budget appropriation action(s) is required.
ATTACHMENTS
1. Project Location Map
2. Amendment No. 1
3. Original Agreement