As with other City Committees, VMFA Committee Members would be required to:
• Be a resident and registered voter within the City of Menifee • Agree to the City Council’s Code of Ethics (CC-23)
• Attend AB 1234 Ethics Training
Similar to the Senior Advisory Committee, the VMFA Committee would meet on a regular monthly schedule and meetings would be held in accordance with the Ralph M. Brown Act. Similar to the City’s other committees, VMFA Committee Members would serve for a two-year term with no term limits.
To improve citizen involvement and transparency, the City Clerk Department implemented a biennial committee and commission recruitment process that follows each regular municipal election. Although committee and commission applications are accepted at any time, at the end of each even year the City advertises and invites the citizens of Menifee to submit their applications for upcoming City Committees and Commissions vacancies. City Clerk staff verify that applicants meet the requirements and prepare those applications for the elected Councilmembers for their review. At the first City Council meeting in January, following the election, newly elected or reelected Councilmembers may choose to reappoint their current appointees or make a new appointment.
The City Clerk Department will begin the biennial recruitment in Fall 2024 which would include the recruitment for the VMFA Committee whose inaugural members would be appointed in January 2025.
STRATEGIC PLAN OBJECTIVE
Community Engagement and Social Infrastructure
FISCAL IMPACT
Although there are no fiscal impacts with the recommended action of forming the Veterans and Military Families Advisory Committee, future fiscal impacts would be based upon the parameters of any projects or programs that are developed and recommended by the VMFA Committee.
Future programs and projects would need to be assessed and budgeted for in the corresponding years’ budget.
ATTACHMENTS
1. Resolution
Item Title: 12.2
Veterans and Military Families Advisory Committee Formation Item Page Number: 2
Menifee Mayor and City Council August 21, 2024 Page 1017 of 1068 RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MENIFEE, CALIFORNIA, ESTABLISHING THE VETERANS AND
MILITARY FAMILIES ADVISORY COMMITTEE OF THE CITY OF
MENIFEE
WHEREAS, City committees have a primary role to encourage increased public input and citizen participation in the determination of City policies and procedures; and WHEREAS, the City Council recognizes committee and commission members to be valuable resources when given the opportunity to plan and implement projects to meet real community needs, and recognizes they are capable of making a difference with the community; and
WHEREAS, the City Council recognizes veterans and military families to be a valuable resource when given the opportunity to plan and implement projects to meet real community needs, and recognizes they are capable of making a difference with the community; and WHEREAS, on April 17, 2024, the City Council provided direction on the creation and formation of an inclusive network of support for active service members, veterans and their families; and
WHEREAS, the City Council recognizes a Veterans and Military Families Advisory Committee established to serve as an advisory body to the City Council, will empower veterans and military families, will create opportunities for their input into community projects, programs, and events, and will provide a vehicle by which veterans become involved in a process which enables them to have an influence and impact on issues and decisions they care about; and WHEREAS, the City Clerk Department will hold a Biennial Committee and Commission Recruitment in 2024 and recruit new committee members for the Veterans and Military Families Advisory Committee with a term to begin in January 2025.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. Committee Composition That the Veterans and Military Families Advisory Committee shall consist of five at-large members; one member appointed by each member of the City Council.
Section 2. Committee Purpose The Veterans and Military Families Advisory Committee will promote public service and community involvement, with, for and by veterans and military families; review proposals for programs, projects and facilities as they pertain to veterans and military families; promote involvement in community events programs or volunteer projects; and act in an advisory capacity to the City Council implementing veteran oriented directives related to City projects, events and veteran and military families oriented programs.
Section 3. Committee Appointment At the first City Council meeting, commencing January 2025, following each regular municipal election, the Mayor and Councilmembers shall Item Title: 12.2
Veterans and Military Families Advisory Committee Formation Item Page Number: 3
Menifee Mayor and City Council August 21, 2024 Page 1018 of 1068 appoint their committee members as required by the Maddy Act with the benefit of recommendations made through City staff liaisons. Committee members shall serve until their successor is appointed and qualities. In the case of an unexpected vacancy, the appointing Councilmember shall appoint a new committee member at the next available City Council meeting after the application process.
Section 4. Committee Rules and Procedures That the role of the Veterans and Military Families Advisory Committee is contained in “Exhibit A” and the Veterans and Military Families Advisory Committee shall comply with the Ralph M. Brown Act, other applicable local and state laws and regulations, this Resolution and City Council Policy No. 1 (Rules of Decorum).
PASSED, APPROVED AND ADOPTED this 21st day of August 2024.
Bill Zimmerman, Mayor
Attest:
Stephanie Roseen, Acting City Clerk
Approved as to form:
Jeffrey T. Melching, City Attorney
Item Title: 12.2
Veterans and Military Families Advisory Committee Formation Item Page Number: 4
Menifee Mayor and City Council August 21, 2024 Page 1019 of 1068
EXHIBIT A
Veterans and Military Families Advisory Committee Guidelines
1. Powers, Duties, and Responsibilities.
The Veterans and Military Families Committee shall follow the general powers, duties and responsibilities set forth in City Council Policy No. 1, City of Menifee Municipal Code and all other ordinances and regulations of the City of Menifee and with the laws of the State of California:
A. Promote community involvement, with, for, and by veterans and military families.
B. Review proposals for programs, projects, and facilities as they pertain veterans and military families.
C. Assist in the evaluation and planning of arts, recreation, and social service programs with an emphasis on veterans and military families.
D. Review and make recommendations on matters pertaining to veterans and military families programming and/or services to the Parks, Recreation, and Trails Commission or City Council.
E. Promote involvement in veteran and military related community events, programs or volunteer projects through public education, service clubs and community organizations.
F. Act in an advisory capacity to the City Council in all other policy matters pertaining to veterans and military families.
2. Eligibility for the Veterans and Military Families Advisory Committee and Absences The following criteria will be considered for eligibility as a member of the Veterans and Military Families Advisory Committee:
A. Applicants must be residents of the City of Menifee.
B. Applicants must be a registered voter in the City of Menifee.
C. Committee members of the Veterans and Military Families Advisory Committee shall not be employed with the City of Menifee.
D. Committee members are required to sign that they have read and agree with Policy No. CC-23, the City Council adopted Ethics Policy. Failure to comply could result in removal from the committee.
E. Committee members are required to participate in AB1234 training every two years.
Failure to comply could result in removal from the committee per Policy No. CC-23.
Item Title: 12.2
Veterans and Military Families Advisory Committee Formation Item Page Number: 5
Menifee Mayor and City Council August 21, 2024 Page 1020 of 1068 F. Committee members are expected to be present unless excused with prior notice to the staff liaison or Chairperson. A Committee member with three or more meeting absences during a twelve-month period may be removed at the discretion of their appointing Councilmember with recommendation from a majority vote of the Committee.
3. Procedure
A. Composition
1. The Veterans and Military Families Advisory Committee shall consist of five at-large members through appointment of the City Council and may be members of an existing committee or commission.
B. Support
1. The City Manager or his/her designee shall be the City Council’s liaison to the Veterans and Military Families Advisory Committee.
C. Veterans and Military Families Advisory Committee Officers
1. Chairperson: shall be appointed by the Veterans and Military Families Advisory Committee members at the first meeting of the calendar year, annually; The Chair shall facilitate the meetings of the committee and shall insure committee items are placed on the Agenda.
2. Vice-Chair: shall be appointed by the Veterans and Military Families Advisory Committee members at the first meeting of the calendar year, annually; The Vice-Chair shall assist the Chair as requested and facilitate the meetings in the absence of the Chairperson.
3. The Secretary: A City staff liaison shall act as the Committee Secretary; The Secretary will:
▪ Record the minutes of Veterans and Military Families Advisory Committee meetings; and
▪ Prepare the draft minutes and attach to the agenda for the subsequent meeting for approval; and
▪ The City Clerk, or their designee, will maintain records related to the Veterans and Military Families Advisory Committee
D. Veterans and Military Families Advisory Committee Meetings
1. Veterans and Military Families Advisory Committee will meet on a regular monthly schedule as determined by the members of the Committee and approved by the City Council.
2. Meetings will be conducted according to the Ralph M. Brown Act.
3. Meetings may take place when a quorum is present; a quorum will be reached when half the Veterans and Military Families Advisory Committee members plus one are in attendance.
Item Title: 12.2
Veterans and Military Families Advisory Committee Formation Item Page Number: 6
Menifee Mayor and City Council August 21, 2024 Page 1021 of 1068
4. The City Council or staff liaison shall place items on the agenda according to the necessity and/or urgency of City Council, to have items reviewed by the Veterans and Military Families Advisory Committee.
5. Future agenda requests must be made and seconded by the committee members.
E. Veterans and Military Families Advisory Committee Member Term Limits
1. Committee members shall serve at the pleasure of their appointing councilmember for a two-year term.
2. There shall be no limit on the number of terms a committee member may serve.
3. At the discretion of the City Council a committee member may be excused from further participation, in the event it is deemed necessary for the benefit of the Committee as a whole.
Item Title: 12.2
Veterans and Military Families Advisory Committee Formation Item Page Number: 7
Menifee Mayor and City Council August 21, 2024 Page 1022 of 1068
CITY OF MENIFEE
SUBJECT: Central Park Amphitheater Ad Hoc Committee
MEETING DATE: August 21, 2024
TO: Mayor and City Council
PREPARED BY: Mariana Mitchell, Community Services Manager REVIEWED BY: Jonathan Nicks, Deputy City Manager
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Review and provide direction on establishing a new purpose for the Central Park Amphitheater Ad Hoc Committee, focused on the vision and initial programming.
DISCUSSION
At the February 21, 2024, City Council meeting, the City Council requested a future agenda item to consider establishing a new purpose or mission for the Central Park Amphitheater Ad Hoc Committee related to the vision of the planned programming once opened. An Ad Hoc Committee must be composed of less than a quorum and be established for a limited or single purpose that would be dissolved once specific task was completed.
The Central Park Amphitheater started as a simple shade structure project. However, City Council had a vision for a more iconic centerpiece to the City’s most utilized park for citywide special events that would also be the backdrop to the future home of City Hall. At the February 6, 2019, City Council meeting, an Ad Hoc Committee for the design of the Central Park Amphitheater was created. The Ad Hoc Committee was comprised of two City Councilmembers and two Parks, Recreation and Trails Commissioners.
The Ad Hoc Committee met on several occasions with the design team and City staff to determine the conceptual design of the Central Park Amphitheater which was approved by City Council on March 3, 2021. Upon completion of the full design and engineering, the Ad Hoc Committee met once more in May 2022 to review updated engineer’s estimates on the overall cost of the project.
After releasing a Notice Inviting Bids on two separate occasions, City Council awarded and approved the necessary contracts to begin construction of the Central Park Amphitheater on December 6, 2023.
Item Title: 12.3 Central Park Amphitheater Ad Hoc Committee Item Page Number: 1
Menifee Mayor and City Council August 21, 2024 Page 1023 of 1068 City of Menifee Staff Report
Central Park Amphitheater Ad Hoc Committee
August 21, 2024
On track for a Summer 2025 grand opening, staff are diligently working on establishing the facility use policies related to the use of the Central Park Amphitheater. Similar to policies relating to facility and field use, City programs and events would be given priority, followed by resident nonprofit organizations, residents, and then non-residents. Community Services has worked towards formalizing partnerships with local non-profit organizations by establishing a Memorandum of Understanding (MOU) as exemplified by the recent approval of the MOU with the Arts Council Menifee who have expressed interest in partnering with the City on programming the amphitheater.
It is anticipated that upon completion of construction, Citywide special events would return to Central Park and summer programs such as concerts and movies in the park would also be programmed. Additionally, there would be opportunities for partnering with local school districts, non-profit organizations, and other governmental agencies for community programs and events.
After a full year of programming, staff anticipate analyzing utilization to determine opportunities for additional partnerships and/or contracted services to bring additional entertainment options.
City staff are open to additional comments and recommendations for the future programming of the Central Park Amphitheater.
STRATEGIC PLAN OBJECTIVE
Community Engagement and Social Infrastructure
FISCAL IMPACT
There is no fiscal impact associated with the recommended action. However, any future action on this item could result in additional fiscal impacts, based upon the parameters of any projects or programs that are developed and recommended by the Committee. Future programs and projects would need to be assessed and budgeted for in the corresponding years’ budget.
ATTACHMENTS
None.
Item Title: 12.3 Central Park Amphitheater Ad Hoc Committee Item Page Number: 2
Menifee Mayor and City Council August 21, 2024 Page 1024 of 1068
CITY OF MENIFEE
SUBJECT: Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa
MEETING DATE: August 21, 2024
TO: Mayor and City Council
PREPARED BY: Jeffrey T. Melching, City Attorney
REVIEWED BY: Bryan Jones, Assistant City Manager
APPROVED BY: Bryan Jones, Assistant City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Approve the Fourth Amendment to the Employment Agreement between the City of Menifee and City Manager Armando G. Villa.
DISCUSSION
On December 6, 2017, the City and Armando G. Villa entered into an Employment Agreement, pursuant to which Mr. Villa was hired as the City Manager of the City of Menifee. The Employment Agreement was amended on three subsequent occasions, on June 20, 2018, August 21, 2019, and February 16, 2022.
Among other things, the Employment Agreement provides for periodic performance evaluations of the City Manager, during which potential modifications to the Employment Agreement can be discussed. On August 7, 2024, the City Council conducted a performance evaluation of the City Manager. In connection with that evaluation, the City Manager prepared the “City of Menifee Annual Report for 2023 (“Annual Performance Report”). The Annual Performance Report highlights some of the City’s most relevant and important accomplishments during 2023. It is designed to improve disclosure, reporting, and transparency by identifying overall completed projects and operational and administrative innovations. It is part and parcel of the City’s efforts to foster a strategic thinking culture that focuses on implementing the City Council’s vision for the City. It also aligns with the City’s award-winning fiscal year budgets and capital improvement program. A copy of the report is attached.
Through the evaluation process, the City and the City Manager identified three modifications to the existing Employment Agreement. First, the duration of the agreement would be extended by three years, so that there are approximately five years left on the term. The end date for the Employment Agreement would move from December 31, 2026 to December 31, 2029.
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 1
Menifee Mayor and City Council August 21, 2024 Page 1025 of 1068 City of Menifee Staff Report
City Manager Agreement Amendment No. 4
August 21, 2024
Second, the Employment Agreement has been modified to reflect a five percent merit increase in the City Manager’s compensation. This type of increase is specifically contemplated in the Employment Agreement, which states “if, during any performance evaluation, a majority of the Council deems Manager to have successfully performed up to the date of such review, the Council may in its sole discretion grant Manager an increase in base salary based upon, among other factors, merit, performance, goals established by the Council, and consistency with the City’s compensation policy in effect at the time of said increase.” Consistent with that provision, the increase reflects the increase in overall job responsibilities for the City Manager, the expanding size of the City and its corresponding operations, and the City Council’s satisfaction with the City Manager’s performance in leading the organization and pursuing and achieving the City’s strategic objectives. The amount of the increase is consistent with merit increases available to other City employees outlined in the salary schedule as ‘merit step increases’ for each classification.
Third, the Employment Agreement has been modified to reflect an additional 80 hours per year of administrative leave. This change recognizes the significant after hours – nights and weekends – demands on the City Manager, and provides offsetting leave to compensate for those demands.
Government Code section 54953(c)(2) contains specific disclosure requirements with regard to executive compensation and benefits. That statute states in relevant part: “Prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive ... during the open meeting in which the final action is to be taken.” (Emphasis added.) To comply with Section 54953(c)(2), the key terms of Mr. Villa’s employment agreement are summarized below and will be orally summarized in open session at the August 21, 2024, City Council meeting.
1. Contract Duration: Under the Fourth Amendment to the Employment Agreement, the expiration date for Mr. Villa’s employment would be extended to December 31, 2029. The contract remains terminable by the City, with or without cause at any time, subject to severance pay obligations outlined below. The contract may not be terminated within a period of six months after any general municipal election at which any new member of the City Council is elected. The contract is terminable by Mr. Villa on six weeks’ notice.
2. Compensation. Mr. Villa’s current salary is $307,008 per year. The Fourth Amendment to Employment Agreement proposes an increase to the base salary by five percent to $322,358 per year. In addition, Mr. Villa would remain entitled to cost of living adjustments that are otherwise made available to the City’s Management team.
3. Retirement Benefits. The Fourth Amendment to Employment Agreement proposes no revisions to this term.
4. Medical/Dental/Vision/Insurance Benefits. The Fourth Amendment to Employment Agreement proposes no revisions to this term.
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 2
Menifee Mayor and City Council August 21, 2024 Page 1026 of 1068 City of Menifee Staff Report
City Manager Agreement Amendment No. 4
August 21, 2024
5. Personal, Sick, and Administrative Leave. The Fourth Amendment to Employment Agreement proposes to increase the annual administrative leave allowance from 80 hours to 160 hours.
6. Severance Pay. The Fourth Amendment to Employment Agreement proposes no revisions to this term.
7. Other Benefits. The existing Employment Agreement allows Mr. Villa to receive all benefits otherwise available to the City’s Management team.
8. Annual Reviews. The Fourth Amendment to Employment Agreement proposes no revisions to this term.
STRATEGIC PLAN OBJECTIVE
Regular City Business
FISCAL IMPACT
The Fourth Amendment to the Employment Agreement with the City Manager would result in an increase in annual base salary costs to the City of $15,350. The increase in base salary would also increase all percentage-based benefits and taxes (e.g. Medicare, PERS Retirement, etc.) by a total of $4,488. The increase to the annual administrative leave allowance from 80 hours to 160 hours would be an annual cost of $12,398. The total cost of $32,237 in compensation and benefits would be expensed to the General Fund within the City Executive Office budget (1100-CEOCEOA) for fiscal year 2024/2025.
ATTACHMENTS
1. 2023 Annual Performance Report
2. Amendment No. 4
3. Original Employment Agreement
4. Amendment No. 1
5. Amendment No. 2
6. Amendment No. 3
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 3
Menifee Mayor and City Council August 21, 2024 Page 1027 of 1068
CITY OF MENIFEE
ANNUAL REPORT
2023
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 4
Menifee Mayor and City Council August 21, 2024 Page 1028 of 1068 2023 was a year to celebrate in Menifee. The City officially turned fifteen years old and the theme of this historic milestone was prevalent in nearly all of theCity’s activities and events throughout the year, culminating with a truly uniqueState of the City hosted at the new 5,000-seat HCN Bank Stadium at Mt. SanJacinto College. Not only was this night in October an opportunity to share thelatest news and updates from the City of Menifee, but it was also the largestState of the City Event in Menifee’s history and gave the entire community anopportunity to come together and celebrate the City’s 15th Birthday. The City of Menifee has come a long way in the fifteen years since itsincorporation. On October 1, 2008, Menifee became California’s newest city witha population of 50,000 residents. Today, the city is one of the fastest-growingcommunities in the nation with a population of over 116,000. Looking to plan forMenifee’s future, the City Council adopted a Five-Year Strategic Plan in March2023 to meet the immediate needs of residents and businesses by focusing theCity’s progress on key priorities and objectives designed to further strengthenMenifee’s overall quality of life.By focusing on key issues such as infrastructure, public safety, economicdevelopment, creating a unique identity, and community engagement, the Cityof Menifee is continuing to build a safe, thriving, and premier place to be.Working towards these objectives requires not only strategic planning, but alsoa dedicated team of individuals to complete the work necessary to achievethem. The City of Menifee’s departments and employees all work in closecollaboration to ensure that the City’s programs and services remain at thehighest standards and serve the public’s best interest.The City of Menifee is proud of the work it has accomplished this past year andhas taken the steps necessary to ensure that strategic objectives are givenspecial priority as we move forward. This thoughtful planning will help ensurethat we continue to meet the needs of our growing community while developingthe amenities and community assets that will make Menifee thrive and continueto be an attractive destination to live, work, play, and stay.
SAFE, THRIVING, AND PREMIER PLACE TO BE
EXECUTIVE SUMMARY TABLE OF CONTENTS
4 OUR ORGANIZATION6
CONNECTIVITY & MOBILITY
8 UNIQUE IDENTITY
10 COMMUNITY ENGAGEMENT &SOCIAL INFRASTRUCTURE
12 THRIVING ECONOMY
14 SAFE & VIBRANT COMMUNITY
16 TEAM MENIFEE
18 AWARDS & ACCOLADES
2 3
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 5
Menifee Mayor and City Council August 21, 2024 Page 1029 of 1068
ASSISTANT
CITY MANAGER
MENIFEE
RESIDENTS
CITY COUNCIL
CITY MANAGER COMMISSIONS & COMMITTEES CITY ATTORNEY
HUMAN
RESOURCES
RISK
MANAGEMENT
COMMUNITY
SERVICES
RECREATION
PARKS &
LANDSCAPE
MAINTENANCE
FACILITIES
MAINTENANCE
DEPUTY
CITY MANAGER
COMMUNICATIONS/
LEGISLATIVE
AFFAIRS
CITY CLERK
FINANCE
INFORMATION
TECHNOLOGY
AUDIO VISUAL
GEOGRAPHIC
INFORMATION
SYSTEMS (GIS)
FIRE
(CONTRACT)
FIRE
PREVENTION
CITY EXECUTIVE
OFFICE
ECONOMIC
DEVELOPMENT
POLICE
CODE
ENFORCEMENT
ANIMAL SERVICES
(CONTRACT)
COMMUNITY
DEVELOPMENT
PLANNING
BUILDING &
SAFETY
HOUSING/
COMMUNITY
DEVELOPMENT
BLOCK GRANT
(CDBG)
LAND
DEVELOPMENT/
ENGINEERING
CAPITAL
IMPROVEMENT
PROGRAM (CIP)
STREET
MAINTENANCE
FLEET
PUBLIC WORKS
OUR ORGANIZATION
4 5
ARMANDO VILLA
City Manager
ROCHELLE CLAYTONAssistant City Manager
JONATHAN NICKS
Deputy City Manager
LONNY OLSON
Fire Division Chief
JEFF MELCHING
City Attorney
CHRIS KARRERPolice Chief
NICK FIDLER
Public Works Director
GINA GONZALEZ Economic Development Director
CHERYL KITZEROW
Community Development Director
SARAH MANWARINGCity Clerk
RON PUCCINELLIChief Information Officer
TRAVIS HICKEY
Chief Financial Officer
BILL ZIMMERMAN
Mayor
BOB KARWINMayor Pro Tem
RICKY ESTRADA Councilmember
LESA SOBEKCouncilmember
DEAN DEINESCouncilmember
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 6
Menifee Mayor and City Council August 21, 2024 Page 1030 of 1068
ENHANCING ACCESSIBLITY
THROUGHOUT THE CITY
Over $40 Million
State and federal grant funds awarded for Menifee
Capital Improvement Program (CIP) projects
12 Major Projects Completed
7 Special Districts Established
$735K
In Fair Share Collection
38,206
Construction Inspections Completed
81 Improvement Plans Approved
51 Granding Plan Reviews
961 Fleet Work Orders Completed
3,000 Field Service Work Orders Completed
CONSTRUCTION COMPLETED
The City of Menifee is committed to investing in critical infrastructure that will enhance the overallaccessibility of the city and reduce congestion on local roadways. To meet that need, the City ofMenifee City Council has adopted a $700 million, five-year Capital Improvement Program that willensure that new roadways, improvements, and other vital projects can move forward to serve theMenifee community well into the future.The Menifee Public Works Department has been at the forefront of coordinating these projects andensuring that Menifee residents spend more time with their families and less time on localroadways. This also includes traffic engineering planning to enhance safety throughout thecommunity. Additionally, the Public Works Department has been working on a Complete StreetsPlan to provide safe and accessible access for all types of transportation including pedestrians,bicyclists, transit riders, and automobiles. Watch Team Menifee at work and learn more about theCity’s infrastructure projects at www.cityofmenifee.us/annualreportvideos. 6 7
Tradewinds Community ResurfacingPotomac & Meadows NeighborhoodLyle Marsh Park Permanent RestroomMurrieta Rd/Rouse Rd Traffic SignalMenifee Rd/La Piedra Road Traffic SignalLazy Creek Community Pedestrian ProjectSun City Community Pedestrian ProjectMurrieta Rd/Sun City Blvd Traffic SignalFire Station No. 68 Interior ImprovementsMenifee Road Resurfacing - Holland to NewportE.L. Peterson Park Parking LotMenifee Rd/Garbani Rd Traffic Signal $8.4 MILLION IN COMPLETED PROJECTS IN 2023
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 7
Menifee Mayor and City Council August 21, 2024 Page 1031 of 1068 As the City of Menifee engages in thoughtful and collaborative planning efforts with the community to develop a distinct sense of place, the City’sCommunity Services Department has been leading efforts to provideMenifee residents and visitors with unique and engaging events andprograms. This year, the Community Service Department updated its Park,Trails, and Open Spaces Master Plan. The team also hosted over 40 specialevents with over 40,000 participants and supported 58 additional eventsthroughout Menifee.In April, the City also had the honor of partnering with Miller-Jones MenifeeMemorial Park and Mortuary and VFW Post 1956 to host The Wall ThatHeals, a three-quarter scale replica of the Vietnam Veterans Memorial inWashington, D.C. This special event brought thousands of visitors toMenifee. View our Memories of the Wall Documentary atwww.cityofmenifee.us/annualreportvideos. 1,388
Recreation Programs Offered
(Classes, Camps, Activities, Sports)
4,217
Youth Served Across 89 Programs
Ranging from Tiny Tots to Teens
2,090
Maintenance Requests Completed
1,000+
Trees/Plants Replaced
236
Weekly Activities Offered to
Senior Participants
68 Local Artists Featured at 4 Art
Showcase Events
8 9
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 8
Menifee Mayor and City Council August 21, 2024 Page 1032 of 1068 The City of Menifee is looking to create opportunities to bring people together and enhance communication to help amplify accessibility, increase awareness,and build a strong and engaged community. The City utilizes numerouscommunication vehicles to engage with the public including sending 48 newsreleases, 130 email and text alerts, 1,281 social media posts, seasonal MenifeeMatters Magazine, and the Official City of Menifee App. This year, the City of Menifee launched Menifee TV – a public government accesschannel showcasing unique Menifee programming available locally to Menifeeresidents on Spectrum Channel 1301, Frontier Channel 25, and livestreamedonline at www.cityofmenifee.us/menifeetv. Check out content from Menifee TV at www.cityofmenifee.us/annualreportvideos.
The City Clerk Department also helped facilitate 654 public record requests andimplemented LaserFiche, an electronic records management system, to ensurethe public receives information in a timely manner. 62 Menifee TV
Videos Produced
187
Passports
Processed
56 Military Banners
Installed
2 Community Shredding
Events Hosted
13.5%
Increase in
Social Media
Followers
SOCIAL MEDIA FOLLOWING
20,982 15,412 4,711 31,428 1,480
10 11
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 9
Menifee Mayor and City Council August 21, 2024 Page 1033 of 1068 The City of Menifee Development Team works collaboratively to encourage intentional smart growth and support the City’sgrowing business community so that residents have access tobusinesses, housing, parks and recreation, education andwell-paying jobs. These efforts are facilitated throughbusiness expansion, attraction, and retention, as well ascommunity development.The City’s Economic Development Department encouraged1,882 new businesses to the Menifee community andcontinues to facilitate effective programs that spark businessdevelopment and create local jobs. They also coordinated anew partnership with the Menifee Valley Chamber ofCommerce to create the JOBSNow Initiative, a jointpartnership between the two agencies to help provide avariety of resources for new and existing businesses in theMenifee community. Watch Menifee’s 2023 EconomicForecast video to learn more about the City’s thrivingeconomy (www.cityofmenifee.us/annualreportvideos).
In addition to reviewing 235 Planning Applications and issuingover 6,000 building permits, the Menifee CommunityDevelopment Department also continued to facilitatenumerous programs that benefit local homeowners, includingthe Single Family Home Improvement Grant offering up to$15,000 for eligible low-income household owners.
Adopted General Plan Circulation, Land Use and Safety Element updates,Development Code updates, and Mobile Home Park Rent Stabilization OrdinanceAdopted Updated Building and Fire CodesAssisted with the opening of Exquisite TapasDebuted “Shop Local” Holiday CampaignDesigned Explore Menifee GuideDeveloped M.E.N.U. Grant (Mom and Pop, Entertainment, New Concept, and Unique) 909
New Single Family
Residence Permits Issued
28,363
Inspections Conducted
4,677
Customers Assisted
3 Mayor Idea Exchange
Events Hosted
2,632
Small Business Development
Center Clients Served
7 Foodie Fridays Hosted
12 13
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 10
Menifee Mayor and City Council August 21, 2024 Page 1034 of 1068 15,052
Officer-Initiated
Incidents
308
K-9 Deployments
46 Traffic Safety
Operations Conducted
7,436
Traffic Citations
Issued
3,124
Code Inspections
Completed
The City of Menifee is committed to providingexceptional public safety and making Menifeeone of the safest cities where residents andvisitors are secure in the neighborhoods andsurrounding spaces. Both Menifee Police andFire Departments have been working to furtherstrengthen response times and utilize newtechnology to better protect the Menifeecommunity. Since its launch in July 2020, the Menifee PoliceDepartment has continued to grow and currentlyhas over 100 officers and police personnel. Thisyear, the Menifee PD responded to over 70,000calls for service and processed over 6,000 cases.Additionally, the Police Department launchedseveral new programs to help keep thecommunity safe including Project Lifesaver andthe You Are Not Alone Program. Learn moreabout these programs atwww.cityofmenifee.us/annualreportvideosWith the addition of Medic Squad 7, Menifee FireDepartment was able to provide better resourceallocation for Menifee's fire apparatus and helpreduce response times citywide from 5.1 minutesto 4.6 minutes. 951
Plan Reviews
Completed
4,148
inspections
Completed
310
Business Inspections
Completed
Completed Menifee Fire Station
#68 Remodel Expansion
14 15
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 11
Menifee Mayor and City Council August 21, 2024 Page 1035 of 1068 The City of Menifee could not achieve the ambitious goals of the City’s Strategic Plan without the help of key supporting departments includingFinance, Human Resources, and Information Technology. All of thesedepartments provide critical operational functions that ensure Team Menifeehas the personnel, financial resources, and technology needed to deliverhigh-quality of service to the residents and businesses in the community. This year, the Finance Department developed the City’s first two-year budgetwhich will help streamline budget processes and analysis in a morecomprehensive manner. To meet the needs of our growing city, the HumanResources Department helped bring on 92 new employees to further bolster
TEAM MENIFEE
the City’s services. Additionally, the Information Technology Departmentprovided a citywide cybersecurity training, helped prevent over 150 millioncyberattacks, delivered 87 internal projects, and created 11 new GeographicInformation System (GIS) business solutions including integrating Accela withGIS and launching the City's remote sensing program. 3,273
Business Licenses
Completed
789
Purchase Orders
Completed
4,867
Support Requests
Completed
49 Recruitments
Completed
3,559
Payroll Benefit
Transactions Completed
3,368
Job Applications
Recieved
16 17
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 12
Menifee Mayor and City Council August 21, 2024 Page 1036 of 1068 NEW.BETTER.BEST.
AWARDS
The City of Menifee continues to set a high standard for the quality of its work and thecaliber of its employees. This year Menifee was named the fastest growing City inCalifornia by Smart Asset and awarded several industry accolades for excellence acrossnumerous disciplines in local government. These achievements are the direct result ofthe great work that City employees conduct daily. “Excellence in Design – Facility Design” Award for
Gale Webb Kids-R-#1 Action Sports Park
by the California Parks and Recreation Society
Excellence Award for Best Practices for
Menifee’s Permit-Ready Accessory Dwelling Unit (ADU) Plans by the Inland Empire American Planning Association
2018-2023
18 19
Certificate for Excellence in Financial Reporting
(12th Consecutive Year)
by the Government Finance Officers Association
Two Merit Awards for the Menifee Workforce Development
Center and the City’s Business Incentive Program
by the California Association for Local Economic Development Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 13
Menifee Mayor and City Council August 21, 2024 Page 1037 of 1068 680/031858-0001
11618229.1 a08/15/24
FOURTH AMENDMENT TO EMPLOYMENT AGREEMENT
This Fourth Amendment to Employment Agreement between the City of Menifee (“City”) and Armando G. Villa (“Manager”) (“Fourth Amendment”) is made this 21st day of August, 2024.
RECITALS
A. On or about December 18, 2017, City and Manager entered into that certain “Employment Agreement” pursuant to which City hired Manager to serve as the City Manager of the City of Menifee.
B. On or about June 20, 2018, City and Manager entered into that certain “First Amendment to Employment Agreement” (“First Amendment”).
C. On or about August 21, 2019, City and Manager entered into that certain “Second Amendment to Employment Agreement” (“Second Amendment”).
D. On or about February 16, 2022, City and Manager entered into that certain “Third Amendment to Employment Agreement” (“Third Amendment”). The Employment Agreement, together with the First Amendment, the Second Amendment, and the Third Amendment are referred to hereinafter as the “Existing Agreement” E. On August 7, 2024, the City Council conducted a performance evaluation of Manager and, based upon that performance evaluation, on August 21, 2024, the City Council considered in open session revisions to the Existing Agreement that would (1) extend the duration of the Existing Agreement through December 31, 2029, (2) provide Manager with a five percent (5%) merit adjustment increase in his salary , and (3) provide Manager with 80 additional hours per year of administrative leave.
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 14
Menifee Mayor and City Council August 21, 2024 Page 1038 of 1068 680/031858-0001
11618229.1 a08/15/24 4 -2-
9 1
AGREEMENT
NOW, THEREFORE, the parties agree to the following modifications to the Existing Agreement.
1. AMENDMENT TO SECTION 2 OF EMPLOYMENT AGREEMENT
Section 2 of the Employment Agreement is replaced, superseded, and amended in full as follows:
On or before July 1, 2029, and in the event, Agreement is not earlier terminated, Manager shall notify Council of the provisions of Section 2 of this Agreement, and within 90 days thereafter Manager and Council shall meet to discuss whether Agreement shall be renewed or not renewed, and if renewed, upon such terms as the parties may mutually agree to.
2. AMENDMENT TO SECTION 4(a) OF EMPLOYMENT AGREEMENT
Section 4(a) of the Employment Agreement is replaced, superseded, and amended in full as follows:
Commencing on August 21, 2024, City agrees to pay Manager an annual base salary, exclusive of benefits, in the sum of $322,358.40 per year. In addition to the foregoing, Manager’s base salary shall be increased to reflect cost of living increases in the same amounts as are made generally available to the City’s Management employees. Council shall conduct performance evaluations pursuant to Section 7 of the Employment Agreement, at a minimum, at a meeting between May and July of each year during the term of this Employment Agreement. If, during any performance evaluation, a majority of the Council deems Manager to have successfully performed up to the date of such review, the Council may in its sole discretion grant Manager an increase in base salary based upon, among other factors, merit, performance, goals established by the Council, and consistency with the City’s compensation policy in effect at the time of said increase.
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 15
Menifee Mayor and City Council August 21, 2024 Page 1039 of 1068 680/031858-0001
11618229.1 a08/15/24 4 -3-
9 1
Council may, in its discretion, reduce the salary of Manager due to budgetary constraints, on condition that any such reduction shall not exceed the average reduction applicable to all management employees of the City at the time of reduction in Manager’s salary.
Furthermore, Manger, in his sole discretion may elect not to receive a salary increase that may be granted hereunder; provided, however, if Manager elects not to receive a salary increase provided hereunder, said salary increase shall be subsequently implemented, on a prospective basis only, upon written request of Manager.
3. AMENDMENT TO SECTION 5(d) OF EMPLOYMENT AGREEMENT
Section 5(d)of the Employment Agreement is replaced, superseded, and amended in full as follows:
Manager shall accrue administrative leave up to 160 hours per year (6.16 hours per pay period), with a maximum amount of administrative leave of 160 hours. Manager may, twice per year, “cash out” administrative leave at an hourly rate based on his base salary.
Administrative leave may not be “cashed out” upon cessation of employment.
4. NO OTHER AMENDMENTS TO EMPLOYMENT AGREEMENT
Except as expressly provided in this Fourth Amendment, the remainder of the Employment Agreement shall remain in full force and effect.
5. EFFECTIVE DATE AND TERM
The Effective Date of this Fourth Amendment shall be August 21, 2024.
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 16
Menifee Mayor and City Council August 21, 2024 Page 1040 of 1068 680/031858-0001
11618229.1 a08/15/24 4 -4-
9 1
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment as of the date first set forth hereinabove.
CITY:
Bill Zimmerman
Mayor
MANAGER:
Armando G. Villa
Date Agreement approved by City Council in open session at a regular City Council Meeting August 21, 2024.
ATTEST:
Stephanie Roseen
City Clerk
APPROVED AS TO FORM:
Rutan & Tucker, LLP
City Attorney
Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 17
Menifee Mayor and City Council August 21, 2024 Page 1041 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 18
Menifee Mayor and City Council August 21, 2024 Page 1042 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 19
Menifee Mayor and City Council August 21, 2024 Page 1043 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 20
Menifee Mayor and City Council August 21, 2024 Page 1044 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 21
Menifee Mayor and City Council August 21, 2024 Page 1045 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 22
Menifee Mayor and City Council August 21, 2024 Page 1046 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 23
Menifee Mayor and City Council August 21, 2024 Page 1047 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 24
Menifee Mayor and City Council August 21, 2024 Page 1048 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 25
Menifee Mayor and City Council August 21, 2024 Page 1049 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 26
Menifee Mayor and City Council August 21, 2024 Page 1050 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 27
Menifee Mayor and City Council August 21, 2024 Page 1051 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 28
Menifee Mayor and City Council August 21, 2024 Page 1052 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 29
Menifee Mayor and City Council August 21, 2024 Page 1053 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 30
Menifee Mayor and City Council August 21, 2024 Page 1054 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 31
Menifee Mayor and City Council August 21, 2024 Page 1055 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 32
Menifee Mayor and City Council August 21, 2024 Page 1056 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 33
Menifee Mayor and City Council August 21, 2024 Page 1057 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 34
Menifee Mayor and City Council August 21, 2024 Page 1058 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 35
Menifee Mayor and City Council August 21, 2024 Page 1059 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 36
Menifee Mayor and City Council August 21, 2024 Page 1060 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 37
Menifee Mayor and City Council August 21, 2024 Page 1061 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 38
Menifee Mayor and City Council August 21, 2024 Page 1062 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 39
Menifee Mayor and City Council August 21, 2024 Page 1063 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 40
Menifee Mayor and City Council August 21, 2024 Page 1064 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 41
Menifee Mayor and City Council August 21, 2024 Page 1065 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 42
Menifee Mayor and City Council August 21, 2024 Page 1066 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 43
Menifee Mayor and City Council August 21, 2024 Page 1067 of 1068 Item Title: 12.4
Amendment to Employment Agreement Between the City of Menifee and City Manager Armando G. Villa Item Page Number: 44
Menifee Mayor and City Council August 21, 2024 Page 1068 of 1068