CITY OF MENIFEE
SUBJECT: Notice of Completion and Acceptance for the Quail Valley Grid Area Streetlights Project
MEETING DATE: July 17, 2024
TO: Mayor and City Council
PREPARED BY: Carlos Geronimo, Engineering Manager
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Accept the improvements for the Quail Valley Grid Area Streetlights Project, Capital Improvement Program Project No. 23-08, located south of San Jacinto Road, east of Mountain View Place, west of Williams Drive, and north of Sierra Drive; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
DISCUSSION
The Quail Valley Grid Area Streetlights Project, Capital Improvement Program (“CIP”) Project No. 23-08 (“Project”), installed solar powered streetlights along the Quail Valley grid area, which included various locations along residential streets located south of San Jacinto Road, east of Mountain View Place, west of Williams Drive, and north of Sierra Drive. The Project installed 17 solar streetlights at strategic locations within the Project area. The 17 locations were selected to complement existing streetlight corridors to illuminate mailbox clusters and to improve poorly lit intersections which do not have existing or adequate streetlighting. The Project supports the City’s Strategic Plan Goal objective of improving safety infrastructure and technology to enhance the sense of security and well-being for the City’s residents.
In August 2023, the City Council approved the purchase of the Solar LED streetlights with Graybar Electric Company, Inc. in an amount not-to-exceed $104,419.59. The installation of the streetlights was bid under a separate agreement and on April 3, 2024, the City Council approved the construction contract with MC Electric (“Contractor”) in the amount of $89,500. The total construction budget approved was $207,869.59. No contract change orders occurred during construction and the final overall cost for the Project was completed under budget, totaling $196,629.59, including ancillary costs such as labor compliance services.
City of Menifee Staff Report
CIP 23-08 Quail Valley Streetlights NOC
July 17, 2024
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If approved, a Notice of Completion (NOC) would be filed, which protects the City from future claims against the Project by providing proper noticing to each contractor, subcontractor, and material supplier, that the Project has been completed. The payment bond would be released upon Project acceptance by the City and the performance bond would be released one year after the date of recording of the NOC. The City has not received any stop notices that would prevent said releases.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
There is no fiscal impact associated with the acceptance of the improvements related to the Project. All costs to complete the Project were supported within previously approved Capital Improvement Program Budgets.
ATTACHMENTS
1. Project Location Map
2. Notice of Completion
3. Closeout Documents