CITY OF MENIFEE
SUBJECT: Agreement Amendment with Parsons Transportation Group, Inc. for Traffic Engineering Review
MEETING DATE: August 21, 2024
TO: Mayor and City Council
PREPARED BY: Kristen Jensen, Financial Analyst
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with Parsons Transportation Group, Inc., for Traffic Engineering Services, increasing the compensation by $150,000, for a three-year total agreement amount not-to- exceed $300,000.
DISCUSSION
The Public Works Engineering Division (Engineering) is responsible for the review and delivery of various development projects in a timely and cost-effective manner. In order to do this, Engineering often utilizes professional service agreements to support staff in processing more technical and specialized elements of project delivery. These on-call services include, but are not limited to, on-call services associated with mapping, hydrological, traffic, survey, and landscape plan reviews.
On June 21, 2023, the City Council approved various Master Agreements for professional on-call services with firms previously established on an approved On-Call Shortlist for Engineering.
Parsons Transportation Group, Inc. (Parsons) is one of the Shortlist firms initially designated to provide on-call traffic engineering review for Engineering.
A Master Agreement for On-Call Traffic Engineering Services (“Agreement”) was initially established with Parsons for a three-year contract term from July 1, 2023, through June 30, 2026, and for a total agreement not-to-exceed amount of $150,000. Due to the continued, and increasing, volume of development activities requiring traffic related plans, traffic impact studies, and traffic signal timing reviews, and given the limited responsiveness of other firms, staff has relied heavily on Parsons for the performance of technical traffic engineering support over the last fiscal year. The need for continued support is compounded by the challenges the City has faced
City of Menifee Staff Report
Parsons MA Amendment No. 1
August 21, 2024
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in its efforts to successfully fill the vacant Principal Engineer position in the City’s Traffic Engineering Division.
Traffic engineering services are a critical element of maintaining public safety on roadways while playing a key role in adequately addressing future transportation needs of the City well ahead of planned growth. While there are multiple firms approved as Shortlist service providers, Parsons has consistently been very responsive for traffic engineering support needs. The proposed Amendment No. 1 (Amendment) would increase Parsons Agreement by $150,000, to a total not- to-exceed limit of $300,000 through June 2026. If approved, the Amendment would provide staff the opportunity to maintain continuity on development projects that are already being supported by Parsons’ services and would ensure capacity for assigning additional technical traffic related reviews to the firm in the future. All other terms of the Agreement would remain unchanged, as outlined in Table 1 below.
Table 1 – PARSONS MASTER AGREEMENT HISTORY
Date approved Amount Contract Term
Original PSA 6/21/2023 $150,000 6/30/2026
Amendment No. 1 PENDING $150,000 6/30/2026
Total $300,000
Pursuant to Menifee Municipal Code §3.12.090, any change orders in the amount greater than 10% of the contract amount or that exceeds $25,000 in value, and any time extension of a performance deadline that exceeds 60-days, shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact of the proposed agreement with Parsons is (not-to-exceed) $300,000. Funding for the proposed agreement with Parsons is available within the Fiscal Year 2024/2025 budget, under professional services for Public Works Traffic Engineering within the General Fund (1100- PWD-TREN-652825).
It is important to note that traffic engineering review services are fully recoverable as they would be offset by developer fees and deposits collected for the services. Purchase orders for these services would only be issued after confirmation of budget availability and only for amounts within the approved not-to-exceed agreement compensation amounts. No additional budget appropriation actions would be required for approval of the proposed six amendments.
ATTACHMENTS
1. Amendment No. 1
2. Agreement