Agenda — Menifee City Council, August 7, 2024

City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, August 7, 2024
4:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
CLOSED SESSION (4:00 PM)

1. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION
Gov. Code Section 54956.9(d)(2) or (3): Two Cases

2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI230303456
City of Perris v. City of Menifee

3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris

4. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2403156
Menifee Neighbors Care v. City of Menifee

5. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2402960
Showprop Menifee DE, LLC v. City of Menifee

6. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVSW2310000
Thomas P. Fuhrman v. City of Menifee

7. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVSW2400938
Thomas P. Fuhrman v. City of Menifee

8. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. MCC1600382
Thomas P. Fuhrman v. City of Menifee

9. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1); Evaluation of City Manager REGULAR MEETING (6:00 PM)

1. CALL TO ORDER

2. ROLL CALL

3. WORDS OF INSPIRATION

3.1. Pastor Taige Ronan – Revival Christian Fellowship

4. PLEDGE OF ALLEGIANCE

5. PRESENTATIONS

5.1. ERP Financial Management System Project Implementation Update

5.2. Police Department Quarterly Update

5.3. Fire Department Quarterly Update

6. AGENDA APPROVAL OR MODIFICATIONS

7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.

8. COUNCILMEMBER UPDATES AND COMMENTS

9. APPROVAL OF MINUTES

9.1 July 17, 2024 Minutes

10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.

10.1 Waiver of Reading
RECOMMENDED ACTION

1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.

10.2 Warrant Register
RECOMMENDED ACTION

1. Ratify and approve the Voucher Lists dated 06/28/2024, 07/05/2024, and 07/12/2024, the Payroll Register/Other EFTs dated 07/02/2024, 07/03/2024, 07/05/2024, 7/11/2024, 7/15/2024, and 07/16/2024, and the Void Check Listing PE 06/30/2024 which have a total budgetary impact of $4,808,157.74.

10.3 Fiscal Year 2023/2024 Capital Improvement Program Construction Contract Change Order Report
RECOMMENDED ACTION

1. Receive and file the Capital Improvement Program Construction Contract Change Order activity report for Fiscal Year 2023/2024.

10.4 Fiscal Year 2023/2024 Public Works Divisions OnCall Professional Service Master Agreements Annual Update
RECOMMENDED ACTION

1. Receive and file the annual summary update on Master Agreement usage in the Public Works Engineering and Capital Improvement Program Divisions for Fiscal Year 2023/2024.

10.5 Developer Funded California Environmental Quality Act Consultant Update for the Fourth Quarter of Fiscal Year 2023/2024
RECOMMENDED ACTION

1. Receive and file the fourth quarterly update on executed California Environmental Quality Act consultant contracts for Fiscal Year 2023/2024.

10.6 Second Reading and Adoption of an Ordinance Establishing Regulations Governing the Possession of Catalytic Converters
RECOMMENDED ACTION

1. Adopt an ordinance establishing regulations governing the possession of catalytic converters and adding Chapter 11.55, Unlawful Possession of Catalytic Converters, to Title 11 of the Menifee Municipal Code.

10.7 Second Reading and Adoption an Ordinance Establishing Regulations for Unruly and Loud Conduct
RECOMMENDED ACTION

1. Adopt an ordinance adding Chapter 11.07 to Title 11 of the Menifee Municipal Code establishing regulations for loud and unruly conduct from residential, commercial, and multifamily properties.

10.8 Memorandums of Understanding with the Menifee City Employees’ Associations:

General, Professional, and MidManagement Units
RECOMMENDED ACTION

1. Adopt a resolution approving a successor Memorandum of Understanding (MOU) between the City and the Menifee City Employees Association (MCEA), General Unit, for the period of July 1, 2024 through June 30, 2027; and

2. Adopt a resolution approving a successor MOU between the City and the MCEA, Professional Unit, for the period of July 1, 2024 through June 30, 2027; and

3. Adopt a resolution approving a successor MOU between the City and the MCEA, Mid Management Unit, for the period of July 1, 2024 through June 30, 2027; and

4. Authorize the City Manager or their designee to execute and implement terms of the MOU and resolutions; and

5. Adopt a resolution approving the Classification and Compensation Plan known as the Authorized Position Listing.

10.9 Bid Award and Agreement with Hunden Partners for Placemaking, Identity, and Tourism Master Plan Consulting Services
RECOMMENDED ACTION

1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Hunden Partners for consulting services for the Placemaking, Identity, and Tourism Master Plan, in a total nottoexceed amount of $125,000 through June 30, 2025.

10.10 Bid Award and Agreement with Copp Contracting, Inc. for Construction Services for Menifee Road Resurfacing Project
RECOMMENDED ACTION

1. Award bid and authorize the City Manager to execute a Contract Services Agreement with Copp Contracting, Inc. for construction services for Menifee Road Resurfacing Aldergate Drive to McCall Boulevard Project, Capital Improvement Program (CIP) Project No. 2421, located east of the I215 freeway between McCall Boulevard and 500 feet north of Aldergate Drive, in a total nottoexceed amount of $1,430,470.92; and

2. Adopt a budget amendment resolution appropriating $92,500 for the Project within the Grant Fund 2301.

10.11 Agreement with Flock Safety for City Park Surveillance Cameras and Subscription Services
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a fiveyear agreement with Flock Safety for the purchase of 15 automated Flock Safety Condor Cameras with LTE service in an amount notto exceed $236,250 through June 30, 2029; and

2. Authorize the City Manager, or his designee, to approve an optional twoyear renewal term for Fiscal Years 2029/2030 and 2030/2031 in an amount notto exceed $45,000 per year; and

3. Authorize the purchase of the Flock camera system as a sole source purchase of a specific brand name, make or model necessary to match existing city equipment or facilitate effective maintenance and support pursuant to Menifee Municipal Code Section 3.12.070(9); and

4. Adopt a budget amendment resolution, appropriating expenditures of $56,250 in Fiscal Year 2024/25 operating budget for the purchase of Flock camera system as a capital outlay and annual subscription costs; and

5. Approve an update to the current Capital Improvement Program, removing CIP No. 1606: Park Surveillance Project as a capital project.

10.12 Agreement with Accela for Permitting Software License Subscription Renewal RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute an agreement with Accela for Civic Platform and Accela Citizen Access portal services pursuant to the OMNIA Master Intergovernmental Cooperative Purchasing Agreement and Carahsoft Master Agreement for a total nottoexceed $1,028,474.67 through August 11, 2029; and

2. Approve and authorize the purchase utilizing OMNIA Master Intergovernmental Cooperative Purchasing Agreement and Carahsoft Master Agreement No. pursuant to Menifee Municipal Code Section 3.12.070 (6); and

3. Authorize the City Manager or his designee to execute all documents required for this purchase.

10.13 Agreement Renewal with Quest Media Inc. for Secure Backup Data Storage RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a threeyear agreement with Quest Media, Inc., for the provision of expanded backup capacities, comprehensive maintenance and support for Microsoft 365 (M365) backups, as well as local and cloud backup services in the amount not to exceed $236,556; and

2. Approve and authorize the purchase utilizing the NASPO Master Intergovernmental Cooperative Purchasing Agreement and Quest Media Inc., Master Agreement No. AR2505 pursuant to Menifee Municipal Code Section

3.12.070 (6); and

3. Authorize the City Manager or his designee to execute all necessary documents related to this agreement.

10.14 Subscription Service Renewal with ExtraHop Inc. for Cybersecurity Network Detection and Response Services
RECOMMENDED ACTION

1. Approve and authorize the City Manager to issue a purchase order to SHI International Corp., authorized reseller of ExtraHop, Inc., in the amount of $70,383.05 for Fiscal Year 2024/25 for the purchase of cloudbased cybersecurity network detection and response, packet forensics, and ransomware detection services; and

2. Authorize the City Manager to approve three optional oneyear renewal purchase orders on the same terms with an annual increase nottoexceed 10% per year for Fiscal Years 2025/26 through 2027/28; and

3. Approve and authorize this purchase utilizing the OMNIA Master Intergovernmental Cooperative Purchasing Agreement and SHI Master Agreement No. 201801102 pursuant to Menifee Municipal Code Section

3.12.070 (6).

10.15 Agreement Amendment with Rincon Consultants, Inc. for OnCall Planning Services for the Legado Project
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Amendment No. 3 to the Professional Services Agreement with Rincon Consultants, Inc. for oncall planning services for the Legado Project, extending the Term of Services to June 30, 2025, and increasing the amount by $15,000 for a total nottoexceed amount of $35,000.

10.16 Agreement Amendment with NV5, Inc. for the Bradley Road Bridge Over Salt Creek Project
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Amendment No. 8 to the Professional Services Agreement with NV5, Inc. for environmental & design services increasing the compensation amount by $171,900, for a total notto exceed amount of $1,555,792 for the Bradley Road Bridge Over Salt Creek Project, Capital Improvement Program (CIP) Project No. CIP 1304.

10.17 Riverside County Flood Control and Water Conservation District Annual Zone 4 Program Funds for the McLaughlin Road Storm Drain Project RECOMMENDED ACTION

1. Accept the Fiscal Year 2025/2026 Riverside County Flood Control and Water Conservation District Annual Zone 4 Program Funds for the McLaughlin Road Storm Drain (SDA8a) Project, Capital Improvement Program No. CIP 2512; and

2. Approve and authorize the City Manager to execute a Funding Agreement with Riverside County Flood Control and Water Conservation District for the Project in an amount nottoexceed $400,000.

10.18 Cancellation of Proceedings for Annexation No. 24, Menifee Union School District Elementary School No. 15, into Community Facilities District 20171 RECOMMENDED ACTION

1. Cancel proceedings previously initiated via Resolution No. 241446 for the annexation of Union School District Elementary School No. 15, into Community Facilities District 20171, Maintenance Services.

11. PUBLIC HEARING ITEMS

11.1 Home2Suites Hotel Appeal
RECOMMENDED ACTION

1. Adopt a resolution upholding the Planning Commission approval of an Initial Study / Negative Declaration, Plot Plan No. PLN230069, and Conditional Use Permit No. PLN230070 for Home2Suites Hotel, located east of Interstate 215, west of Antelope Road, south of Newport Road and north of La Piedra Road, and denying Appeal No. PLN240121.

11.2 Squaw Valley Drive Street Name Change
RECOMMENDED ACTION

1. Adopt a resolution approving the street name change from Squaw Valley Drive to Sun Valley Drive to be in compliance with Assembly Bill 2022.

11.3 Ordinance Introduction and Formation of Community Facilities District No. 20241, Banner Park II by Pulte Home Company, LLC
RECOMMENDED ACTION

1. Adopt a resolution establishing Community Facilities District No. 20241, Banner Park II, (“CFD No. 20241”), located southeast of Domenigoni Parkway at Lindenberger Road and calling an election; and

2. Adopt a resolution determining the necessity to incur bonded indebtedness in an amountnotto exceed $15,000,000 for CFD No. 20241; and

3. Adopt a resolution certifying the election results for CFD No. 20241; and

4. Introduce an ordinance authorizing the levy of special taxes within CFD No. 20241.

11.4 Ordinance Introduction and Formation of Community Facilities District No. 20242, Golden Meadows by Golden Meadowland, LLC and Golden Hill Country, LLC RECOMMENDED ACTION

1. Adopt a resolution establishing Community Facilities District No. 20242, Golden Meadows (“CFD 20242”), located southeast of Evans Road and Garbani Road, and calling an election; and

2. Adopt a resolution determining the necessity to incur bonded indebtedness in an amount not to exceed $7,000,000 for each of Improvement Area Nos. 1, 2, and 3, and $13,000,000 for Improvement Area No. 4 for CFD No. 20242; and

3. Adopt a resolution certifying the election results for CFD No. 20242; and

4. Introduce an ordinance authorizing the levy of special taxes within CFD No. 20242.

11.5 Ordinance Introduction and Formation of Community Facilities District No. 20243, River Walk Village by Richmond American Homes of Maryland RECOMMENDED ACTION

1. Adopt a resolution establishing Community Facilities District No. 20243, River Walk Village, (“CFD No. 20243”), located northwest of Bradley Road and Lazy Creek Road, and calling an election; and

2. Adopt a resolution determining the necessity to incur bonded indebtedness in an amount nottoexceed $7,000,000 for CFD No. 20243; and

3. Adopt a resolution certifying the election results for CFD No. 20243; and

4. Introduce an ordinance authorizing the levy of special taxes within CFD No. 20243.

11.6 Ordinance Introduction and Annexation No. 11, Golden Meadows, into Community Facilities District 20171, Maintenance Services
RECOMMENDED ACTION

1. Adopt a resolution calling an election to annex territory, including Tract No. 31194, located west of I215 at the southeast corner of the intersection of Garbani Road and Evans Road, into City of Menifee Community Facilities District (CFD) No. 20171 (Maintenance Services) and to levy a special tax on that land; and

2. Hold a special landowner election and canvass the election; and

3. Adopt a resolution declaring results of special landowner election; and

4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.

11.7 Ordinance Introduction and Annexation No. 21, River Walk Village, into Community Facilities District 20171, Maintenance Services
RECOMMENDED ACTION

1. Adopt a resolution calling an election to annex territory, including Tract No. 38219, located on the west side of Bradley Road, south of the Salt Creek channel and north of Lazy Creek Road, into City of Menifee Community Facilities District (CFD) No. 20171 (Maintenance Services) and to levy a special tax on that land; and

2. Hold a special landowner election and canvass the election; and

3. Adopt a resolution declaring results of special landowner election; and

4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.

11.8 Ordinance Introduction and Annexation No. 23, Banner Park II, into Community Facilities District 20171, Maintenance Services
RECOMMENDED ACTION

1. Adopt a resolution calling an election to annex territory, including Tract Nos. 376711, 2, F, located south of Domenigoni Parkway, east of Menifee Road, west of Briggs Road, and north of Old Newport Road, into City of Menifee Community Facilities District (CFD) No. 20171 (Maintenance Services) and to levy a special tax on that land; and

2. Hold a special landowner election and canvass the election; and

3. Adopt a resolution declaring results of special landowner election; and

4. Introduce an ordinance, amending the Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.

12. DISCUSSION ITEMS NONE

13. CITY ATTORNEY REPORTS

14. CITY MANAGER REPORTS

15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
>Amphitheater Ad Hoc Committee (Sobek, February 21, 2024) Target Date: August 21, 2024
> Road Name Change of Haun Road (Sobek, June 5, 2024)
Target Date: TBD
> Feasibility of Paving Dirt Roads in the City (Estrada, June 5, 2024) Target Date: TBD
> Homesless Task Force Update (Sobek, July 17, 2024)
Target Date: TBD

16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.

Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.

Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.

Menifee Mayor and City Council
August 7, 2024
Page
1 of 10