City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, September 18, 2024
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City
Attorney
Stephanie Roseen, Acting City
Clerk
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Greg Lomenick – Menifee Lakes Ward of the Church of Jesus Christ of Latterday Saints.
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Eugene “Johnny” Bartlett II
5.2. Community Services Update
5.3. Youth Leaders of Menifee Officer Introductions
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 4, 2024 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 08/16/2024, and 08/23/2024, the Payroll Register/Other EFTs dated 08/13/2024, 08/16/2024, and 08/21/2024 which have a total budgetary impact of $6,195,516.78.
10.3 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file Public Safety Reports for July 2024.
10.4 Proclamations
RECOMMENDED ACTION
1. Proclaim the week of September 17 – 23, 2024 as “Constitution Week”; and
2. Proclaim the first week of October 2024 as “Menifee Clean Air Week”.
10.5 Conflict of Interest Code Biennial Update
RECOMMENDED ACTION
1. Receive and file the 2024 Local Agency Biennial Notice; and
2. Adopt a resolution amending the City of Menifee’s Conflict of Interest Code, which outlines the designated Fair Political Practices Commission (FPPC) Form 700 filers.
10.6 Coalition for Clean Air Microgrant Acceptance
RECOMMENDED ACTION
1. Accept the 2024 Coalition for Clean Air Microgrant in the amount of $500; and
2. Adopt a budget amendment resolution authorizing an increase in revenue and appropriation of expenditures in the amount of $500 to the Clean Air Grant Account; and
3. Authorize the City Manager, or his designee, to execute all necessary documents to implement and administer the funded programs.
10.7 Bid Award and Agreement with Complete Paperless Solutions for Citywide Document Scanning, Indexing, and Quality Control Services
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Complete Paperless Solutions (CPS) for citywide document scanning, indexing and quality control services for an initial twoyear term in a total nottoexceed amount of $430,000 through June 30, 2026; and
2. Authorize the City Manager or designee to execute up to three optional oneyear renewals in the nottoexceed amount of $570,000; and
3. Authorize the City Manager to execute additional amendments as needed to include unanticipated services for document scanning, indexing and quality control services, at the City’s discretion and contingent on availability of the corresponding budget.
10.8 Agreement with Bucknam Infrastructure Group, Inc. for City’s Pavement Management Program Update
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bucknam Infrastructure Group, Inc. to update the City’s Pavement Management Program, Capital Improvement Program Project No. 2423, for a total amount nottoexceed $169,403 through June 30, 2025.
10.9 Purchase Order Increase with Copp Contracting, Inc. for the Briggs Road Chip Seal Project
RECOMMENDED ACTION
1. Approve and authorize an increase to Purchase Order No. 24100154 with Copp Contracting, Inc. Construction Services for the Briggs Road Chip Seal Project, in the amount of $8,270, for a revised total nottoexceed aggregate sum of $65,950.
10.10 Agreement Amendment with KimleyHorn and Associates, Inc. for the Citywide Traffic Signal Safety Improvements Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with KimleyHorn and Associates, Inc. for environmental and civil design services for 17 additional intersections for the Citywide Traffic Signal Safety Improvements Project, Capital Improvement Program (CIP) Project No. 2401, increasing the amount by $32,215 for a total nottoexceed amount of $207,034.30.
10.11 Agreement with Bureau Veritas Technical Assessment, LLC for the City’s Americans with Disabilities Act SelfEvaluation and Transition Plan Update RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bureau Veritas Technical Assessment (BVTA) to update the City of Menifee’s Americans with Disabilities Act SelfEvaluation and Transition Plan, Capital Improvement Program Project No. 2424, for a total amount not toexceed $249,776.56 through June 30, 2025.
10.12 Agreement Amendment with SDI Presence, LLC for AsNeeded Professional Information Technology Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the professional services agreement with SDI Presence, LLC for asneeded professional information technology support services in an amount notto exceed $38,000, for a revised total of $116,666.
10.13 Memorandum of Understanding with the County of Riverside, Riverside University Health Systems Behavioral Health for Crisis Triage Behavioral Health Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the County of Riverside, Riverside University Health System Behavioral Health for Crisis/Triage Behavioral Health Services; and
2. Authorize the City Manager to execute all subsequent yearly MOU amendments at the City’s discretion.
10.14 Agreement with Southern California Edison for the Holland Road/I215 Overcrossing Traffic Signal Service Line Extension Construction Services RECOMMENDED ACTION
1. Approve and authorize the City Manager, or their designee, to execute a Distribution Line Service Extension Agreement with Southern California Edison for the traffic signal service line extension services at Holland and Haun Road for the Holland Road / I215 Overcrossing Project, Capital Improvement Program Project No. CIP 1303, in an amount nottoexceed $28,780.65.
10.15 Termination of Existing Cooperative Agreement and Execution of Revised Cooperative Agreement with the California Department of Transportation for the Garbani Road / I 215 Interchange Project
RECOMMENDED ACTION
1. Authorize the City Manager to execute a Cooperative Agreement Termination Statement with the California Department of Transportation (“Caltrans”) to terminate the existing Cooperative Agreement for the Project Approval and Environmental Document (PA&ED), Plans, Specifications, and Estimate (PS&E), and Right of Way (ROW) phases for the Garbani Road / Interstate 215 Interchange, Capital Improvement Program (CIP) Project No. 2005 (“Project”); and
2. Approve as to form and authorize the City Manager to execute the necessary documents, including but not limited to a revised Cooperative Agreement, with Caltrans for the PA&ED, PS&E, and ROW phases of work for the Project.
10.16 Acceptance of Landscape Improvements for Tract Map 37067, Menifee Town Center Camden Place, by RSI Communities California, LLC.
RECOMMENDED ACTION
1. Accept the landscape improvements for Tract Map 37067, Camden Place, located on the northwest corner of La Piedra Road and Great Oak Road.
10.17 Acceptance of Public Improvements and 90% Release of Security for Tract Map 31822F, Audie Murphy Ranch, by Sutter Mitland 01, LLC
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, recycled water, sewer system, and survey monuments for Tract Map 31822F, Audie Murphy Ranch, located north of Audie Murphy Road at Whispering Way; and
2. Authorize the City Engineer to release 90% of the posted securities per the City’s standard policies.
11. PUBLIC HEARING ITEMS
11.1 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Adopt a resolution approving the Community Development Block Grant (CDBG) Fiscal Year 2023/2024 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointment
RECOMMENDED ACTION
1. Appoint a Councilmember as a voting delegate at the League of California Cities Annual Conference, General Assembly scheduled for October 1618, 2024, in Long Beach, California; and
2. Discuss the proposed resolution and determine the City’s position for the designated voting delegate to accurately represent the City at the General Assembly meeting; and
3. Authorize the City Clerk to complete and return the voting delegate online submission form to the League of California Cities.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Road Name Change of Haun Road (Sobek, June 5, 2024)
Target Date: TBD
> Feasibility of Paving Dirt Roads in the City (Estrada, June 5, 2024) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee
Mayor
and
City
Council
September
18,
2024
Page
1 of 556
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, September 18, 2024
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City
Attorney
Stephanie Roseen, Acting City
Clerk
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Greg Lomenick – Menifee Lakes Ward of the Church of Jesus Christ of Latterday Saints.
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Eugene “Johnny” Bartlett II
5.2. Community Services Update
5.3. Youth Leaders of Menifee Officer Introductions
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 4, 2024 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 08/16/2024, and 08/23/2024, the Payroll Register/Other EFTs dated 08/13/2024, 08/16/2024, and 08/21/2024 which have a total budgetary impact of $6,195,516.78.
10.3 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file Public Safety Reports for July 2024.
10.4 Proclamations
RECOMMENDED ACTION
1. Proclaim the week of September 17 – 23, 2024 as “Constitution Week”; and
2. Proclaim the first week of October 2024 as “Menifee Clean Air Week”.
10.5 Conflict of Interest Code Biennial Update
RECOMMENDED ACTION
1. Receive and file the 2024 Local Agency Biennial Notice; and
2. Adopt a resolution amending the City of Menifee’s Conflict of Interest Code, which outlines the designated Fair Political Practices Commission (FPPC) Form 700 filers.
10.6 Coalition for Clean Air Microgrant Acceptance
RECOMMENDED ACTION
1. Accept the 2024 Coalition for Clean Air Microgrant in the amount of $500; and
2. Adopt a budget amendment resolution authorizing an increase in revenue and appropriation of expenditures in the amount of $500 to the Clean Air Grant Account; and
3. Authorize the City Manager, or his designee, to execute all necessary documents to implement and administer the funded programs.
10.7 Bid Award and Agreement with Complete Paperless Solutions for Citywide Document Scanning, Indexing, and Quality Control Services
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Complete Paperless Solutions (CPS) for citywide document scanning, indexing and quality control services for an initial twoyear term in a total nottoexceed amount of $430,000 through June 30, 2026; and
2. Authorize the City Manager or designee to execute up to three optional oneyear renewals in the nottoexceed amount of $570,000; and
3. Authorize the City Manager to execute additional amendments as needed to include unanticipated services for document scanning, indexing and quality control services, at the City’s discretion and contingent on availability of the corresponding budget.
10.8 Agreement with Bucknam Infrastructure Group, Inc. for City’s Pavement Management Program Update
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bucknam Infrastructure Group, Inc. to update the City’s Pavement Management Program, Capital Improvement Program Project No. 2423, for a total amount nottoexceed $169,403 through June 30, 2025.
10.9 Purchase Order Increase with Copp Contracting, Inc. for the Briggs Road Chip Seal Project
RECOMMENDED ACTION
1. Approve and authorize an increase to Purchase Order No. 24100154 with Copp Contracting, Inc. Construction Services for the Briggs Road Chip Seal Project, in the amount of $8,270, for a revised total nottoexceed aggregate sum of $65,950.
10.10 Agreement Amendment with KimleyHorn and Associates, Inc. for the Citywide Traffic Signal Safety Improvements Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with KimleyHorn and Associates, Inc. for environmental and civil design services for 17 additional intersections for the Citywide Traffic Signal Safety Improvements Project, Capital Improvement Program (CIP) Project No. 2401, increasing the amount by $32,215 for a total nottoexceed amount of $207,034.30.
10.11 Agreement with Bureau Veritas Technical Assessment, LLC for the City’s Americans with Disabilities Act SelfEvaluation and Transition Plan Update RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bureau Veritas Technical Assessment (BVTA) to update the City of Menifee’s Americans with Disabilities Act SelfEvaluation and Transition Plan, Capital Improvement Program Project No. 2424, for a total amount not toexceed $249,776.56 through June 30, 2025.
10.12 Agreement Amendment with SDI Presence, LLC for AsNeeded Professional Information Technology Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the professional services agreement with SDI Presence, LLC for asneeded professional information technology support services in an amount notto exceed $38,000, for a revised total of $116,666.
10.13 Memorandum of Understanding with the County of Riverside, Riverside University Health Systems Behavioral Health for Crisis Triage Behavioral Health Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the County of Riverside, Riverside University Health System Behavioral Health for Crisis/Triage Behavioral Health Services; and
2. Authorize the City Manager to execute all subsequent yearly MOU amendments at the City’s discretion.
10.14 Agreement with Southern California Edison for the Holland Road/I215 Overcrossing Traffic Signal Service Line Extension Construction Services RECOMMENDED ACTION
1. Approve and authorize the City Manager, or their designee, to execute a Distribution Line Service Extension Agreement with Southern California Edison for the traffic signal service line extension services at Holland and Haun Road for the Holland Road / I215 Overcrossing Project, Capital Improvement Program Project No. CIP 1303, in an amount nottoexceed $28,780.65.
10.15 Termination of Existing Cooperative Agreement and Execution of Revised Cooperative Agreement with the California Department of Transportation for the Garbani Road / I 215 Interchange Project
RECOMMENDED ACTION
1. Authorize the City Manager to execute a Cooperative Agreement Termination Statement with the California Department of Transportation (“Caltrans”) to terminate the existing Cooperative Agreement for the Project Approval and Environmental Document (PA&ED), Plans, Specifications, and Estimate (PS&E), and Right of Way (ROW) phases for the Garbani Road / Interstate 215 Interchange, Capital Improvement Program (CIP) Project No. 2005 (“Project”); and
2. Approve as to form and authorize the City Manager to execute the necessary documents, including but not limited to a revised Cooperative Agreement, with Caltrans for the PA&ED, PS&E, and ROW phases of work for the Project.
10.16 Acceptance of Landscape Improvements for Tract Map 37067, Menifee Town Center Camden Place, by RSI Communities California, LLC.
RECOMMENDED ACTION
1. Accept the landscape improvements for Tract Map 37067, Camden Place, located on the northwest corner of La Piedra Road and Great Oak Road.
10.17 Acceptance of Public Improvements and 90% Release of Security for Tract Map 31822F, Audie Murphy Ranch, by Sutter Mitland 01, LLC
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, recycled water, sewer system, and survey monuments for Tract Map 31822F, Audie Murphy Ranch, located north of Audie Murphy Road at Whispering Way; and
2. Authorize the City Engineer to release 90% of the posted securities per the City’s standard policies.
11. PUBLIC HEARING ITEMS
11.1 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Adopt a resolution approving the Community Development Block Grant (CDBG) Fiscal Year 2023/2024 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointment
RECOMMENDED ACTION
1. Appoint a Councilmember as a voting delegate at the League of California Cities Annual Conference, General Assembly scheduled for October 1618, 2024, in Long Beach, California; and
2. Discuss the proposed resolution and determine the City’s position for the designated voting delegate to accurately represent the City at the General Assembly meeting; and
3. Authorize the City Clerk to complete and return the voting delegate online submission form to the League of California Cities.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Road Name Change of Haun Road (Sobek, June 5, 2024)
Target Date: TBD
> Feasibility of Paving Dirt Roads in the City (Estrada, June 5, 2024) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee
Mayor
and
City
Council
September
18,
2024
Page
2 of 556
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, September 18, 2024
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City
Attorney
Stephanie Roseen, Acting City
Clerk
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Greg Lomenick – Menifee Lakes Ward of the Church of Jesus Christ of Latterday Saints.
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Eugene “Johnny” Bartlett II
5.2. Community Services Update
5.3. Youth Leaders of Menifee Officer Introductions
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 4, 2024 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 08/16/2024, and 08/23/2024, the Payroll Register/Other EFTs dated 08/13/2024, 08/16/2024, and 08/21/2024 which have a total budgetary impact of $6,195,516.78.
10.3 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file Public Safety Reports for July 2024.
10.4 Proclamations
RECOMMENDED ACTION
1. Proclaim the week of September 17 – 23, 2024 as “Constitution Week”; and
2. Proclaim the first week of October 2024 as “Menifee Clean Air Week”.
10.5 Conflict of Interest Code Biennial Update
RECOMMENDED ACTION
1. Receive and file the 2024 Local Agency Biennial Notice; and
2. Adopt a resolution amending the City of Menifee’s Conflict of Interest Code, which outlines the designated Fair Political Practices Commission (FPPC) Form 700 filers.
10.6 Coalition for Clean Air Microgrant Acceptance
RECOMMENDED ACTION
1. Accept the 2024 Coalition for Clean Air Microgrant in the amount of $500; and
2. Adopt a budget amendment resolution authorizing an increase in revenue and appropriation of expenditures in the amount of $500 to the Clean Air Grant Account; and
3. Authorize the City Manager, or his designee, to execute all necessary documents to implement and administer the funded programs.
10.7 Bid Award and Agreement with Complete Paperless Solutions for Citywide Document Scanning, Indexing, and Quality Control Services
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Complete Paperless Solutions (CPS) for citywide document scanning, indexing and quality control services for an initial twoyear term in a total nottoexceed amount of $430,000 through June 30, 2026; and
2. Authorize the City Manager or designee to execute up to three optional oneyear renewals in the nottoexceed amount of $570,000; and
3. Authorize the City Manager to execute additional amendments as needed to include unanticipated services for document scanning, indexing and quality control services, at the City’s discretion and contingent on availability of the corresponding budget.
10.8 Agreement with Bucknam Infrastructure Group, Inc. for City’s Pavement Management Program Update
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bucknam Infrastructure Group, Inc. to update the City’s Pavement Management Program, Capital Improvement Program Project No. 2423, for a total amount nottoexceed $169,403 through June 30, 2025.
10.9 Purchase Order Increase with Copp Contracting, Inc. for the Briggs Road Chip Seal Project
RECOMMENDED ACTION
1. Approve and authorize an increase to Purchase Order No. 24100154 with Copp Contracting, Inc. Construction Services for the Briggs Road Chip Seal Project, in the amount of $8,270, for a revised total nottoexceed aggregate sum of $65,950.
10.10 Agreement Amendment with KimleyHorn and Associates, Inc. for the Citywide Traffic Signal Safety Improvements Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with KimleyHorn and Associates, Inc. for environmental and civil design services for 17 additional intersections for the Citywide Traffic Signal Safety Improvements Project, Capital Improvement Program (CIP) Project No. 2401, increasing the amount by $32,215 for a total nottoexceed amount of $207,034.30.
10.11 Agreement with Bureau Veritas Technical Assessment, LLC for the City’s Americans with Disabilities Act SelfEvaluation and Transition Plan Update RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bureau Veritas Technical Assessment (BVTA) to update the City of Menifee’s Americans with Disabilities Act SelfEvaluation and Transition Plan, Capital Improvement Program Project No. 2424, for a total amount not toexceed $249,776.56 through June 30, 2025.
10.12 Agreement Amendment with SDI Presence, LLC for AsNeeded Professional Information Technology Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the professional services agreement with SDI Presence, LLC for asneeded professional information technology support services in an amount notto exceed $38,000, for a revised total of $116,666.
10.13 Memorandum of Understanding with the County of Riverside, Riverside University Health Systems Behavioral Health for Crisis Triage Behavioral Health Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the County of Riverside, Riverside University Health System Behavioral Health for Crisis/Triage Behavioral Health Services; and
2. Authorize the City Manager to execute all subsequent yearly MOU amendments at the City’s discretion.
10.14 Agreement with Southern California Edison for the Holland Road/I215 Overcrossing Traffic Signal Service Line Extension Construction Services RECOMMENDED ACTION
1. Approve and authorize the City Manager, or their designee, to execute a Distribution Line Service Extension Agreement with Southern California Edison for the traffic signal service line extension services at Holland and Haun Road for the Holland Road / I215 Overcrossing Project, Capital Improvement Program Project No. CIP 1303, in an amount nottoexceed $28,780.65.
10.15 Termination of Existing Cooperative Agreement and Execution of Revised Cooperative Agreement with the California Department of Transportation for the Garbani Road / I 215 Interchange Project
RECOMMENDED ACTION
1. Authorize the City Manager to execute a Cooperative Agreement Termination Statement with the California Department of Transportation (“Caltrans”) to terminate the existing Cooperative Agreement for the Project Approval and Environmental Document (PA&ED), Plans, Specifications, and Estimate (PS&E), and Right of Way (ROW) phases for the Garbani Road / Interstate 215 Interchange, Capital Improvement Program (CIP) Project No. 2005 (“Project”); and
2. Approve as to form and authorize the City Manager to execute the necessary documents, including but not limited to a revised Cooperative Agreement, with Caltrans for the PA&ED, PS&E, and ROW phases of work for the Project.
10.16 Acceptance of Landscape Improvements for Tract Map 37067, Menifee Town Center Camden Place, by RSI Communities California, LLC.
RECOMMENDED ACTION
1. Accept the landscape improvements for Tract Map 37067, Camden Place, located on the northwest corner of La Piedra Road and Great Oak Road.
10.17 Acceptance of Public Improvements and 90% Release of Security for Tract Map 31822F, Audie Murphy Ranch, by Sutter Mitland 01, LLC
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, recycled water, sewer system, and survey monuments for Tract Map 31822F, Audie Murphy Ranch, located north of Audie Murphy Road at Whispering Way; and
2. Authorize the City Engineer to release 90% of the posted securities per the City’s standard policies.
11. PUBLIC HEARING ITEMS
11.1 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Adopt a resolution approving the Community Development Block Grant (CDBG) Fiscal Year 2023/2024 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointment
RECOMMENDED ACTION
1. Appoint a Councilmember as a voting delegate at the League of California Cities Annual Conference, General Assembly scheduled for October 1618, 2024, in Long Beach, California; and
2. Discuss the proposed resolution and determine the City’s position for the designated voting delegate to accurately represent the City at the General Assembly meeting; and
3. Authorize the City Clerk to complete and return the voting delegate online submission form to the League of California Cities.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Road Name Change of Haun Road (Sobek, June 5, 2024)
Target Date: TBD
> Feasibility of Paving Dirt Roads in the City (Estrada, June 5, 2024) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee
Mayor
and
City
Council
September
18,
2024
Page
3 of 556
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, September 18, 2024
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City
Attorney
Stephanie Roseen, Acting City
Clerk
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Greg Lomenick – Menifee Lakes Ward of the Church of Jesus Christ of Latterday Saints.
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Eugene “Johnny” Bartlett II
5.2. Community Services Update
5.3. Youth Leaders of Menifee Officer Introductions
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 4, 2024 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 08/16/2024, and 08/23/2024, the Payroll Register/Other EFTs dated 08/13/2024, 08/16/2024, and 08/21/2024 which have a total budgetary impact of $6,195,516.78.
10.3 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file Public Safety Reports for July 2024.
10.4 Proclamations
RECOMMENDED ACTION
1. Proclaim the week of September 17 – 23, 2024 as “Constitution Week”; and
2. Proclaim the first week of October 2024 as “Menifee Clean Air Week”.
10.5 Conflict of Interest Code Biennial Update
RECOMMENDED ACTION
1. Receive and file the 2024 Local Agency Biennial Notice; and
2. Adopt a resolution amending the City of Menifee’s Conflict of Interest Code, which outlines the designated Fair Political Practices Commission (FPPC) Form 700 filers.
10.6 Coalition for Clean Air Microgrant Acceptance
RECOMMENDED ACTION
1. Accept the 2024 Coalition for Clean Air Microgrant in the amount of $500; and
2. Adopt a budget amendment resolution authorizing an increase in revenue and appropriation of expenditures in the amount of $500 to the Clean Air Grant Account; and
3. Authorize the City Manager, or his designee, to execute all necessary documents to implement and administer the funded programs.
10.7 Bid Award and Agreement with Complete Paperless Solutions for Citywide Document Scanning, Indexing, and Quality Control Services
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Complete Paperless Solutions (CPS) for citywide document scanning, indexing and quality control services for an initial twoyear term in a total nottoexceed amount of $430,000 through June 30, 2026; and
2. Authorize the City Manager or designee to execute up to three optional oneyear renewals in the nottoexceed amount of $570,000; and
3. Authorize the City Manager to execute additional amendments as needed to include unanticipated services for document scanning, indexing and quality control services, at the City’s discretion and contingent on availability of the corresponding budget.
10.8 Agreement with Bucknam Infrastructure Group, Inc. for City’s Pavement Management Program Update
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bucknam Infrastructure Group, Inc. to update the City’s Pavement Management Program, Capital Improvement Program Project No. 2423, for a total amount nottoexceed $169,403 through June 30, 2025.
10.9 Purchase Order Increase with Copp Contracting, Inc. for the Briggs Road Chip Seal Project
RECOMMENDED ACTION
1. Approve and authorize an increase to Purchase Order No. 24100154 with Copp Contracting, Inc. Construction Services for the Briggs Road Chip Seal Project, in the amount of $8,270, for a revised total nottoexceed aggregate sum of $65,950.
10.10 Agreement Amendment with KimleyHorn and Associates, Inc. for the Citywide Traffic Signal Safety Improvements Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with KimleyHorn and Associates, Inc. for environmental and civil design services for 17 additional intersections for the Citywide Traffic Signal Safety Improvements Project, Capital Improvement Program (CIP) Project No. 2401, increasing the amount by $32,215 for a total nottoexceed amount of $207,034.30.
10.11 Agreement with Bureau Veritas Technical Assessment, LLC for the City’s Americans with Disabilities Act SelfEvaluation and Transition Plan Update RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bureau Veritas Technical Assessment (BVTA) to update the City of Menifee’s Americans with Disabilities Act SelfEvaluation and Transition Plan, Capital Improvement Program Project No. 2424, for a total amount not toexceed $249,776.56 through June 30, 2025.
10.12 Agreement Amendment with SDI Presence, LLC for AsNeeded Professional Information Technology Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the professional services agreement with SDI Presence, LLC for asneeded professional information technology support services in an amount notto exceed $38,000, for a revised total of $116,666.
10.13 Memorandum of Understanding with the County of Riverside, Riverside University Health Systems Behavioral Health for Crisis Triage Behavioral Health Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the County of Riverside, Riverside University Health System Behavioral Health for Crisis/Triage Behavioral Health Services; and
2. Authorize the City Manager to execute all subsequent yearly MOU amendments at the City’s discretion.
10.14 Agreement with Southern California Edison for the Holland Road/I215 Overcrossing Traffic Signal Service Line Extension Construction Services RECOMMENDED ACTION
1. Approve and authorize the City Manager, or their designee, to execute a Distribution Line Service Extension Agreement with Southern California Edison for the traffic signal service line extension services at Holland and Haun Road for the Holland Road / I215 Overcrossing Project, Capital Improvement Program Project No. CIP 1303, in an amount nottoexceed $28,780.65.
10.15 Termination of Existing Cooperative Agreement and Execution of Revised Cooperative Agreement with the California Department of Transportation for the Garbani Road / I 215 Interchange Project
RECOMMENDED ACTION
1. Authorize the City Manager to execute a Cooperative Agreement Termination Statement with the California Department of Transportation (“Caltrans”) to terminate the existing Cooperative Agreement for the Project Approval and Environmental Document (PA&ED), Plans, Specifications, and Estimate (PS&E), and Right of Way (ROW) phases for the Garbani Road / Interstate 215 Interchange, Capital Improvement Program (CIP) Project No. 2005 (“Project”); and
2. Approve as to form and authorize the City Manager to execute the necessary documents, including but not limited to a revised Cooperative Agreement, with Caltrans for the PA&ED, PS&E, and ROW phases of work for the Project.
10.16 Acceptance of Landscape Improvements for Tract Map 37067, Menifee Town Center Camden Place, by RSI Communities California, LLC.
RECOMMENDED ACTION
1. Accept the landscape improvements for Tract Map 37067, Camden Place, located on the northwest corner of La Piedra Road and Great Oak Road.
10.17 Acceptance of Public Improvements and 90% Release of Security for Tract Map 31822F, Audie Murphy Ranch, by Sutter Mitland 01, LLC
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, recycled water, sewer system, and survey monuments for Tract Map 31822F, Audie Murphy Ranch, located north of Audie Murphy Road at Whispering Way; and
2. Authorize the City Engineer to release 90% of the posted securities per the City’s standard policies.
11. PUBLIC HEARING ITEMS
11.1 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Adopt a resolution approving the Community Development Block Grant (CDBG) Fiscal Year 2023/2024 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointment
RECOMMENDED ACTION
1. Appoint a Councilmember as a voting delegate at the League of California Cities Annual Conference, General Assembly scheduled for October 1618, 2024, in Long Beach, California; and
2. Discuss the proposed resolution and determine the City’s position for the designated voting delegate to accurately represent the City at the General Assembly meeting; and
3. Authorize the City Clerk to complete and return the voting delegate online submission form to the League of California Cities.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Road Name Change of Haun Road (Sobek, June 5, 2024)
Target Date: TBD
> Feasibility of Paving Dirt Roads in the City (Estrada, June 5, 2024) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee
Mayor
and
City
Council
September
18,
2024
Page
4 of 556
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, September 18, 2024
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City
Attorney
Stephanie Roseen, Acting City
Clerk
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Greg Lomenick – Menifee Lakes Ward of the Church of Jesus Christ of Latterday Saints.
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Eugene “Johnny” Bartlett II
5.2. Community Services Update
5.3. Youth Leaders of Menifee Officer Introductions
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 4, 2024 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 08/16/2024, and 08/23/2024, the Payroll Register/Other EFTs dated 08/13/2024, 08/16/2024, and 08/21/2024 which have a total budgetary impact of $6,195,516.78.
10.3 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file Public Safety Reports for July 2024.
10.4 Proclamations
RECOMMENDED ACTION
1. Proclaim the week of September 17 – 23, 2024 as “Constitution Week”; and
2. Proclaim the first week of October 2024 as “Menifee Clean Air Week”.
10.5 Conflict of Interest Code Biennial Update
RECOMMENDED ACTION
1. Receive and file the 2024 Local Agency Biennial Notice; and
2. Adopt a resolution amending the City of Menifee’s Conflict of Interest Code, which outlines the designated Fair Political Practices Commission (FPPC) Form 700 filers.
10.6 Coalition for Clean Air Microgrant Acceptance
RECOMMENDED ACTION
1. Accept the 2024 Coalition for Clean Air Microgrant in the amount of $500; and
2. Adopt a budget amendment resolution authorizing an increase in revenue and appropriation of expenditures in the amount of $500 to the Clean Air Grant Account; and
3. Authorize the City Manager, or his designee, to execute all necessary documents to implement and administer the funded programs.
10.7 Bid Award and Agreement with Complete Paperless Solutions for Citywide Document Scanning, Indexing, and Quality Control Services
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Complete Paperless Solutions (CPS) for citywide document scanning, indexing and quality control services for an initial twoyear term in a total nottoexceed amount of $430,000 through June 30, 2026; and
2. Authorize the City Manager or designee to execute up to three optional oneyear renewals in the nottoexceed amount of $570,000; and
3. Authorize the City Manager to execute additional amendments as needed to include unanticipated services for document scanning, indexing and quality control services, at the City’s discretion and contingent on availability of the corresponding budget.
10.8 Agreement with Bucknam Infrastructure Group, Inc. for City’s Pavement Management Program Update
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bucknam Infrastructure Group, Inc. to update the City’s Pavement Management Program, Capital Improvement Program Project No. 2423, for a total amount nottoexceed $169,403 through June 30, 2025.
10.9 Purchase Order Increase with Copp Contracting, Inc. for the Briggs Road Chip Seal Project
RECOMMENDED ACTION
1. Approve and authorize an increase to Purchase Order No. 24100154 with Copp Contracting, Inc. Construction Services for the Briggs Road Chip Seal Project, in the amount of $8,270, for a revised total nottoexceed aggregate sum of $65,950.
10.10 Agreement Amendment with KimleyHorn and Associates, Inc. for the Citywide Traffic Signal Safety Improvements Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with KimleyHorn and Associates, Inc. for environmental and civil design services for 17 additional intersections for the Citywide Traffic Signal Safety Improvements Project, Capital Improvement Program (CIP) Project No. 2401, increasing the amount by $32,215 for a total nottoexceed amount of $207,034.30.
10.11 Agreement with Bureau Veritas Technical Assessment, LLC for the City’s Americans with Disabilities Act SelfEvaluation and Transition Plan Update RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bureau Veritas Technical Assessment (BVTA) to update the City of Menifee’s Americans with Disabilities Act SelfEvaluation and Transition Plan, Capital Improvement Program Project No. 2424, for a total amount not toexceed $249,776.56 through June 30, 2025.
10.12 Agreement Amendment with SDI Presence, LLC for AsNeeded Professional Information Technology Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the professional services agreement with SDI Presence, LLC for asneeded professional information technology support services in an amount notto exceed $38,000, for a revised total of $116,666.
10.13 Memorandum of Understanding with the County of Riverside, Riverside University Health Systems Behavioral Health for Crisis Triage Behavioral Health Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the County of Riverside, Riverside University Health System Behavioral Health for Crisis/Triage Behavioral Health Services; and
2. Authorize the City Manager to execute all subsequent yearly MOU amendments at the City’s discretion.
10.14 Agreement with Southern California Edison for the Holland Road/I215 Overcrossing Traffic Signal Service Line Extension Construction Services RECOMMENDED ACTION
1. Approve and authorize the City Manager, or their designee, to execute a Distribution Line Service Extension Agreement with Southern California Edison for the traffic signal service line extension services at Holland and Haun Road for the Holland Road / I215 Overcrossing Project, Capital Improvement Program Project No. CIP 1303, in an amount nottoexceed $28,780.65.
10.15 Termination of Existing Cooperative Agreement and Execution of Revised Cooperative Agreement with the California Department of Transportation for the Garbani Road / I 215 Interchange Project
RECOMMENDED ACTION
1. Authorize the City Manager to execute a Cooperative Agreement Termination Statement with the California Department of Transportation (“Caltrans”) to terminate the existing Cooperative Agreement for the Project Approval and Environmental Document (PA&ED), Plans, Specifications, and Estimate (PS&E), and Right of Way (ROW) phases for the Garbani Road / Interstate 215 Interchange, Capital Improvement Program (CIP) Project No. 2005 (“Project”); and
2. Approve as to form and authorize the City Manager to execute the necessary documents, including but not limited to a revised Cooperative Agreement, with Caltrans for the PA&ED, PS&E, and ROW phases of work for the Project.
10.16 Acceptance of Landscape Improvements for Tract Map 37067, Menifee Town Center Camden Place, by RSI Communities California, LLC.
RECOMMENDED ACTION
1. Accept the landscape improvements for Tract Map 37067, Camden Place, located on the northwest corner of La Piedra Road and Great Oak Road.
10.17 Acceptance of Public Improvements and 90% Release of Security for Tract Map 31822F, Audie Murphy Ranch, by Sutter Mitland 01, LLC
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, recycled water, sewer system, and survey monuments for Tract Map 31822F, Audie Murphy Ranch, located north of Audie Murphy Road at Whispering Way; and
2. Authorize the City Engineer to release 90% of the posted securities per the City’s standard policies.
11. PUBLIC HEARING ITEMS
11.1 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Adopt a resolution approving the Community Development Block Grant (CDBG) Fiscal Year 2023/2024 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointment
RECOMMENDED ACTION
1. Appoint a Councilmember as a voting delegate at the League of California Cities Annual Conference, General Assembly scheduled for October 1618, 2024, in Long Beach, California; and
2. Discuss the proposed resolution and determine the City’s position for the designated voting delegate to accurately represent the City at the General Assembly meeting; and
3. Authorize the City Clerk to complete and return the voting delegate online submission form to the League of California Cities.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Road Name Change of Haun Road (Sobek, June 5, 2024)
Target Date: TBD
> Feasibility of Paving Dirt Roads in the City (Estrada, June 5, 2024) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee
Mayor
and
City
Council
September
18,
2024
Page
5 of 556
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, September 18, 2024
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City
Attorney
Stephanie Roseen, Acting City
Clerk
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Greg Lomenick – Menifee Lakes Ward of the Church of Jesus Christ of Latterday Saints.
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Eugene “Johnny” Bartlett II
5.2. Community Services Update
5.3. Youth Leaders of Menifee Officer Introductions
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 4, 2024 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 08/16/2024, and 08/23/2024, the Payroll Register/Other EFTs dated 08/13/2024, 08/16/2024, and 08/21/2024 which have a total budgetary impact of $6,195,516.78.
10.3 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file Public Safety Reports for July 2024.
10.4 Proclamations
RECOMMENDED ACTION
1. Proclaim the week of September 17 – 23, 2024 as “Constitution Week”; and
2. Proclaim the first week of October 2024 as “Menifee Clean Air Week”.
10.5 Conflict of Interest Code Biennial Update
RECOMMENDED ACTION
1. Receive and file the 2024 Local Agency Biennial Notice; and
2. Adopt a resolution amending the City of Menifee’s Conflict of Interest Code, which outlines the designated Fair Political Practices Commission (FPPC) Form 700 filers.
10.6 Coalition for Clean Air Microgrant Acceptance
RECOMMENDED ACTION
1. Accept the 2024 Coalition for Clean Air Microgrant in the amount of $500; and
2. Adopt a budget amendment resolution authorizing an increase in revenue and appropriation of expenditures in the amount of $500 to the Clean Air Grant Account; and
3. Authorize the City Manager, or his designee, to execute all necessary documents to implement and administer the funded programs.
10.7 Bid Award and Agreement with Complete Paperless Solutions for Citywide Document Scanning, Indexing, and Quality Control Services
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Complete Paperless Solutions (CPS) for citywide document scanning, indexing and quality control services for an initial twoyear term in a total nottoexceed amount of $430,000 through June 30, 2026; and
2. Authorize the City Manager or designee to execute up to three optional oneyear renewals in the nottoexceed amount of $570,000; and
3. Authorize the City Manager to execute additional amendments as needed to include unanticipated services for document scanning, indexing and quality control services, at the City’s discretion and contingent on availability of the corresponding budget.
10.8 Agreement with Bucknam Infrastructure Group, Inc. for City’s Pavement Management Program Update
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bucknam Infrastructure Group, Inc. to update the City’s Pavement Management Program, Capital Improvement Program Project No. 2423, for a total amount nottoexceed $169,403 through June 30, 2025.
10.9 Purchase Order Increase with Copp Contracting, Inc. for the Briggs Road Chip Seal Project
RECOMMENDED ACTION
1. Approve and authorize an increase to Purchase Order No. 24100154 with Copp Contracting, Inc. Construction Services for the Briggs Road Chip Seal Project, in the amount of $8,270, for a revised total nottoexceed aggregate sum of $65,950.
10.10 Agreement Amendment with KimleyHorn and Associates, Inc. for the Citywide Traffic Signal Safety Improvements Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with KimleyHorn and Associates, Inc. for environmental and civil design services for 17 additional intersections for the Citywide Traffic Signal Safety Improvements Project, Capital Improvement Program (CIP) Project No. 2401, increasing the amount by $32,215 for a total nottoexceed amount of $207,034.30.
10.11 Agreement with Bureau Veritas Technical Assessment, LLC for the City’s Americans with Disabilities Act SelfEvaluation and Transition Plan Update RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bureau Veritas Technical Assessment (BVTA) to update the City of Menifee’s Americans with Disabilities Act SelfEvaluation and Transition Plan, Capital Improvement Program Project No. 2424, for a total amount not toexceed $249,776.56 through June 30, 2025.
10.12 Agreement Amendment with SDI Presence, LLC for AsNeeded Professional Information Technology Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the professional services agreement with SDI Presence, LLC for asneeded professional information technology support services in an amount notto exceed $38,000, for a revised total of $116,666.
10.13 Memorandum of Understanding with the County of Riverside, Riverside University Health Systems Behavioral Health for Crisis Triage Behavioral Health Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the County of Riverside, Riverside University Health System Behavioral Health for Crisis/Triage Behavioral Health Services; and
2. Authorize the City Manager to execute all subsequent yearly MOU amendments at the City’s discretion.
10.14 Agreement with Southern California Edison for the Holland Road/I215 Overcrossing Traffic Signal Service Line Extension Construction Services RECOMMENDED ACTION
1. Approve and authorize the City Manager, or their designee, to execute a Distribution Line Service Extension Agreement with Southern California Edison for the traffic signal service line extension services at Holland and Haun Road for the Holland Road / I215 Overcrossing Project, Capital Improvement Program Project No. CIP 1303, in an amount nottoexceed $28,780.65.
10.15 Termination of Existing Cooperative Agreement and Execution of Revised Cooperative Agreement with the California Department of Transportation for the Garbani Road / I 215 Interchange Project
RECOMMENDED ACTION
1. Authorize the City Manager to execute a Cooperative Agreement Termination Statement with the California Department of Transportation (“Caltrans”) to terminate the existing Cooperative Agreement for the Project Approval and Environmental Document (PA&ED), Plans, Specifications, and Estimate (PS&E), and Right of Way (ROW) phases for the Garbani Road / Interstate 215 Interchange, Capital Improvement Program (CIP) Project No. 2005 (“Project”); and
2. Approve as to form and authorize the City Manager to execute the necessary documents, including but not limited to a revised Cooperative Agreement, with Caltrans for the PA&ED, PS&E, and ROW phases of work for the Project.
10.16 Acceptance of Landscape Improvements for Tract Map 37067, Menifee Town Center Camden Place, by RSI Communities California, LLC.
RECOMMENDED ACTION
1. Accept the landscape improvements for Tract Map 37067, Camden Place, located on the northwest corner of La Piedra Road and Great Oak Road.
10.17 Acceptance of Public Improvements and 90% Release of Security for Tract Map 31822F, Audie Murphy Ranch, by Sutter Mitland 01, LLC
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, recycled water, sewer system, and survey monuments for Tract Map 31822F, Audie Murphy Ranch, located north of Audie Murphy Road at Whispering Way; and
2. Authorize the City Engineer to release 90% of the posted securities per the City’s standard policies.
11. PUBLIC HEARING ITEMS
11.1 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Adopt a resolution approving the Community Development Block Grant (CDBG) Fiscal Year 2023/2024 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointment
RECOMMENDED ACTION
1. Appoint a Councilmember as a voting delegate at the League of California Cities Annual Conference, General Assembly scheduled for October 1618, 2024, in Long Beach, California; and
2. Discuss the proposed resolution and determine the City’s position for the designated voting delegate to accurately represent the City at the General Assembly meeting; and
3. Authorize the City Clerk to complete and return the voting delegate online submission form to the League of California Cities.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Road Name Change of Haun Road (Sobek, June 5, 2024)
Target Date: TBD
> Feasibility of Paving Dirt Roads in the City (Estrada, June 5, 2024) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee
Mayor
and
City
Council
September
18,
2024
Page
6 of 556
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, September 18, 2024
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City
Attorney
Stephanie Roseen, Acting City
Clerk
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Greg Lomenick – Menifee Lakes Ward of the Church of Jesus Christ of Latterday Saints.
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Eugene “Johnny” Bartlett II
5.2. Community Services Update
5.3. Youth Leaders of Menifee Officer Introductions
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 4, 2024 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 08/16/2024, and 08/23/2024, the Payroll Register/Other EFTs dated 08/13/2024, 08/16/2024, and 08/21/2024 which have a total budgetary impact of $6,195,516.78.
10.3 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file Public Safety Reports for July 2024.
10.4 Proclamations
RECOMMENDED ACTION
1. Proclaim the week of September 17 – 23, 2024 as “Constitution Week”; and
2. Proclaim the first week of October 2024 as “Menifee Clean Air Week”.
10.5 Conflict of Interest Code Biennial Update
RECOMMENDED ACTION
1. Receive and file the 2024 Local Agency Biennial Notice; and
2. Adopt a resolution amending the City of Menifee’s Conflict of Interest Code, which outlines the designated Fair Political Practices Commission (FPPC) Form 700 filers.
10.6 Coalition for Clean Air Microgrant Acceptance
RECOMMENDED ACTION
1. Accept the 2024 Coalition for Clean Air Microgrant in the amount of $500; and
2. Adopt a budget amendment resolution authorizing an increase in revenue and appropriation of expenditures in the amount of $500 to the Clean Air Grant Account; and
3. Authorize the City Manager, or his designee, to execute all necessary documents to implement and administer the funded programs.
10.7 Bid Award and Agreement with Complete Paperless Solutions for Citywide Document Scanning, Indexing, and Quality Control Services
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Complete Paperless Solutions (CPS) for citywide document scanning, indexing and quality control services for an initial twoyear term in a total nottoexceed amount of $430,000 through June 30, 2026; and
2. Authorize the City Manager or designee to execute up to three optional oneyear renewals in the nottoexceed amount of $570,000; and
3. Authorize the City Manager to execute additional amendments as needed to include unanticipated services for document scanning, indexing and quality control services, at the City’s discretion and contingent on availability of the corresponding budget.
10.8 Agreement with Bucknam Infrastructure Group, Inc. for City’s Pavement Management Program Update
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bucknam Infrastructure Group, Inc. to update the City’s Pavement Management Program, Capital Improvement Program Project No. 2423, for a total amount nottoexceed $169,403 through June 30, 2025.
10.9 Purchase Order Increase with Copp Contracting, Inc. for the Briggs Road Chip Seal Project
RECOMMENDED ACTION
1. Approve and authorize an increase to Purchase Order No. 24100154 with Copp Contracting, Inc. Construction Services for the Briggs Road Chip Seal Project, in the amount of $8,270, for a revised total nottoexceed aggregate sum of $65,950.
10.10 Agreement Amendment with KimleyHorn and Associates, Inc. for the Citywide Traffic Signal Safety Improvements Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with KimleyHorn and Associates, Inc. for environmental and civil design services for 17 additional intersections for the Citywide Traffic Signal Safety Improvements Project, Capital Improvement Program (CIP) Project No. 2401, increasing the amount by $32,215 for a total nottoexceed amount of $207,034.30.
10.11 Agreement with Bureau Veritas Technical Assessment, LLC for the City’s Americans with Disabilities Act SelfEvaluation and Transition Plan Update RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bureau Veritas Technical Assessment (BVTA) to update the City of Menifee’s Americans with Disabilities Act SelfEvaluation and Transition Plan, Capital Improvement Program Project No. 2424, for a total amount not toexceed $249,776.56 through June 30, 2025.
10.12 Agreement Amendment with SDI Presence, LLC for AsNeeded Professional Information Technology Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the professional services agreement with SDI Presence, LLC for asneeded professional information technology support services in an amount notto exceed $38,000, for a revised total of $116,666.
10.13 Memorandum of Understanding with the County of Riverside, Riverside University Health Systems Behavioral Health for Crisis Triage Behavioral Health Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the County of Riverside, Riverside University Health System Behavioral Health for Crisis/Triage Behavioral Health Services; and
2. Authorize the City Manager to execute all subsequent yearly MOU amendments at the City’s discretion.
10.14 Agreement with Southern California Edison for the Holland Road/I215 Overcrossing Traffic Signal Service Line Extension Construction Services RECOMMENDED ACTION
1. Approve and authorize the City Manager, or their designee, to execute a Distribution Line Service Extension Agreement with Southern California Edison for the traffic signal service line extension services at Holland and Haun Road for the Holland Road / I215 Overcrossing Project, Capital Improvement Program Project No. CIP 1303, in an amount nottoexceed $28,780.65.
10.15 Termination of Existing Cooperative Agreement and Execution of Revised Cooperative Agreement with the California Department of Transportation for the Garbani Road / I 215 Interchange Project
RECOMMENDED ACTION
1. Authorize the City Manager to execute a Cooperative Agreement Termination Statement with the California Department of Transportation (“Caltrans”) to terminate the existing Cooperative Agreement for the Project Approval and Environmental Document (PA&ED), Plans, Specifications, and Estimate (PS&E), and Right of Way (ROW) phases for the Garbani Road / Interstate 215 Interchange, Capital Improvement Program (CIP) Project No. 2005 (“Project”); and
2. Approve as to form and authorize the City Manager to execute the necessary documents, including but not limited to a revised Cooperative Agreement, with Caltrans for the PA&ED, PS&E, and ROW phases of work for the Project.
10.16 Acceptance of Landscape Improvements for Tract Map 37067, Menifee Town Center Camden Place, by RSI Communities California, LLC.
RECOMMENDED ACTION
1. Accept the landscape improvements for Tract Map 37067, Camden Place, located on the northwest corner of La Piedra Road and Great Oak Road.
10.17 Acceptance of Public Improvements and 90% Release of Security for Tract Map 31822F, Audie Murphy Ranch, by Sutter Mitland 01, LLC
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, recycled water, sewer system, and survey monuments for Tract Map 31822F, Audie Murphy Ranch, located north of Audie Murphy Road at Whispering Way; and
2. Authorize the City Engineer to release 90% of the posted securities per the City’s standard policies.
11. PUBLIC HEARING ITEMS
11.1 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Adopt a resolution approving the Community Development Block Grant (CDBG) Fiscal Year 2023/2024 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointment
RECOMMENDED ACTION
1. Appoint a Councilmember as a voting delegate at the League of California Cities Annual Conference, General Assembly scheduled for October 1618, 2024, in Long Beach, California; and
2. Discuss the proposed resolution and determine the City’s position for the designated voting delegate to accurately represent the City at the General Assembly meeting; and
3. Authorize the City Clerk to complete and return the voting delegate online submission form to the League of California Cities.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Road Name Change of Haun Road (Sobek, June 5, 2024)
Target Date: TBD
> Feasibility of Paving Dirt Roads in the City (Estrada, June 5, 2024) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee
Mayor
and
City
Council
September
18,
2024
Page
7 of 556
Menifee Mayor and City Council September 4, 2024
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4 MINUTES
Menifee City Council
Regular Meeting Minutes
Wednesday, September 04, 2024
4:30 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
CLOSED SESSION (4:30 PM)
Mayor Zimmerman called closed session to order at 4:30 PM.
Correspondence was received from the following.
•Don Slater
Mayor Zimmerman recessed to closed session at 4:31 PM for the purposes listed below.
1. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, SIGNIFICANT
EXPOSURE TO LITIGATION
Gov. Code Section 54956.9(d)(2) or (3): One Case
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI230303456
City of Perris v. City of Menifee
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris
4. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Negotiators: Asst. to the City Manager Rebekah Kramer, Asst. City Manager, Bryan Jones, City Manager Armando G. Villa
Labor Agreement Negotiations: Menifee Police Officers Association (POA); Menifee Police Management Association (PMA); and Menifee Police Employee Association (PEA)
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
Mayor Zimmerman called the meeting to order at 6:02 PM.
City Attorney Jeffrey Melching stated there was no reportable action from closed session.
Item Title: 9.1
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2. ROLL CALL
Present: Bill Zimmerman, Bob Karwin, Ricky Estrada, Lesa Sobek, Dean Deines
Absent: None
3. WORDS OF INSPIRATION
3.1 Ministry Leader Tanner Williams – Revival Christian Fellowship
4. PLEDGE OF ALLEGIANCE
Christine Fontes led the flag salute.
5. PRESENTATIONS
5.1 National Preparedness Week Proclamation and CERT Recognitions The City Council presented Human Resources Analyst Vanessa Berrera with a proclamation for National Preparedness Month and presented CERT members with certificates.
5.2 Childhood Cancer Awareness Month Proclamation
The City Council presented Ellen and Stephanie Delfosse with a proclamation.
5.3 Winchester Community Plan Informational Update by Riverside County Planning Director John Hildenbran with the County of Riverside provided a presentation.
The City Council asked questions of Mr. Hildenbran.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (50) with no modifications.
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
The following speakers addressed the City Council on non-agenda items. •Charles Blankson
•Michael Knighten
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Karwin reported on the meetings and events he attended. •Rotary Club Meeting
•Menifee Justice Center Dedication and Ribbon Cutting
•Food Distribution at La Ladera Park
Item Title: 9.1
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Councilmember Estrada reported on the meetings and events he attended. •Sun City Cruisers Meeting
•Sun Rise Meadows HOA Meeting
Councilmember Sobek reported on the meetings and events she attended. •Rotary Club Meeting
•Menifee Justice Center Dedication and Ribbon Cutting
•Menifee Football Camp
•Menifee Interfaith and Community Service Council Meeting •Arts Council Menifee Summer Nights
Mayor Pro Tem Deines reported on the meetings and events he attended. •Riverside Transit Agency (RTA) Board of Directors Meeting •RTA Southwest TNow Meeting
•RTA Admin Committee Meeting
Mayor Zimmerman reported on the meetings and events he attended. •Rotary Club Meeting
•Southern California Gap Panel Meeting
•Social Mixer at Well Quest
•Menifee Justice Center Dedication and Ribbon Cutting
•Arts Council Menifee Summer Nights
•Menifee Football Camp
•RCTC Projects Programs Meeting
•Midday Mixer at Storm Stadium
•Arts Council Menifee Hawaiian Mystery Dinner
•Menifee Interfaith and Community Service Council Meeting
9. APPROVAL OF MINUTES
The minutes were approved unanimously (50) with no modifications.
9.1 August 7, 2024 Minutes
10. CONSENT CALENDAR
Councilmember Sobek requested to pull Item No. 10.9 for further discussion.
The balance of the consent calendar was approved by the following vote.
MOVER: Dean Deines
SECONDER: Lesa Sobek
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
Item Title: 9.1
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10.1 Waiver of Reading
ACTION
1. Waived the reading in full of any and all Ordinances listed on this agenda and provided that they be read by title only.
10.2 Warrant Register
ACTION
1. Ratified and approved the Voucher Lists dated 08/02/2024, and 08/09/2024, the Payroll Register/Other EFTs dated 08/02/2024 and 08/05/2024 which have a total budgetary impact of $4,847,140.77.
10.3 Treasurer's Report June 2024
ACTION
1. Received and filed the Quarterly Treasurer’s Report as of June 30, 2024.
10.4 Senate Bill 1205 Annual Compliance Report
ACTION
1. Adopted Resolution No. 24-1492, acknowledging receipt of a report regarding the inspection of certain occupancies requiring annual inspections pursuant to California Health and Safety Code Sections 13145, 13146, and 17921.
10.5 Second Reading and Adoption of an Ordinance Approving the Zone Change for “Villagio Villas”
ACTION
1. Adopted Ordinance No. 2024-402, approving Zone Change No. PLN210376 for “Villagio Villas,” located south of McCall Boulevard at the southern terminus of Encanto Drive.
10.6 Second Reading and Adoption of an Ordinance to Levy Special Taxes Within Improvement Area No. 2 of Community Facilities District No. 20232, Cimarron Ridge ACTION
1. Adopted Ordinance No. 2024-403, authorizing the levy of special taxes for Improvement Area No. 2 of Community Facilities District (CFD) No. 20232, Cimarron Ridge, located southwest of McLaughlin Road and Byers Road.
10.7 Confidential Employee Salary and Benefits
ACTION
1. Adopted Resolution No. 24-1493, establishing the salary and benefits of unrepresented confidential employees for the period of July 1, 2024, through June 30, 2027; and
2. Adopted Resolution No. 24-1494, approving the Classification and Compensation Plan known as the Authorized Position Listing.
Item Title: 9.1
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AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
10.8 Agreement with Riverside County Transportation Commission and KB Coastal, Inc. for Railway Modifications
ACTION
1. Approved and authorized the City Manager to execute a Railway Crossing Agreement between the City of Menifee, Riverside County Transportation Commission, and KB Home Coastal Inc. for railway modifications located at the intersection of Menifee Road and Matthews Road and associated with Tract Map 29835.
10.9 Agreement Amendment with Southstar Engineering & Consulting, Inc., for Construction Management Services for the Holland Road/I215 Overcrossing Project Public Works Director Nick Fidler answered questions of the City Council.
ACTION
1. Approved and authorized the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Southstar Engineering & Consulting, Inc. increasing the compensation by $228,000 for a total agreement amount notto exceed $4,628,642.74, for the Holland Road / I215 Overcrossing Project, Capital Improvement Program Project No. CIP 1303.
MOVER: Lesa Sobek
SECONDER: Dean Deines
10.10 Landscape Improvement Agreement and Bond for Plot Plan 2015164, Del Oro North Apartments by Jefferson Menifee, LLC
ACTION
1. Approved and authorized the City Manager to execute a Landscape Improvement Agreement to guarantee the completion of required public streetscape improvements associated with Del Oro North Apartments, by Jefferson Menifee, LLC, located north of Holland Road and east of Hanover Lane.
10.11 Final Map, Agreements, and Bonds for Tract Map 366585, Cimarron Ridge, by Pulte Homes Company, LLC
ACTION
1. Approved and authorized the filing of the final map for Tract Map 366585, Cimmaron Ridge, by Pulte Homes Company, LLC, located east of Valley Boulevard and south of McLaughlin Road; and
2. Approved and authorized the City Manager to execute subdivision improvement agreements to guarantee completion of required onsite and offsite improvements associated with Tract Map 366585.
Item Title: 9.1
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10.12 Acceptance of Public Improvements and 90% Release of Security for Tract Map 29835, Underwood, Offsite Improvements, by KB Home Coastal Inc.
ACTION
1. Accepted the public improvements for streets and drainage on Menifee Road and Matthews Road associated with Tract Map 29835, Underwood by KB Home Coastal, Inc., located north of Chambers Avenue and east of Antelope Road; and
2. Authorized the City Engineer to release 90% of the posted securities per the City’s standard policies.
11. PUBLIC HEARING ITEMS - NONE
12. DISCUSSION ITEMS - NONE
13. CITY ATTORNEY REPORTS
None.
14. CITY MANAGER REPORTS
City Manager Armando Villa provided an update.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
None.
16. ADJOURN
Mayor Zimmerman adjourned the meeting at 7:05 PM.
Stephanie Roseen, CMC
Acting City Clerk
Item Title: 9.1
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CITY OF MENIFEE
SUBJECT: Warrant Register
MEETING DATE: September 18, 2024
TO: Mayor and City Council
PREPARED BY: Ann-Marie Etienne, Finance Manager
REVIEWED BY: Travis Hickey, Chief Financial Officer
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 08/16/2024, and 08/23/2024, the Payroll Register/Other EFTs dated 08/13/2024, 08/16/2024, and 08/21/2024 which have a total budgetary impact of $6,195,516.78.
DISCUSSION
The City of Menifee Municipal Code Chapter 3.16.050 requires that the City Council audit payments of demands and direct the City Manager to issue checks. The attached Voucher Lists and all corresponding invoices have been reviewed and approved for accuracy by the Finance Manager and by the Chief Financial Officer. Voucher Lists dated 08/16/2024, and 08/23/2024, the Payroll Register/Other EFTs 08/13/2024, 08/16/2024, and 08/21/2024 have a total budgetary impact of $6,195,516.78.
STRATEGIC PLAN OBJECTIVE
Regular City Business
FISCAL IMPACT
As indicated previously, the payments of demand above have a total budgetary impact of $6,195,516.78, which is available in the fiscal year 2024/25 budget. No additional budget appropriation action(s) is required.
ATTACHMENTS
1. Voucher Listing 08/16/2024
2. Voucher Listing 08/23/2024
3. Payroll Register/Other EFTs
Item Title: 10.2
Warrant Register
Item Page Number: 1
Menifee Mayor and City Council
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Voucher List
City of Menifee
Voucher Date Vendor Invoice Number PO # Description Amount 800111 8/16/2024 ACKERMAN, COLLEEN J. 004 CS Instructor Pmt July 400.00 800112 8/16/2024 ANSER ADVISORY MANAGEMENT, LLC 25115 24100276 May24 Construction Mngt Svcs CIP13-04 1,820.00 800113 8/16/2024 BEEGUYTRAVIS 2504 Facilities Maint 1,000.00 800114 8/16/2024 BFK ARCHITECTURE + PLANNING 8 24100263 Jun'24 Arch/Eng Svcs CIP 24-05 Fire Stn #76 8,000.00 800115 8/16/2024 BOOT BARN INC. INV00386774 Field Staff Boots 249.52 800116 8/16/2024 CANNON DESIGN 243382 24100255 Jun24 Architectural Svcs CIP 21-04 4,918.27 800117 8/16/2024 CARRIE NOORZAD 1929 24100352 Healthy Menifee Get Fit Park Yoga Instruc 70.00 800118 8/16/2024 CUMMING MANAGEMENT GROUP, INC. 150707 24100293 Jun24 Lbr Compliance Svcs CIP22-25 120.00 800119 8/16/2024 DOKKEN ENGINEERING 46419 24100279 May24 Design Svcs CIP14-01 3,080.00 46638-R 24100277 Jun24 ROW acquisition Svcs CIP 13-04 3,060.00 46477 24100277 May24 ROW acquisition Svcs, CIP 13-04 10,900.00 46702 24100315 Jun24 Plancheck Svcs for CIP13-04 10,845.00 46701 24100279 Jun24 Design Svcs, CIP14-01 3,040.00
30,925.00
800120 8/16/2024 DUDEK 202405795 24100058 Jun'23 Enviro Impact Report Svcs 1,422.50 202403921-V1 24100038 Apr'24 Enviro Impact Report-Double Butte Battery 1,401.25 2,823.75
800121 8/16/2024 ELEPHANT FIRE EXTINGUISHER, SERVICE 0619-2404 CS Fire Extinguisher Equip Rental 280.00 800122 8/16/2024 ETECH-360 INC MF-Inv#119 24100125 ETECH-360 IT Support Services FY23/24 10,440.00 800123 8/16/2024 FIFTH ASSET INC. DB2003342 25100023 FY24/25 Debtbook Software (GASB 87 AND GASB 96) 10,000.00 800124 8/16/2024 FIRSTCARBON SOLUTIONS 0076243 24100052 Jun'24 CEQA Svcs Salt Creek Tract 1,094.70 800125 8/16/2024 GOVERMENTJOBS.COM, INC. INV-41469 25100007 NeoGov Perform, Onboard, Learn, Insight & Govjobs 33,386.87
Item Title: 10.2
Warrant Register
Item Page Number: 2
Menifee Mayor and City Council
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Page
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Voucher Date Vendor Invoice Number PO # Description Amount 800126 8/16/2024 INTERGRATED PEST CONTROL MGMT, INC. 78177 24100067 KCSC Pest Control Services - FY 23/24 110.00 78178 24100067 North Annex Pest Control Services - FY 23/24 90.00 78179 24100067 LC Bldg A Pest Control Services - FY 23/24 90.00 78180 24100067 LC Bldg B Pest Control Services - FY 23/24 90.00 78184 24100067 PD Pest Control Services - FY 23/24 90.00 78182 24100067 PD Pest Control Services - FY 23/24 108.00 78076 24100067 City Hall Pest Control Services - FY 23/24 110.00 78077 24100067 IT Office Pest Control Services - FY 23/24 90.00 78222 24100067 Fire Station 7 Pest Control Services - FY 23/24 110.00 78223 24100067 Fire Station 76 Pest Control Services - FY 23/24 110.00 78221 24100067 Fire Station 68 Pest Control Services - FY 23/24 110.00 78220 24100067 Fire Station 5 Pest Control Services - FY 23/24 90.00 78181 24100067 PW MOC Pest Control Services - FY 23/24 90.00 1,288.00
800127 8/16/2024 J. SMITH & T. MULI, INC. 10460624 24100179 WQMP & Hydrology Review 2,480.00 800128 8/16/2024 KATE ANDERSON FITNESS Men-00033 24100353 Get Fit at the Park Instructor 240.00 800129 8/16/2024 KC GRAPHICS 41878 25100052 PD Printing Services 2,283.76 800130 8/16/2024 KIMLEY-HORN AND ASSOCIATES, INC. 094991014-0624 24100041 Jun'24 CEQA Svcs Cado Industrial 3,602.50 28683913 24100053 Jun'24 CEQA Svcs Logistics Warehouse 6,465.68 10,068.18
800131 8/16/2024 KTU+A 36265REV 24100260 Jun24 Prof Svcs CIP 22-30 8,974.72 800132 8/16/2024 LEXISNEXIS COPLOGIC, SOLUTIONS INC 807519-20240630 24100119 PD Online Reporting System 1,483.20 800133 8/16/2024 LOZANO SMITH LLP 2220496 MAY24 Legal Svcs 65.00 800134 8/16/2024 LSA ASSOCIATES INC 194139 24100051 May'24 CEQA Svcs Freedom Bus Park 5,439.50 194453 24100051 Jun'24 CEQA Svcs Freedom Bus Park 578.75 6,018.25
800135 8/16/2024 MAR-CO EQUIPMENT COMPANY 202586 PW Streets Veh Maint 803.36 800136 8/16/2024 MENIFEE CAR WASH COM-JUNE2024 BLDGSFTY Veh Maint 32.13 800137 8/16/2024 MENIFEE VALLEY TAEKWONDO, ACADEMY 848073124P CS Instructor Pmt Jun'24 88.44 854073124P CS Instructor Pmt Jul'24 3,012.84
3,101.28
Item Title: 10.2
Warrant Register
Item Page Number: 3
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September 18, 2024
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Voucher Date Vendor Invoice Number PO # Description Amount 800138 8/16/2024 OPTIMA RPM, INC 6-R2 24100102 CIP 19-15 Central Park Amphitheater Construction 99,600.49 800139 8/16/2024 ORIGINAL WATERMEN, INC 89789 24100342 CS Aquatics Uniform 3,436.65 800140 8/16/2024 PARKHOUSE TIRE, INC 2010909332 PD Tire 1,676.92 800141 8/16/2024 PARSONS TRANSPORTATION GROUP,, INC. 2406B181 24100326 May24 Grant Admin Services 2,943.00 2406C375 24100187 Traffic Signal Review - Cantalena 1,764.00 2406A679 24100234 Traffic Control Review - Encroachment Permit 2,268.00 6,975.00
800142 8/16/2024 PARTS AUTHORITY, LLC 292490117 PD Veh Maint 177.93 800143 8/16/2024 PAVEMENT COATINGS CO. PJC003543-RET Retention Release Slurry Seal Proj 20,670.62 800144 8/16/2024 PINNACLE TRAINING SYSTEMS 8750 24100354 PD Health & Wellness Services 12,503.01 800145 8/16/2024 PRESTIGE GOLF CARS 01-179629 CS Independence Day Golf Cart Rental 1,241.69 800146 8/16/2024 PURCHASE POWER 0528-2038 Jul'24 Jul'24 Postage Refill 2,986.06 800147 8/16/2024 REGIONAL GOVERMENT SERVICES 17054 Jun'24 HR Consulting Mgmt & Svcs 1,479.00 800148 8/16/2024 RHA LANDSCAPE ARCHITECTS-, PLANNERS, INC 121872 24100104 Cherry Hills Median Design Svcs 1,810.00 800149 8/16/2024 RICK ENGINEERING 19938A(10) 24100261 Jun24 Prof Study Services for CIP24-14 7,190.00 800150 8/16/2024 RINCON CONSULTANTS, INC 58203 24100034 Jun'24 PLN On Call Svcs - Legado 2,508.75 800151 8/16/2024 RUTAN & TUCKER, LLP 991454 Legal Svcs- CEO Office 142.80 997609 Legal Svcs - Trash Franchise 556.00
698.80
800152 8/16/2024 SATCOM DIRECT GOVERNMENT, INC 7482216 Jun'24 Emergency Satellite Phone Svc 54.25 7482217 Jun'24 Emergency Satellite Phone Svc 54.25
7482218 Jun'24 Emergency Satellite Phone Svc 54.25
7482219 Jun'24 Emergency Satellite Phone Svc 54.25
7482220 Jun'24 Emergency Satellite Phone Svc 54.25
271.25
800153 8/16/2024 SEARLE CREATIVE GROUP LLC 24172-COM CS Mar/Apr Sponsorship Brochure Design/Layout 632.50
Item Title: 10.2
Warrant Register
Item Page Number: 4
Menifee Mayor and City Council
September 18, 2024
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Voucher Date Vendor Invoice Number PO # Description Amount 800154 8/16/2024 SPEAKWRITE LLC c561e767 24100243 Jun'24 PD Dictation Svcs 594.95 800155 8/16/2024 SPICER CONSULTING GROUP LLC 1658 24100237 CFD 2017-1 Annexations Banner Park II 5,000.00 800156 8/16/2024 T.Y. LIN INTERNATIONAL 102406297 24100258 Mar-May24 Design Services CIP 13-03 1,815.59 800157 8/16/2024 THIRD STAGE CONSULTING GROUP,, LLC 7398 24100011 CIP23-14: ERP Project Implementation Consulting Svcs 6,460.00 800158 8/16/2024 TIME WARNER CABLE 234006401080124 Jul'24 IT City Hall Spectrum Fiber Internet 2,826.96 800159 8/16/2024 TRANSUNION RISK AND ALT. 6434932-202406-1 24100014 PD Social Media Reporting 387.80 800160 8/16/2024 TRIPEPI SMITH AND ASSOCIATES 12627 24100214 Website Support Services 1,243.75 12031 24100167 PIO On-Call Photography Svcs 1,475.00
2,718.75
800161 8/16/2024 WRIGHT SEPTIC 43227 Fire Station Facility Maint Septic 570.00 800162 8/16/2024 POSTMASTER 8700807241P 25100019 Postage for mailing quarterly Menifee Matters 41,860.25 800163 8/16/2024 TYMCO, INC. 282845 24100184 Street Sweeper Purchase 485,612.25 70218 8/16/2024 ACE UNIFORMS, LLC VS0117974 CS Ranger Uniforms 277.66 70219 8/16/2024 AIR & HOSE SOURCE, INC 564728 PW Street Veh Maint 251.36 70220 8/16/2024 AMERIGAS PROPANE L.P. 3163825899 Fire Station #76 Propane Svcs 172.00 70221 8/16/2024 BUCHALTER, A PROFESSIONAL, CORPORATION 1303878-001 May'24 City Legal Svcs File C4099-2 300.00 1303878-002 May'24 City Legal Svcs File C4099-3 150.50
1309764-001 Jun'24 City Legal Svcs File C4099-2 418.00
1309764-002 Jun'24 City Legal Svcs File C4099-3 97.50
1293092-002 Apr'24 City Legal Svcs File C4099-3 3,251.00 1293092-003 Apr'24 City Legal Svcs File C4099-4 24.37
4,241.37
70222 8/16/2024 CAL TRUE VALUE 005875/1 Supplies 115.93 005876/1 Supplies 49.87
005882/1 Supplies 29.33
195.13
Item Title: 10.2
Warrant Register
Item Page Number: 5
Menifee Mayor and City Council
September 18, 2024
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Voucher Date Vendor Invoice Number PO # Description Amount 70223 8/16/2024 CINTAS CORPORATION NO. 2 5222887686 Cintas Replenishment Supplies Senior Center 323.09 5222887659 Cintas Replenishment Supplies Lazy Creek Rec 357.81 5222887650 Cintas Replenishment Supplies City Hall 79.69 5222887631 Cintas Replenishment Supplies PD 231.83
5222887614 Cintas Replenishment Supplies MOC 53.67
1,046.09
70224 8/16/2024 EASTERN MUNICIPAL WATER DIST. 500010197 8/2/24 Jul'24 LLMD Zone 3 Water Svc 1,771.88 500012382 8/2/24 Jul'24 LLMD Zone 3 Water Svc 1,643.62
500036121 8/2/24 Jul'24 CSA 145 Nova Ln Water Svc 2,601.21 500049740 8/2/24 Jul'24 LLMD Zone 38 Water Svc 2,760.29 500049742 8/2/24 Jul'24 LLMD Zone 38 Water Svc 1,696.18 500049743 8/2/24 Jul'24 LLMD Zone 38 Water Svc 7,068.29 500049745 8/2/24 Jul'24 LLMD Zone 38 Water Svc 4,783.61 500058727 8/2/24 Jul'24 LLMD Zone 37 Water Svcs 3,066.71 500099235 8/2/24 Jul'24 CSA 145 Water Svcs - Lazy Creek 2,662.51 500069564 8/5/24 Jul'24 LLMD Zone 69 Water Svc 1,966.17 500071797 8/5/24 Jul'24 CSA 145 ROW Water Svc-Murrieta Rd 3,518.96 500073607 8/5/24 Jul'24 LLMD Zone 81 Water Svc 2,969.10 500075952 8/5/24 Jul'24 AMR ROW Water Svc 2,455.31
500077836 8/5/24 Jul'24 AMR ROW Water Svc 3,717.63
500078190 8/5/24 Jul'24 LLMD Zone 3 Water Svc 2,204.75
500079270 8/5/24 Jul'24 LLMD Zone 77 Water Svc 1,903.98 500160209 8/5/24 Jul'24 CSA 145 School Park Dr Water Svc 4,797.94 500163592 8/5/24 Jul'24 LLMD Zone 3 Water Svc 2,169.86
500079022 8/6/24 Jul'24 AMR ROW Water Svc 10,616.90
500076871 7/18/24 Jul'24 AMR Sports Park Irrigation 2,719.66 500078181 7/18/24 Jul'24 Spirit Park Water Svc 1,682.93 500082800 7/18/24 Jul'24 Hidden Hills Park Water Svc 6,840.09 500087646 7/18/24 Jul'24 Centennial Park Irrigation Water Svc 1,981.50 500772967 7/18/24 Jul'24 Banner Village Park Water Svc 3,013.73 500653377 7/18/24 Jul'24 AMR ROW Water Svc 6,342.58
86,955.39
70225 8/16/2024 EASTERN MUNICIPAL WATER DIST. 500072316 8/5/24 Jul'24 LLMD Zone 77 Water Svc 1,618.83 500001174 7/18/24 Jul'24 CSA 145 Water Svc-Pete Peterson 1,070.81 500086136 7/18/24 Jul'24 AMR ROW Water Svc 1,162.05
500086142 7/18/24 Jul'24 AMR ROW Water Svc 1,038.93
500086861 7/18/24 Jul'24 Central Park Irrigation Svc 1,043.81 500086865 7/18/24 Jul'24 Town Center Water Svc 59.10
500087645 7/18/24 Jul'24 Centennial Park Irrigation Water Svc 1,556.83
Item Title: 10.2
Warrant Register
Item Page Number: 6
Menifee Mayor and City Council
September 18, 2024
Page
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Voucher Date Vendor Invoice Number PO # Description Amount 500089384 7/18/24 Jul'24 CFD 2015-2 Annexation 28 Zone 28 283.09 500242567 7/18/24 Jul'24 CFD2015-1 Annexation 20 Zone 21 Water Svc 63.09 500304117 7/18/24 Jul'24 CFD2015-1 Annexation 20 Zone 21 Water Svc 23.23 500525147 7/18/24 Jul'24 AMR ROW Water Svc 1,275.74
500529547 7/18/24 Jul'24 Remington Water Svc 1,504.48
500599997 7/18/24 Jul'24 CFD 2017-1 Zone 1 253.56
500769355 7/18/24 Jul'24 ROW Water Svc 197.45
11,151.00
70226 8/16/2024 ECHELON K9, LLC INV-0063 25100018 PD K9 Handler Training 4,000.00 70227 8/16/2024 ENGINEERING RESOURCES OF S. CA, INC. 60343 24100283 May24 Design Svcs CIP20-13 15,690.00 70228 8/16/2024 ENVIRONMENTAL SCIENCE, ASSOCIATES 198368 24100036 Jun'24 On Call Enviro Review 3,201.00 70229 8/16/2024 FRONTIER CALIFORNIA INC. 9511970298 8/4/24 Aug'24 City Hall Dedicated Fiber (EIA) 990.00 9511970579 8/4/24 Aug'24 PD HQ Dedicated Fiber (EIA) 990.00 3231609666 8/7/24 Jul'24 PD FIOS Svcs 604.14
2,584.14
70230 8/16/2024 HEMET RUBBER STAMP & SIGN CO. 300332 PD Office Supplies 35.32 70231 8/16/2024 HOME DEPOT CREDIT SERVICES 5971851 Fleet Small Tools/Field Equip 453.84 3800100 Fleet Materials/Supplies 100.11
4542463 PW Streets Equip 193.65
747.60
70232 8/16/2024 IMPERIAL SPRINKLER SUPPLY 0017088978-001 CS Irrigation Supplies 444.80 70233 8/16/2024 Inland Metal Trading 104567 PW Material/Supplies 324.08 104519 PW Material/Supplies 424.13
748.21
70234 8/16/2024 LEXIPOL, LLC INVLEX11236598 PD Law Enforcement Manuals 1,113.24 70235 8/16/2024 LIEBERT CASSIDY WHITMORE 271450 Jun'24 City Legal Svcs 4,167.50 268493 May'24 City Legal Svcs 4,203.00
268960 May'24 City Legal Svcs 173.50
8,544.00
70236 8/16/2024 LOWES 978941 -NGENJJ CS Teen Programs 71.74 976053 -NKMOQQ PW Materials/Supplies 12.38
983446 -NHGNCC PW Graffiti Abatement 46.00
982536 -NHGNBT Fleet Materials/Supplies 25.81
Item Title: 10.2
Warrant Register
Item Page Number: 7
Menifee Mayor and City Council
September 18, 2024
Page
20 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 970133 -NKHMZC Facilities Maint 11.84
974776 -NKMOQJ Facilities Maint 189.68
978207 -NHAOYE Facilities Maint 22.57
982874 -NHGNBY Facilities Maint 9.36
985114 -NHWQVC Facilities Maint 68.12
987933 -NHLLOE Facilities Maint 49.30
997014 -NIGSZJ Fire Station #7 Furniture/Equip 76.36
997562 -NLCXFZ PW Small Tools/Field Equip 10.29
997587 -NLCXGB PW Small Tools/Field Equip 50.60
997127 -NLCXFS PW Small Tools/Field Equip 94.96
739.01
70237 8/16/2024 M. BREY ELECTRIC, INC 9339 24100086 West Annex Flooring Installation 32,642.00 70238 8/16/2024 MATTHEW FAGAN CONSULTING, INC 15 24100035 Apr'24 PLN Svcs Villagio Apt Proj 644.30 70239 8/16/2024 MERITAGE HOMES OF CALIFORNIA 86207232024P PMT22-05848 MSHCP Fee Refund 1,645.00 70240 8/16/2024 MARY SANTOS 864072924D Deposit Refund of Lazy Creek Recreation Facility 200.00 70241 8/16/2024 KATIE GRAVATT 866080524R Refund NFL Flag Football League 80.00 70242 8/16/2024 LACEY HORWITZ 867080624R Refund NFL Flag Football League 96.00 70243 8/16/2024 REBECCA LOPILATO 868080624D Deposit Refund of KCSC Palm Room 188.00 70244 8/16/2024 IRMA MIRANDA 869080624D Deposit Refund of KCSC Palm Room 400.00 70245 8/16/2024 MT SAN JACINTO COMMUNITY, COLLEGE 2024/1734 CS Independence Day Lot Rental 550.00 70246 8/16/2024 PACIFIC PREMIER BANK 844072324R-4 Ret Release Into Escrow- Riverside Co INV 16 96,166.24 70247 8/16/2024 PB LOADER CORPORATION IN0022007 25100011 PW Vehicle Maintenance # 246 11,778.56 70248 8/16/2024 PRISTINE UNIFORMS, LLC 493 PD Uniforms - D. Gutierrez 35.89 70249 8/16/2024 PYRO SPECTACULARS INC 59040 24100071 Independence Day Fireworks Show 12,499.00 70250 8/16/2024 RIVERSIDE COUNTY RECORDER 24-136629 25100032 Eng proj recording- McCall Blvd Widening 2,966.75 70251 8/16/2024 ROGERS, ANDERSON, MALODY 75571 24100248 Jun'24 Audit Svcs 10,000.00
Item Title: 10.2
Warrant Register
Item Page Number: 8
Menifee Mayor and City Council
September 18, 2024
Page
21 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 70252 8/16/2024 SHI INTERNATIONAL CORP. B18485690 24100209 KnowBe4 Subscription FY23/24 13,948.00 B18486025 24100210 Adobe Subscriptions FY23/24 30,939.70 B18485375 24100211 Palo Alto Firewall Licenses FY23/24 43,665.76 88,553.46
70253 8/16/2024 SOUTHERN CALIFORNIA EDISON 700555228246 7/31/24 Jul'24 City Signal Svcs 1,588.75 700548135223 8/1/24 Jun'24 CSA 84 Streetlight Svc 34.25 700325024513 8/2/24 Jul'24 P/W MOC Electrical Svc 1,475.76 700589354664 8/6/24 Jul'24 McCall TC-1 Signal Svc 132.93 700755261949 8/6/24 Jul'24 Traffic Signals Hidden Hill, LLMD89-1 Zone 399.43 700795574745 8/6/24 Jul'24 CFD2012-1 AMR Streetlights 43.67 700056766363 8/7/24 Jul'24 Central Park Electric Svc 744.20 700058132851 8/7/24 Jul'24 CFD 2015-2 Annex 12 Traffic Signal Svc 38.95 700283505883 8/7/24 Jul'24 AMR Silverstar Irrigation Svc 75.73 700288704174 8/7/24 Jul'24 AMR Sports Park Electrical Svc 27.74 700327396565 8/7/24 Jun'24 Hidden Hills Park Electric Svc 99.67 700710295476 8/7/24 Jul'24 Lazy Creek Electrical Svc 741.65 5,402.73
70254 8/16/2024 SPARKLETTS 22314406 080824 City Facilities Bottled Water Supply 2,670.71 70255 8/16/2024 SPECIALISTS INC. PAPER REC. & SHREDDING 578671 CS Shredding Svc 83.00 70256 8/16/2024 SWARCO MCCAIN, INC PB3239 PW Eng Pro Tech Support Svcs 600.00 70257 8/16/2024 T-MOBILE USA 9574786786 PD GPS Locator 50.00 70258 8/16/2024 TEMECULA LIFE 00006550 24100093 On-Call Explore Menifee Social Media 2,300.00 70259 8/16/2024 TEMECULA WINNELSON CO. 306608 01 CS Facility Maint 304.50 70260 8/16/2024 TRAUMA INTERVENTION PROGRAMS MPD20-2324 24100194 Trauma Intervention Program 13,565.00 70261 8/16/2024 TYLER TECHNOLOGIES, INC 045-475999 24100113 Credit ERP License Fee (17,053.00) 045-476000 24100113 Credit Inventory Subscription Fees 3/23 - 2/24 (40,813.00) 045-475998 24100113 ERP Annual SaaS Fees 7/1/23 - 6/30/24 271,214.00 213,348.00
70262 8/16/2024 ULINE, INC 179392071 CS Industrial Pallet Truck 560.55 180464019 PD Supplies 608.46
179250560 PD Supplies 1,696.42
2,865.43
Item Title: 10.2
Warrant Register
Item Page Number: 9
Menifee Mayor and City Council
September 18, 2024
Page
22 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 70263 8/16/2024 VERIZON CONNECT FLEET USA LLC 362000057499 Jun24 Vehicle GPS SVCS 1,025.60 70264 8/16/2024 VERIZON WIRELESS 9969753247 Jul'24 PD Mobile Charges 8,814.95 70265 8/16/2024 WEST COAST LIGHTS & SIRENS INC 26503 24100197 PD Vehicle Upfitting 7,855.05 70266 8/16/2024 YOUNGBLOOD & ASSOCIATES, INC 2238A 24100246 PD Comprehensive Polygraph Svcs 300.00 70267 08/16/2024 SH-MENIFEE, LLC 857073124P Q2 2024 Fairfield TOT Incentive of 50% 60,630.61 103 Vouchers in this report Total Vouchers 1,574,469.31
Item Title: 10.2
Warrant Register
Item Page Number: 10
Menifee Mayor and City Council
September 18, 2024
Page
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Voucher List
City of Menifee
Voucher Date Vendor Invoice Number PO # Description Amount 800164 8/23/2024 4IMPRINT, INC. 27734797 CS Promo Items 1,488.44 800165 8/23/2024 AMAZON CAPITAL SERVICES, INC. 1KTP-YRLR-639X Facilities Materials/Supplies 636.15 1QL6-LTKQ-46WD CS Parks Small Tools/FIeld Equip 199.24
1RVD-PP7C-6XJL CS Park Ranger Uniform 70.68
1TRX-1CWL-6XCK HR Supplis Olympic Medals 53.28
1YLT-NTFX-19RQ PW Furniture/Equip 96.78
1LXK-FCVN-3LJD PW Office Supplies 72.39
1VJT-YKDQ-4KGD CS Facilities Maint 121.80
13YC-HMRF-17QV CS Facilities Small Tools/Field Equip 108.74 1MHX-FNPK-NKPF CS Park Ranger Uniform 65.24
111V-LP4M-N9QP HR Supplies 357.31
11XN-NF44-7LV3 CS Admin Supplies 33.89
1F7F-67VP-7VPP CS Special Event Fall Festival Supplies 124.31 17FK-1CGY-1RNP ED Supplies (972.35)
1KWV-M3R7-KGP6 Banner Village Park Supplies 466.54
13JC-1V9L-K6DC CS Lazy Creek Mighty Me Sports 507.76
199V-HMXM-M43D CS Lazy Creek Tiny Tots Supplies 460.03
1TNK-MWPF-G3PJ CS Tiny Tots School Year Supplies 658.62 1KCR-FTGT-F13K CS Special Events Fall Festival 108.64
1CH1-HGQN-JDDV CS Admin Supplies 84.42
1J3R-WWR1-1FNW IT Small Tools/Field Equip 31.92
1RX1-1CYT-64FG IT Small Tools/Field Equip 45.97
1RX1-1CYT-XR3P IT Small Tools/Field Equip 82.61
1VVJ-N667-TLQL CS Healthy Menifee Cooking Supplies 370.22 16CQ-J9V7-NN4M CS Menifee Recycles Supplies 247.12
1PG7-DJLY-VC9X P/W Material/Supplies 127.65
4,158.96
800166 8/23/2024 AMAZON CAPITAL SERVICES, INC. 1F7R-LMTX-XQHX Fleet Vehicle Maint 25.44 11XP-VKQV-1WVG CS Aquatics Supplies (27.61)
1J66-HPL7-9N64 CS Mighty Me Specialty Camp 21.04
1LVL-XJ7W-J4T3 CS Lazy Creek Tiny Tots 27.56
1KCR-FTGT-D679 IT Small Tools/Field Equip (15.93)
1MRC-W49R-73RP PW Materials/Supplies Zip Ties 27.18
57.68 800167 8/23/2024 AMERICAN FORENSIC NURSES, INC 77192 24100016 PD Forensic Services 338.00 77711 24100016 PD Forensic Services 543.92
881.92
Item Title: 10.2
Warrant Register
Item Page Number: 11
Menifee Mayor and City Council
September 18, 2024
Page
24 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 800168 8/23/2024 ANSER ADVISORY MANAGEMENT, LLC 25116 24100301 May24 Lbr Compliance Svcs CIP23-04 2,096.64 25883 24100301 Jun24 Lbr Compl Svcs CIP23-04 1,896.96
25882 24100276 Jun24 CM Svcs, CIP13-04 520.00
4,513.60
800169 8/23/2024 CIVILPROS COM_1002_202405 24100280 Apr-May24 Design Svcs CIP20-01 26,706.28 COM_0002_202406 24100288 Jun24 Design svcs CIP22-14 604.73 27,311.01
800170 8/23/2024 COLONY LABS INC. 50F76378-0002 24100066 Scribe Annual Software Subscription 7,524.00 800171 8/23/2024 CORELOGIC SOLUTIONS, LLC 30725509 Jun'24 Corelogic Licensing 424.36 800172 8/23/2024 COUNTY OF RIVERSIDE TLMA, ADMINISTRATION TL17366 New Signal Installation Holland/Evans 1,893.66 800173 8/23/2024 D.R. BECHTER CONSULTING INC. 14-002-422 25100034 Jul24 Construction Inspection Svcs 6,062.50 14-002-423 25100034 Jul24 Construction Inspection Svcs 4,312.50 10,375.00
800174 8/23/2024 DENNIS JANDA, INC. 16630 24100267 Jun24 Survey Svcs CIP23-02 & 09 460.00 16626 24100267 May24 Survey Svcs CIP23-02& 09 2,660.00
16593 24100142 Jun24 Tract Map Review-TM38346 LDW 957.50 16587 24100212 Tract Map Rvw-TM37671-1 Menifee Valley 670.00 16588 24100123 Tract Map Review TM37671-2 Diamond Brothers 670.00 16589 24100206 TM 37671-F Monument Review 670.00
16590 24100138 Tract Map Review-TM31229-F 1,060.00
16592 24100238 Review LLA24-001 for TM37671 Banner Park 600.00 16594 24100174 Tract Map Review TM31229-1 957.50
16595 24100239 TM37624-F Parcel Map, Legal/Plat Review 255.00 16596 24100212 Land Surveying & Mapping LLA23-002 1,525.00 16627 24100207 Tract Map Rvw-TM36558-5n Cimarron Ridge 945.00 16628 24100212 Land Surveying & Mapping LLA23-002 287.50 11,717.50
800175 8/23/2024 DIAMOND ENVIRONMENTAL SVC 0005474427 24100169 CS Restroom Rental Independence Celebration 2,209.60 0005526296 25100024 Jul'24 Pump Park Portable Restroom Rental Services 1,708.61 0005487946 CIP Temporary Fence 28349 Bradley Rd 111.72
4,029.93
800176 8/23/2024 DOCU-TRUST 0053334 JUL24 Document Storage/Retrieval Svcs 926.51
Item Title: 10.2
Warrant Register
Item Page Number: 12
Menifee Mayor and City Council
September 18, 2024
Page
25 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 800177 8/23/2024 DOKKEN ENGINEERING 46420 24100316 May24 Design Svcs CIP22-02 69,803.00 46698 24100316 Jun24 Design Svcs CIP22-02 16,735.00
46421 24100307 May24 Design Svcs CIP24-04 6,682.50
46422 24100310 May24 Design Svcs for CIP24-15 8,700.00
46700 24100310 Jun24 Design Svcs for CIP24-15 12,245.00 114,165.50
800178 8/23/2024 DUDEK 202404745 24100058 Apr-May'24 Enviro Impact Report-SJ/McLaughlin 48,353.63 800179 8/23/2024 ENTERPRISE FM TRUST FBN5087716 25100058 Jul'245 PD/CE/CS Vehicle Leases 15,581.58 800180 8/23/2024 ENVIRONMENTAL SYSTEMS 94772761 25100001 ESRI Small Government Enterprise Agmt & ArcGIS App 68,200.00 800181 8/23/2024 GARY F. HOYT LANDSCAPE ARCHITECTURE, INC. CP-2626 24100032 Jun'24 Landscape & Inspection Svcs 4,224.00 CP-2616 24100133 May24 On Call Inspection/Landscpe Design Svcs 3,960.00 8,184.00
800182 8/23/2024 GRACIELA VERDUZCO Sep'24 Sep'24 PD Substation Lease 2,272.00 800183 8/23/2024 HARRIS & ASSOCIATES, INC. 63312 24100217 Wtr/Swr Rvw Menifee Valley TM38303 11,239.00 63555 24100228 Street Improvement Review-TM38303 13,512.00 63557 24100216 Tract Map Review 4,540.00
63549 24100218 Dedication Review PM38156 322.50
63311 24100218 Dedication Review PM38156 4,488.00
34,101.50
800184 8/23/2024 HDL COREN & CONE SIN041278 25100022 Property Tax Consulting Svcs Jul-Sep'24 3,170.00 800185 8/23/2024 HELIX ENVIRONMENTAL, PLANNING, INC 123910 24100107 CIP 24-08 Evans Park North Environmental Study 5,425.91 800186 8/23/2024 HIGHERGROUND, INC INV6227 24100356 PD Live911 Software Subscription 14,445.00 800187 8/23/2024 J. SMITH & T. MULI, INC. 10330624 24100136 WQMP and Drainage Report Plan Check Review Svcs 2,480.00 10350224 24100175 Storm Water & Hydrology Review 1,860.00 10470624 24100318 WQMP/HYDRO-Garbani and Evans Residential 1,317.50 5,657.50
800188 8/23/2024 KEYSTONE INDUSTRIAL MEDICINE 1222 25100065 Jul'24 On Call Medical Consultant Svcs 1,500.00 1224 25100065 Aug'24 On Call Medical Consultant Svcs 1,500.00 3,000.00
Item Title: 10.2
Warrant Register
Item Page Number: 13
Menifee Mayor and City Council
September 18, 2024
Page
26 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 800189 8/23/2024 KIMLEY-HORN AND ASSOCIATES, INC. 28453998 24100053 May'24 CEQA Svcs Logistics Warehouse 33,700.00 28788501 24100055 Jun'24 EDC-NG Svcs Truck-Menifee 9,267.50 28787211 24100306 Jun24 Design Svcs CIP24-01 27,464.45
28213198 24100306 May24 Design Svcs CIP24-01 5,650.37
28468307 24100317 May24 Design Svcs CIP22-24 35,059.50
28237649 25100047 Jun'24 CRMP & PRIMP Peer Review Svcs 3,130.00 094991024-0624 24100054 Jun'24 CEQA Svcs Ethanac Bus. Ctr 11,863.60 126,135.42
800190 8/23/2024 KTU+A 36208 24100260 May24 Prof Svcs CIP 22-30 27,770.11 800191 8/23/2024 LIGHTHOUSE FOR PUBLIC SAFETY 3228 25100035 PD Mobile Reporting 7,500.00 800192 8/23/2024 MIG/HOGLE IRELAND 0087250 24100060 Jun'24 CEQA Svcs Menifee-Pemcor Com 12,419.50 0087247 24100043 Jun'24 CEQA Svcs Village SPA 70.00
12,489.50
800193 8/23/2024 PARRON-HALL CORPORATION 43516 24100351 PD Substation Furniture 4,855.47 800194 8/23/2024 PARSONS TRANSPORTATION GROUP,, INC. 2405B001 24100305 Apr24 Design Svcs CIP23-12 42,033.74 2406A745 24100305 May24 Design Svcs for CIP23-12 55,915.00 2405A459 24100358 Traffic Engineering Rvw Support Bailey Park 462.00 2406A667 24100358 Traffic Engineering Rvw Support 4,354.50 2406C374 24100358 Traffic Engineering Rvw Support Cimarron Ridge 875.00 103,640.24
800195 8/23/2024 PLACER LABS, INC 12.6705 25100030 Placer Ai Software Platform 24,999.00 800196 8/23/2024 QUEST 559298 24100196 Quest Enterprise Backup Services FY23/24 2,340.50 800197 8/23/2024 RBF/MICHAEL BAKER CORPORATION 1218851 24100030 Jun'24 Cantalena DBESP Peer Rvw Svcs 15,665.15 1217545 24100030 May'24 CEQA Prep-Garbani & Evans 42,481.41 58,146.56
800198 8/23/2024 RHA LANDSCAPE ARCHITECTS-, PLANNERS, INC 01312393 24100104 Cherry Hills Median Design Services 260.00 800199 8/23/2024 RICK ENGINEERING 19938A(9) 24100261 May24 Prof Study Services CIP24-14 39,780.65 800200 8/23/2024 RUTAN & TUCKER, LLP 997612 City Legal Svcs 1,278.26 997613 City Legal Svcs 5,093.20
997630 City Legal Svcs 1,362.20
997629 City Legal Svcs 1,112.00
997628 City Legal Svcs 142.80
997627 City Legal Svcs 166.80
997622 City Legal Svcs 83.40
997621 City Legal Svcs 166.80
Item Title: 10.2
Warrant Register
Item Page Number: 14
Menifee Mayor and City Council
September 18, 2024
Page
27 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 997619 City Legal Svcs 1,251.00
997616 City Legal Svcs 47.60
999341 City Legal Svcs 3,002.40
999342 City Legal Svcs 8,367.80
999343 City Legal Svcs 960.00
999345 City Legal Svcs 11,783.30
999346 City Legal Svcs 6,058.90
999348 City Legal Svcs 7,919.00
999350 City Legal Svcs 1,761.20
999351 City Legal Svcs 1,832.60
999352 City Legal Svcs 9,007.60
999354 City Legal Svcs 175.00
999355 City Legal Svcs 561.80
999358 City Legal Svcs 57.12
999363 City Legal Svcs 305.80
999364 City Legal Svcs 3,045.00
65,541.58
800201 8/23/2024 SEARLE CREATIVE GROUP LLC 24398-COM CS Final Sponsorship Brochure Design/Layout 747.50 24327-EDWEB Jun'24 Wordpress Maint, Website Maint 1,508.00 2,255.50
800202 8/23/2024 SIGNPROS GRAPHIX 8.8.24 24100335 PD Vehicle Wraps 3,042.38 800203 8/23/2024 SOUTHERN CALIFORNIA NEWS GROUP 0011681507 Notice of Preparation PH CFD 2024-3 1,431.68 800204 8/23/2024 SOUTHERN CALIFORNIA NEWS GROUP 0011681503 Notice of Public Hearing CFD 2024-2 1,821.56 0011681490 Notice of Public Hearing CFD 2024-1 1,423.70 3,245.26
800205 8/23/2024 SOUTHSTAR ENGINEERING &, CONSULTING COMHP-031 24100252 Jun24 Construction Mgmt Svcs CIP 13-03 104,897.03 COMHP-030 24100252 May24 Construction Mgmt Svcs CIP13-03 132,977.56 COM CPA-06 24100101 CIP 19-15 Amphitheater Construction Mgmt 72,235.75 310,110.34
800206 8/23/2024 SPICER CONSULTING GROUP LLC 1656 24100237 CFD 2017-1 Annexations Riverwalk 5,000.00 1657 24100190 CFD 2017-1 Annexation MUSD 2,500.00
1653 24100189 CFD 2017-1 Annexation Golden Meadows 5,000.00 12,500.00
800207 8/23/2024 STANDARD INSURANCE COMPANY 7/1/2024 Jul'24 Premium Statement 8,530.45 800208 8/23/2024 TATE SNYDER KIMSEY, INC 5002 24100100 CIP 23-10 Community Center Arch Design 165,120.87
Item Title: 10.2
Warrant Register
Item Page Number: 15
Menifee Mayor and City Council
September 18, 2024
Page
28 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 800209 8/23/2024 TRANSUNION RISK AND ALT. 6434932-202405-1 24100014 PD Social Media Reporting 470.00 800210 8/23/2024 VISUAL COMPUTER SOLUTIONS, INC 20776 25100039 PD Payroll Software 12,518.48 800211 8/23/2024 WEX BANK 98901578 Jul'24 City Vehicle Fuel & Maint 59,577.78 800212 8/23/2024 WRCRCA 876073024P MSHCP Fees - Jun'24 400,421.09 800213 8/23/2024 WRIGHT SEPTIC 43409 Fire Station Facility Maint Septic 418.00 43398 Fire Station Facility Maint Septic 570.00
988.00
800214 8/23/2024 YUNEX, LLC 5610002591 STL Pole Maint Menifee & Bayport 7,920.00 70268 8/23/2024 ADAM HALL'S NURSERY, INC. 014358 25100062 Plants for AMR Row 2,234.47 70269 8/23/2024 ADAMSON POLICE PRODUCTS INV417063 24100348 PD Equipment/Gear 6,741.97 70270 8/23/2024 APPLEONE EMPLOYMENT SERVICES 01-6906415 PE 6/29/24 Temp Emp Svcs 1,463.76 70271 8/23/2024 ASCENT ENVIRONMENTAL, INC 20230241.01-4 24100040 Jun'24 CEQA Svcs Garbani Rd 6,842.50 70272 8/23/2024 AZTEC JANITORIAL SERVICES J1838 25100029 Jul'24 Facilities Janitorial Services 20,873.93 70273 8/23/2024 BACKFLOW TESTING BY PATRICK 2618 CS Park Backflow Testing 210.00 70274 8/23/2024 BATTERY WORX INC. 138712 Fleet Shop Supply 337.34 139093 Fleet Shop Supply 506.01
843.35
70275 8/23/2024 BIO-TOX LABORATORIES INC 45112B 24100244 Blood Alcohol Analysis 1,693.00 45112A 25100025 Blood Alcohol Analysis 960.00
45112 25100025 Blood Alcohol Analysis 2,653.00
46135 25100025 Blood Alcohol Analysis 4,768.00
46219 25100025 Blood Alcohol Analysis 567.00
10,641.00
70276 8/23/2024 BUCHALTER, A PROFESSIONAL, CORPORATION 1293092-001 Apr'24 City Legal Svcs File C4099-2 5,286.00 70277 8/23/2024 CAL TRUE VALUE 005883/1 Supplies 32.27
005888/1 Supplies 31.28
005926/1 Supplies 9.56
005928/1 Supplies 46.96
005922/1 Supplies 7.71
005927/1 Supplies 35.21
Item Title: 10.2
Warrant Register
Item Page Number: 16
Menifee Mayor and City Council
September 18, 2024
Page
29 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 005935/1 Supplies 24.45
005938/1 Supplies 22.50
005909/1 Supplies 30.41
005936/1 Supplies 46.75
005941/1 Supplies 29.63
005946/1 Supplies 37.45
005947/1 Supplies 6.35
005948/1 Supplies 6.84
005949/1 Supplies 89.97
005950/1 Supplies 24.84
005954/1 Supplies 21.51
005917/1 Supplies 96.65
005918/1 Supplies 22.50
005919/1 Credit Supplies (20.25)
005931/1 Supplies 5.27
005933/1 Supplies 6.13
005851/1 Supplies 7.75
005852/1 Supplies 3.87
005900/1 Supplies 12.22
637.83
70278 8/23/2024 CALIFORNIA HIGHWAY PATROL 0000001592187 24100019 Jun24 Zone Enhanced Enforcement Program 7,698.87 70279 8/23/2024 CAZCOM, INC 40989 PD Radio Supplies 250.00 40990 PD Radio Supplies 204.12
40991 PD Radio Supplies 204.12
658.24
70280 8/23/2024 CINTAS CORPORATION NO. 2 9282095121 24100077 Cintas AED Device Svcs For IT Dept 107.66 9282104557 24100025 Cintas AED Svcs Cherry Hill 107.66
9282110074 24100025 Cintas AED Svcs MOC 116.36
9282111649 24100025 Cintas AED Svcs City Hall 215.33
547.01
70281 8/23/2024 CRIME SCENE CLEANERS 20240718 PD Biohazard Clean Up Svcs 450.00 202407181 PD Biohazard Clean Up Svcs 450.00
900.00
70282 8/23/2024 DATAPILOT, INC. 9856926 PD Software 995.00 70283 8/23/2024 DOLLAMUR SPORT SURFACES, OR SWAIN MATS 239662 24100023 PD Training Mats 252.26 70284 8/23/2024 EARTH SYSTEMS PACIFIC 848423 24100312 Jun24 Materials Testing Svcs CIP24-19 2,093.52 848419 24100303 May24 Materials Testing Svcs CIP23-04 7,159.58 849086 24100313 Jun24 Materials Testing Svcs CIP24-20 4,564.70
Item Title: 10.2
Warrant Register
Item Page Number: 17
Menifee Mayor and City Council
September 18, 2024
Page
30 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 849085 24100313 May23 Materials Testing Svcs CIP24-20 9,847.30 849084 24100313 Apr24 Materials Testing Svcs CIP24-20 754.00 24,419.10
70285 8/23/2024 EASTERN MUNICIPAL WATER DIST. 500036595 8/2/24 Jul'24 Firestation #5 Water Svcs 225.04 500061346 8/2/24 Jul'24 LLMD Zone 47 Water Svcs 292.09
500064230 8/2/24 Jul'24 LLMD Zone 3 Water Svcs 542.45
500072807 8/2/24 Jul'24 PD HQ Water Svcs 297.36
500072808 8/2/24 Jul'24 PD HQ Water Svcs 137.98
500074611 8/2/24 Jul'24 Newport/Haun Median Water Svcs 374.44 500074646 8/2/24 Jul'24 Bradley Rd ROW Water Svcs 179.44 500079968 8/2/24 Jul'24 Fire Station #7 Water Svcs 759.00 500079969 8/2/24 Jul'24 Fire Station #7 Water Svcs 760.72 500084836 8/2/24 Jul'24 CFD2015-2 Annex 18 Zone 19 Water Svcs 1,016.68 500096665 8/2/24 Jul'24 Water Svcs North Annex Bldg 166.40 500099169 8/2/24 Jul'24 CSA 145 Water Svcs - Calle Tomas 343.11 500104746 8/2/24 Jul'24 LLMD Zone 3 Water Svcs 324.81
500136046 8/2/24 Jul'24 LLMD Zone 3 Water Svcs 102.35
500146772 8/2/24 Jul'24 Water Svcs Senior Ctr 451.00
500151224 8/2/24 Jul'24 LLMD Zone 3 Water Svcs 679.08
500158962 8/2/24 Jul'24 LLMD Zone 3 Water Svcs 146.20
500163451 8/2/24 Jul'24 P/W MOC Water Svcs 330.04
500536777 8/2/24 Jul'24 Air Gar Const Water Svcs 151.82 500555317 8/2/24 Jul'24 Cherry Hills Water Svcs 143.99
500064205 8/5/24 Jul'24 LLMD Zone 3 Water Svcs 754.40
500000191 8/6/24 Jul'24 Fire Station #76 Water Svcs 213.19 500000768 8/6/24 Jul'24 AMR Sports Park Irrigation 151.32 500088856 8/6/24 Jul'24 PD HQ Water Svcs 119.24
500163394 8/12/24 Jul'24 Air Gap Construction Water Meter Usage 535.28 9,197.43
70286 8/23/2024 EASTERN MUNICIPAL WATER DIST. 500069405 8/2/24 Jul'24 Spirit Park Restroom Water Svcs 50.74 500073302 8/2/24 Jul'24 North Annex Water Svcs 24.80
500079012 8/2/24 Jul'24 Sun City ROW Irrigation 91.64
500079488 8/2/24 Jul'24 Fire Station #7 Water Svcs 43.40 500083336 8/2/24 Jul'24 Audie Murphy Rd South 23.44
500084125 8/2/24 Jul'24 AMR Silverstar Park Water Svcs 85.48 500084513 8/2/24 Jul'24 AMR ROW Water Svcs 94.55
500147167 8/2/24 Jul'24 Water Svc Annex Bldg 42.00
500149389 8/2/24 Jul'24 LLMD Zone 3 Water Svcs 94.55
500157631 8/2/24 Jul'24 LLMD Zone 3 Water Svcs 94.55
Item Title: 10.2
Warrant Register
Item Page Number: 18
Menifee Mayor and City Council
September 18, 2024
Page
31 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 500159132 8/2/24 Jul'24 CSA 145 Water Svcs - Park City 54.34 500160206 8/2/24 Jul'24 LLMD Zone 3 Water Svcs 94.55
500304217 8/2/24 Jul'24 Sunset Park Water Svcs 33.79
500000508 8/5/24 Jul'24 CSA 145 School Park Dr Water Svcs 24.95 500015569 8/5/24 Jul'24 LLMD Zone 3 Water Svcs 66.05
500004008 8/6/24 Jul'24 Fire Station #76 Water Svcs 35.20 954.03
70287 8/23/2024 ENCODE PLUS LLC 2691 25100067 EncodePlus Annual Software License 17,950.00 70288 8/23/2024 ENGINEERING RESOURCES OF S. CA, INC. 60434 24100283 Jun24 Design Svcs CIP20-13 5,063.87 70289 8/23/2024 FIRST MILE TECHNOLOGIES, INC. FMT1989 IT Gateway Network First Mile 300.00 FMT1990 24100095 Stand By Cellular Data 190.06
490.06
70290 8/23/2024 FISHER WIRELESS SERVICES, INC 085599 Jul'24 City Radio Charges 177.48 70291 8/23/2024 FRONTIER CALIFORNIA INC. 3231591679 8/10/24 Aug'24 Senior Center FIOS Svcs 140.98 70292 8/23/2024 GRANITE CONSTRUCTION COMPANY 02 24100343 May24 Construction Svcs CIP23-04 226,860.00 03 24100343 Jun24 Construction Svcs CIP23-04 267,320.50 494,180.50
70293 8/23/2024 HEYDAY RECORDS & EVENTS 1236 CS Audio & Stage Shakespeare in the Park 1,350.00 70294 8/23/2024 HOME DEPOT CREDIT SERVICES 7513774 CS Facility Maint 137.10 70295 8/23/2024 IGOE ADMINISTRATIVE SERVICES 330560 Aug'24 Cobra Spending Acct Mnthly Fee 93.17 70296 8/23/2024 IMPERIAL SPRINKLER SUPPLY 0016142100-001 LLMD Zone 3 Irrigation Supplies 209.84 0016710125-001 CFD Irrigation Supplies 257.53
0016731993-001 Parks Irrigation Supplies 133.44
0016739624-001 CSA 33 Facility Maint 166.97
0016742208-001 Remington Park Supplies 197.51
0016756507-001 AMR Irrigation Supplies 158.91
0016760502-001 LLMD Zone 3 Irrigation Repairs 259.11
0016761910-001 AMR Irrigation Supplies 309.94
0016766447-002 CFD Irrigation Supplies 266.61
0016779548-001 ROW Irrigation Supplies 103.06
0016809427-001 AMR Irrigation Supplies 282.54
0016825974-001 AMR Irrigation Supplies 264.15
0016857093-001 Parks Irrigation Supplies 317.80
Item Title: 10.2
Warrant Register
Item Page Number: 19
Menifee Mayor and City Council
September 18, 2024
Page
32 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 0016857157-001 CFD Irrigation Supplies 246.28
0016872359-001 Parks Irrigation Supplies 554.63
0016876813-001 Parks Irrigation Supplies 169.81
0016876903-001 CFD Irrigation Supplies 436.65
0016877713-001 LLMD Zone 3 Irrigation Repairs 153.93
0016890902-001 Parks Irrigation Supplies 125.28
0016890953-001 La Ladera Park Supplies 209.16
0016903613-001 AMR Irrigation Supplies 580.08
0016917363-001 CFD Irrigation Supplies 279.35
0016591533-001 CFD Irrigation Supplies 127.10
0016972174-001 CSA 33 Facility Maint 297.78
0016601153-002 CS Irrigation Supplies 169.48
6,276.94
70297 8/23/2024 IMPERIAL SPRINKLER SUPPLY 0016678758-001 LLMD Zone 3 Irrigation Supplies 95.57 0016719446-001 LLMD Zone 3 Irrigation Repairs 9.08
0016741854-001 CS Irrigation Supplies 58.82
0016765787-001 CFD Irrigation Supplies 36.08
0016779671-001 CSA 145 Facility Maint 55.61
0016833460-001 La Ladera Park Supplies 29.29
0016860576-001 Facilities Maint 28.27
0016877047-001 CS Irrigation Supplies 72.82
0016941044-001 LLMD Zone 3 Irrigation Supplies 42.42
0016968135-001 LLMD Zone 3 Irrigation Repairs 76.97
0017167840-001 Parks Irrigation Supplies 16.97
521.90
70298 8/23/2024 KOA CORPORATION KAJC13111 - 21 24100259 Apr-Jun24 Design Services CIP 22-03 18,499.78 70299 8/23/2024 LAWTON, SHEILA 24-308-C T&T Clm Sheila L. Civilian Leadership Session 2 15.60 70300 8/23/2024 LIEBERT CASSIDY WHITMORE 271010 Jun'24 City Legal Svcs 6,551.00 70301 8/23/2024 LOWES 977109 -NJQQRB CS Day of the Dead Event 250.71 978679 -NKQWJH AMR Facility Supplies 92.79
988754 -NIXIGK Facilities Maint 225.75
989359 -NIXIGN CS Adaptive Programs 103.86
989773 -NIBPNU Facilities Maint 18.57
990393 -NIXIGT Facilities Maint 45.22
990772 -NIXIGV Facilities Maint 35.59
991324 -NJXNYM Facilities Maint 62.34
991940 -NJXNYQ Facilities Maint 43.53
993177 -NJXNYW Facilities Maint 355.08
993190 -NJXNYX Facilities Maint 98.41
993410 -NJCJNZ Facilities Maint 268.59
999984 -NJHJKJ AMR Irrigation Supplies 54.38
Item Title: 10.2
Warrant Register
Item Page Number: 20
Menifee Mayor and City Council
September 18, 2024
Page
33 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 993323 -NKXXJZ Facilities Materials/Supplies 80.37
991307 -NIXIGZ Fire Station #5 Furniture/Equip 164.22
994545 -NLZJUP Facilities Maint 36.74
994952 -NLZJUR Facilities Maint 57.81
994963 -NLZJUS Facilities Materials/Supplies 201.84
978413 -NLMURU Facilities Materials/Supplies 28.76
977297 -NMNWFL PW Materials/Supplies 31.69
977785 -NMNWFP PW Materials/Supplies 44.26
978292 -NMNWFR CSA 33 Facility Maint 172.13
970412 -NNEHDN PD Facility Maint 115.05
970659 -NNEHDP PD Materials/Supplies 22.25
975362 -NNJISK PD Materials/Supplies 12.38
2,622.32
70302 8/23/2024 LOWES 972107 -NJMIFW PW Materials/Supplies 5.98 70303 8/23/2024 TANYA VILLA 875081324R Refund NFL Flag Football League 96.00 70304 8/23/2024 TAMIE COOK 872081224D Deposit Refund KCSC Palm Room 200.00 70305 8/23/2024 ZANYA LEOVAO 873081224D Deposit Refund KCSC Palm Room 200.00 70306 8/23/2024 CHARISMA SMITH 874081224D Deposit Refund North Annex Room 100.00 70307 8/23/2024 CHRISTIAN NEPOMUCENO 877081524D Deposit Refund Lazy Creek Facility 188.00 70308 8/23/2024 O'REILLY AUTO PARTS 4746-156670 Fleet Shop Supply 101.47 70309 8/23/2024 PERRIS UNION HIGH SCHOOL DIST. 24-0012 24100110 Liberty Bison Business Exchange 3,000.00 PMCM-24-25 Sponsorship Student of the Month Program 1,000.00 4,000.00
70310 8/23/2024 PETROCHEM MATERIALS INNOVATION, LLC 3271-72 24100155 Slurry Seal RD Maint 37,058.70 70311 8/23/2024 R&R BUSINESS SOLUTIONS 9200 Printing Svcs 239.00 9178 Printing Svcs-Name plates 68.55
307.55
70312 8/23/2024 RIVERSIDE COUNTY RECORDER JUL'24 Code Jul'24 Code Enf releases 60.00 70313 8/23/2024 RIVERSIDE COUNTY RECORDER 24-201277 Planning proj recording-PLN24-0099 50.00 70314 8/23/2024 RIVERSIDE COUNTY RECORDER May'24 Code/Eng CE & Eng recordings 620.00 70315 8/23/2024 RIVERSIDE UNIVERSITY HEALTH SY, STEM MEN06302024 24100164 Apr-Jun'24 Homeless Outreach Svcs 17,033.62
Item Title: 10.2
Warrant Register
Item Page Number: 21
Menifee Mayor and City Council
September 18, 2024
Page
34 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 70316 8/23/2024 S. CALIF. ASSOC. OF GOVTS SCAG FY25 0116 FY25 City Memebership Dues 15,186.00 70317 8/23/2024 SAFE AND SECURE LOCKSMITH, SERVICES 55770 PD Facilities Materials/Supplies 570.63 70318 8/23/2024 SAFETY-KLEEN SYSTEMS, INC 95114503 Fleet Oil Replacement/Recycling Svcs 221.00 70319 8/23/2024 SHI INTERNATIONAL CORP. B18485841 25100020 Arctic Wolf SIEM/SOC Services FY24/25 134,327.34 B18538148 IT OPS Small Tools/Field Equip 1,457.25
135,784.59
70320 8/23/2024 SIGNS BY TOMORROW 32957 Public Hearing Sign 594.50 70321 8/23/2024 SOUTHERN CALIFORNIA EDISON 700549826154 7/29/24 Jul'24 Newport Rd Sgnl & Streetlight Svcs 697.49 700178388906 7/30/24 Jun'24 City Signal Svcs 459.61
700559066517 7/31/24 Jul'24 LLMD Signal Svcs 1,160.69
700559501603 7/31/24 Jul'24 City Signal Svcs 3,828.37
700036971996 8/1/24 Jul'24 CSA 86 Streetlight Svcs 1,759.37 700362876640 8/1/24 Jul'24 CFD 2012-1 AMR Streetlight Svcs 172.14 700055057749 8/6/24 Jul'24 2015-2 Annexation #12 Traffic Signal Svcs 89.32 700351649393 8/6/24 Jul'24 Briggs Rd Signal Svcs 185.83 700528318931 8/6/24 Jul'24 City Signal Svcs 447.42
700210273412 8/7/24 Jul'24 Senior Ctr Electrical Svcs 7,088.60 700249578216 8/7/24 Jul'24 LLMD ZONE 167 Signal Svcs 111.53 700253176512 8/7/24 Jul'24 Park City TC-1 Signal Svcs 115.53 700757799612 8/7/24 Jul'24 CIP(21-09) Project Traffic Signal Sun City 163.35 700757899339 8/7/24 Jul'24 CIP21-07 Traffic Signal La Piedra/Menifee R 117.96 700884200009 8/7/24 Jul'24 Banner Village Park CFD 2017-1 Zone 8 2,432.77 700033176468 8/8/24 Jul'24 LLMD Irrigation Svcs 171.76
700228070080 8/8/24 Jul'24 LLMD Zone 167 Signal Svcs 189.51 700709848872 8/9/24 Jun'24 CFD 2015-2, Annex 11, Zone 12 Streetlight Svcs 203.90 700271101708 8/12/24 Jul'24 PD HQ Electrical Svcs 8,477.01 700529353801 8/12/24 Jul'24 PD HQ Electrical Svcs 3,595.63 700611879276 8/12/24 Jul'24 Antelope Rd TC-1 Signal Svcs 127.07 700765714408 8/12/24 Jul'24 CIP-City Project Install Traffic Signal 162.58 700901655662 8/14/24 Aug'24 Salt Creek Trail Signalized Crossings 235.22 700344343273 7/26/24 Jul'24 AMR Street Light Svcs 801.66 700449636167 7/26/24 Jun'24 Fire Stations Electrical Svcs 7,368.68 40,163.00
70322 8/23/2024 SOUTHERN CALIFORNIA EDISON 700413389590 8/1/24 Jul'24 CSA 80 Streetlights 68.49 700582740779 8/1/24 Jul'24 CSA 84 Streetlight Svcs 41.14 700851568401 8/1/24 Jul'24 Primrose at Pacific Mayfield TR28789 Street 73.66 700035766267 8/2/24 Jul'24 CSA 33 Street Light Svcs 66.06 700249783128 8/5/24 Jul'24 LLMD ZONE 167 Safety Light Svcs 57.97
Item Title: 10.2
Warrant Register
Item Page Number: 22
Menifee Mayor and City Council
September 18, 2024
Page
35 of 556
Voucher Date Vendor Invoice Number PO # Description Amount 700692224780 8/5/24 Jul'24 CFD 2015-2 Annexation 20 ZONE 21 64.60 700670073115 8/7/24 Jul'24 CFD 2015-2 Annex 28 Streetlight Svcs 47.09 700088568320 8/7/24 Jul'24 Newport Bridge Light Svcs 50.49 700253167519 8/7/24 Jul'24 Park City LS3 Signal Svcs 32.51 700167267551 8/9/24 Jul'24 Comm Shack Daily Rd Electric Svcs 59.22 700225822815 8/9/24 Jul'24 LLMD Zone 167 Safety Lights Svcs 25.63 700303731902 8/12/24 Jul'24 AMR ROW Irrigation Svcs 54.24 700352616969 8/12/24 Jul'24 AMR Sports Park Electric Svcs 32.82 700738858441 8/12/24 Jul'24 Sunset Park Electrical Svcs 75.50 700709848872 8/15/24 Jul'24 CFD 2015-2, Annex 11, Zone 12 Streetlight Svcs 73.77 823.19
70323 8/23/2024 SOUTHERN CALIFORNIA PERMANENTE, MEDICAL GRP. 1001129274 Physical Exams Acct 220902439956 315.00 70324 8/23/2024 SPECIALISTS INC. PAPER REC. & SHREDDING 579027 PD Doc Shredding Svc 115.00 579026 CIty Hall Doc Shredding Svc 125.00
576844 CIty Hall Doc Shredding Svc 125.00
365.00
70325 8/23/2024 STAPLES CONTRACT & COMMERICAL 7001596220 Jul'24 Office Supplies 3,536.88 7001228553 Jun'24 Office Supplies 9,443.47
12,980.35
70326 8/23/2024 STUDIO 2G ARCHITECTS, LLP 2024-153 24100275 Architectural Svcs CIP23-13 5,204.76 70327 8/23/2024 SUMURI INV-2024-0939 24100334 PD Software 16,311.41 70328 8/23/2024 TOMMY'S EXPRESS CARWASH JULY 1, 2024 PD JUL24 PD Vehicle Maint 1,757.00 JUN124PD Jun24 PD Vehicle Maint 1,680.00
JUN 1, 24 CIty Hall Jun24 City Staff Vehicle Maint 364.00 JULY 1, 24 CIty Hall City Hall Vehicle Maint 455.00
4,256.00
70329 8/23/2024 TYLER TECHNOLOGIES, INC 045-476002 24100113 ERP Advanced Scheduling 350 Employees 39,887.50 045-475992 24100113 ERP Software Implementation 100,551.00 140,438.50
70330 8/23/2024 VERIZON WIRELESS 9967967090 Jun'24 City Mobile Device Charges 7,209.09 9965525572 May'24 City Mobile Device Charges 9,755.92
16,965.01
70331 8/23/2024 WM CORPORATE SERVICES, INC 2457618-2371-6 24100357 Senior Bill Assistance Program Reimb. 8,400.00 115 Vouchers in this report Total Vouchers 2,973,517.76
Item Title: 10.2
Warrant Register
Item Page Number: 23
Menifee Mayor and City Council
September 18, 2024
Page
36 of 556
Date Paid by: Payee Description Amount
8/16/2024 ACH/Checks City Payroll Payroll Period 07/27/2024 - 08/09/2024 1,180,208.00$ 8/16/2024 ACH Mission Square Payroll Period 07/27/2024 - 08/09/2024 97,133.61$ TOTAL PAYROLL: 1,277,341.61$
Date Paid by: Payee Description Amount
8/13/2024 WIRE PLHA Loan Recipient #5 Permanent Local Housing Allocation Program Loan #5 100,000.00$ 8/21/2024 ACH CALPERS - Retirement Payroll Period 06/29/2024-07/12/2024 169,106.94$ 8/21/2024 ACH CALPERS - Retirement Payroll Period 06/29/2024-07/12/2024 101,081.16$ TOTAL OTHER EFTs: 370,188.10$
TOTAL PAYMENTS: 1,647,529.71$
Payroll Register, Taxes and Other EFTs/Wires
City of Menifee
September 18, 2024
Item Title: 10.2
Warrant Register
Item Page Number: 24
Menifee Mayor and City Council
September 18, 2024
Page
37 of 556
CITY OF MENIFEE
SUBJECT: Monthly Public Safety Reports
MEETING DATE: September 18, 2024
TO: Mayor and City Council
PREPARED BY: Mandy Stephens, Management Analyst
REVIEWED BY: Rebekah Kramer, Assistant to the City Manager APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Receive and file Public Safety Reports for July 2024.
DISCUSSION
On September 15, 2021, the City Council adopted Resolution No. 21-1062, formalizing public safety reporting. This Report includes July 2024 statistical reporting for the Menifee Police Department, Code Enforcement, and CAL FIRE / Riverside County Fire Department.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Menifee Police Department Monthly Report – July 2024
2. Code Enforcement Monthly Report – July 2024
3. CAL FIRE/Riverside County Fire Department Monthly Report – July 2024 Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 1
Menifee Mayor and City Council
September 18, 2024
Page
38 of 556
August 13, 2024 Alarm CFS — 298 total false, 1 True Resd., 4 True Comm. - Totals may change - Group A — July 2024
T/Cs
Type Total
Complaint of Pain 4
Fatal 0
Other Visible Injury 10
Property Damage Only 20
Total 34
Severe Injury 0
Person 56
Aggravated Assault 16
Fondling 2
Intimidation 5
Kidnapping/Abduction 5
Rape 1
Sexual Assault With An Object 1
Simple Assault 25
Sodomy 1
Property 123
All Other Larceny 17
Burglary/Breaking & Entering 10
Counterfeiting/Forgery 6
Credit Card/Automated Teller Machine Fraud 3
Destruction/Damage/Vandalism of Property 13
Extortion/Blackmail 1
False Pretenses/Swindle/Confidence Game 15
Identity Theft 4
Motor Vehicle Theft 20
Purse-snatching 1
Robbery 2
Shoplifting 9
Stolen Property Offenses 4
Theft From Building 4
Theft From Motor Vehicle 5
Theft of Motor Vehicle Parts or Accessories 9
Society 75
Animal Cruelty 1
Drug Equipment Violations 26
Drug/Narcotic Violations 36
Weapon Law Violations 12
Grand Total 254
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 2
Menifee Mayor and City Council
September 18, 2024
Page
39 of 556
CODE ENFORCEMENT PUBLIC SAFETY REPORT- JULY 2024
PUBLIC
NUISANCE
4%
ZONING
VIOLATION
3%
HAZARDOUS
CONDITION
10%
ILLEGAL
DUMPING
3%
ILLEGAL
VENDORS
5%
PROPERTY
MAINTENANCE
65%
GRAFFITI
3%
BUILDING
CODE
VIOLATION
7%
CODE ENFORCEMENT
CASELOADS
PUBLIC NUISANCE
ZONING VIOLATION
HAZARDOUS CONDITION
ILLEGAL DUMPING
ILLEGAL VENDORS
PROPERTY MAINTENANCE
GRAFFITI
BUILDING CODE VIOLATION
ACTION DETAIL STATS Nov
23 Dec
23 Jan
24 Feb
24 Mar
24 Apr
24 May
24 Jun
24 Jul
24 Current Open Cases 442 385 359 369 405 396 378 587 510 New Complaints
Received
69 25 69 66 101 115 108 97 98
New Cases 56 58 76 52 198 120 134 354 319
Follow-Up Inspections 75 96 112 101 111 145 178 74 257 Closed Cases 60 60 88 52 66 122 132 88 193
Notices of Violation
Issued
44 44 50 43 86 81 87 66 70
Admin Citations
Issued
11 12 24 35 37 24 37 193 42
Proactive Enforcement
Cases
5 10 6 6 22 7 13 10 8
CODE ENFORCEMENT
TOPICS OPENED
Nov
23 Dec
23 Jan
24 Feb
24 Mar
24 Apr
24 May
24 Jun
24 Jul
24 Building Code
Violation
2 3 2 4 3 5 4 5 6
Dangerous Building 0 0 0 1 0 0 0 0 0 Hazardous Condition 2 1 3 5 1 4 2 3 9 Illegal Dumping 4 1 12 11 5 6 7 5 3
Illegal Signs Removed 66 76 27 13 21 20 21 35 27 Property Maintenance 23 8 16 15 40 63 64 49 58 Public Nuisance 10 7 11 8 22 11 18 9 3
Vehicle Abatement 2 1 2 3 7 9 3 1 6 Vendor Enforcement 4 4 10 5 6 9 4 6 4 Weed Abatement 1 0 0 0 0 0 0 201 21
Zoning Violations 7 7 6 3 18 11 8 5 3 Public Works Referrals 0 0 0 0 0 0 0 0 0 Marijuana Cultivation 1 0 0 0 1 0 0 0 0 Graffiti 2 1 4 7 4 2 5 3 3
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 3
Menifee Mayor and City Council
September 18, 2024
Page
40 of 556
2/1/2024 1:41:02PM Page 1 of 2
Riverside County Fire Department/ CAL FIRE
Jurisdiction Summary for City of Menifee
Bill Weiser
Fire Chief
7/1/2024 to 7/31/2024
Incident Response Activity Average Enroute to On-Scene Time *Units Responding Charlie, Delta, Bravo, Echo, Code 3
<5 Minutes +5 Minutes
593 170
+10 Minutes +20 Minutes
29 3
Average Min % 0 to 5 Min
4.3 71.79
Enroute Time: Unit has been acknowledged as responding.
On-Scene Time: Unit has been acknowledged as being On-Scene. *At least 1 Resource Dispatched
Incident Type #
Com Fire 0
False Alarm 63
Haz Mat 3
Medical 900
Multi-Fam Dwelling Fire 0
Other Fire 11
Other Misc 2
Public Service Assist 79
Res Fire 4
Rescue 1
Ringing Alarm 5
Standby 15
Traffic Collision 47
Vehicle Fire 1
Wildland Fire 10
Incident Total 1,141
Auto Aid
*Unit responses for Canyon Lake and Murrieta Only
Auto Aid Given
City of Canyon Lake 1
Auto Aid Received
City of Canyon Lake 2
City of Murrieta 1
Station Responses
*Incident Count by
Incident PRA Station for City of Menifee
05 Quail Valley 109
07 Sun City 611
68 Menifee 175
76 Menifee Lakes 368
Jurisdiction Report
*Incident Count for Station PRA with Station Responsibility for City of Menifee
Assistance Given
City Of Lake Elsinore 11
City Of Perris 39
City Of Wildomar 27
Riverside County 64
Total: 141
Assistance Received
City Of Perris 14
Riverside County 53
City of Temecula 1 Total: 68
Apparatus Responses
*Unit count for City of Menifee Apparatus
05 Quail Valley Engine 150
07 Sun City Engine 253
07 Sun City Patrol 263
07 Sun City Squad 12
07 Sun City Squad 303 68 Menifee Engine 186
76 Menifee Lakes Engine 301
76 Menifee Lakes Squad 5
76 Menifee Lakes Truck/Quint 219
76 Menifee Lakes Rescue 3
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 4
Menifee Mayor and City Council
September 18, 2024
Page
41 of 556
2/1/2024 1:41:02PM Page 2 of 2
Office of the Fire Marshal
Total Number of Plan Reviews Completed:
Plan Review Turnaround Time:
Inspections Conducted:
Inspection Turnaround Time:
104
15 days
387
5 days
24CARRU098845
7/1/2024 6:08:00AM
On 0 7/01/2024 units responded to single -story, single -family structure fire. Contained to property of origin but structure is a total loss. One occupant transported to hospital with minor injuries from smoke inhalation. Residents declined Red Cross assistance. Menifee Building and Safety inspected property.
24CARRU100761
7/4/2024 3:14:00PM
On 07/04/2024 units responded to reports of an outside fire. Vegetation fire was discovered, involving out building and sea container. Fire contained to .25 acres. 24CARRU112811
7/25/2024 8:12:00AM
On 07/25/2024 units responded to residential fire. Reported well -established garage fire of 2 - story single family dwelling. The fire extended into the home and attic. None of the three exposures received any damage. Fire contained in 45 minutes and began overhaul. 7 people and 2 dogs were displaced. Red Cross assisted family. CAL FIRE law enforcement arrested an adult for starting the fire
24CARRU113495
7/26/2024 11:42:00AM
On 07/ 26/2024 units responded to a single -story residential structure fire with light smoke showing from rear. Firefighters located small contents fire in back bedroom. Fire contained to room of origin and one civilian was transported to Inland Valley Hospital with burns to abdomen.
Incident turned over to City of Menifee Building and Safety.
Community Engagement
Read to the Children at the Sun City Library
Significant Incidents
Item Title: 10.3
Monthly Public Safety Reports
Item Page Number: 5
Menifee Mayor and City Council
September 18, 2024
Page
42 of 556
CITY OF MENIFEE
SUBJECT: Proclamations
MEETING DATE: September 18, 2024
TO: Mayor and City Council
PREPARED BY: Edna A. Aguilar, Management Analyst
REVIEWED BY: Stephanie Roseen, Acting City Clerk
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Proclaim the week of September 17 – 23, 2024 as “Constitution Week”; and
2. Proclaim the first week of October 2024 as “Menifee Clean Air Week”.
DISCUSSION
Attached are the proclamations for the City Council’s consideration.
STRATEGIC PLAN OBJECTIVE
Regular City Business
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Constitution Week Proclamation
2. Menifee Clean Air Week Proclamation
Item Title: 10.4
Proclamations
Item Page Number: 1
Menifee Mayor and City Council
September 18, 2024
Page
43 of 556
CONSTITUTION WEEK
SEPTEMBER 17- 23 , 2024
ROCLAMATIONP
WHEREAS, it is the privilege and duty of the American people to commemorate the two- hundred thirty-sixth anniversary of the drafting of the Constitution of the United States of America with appropriate ceremonies and activities; and WHEREAS, the Constitution of the United States of America, the guardian of our liberties, embodies the principles of limited government in a republic dedicated to rule by law; and
WHEREAS, September 17, 2024, marks the two-hundred thirty-seventh anniversary of the framing of the Constitution of the United States of America by the Constitutional Convention; and
WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate it; and
WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week.
NOW, THEREFORE, the City Council of the City of Menifee, does hereby designate the week of September 17-23, 2024, as Constitution Week; The Council urges all citizens to reaffirm the ideals of the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained.
Dated this 18th day of September 2024.
CI TY OF MENI FEE
DEAN DEINES, MAYOR PRO TEM
RICKY ESTRADA, COUNCILMEMBER
BOB KARWIN, COUNCILMEMBER
LESA SOBEK, COUNCILMEMBER
BILL ZIMMERMAN, MAYOR
Item Title: 10.4
Proclamations
Item Page Number: 2
Menifee Mayor and City Council
September 18, 2024
Page
44 of 556
MENIFEE CLEAN AIR WEEK
OCTOBER 1- 6, 2024
ROCLAMATIONP
WHEREAS, air pollution contributes to higher rates of cancer and heart and lung diseases, which adversely affect health; and
WHEREAS, it is vital that we protect the health and well-being of our residents, visitors, and workforce; and
WHEREAS, emissions from vehicles, industry, and even household sources significantly affect the natural environment, air quality and well-being of Menifee residents; and WHEREAS, individual actions such as not idling vehicles, walking or biking to work and school, carpooling, and conserving energy can directly improve air quality in our region; and
WHEREAS, education about air quality can raise community awareness, encourage our community to develop better habits, and improve our community health; and WHEREAS, Californians will be joining together across the state to clear the air on October 2, 2024; and
WHEREAS, the City of Menifee is committed to the health of our residents, workforce, visitors, and community at large.
NOW, THEREFORE, the City Council of the City of Menifee, does hereby designate the first week of October 2024 as “Menifee Clean Air Week”. The Council encourages Menifee residents, businesses, employees and community members to participate in Clean Air Week events and help clear the air for all Californians.
Dated this 18th day of September 2024.
CI TY OF MENI FEE
DEAN DEINES, MAYOR PRO TEM
RICKY ESTRADA, COUNCILMEMBER
BOB KARWIN, COUNCILMEMBER
LESA SOBEK, COUNCILMEMBER
BILL ZIMMERMAN, MAYOR
Item Title: 10.4
Proclamations
Item Page Number: 3
Menifee Mayor and City Council
September 18, 2024
Page
45 of 556
CITY OF MENIFEE
SUBJECT: Conflict of Interest Code Biennial Update
MEETING DATE: September 18, 2024
TO: Mayor and City Council
PREPARED BY: Edna Aguilar, Management Analyst
REVIEWED BY: Stephanie Roseen, Acting City Clerk
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Receive and file the 2024 Local Agency Biennial Notice; and
2. Adopt a resolution amending the City of Menifee’s Conflict of Interest Code, which outlines the designated Fair Political Practices Commission (FPPC) Form 700 filers.
DISCUSSION
Every elected official and public employee who makes or influences governmental decisions is required to submit a Statement of Economic Interest, also known as the Form 700. The Conflict of Interest Code (“Code”) serves as a guide for public officials, employees, and consultants, outlining the financial interests that filers must disclose on their Form 700. The Form 700 provides transparency and ensures accountability in two ways:
1. It provides necessary information to the public about an official’s personal financial interests to ensure that officials are making decisions in the best interest of the public and not enhancing their personal finances.
2. It serves as a reminder to the public official of potential conflicts of interest so the official can abstain from making or participating in governmental decisions that are deemed conflicts of interest.
In accordance with the Political Reform Act, it is a requirement for every local government agency to conduct a biennial review of its Code to ensure its accuracy. As the City grows and positions are modified, added, or removed, the Code must be updated to accurately reflect the current organizational structure of the City and appropriately identify the officials and employees who are required to file the Form 700. This process is essential to maintaining transparency in local government.
Item Title: 10.5
Conflict of Interest Code Biennial Update
Item Page Number: 1
Menifee Mayor and City Council
September 18, 2024
Page
46 of 556
City of Menifee Staff Report
Conflict of Interest Code Biennial Update
September 18, 2024
2 3
3 7
As part of the biennial review process, staff has examined the City’s current Code to ensure it remains aligned with the City’s organizational structure and that it continues to meet the legal requirements set forth in the Political Reform Act. Amendments to the City’s Code include new positions added to the City’s authorized position listing, revised titles of existing positions, and removal of positions no longer identified in the City’s organizational structure. The proposed list of designated officials and staff that are required to file the Form 700 is attached for Council’s review.
STRATEGIC PLAN OBJECTIVE
Regular City Business
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. 2024 Local Agency Biennial Notice
2. Resolution – Conflict of Interest Code Amendment
3. Exhibit A – Designated Employees and Disclosure Categories Item Title: 10.5
Conflict of Interest Code Biennial Update
Item Page Number: 2
Menifee Mayor and City Council
September 18, 2024
Page
47 of 556
www.fppc.ca.gov
FPPC Advice: [email protected] (866.275.3772)
2024 Local Agency Biennial Notice
Name of Agency:
Mailing Address:
Contact Person: Phone No.
Email: Alternate Email:
Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions.
This agency has reviewed its conflict of interest code and has determined that (check one BOX):
An amendment is required. The following amendments are necessary:
(Check all that apply.)
Include new positions
Revise disclosure categories
Revise the titles of existing positions
Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions
Other (describe)
The code is currently under review by the code reviewing body. No amendment is required. (If your code is over five years old, amendments may be necessary.)
Verification (to be completed if no amendment is required) This agency’s code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
__________________________________________ _________________________ Signature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 1, 2024, or by the date specified by your agency, if earlier, to:
(PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE)
PLEASE DO NOT RETURN THIS FORM TO THE FPPC.
29844 Haun Road, Menifee, CA 92586
Stephanie Roseen
951-672-6777
[email protected]
N/A
City of Menifee
✔
Item Title: 10.5
Conflict of Interest Code Biennial Update
Item Page Number: 3
Menifee Mayor and City Council
September 18, 2024
Page
48 of 556
RESOLUTION NO. 24-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE
AMENDING THE CONFLICT OF INTEREST CODE FOR DESIGNATED
CITY POSITIONS AND DISCLOSURE CATEGORIES FOR OFFICERS
AND EMPLOYEEES OF THE CITY AND ITS LEGISLATIVE BODIES
WHEREAS, The Political Reform Act (Government Code Section 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation (2 California Code of Regulations Section 18730) that contains the terms of a standard conflict of interest code, which can be incorporated by reference in an agency’s code.
After public notice and hearing, the standard code may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This regulation and the attached Appendix [or Appendices], designating positions and establishing disclosure categories, shall constitute the conflict of interest code of the City of Menifee (“City”) . Individuals holding designated positions shall file their statements of economic interests with the City Clerk as the City’s Filing Officer. The City Clerk shall make the statements available for public inspection and reproduction (Gov. Code Sec. 81008). All statements will be retained by the City; and W
HEREAS, the City of Menifee (“City”) adopted and promulgated a Conflict of Interest Code pursuant to the terms of Title 2, division 6 of the California Code of Regulations, Section 18730, and within the meaning of the Political Reform Act of 1974 (“Political Reform Act”), Government Code Section 87300, et seq.; and W
HEREAS, under the Political Reform Act, Government code Section 87306, permits the amendment of the City’s Conflict of Interest Code; and W
HEREAS, the City Council adopted previous Resolutions adopting and amending the City’s Conflict of Interest Code pursuant to Title 2, Division 6 of the California Code of Regulations, Section 18730, and the Political Reform Act, Government Code Section 87306; and
W
HEREAS, the Political Reform Act, Government Code Section 87306.5, requires every local government agency to review its Conflict of Interest Code biennially to determine if it is accurate; and
W
HEREAS, in the biennial review of designated positions, it was determined the list of designated positions needed to be amended to reflect current staffing.
NOW, THEREFORE, BE IT RESOLVED that the City of Menifee does hereby resolve as follows:
Item Title: 10.5
Conflict of Interest Code Biennial Update
Item Page Number: 4
Menifee Mayor and City Council
September 18, 2024
Page
49 of 556
Section 1. Recitals.
(i) The Political Reform Act of 1974, California Government Code §§ 81000 et seq., requires the City of Menifee (the “City”) to establish a Conflict of Interest Code.
(ii) The Political Reform Act has in the past and foreseeably in the future requires conforming amendments to be made in Conflict of Interest codes adopted and promulgated pursuant to its provisions.
(iii) The City hereby determines that it is both necessary and appropriate to establish a Conflict of Interest Code and to list designated positions and to assign appropriate disclosure categories for those positions.
(iv) The Fair Political Practices Commission has adopted a Model Conflict of Interest Code (the “Model Code”). The Model Code, which is codified in Division 6 of Title 2, California Code of Regulations , § 18730, can be incorporated by reference by the City as the City’s conflict of interest code. That Model Code will be amended by the Fair Political Practices Commission from time to time to conform to any amendments to the Political Reform Act.
(v) Incorporation by reference of the terms of the aforementioned Model Code and any future amendments to it in the City’s Conflict of Interest Code will save the City time and the expenditure of public funds by minimizing the actions required of City Council to maintain conformity with the Political Reform Act.
Section 2. Conflict of Interest Code Adopted . Exhibit “A” to this resolution, (Designated Positions for Conflict of Interest Code and Disclosure Categories ) attached hereto and incorporated herein by reference, are adopted to be the Conflict of Interest Code of the City of Menifee.
Section 3. Comment Period. Pursuant to the provisions of California Government Code § 87311, officers, employees, members of the public, consultants, and residents of the jurisdiction were given due and proper notice and opportunity to present their views prior to adoption of this resolution.
Section 4. Statement of Economic Interests. Employees designated in Exhibit “A” shall file statements of economic interests (Form 700) with the City Clerk. The City Clerk shall forward the original Form 700s filed by the Mayor, Members of the City Council, Planning Commissioners, the City Manager, the City Attorney, and the City Treasurer to the Fair Political Practices Commission pursuant to California Government Code Sections 87200 and following. The City Clerk shall retain a copy of all statements of economic interest and make them available for public inspections and reproduction in accordance with Government Code Section 81008.
Item Title: 10.5
Conflict of Interest Code Biennial Update
Item Page Number: 5
Menifee Mayor and City Council
September 18, 2024
Page
50 of 556
PASSED, APPROVED, AND ADOPTED this 18th day of September 2024.
__________________________
Bill Zimmerman, Mayor
ATTEST:
_______________________________
Stephanie Roseen, Acting City Clerk
APPROVED AS TO FORM:
______________________________
Jeffrey T. Melching, City Attorney
Item Title: 10.5
Conflict of Interest Code Biennial Update
Item Page Number: 6
Menifee Mayor and City Council
September 18, 2024
Page
51 of 556
DEPARTMENT POSITION DISCLOSURE CATEGORY(IES)
City Council
Members of the City Council 1*
Commissions, Committees and Boards
Members of the Planning Commission 1*
Members of the Parks, Recreation & Trails Commission 1
Members of the Quality-of-Life Measure DD Committee 1
Members of the Menifee Citizens Advisory Committee 1
City Executive Office
City Manager 1*
Assistant City Manager 1
Deputy City Manager 1
Assistant to the City Manager 1
Management Analyst 3
Public Information & Legislative Affairs Officer 1
Information Technology
Chief Information Officer 1
Information Technology Manager 1
Information Technology Manager (Cybersecurity) 1
Management Analyst I/II 3
Geographic Information System Coordinator 3
Audio Visual (AV) System Coordinator 3
Human Resources
Human Resources Director 1
Human Resources Manager 1
Human Resources Analyst 3
Human Resource Analyst (Risk/Emergency Mgmt.) 3
Economic Development
Economic Development Manager 1
Senior Management Analyst 3
City Clerk
City Clerk 1
Assistant City Clerk 3
Management Analyst 3
City Attorney
City Attorney 1*
Assistant City Attorney 1
Finance
Chief Financial Officer 1*
Deputy Finance Director 1
Finance Manager 1
Principal Accountant 3
Financial Analyst 3
Senior Accountant 3
Senior Accountant (Budget & Grants) 3
Contract/Purchasing Specialist 3
Building & Safety
Building Official 1
Building & Safety Manager 1
Senior Building Inspector 4
Management Analyst 3
Permit Center Coordinator 4
CITY OF MENIFEE
EXHIBIT A: CONFLICT OF INTEREST CODE:
DESIGNATED EMPLOYEES AND DISCLOSURE CATEGORIES
Item Title: 10.5
Conflict of Interest Code Biennial Update
Item Page Number: 7
Menifee Mayor and City Council
September 18, 2024
Page
52 of 556
Public Works
Director of Public Works & Engineering 1
Deputy Director of Public Works & City Engineer 1
Engineering Manager (Capital Improvement Program) 1
Assistant City Engineer 1
Principal Engineer 1
Public Works Manager 1
Construction Manager 1
Public Works Maintenance Supervisor 4
Fleet & Equipment Supervisor 4
Senior Public Works Inspector 4
Financial Analyst 3
Management Analyst I/II 3
Senior Engineer 3
Project Manager 3
Senior Fleet Technician 4
Community Development
Community Development Director 1
Deputy Community Development Director 1
Principal Planner 1
Senior Planner 3
Senior Management Analyst 3
Management Analyst I/II 3
Community Services
Park/Landscape Maintenance Manager 1
Community Services Manager 1
Sr. Management Analyst 3
Community Services Supervisor 3
Management Analyst I/II 3
Police Department
Police Chief 1
Police Captain 1
Police Lieutenant 4
Budget and Grants Analyst 3
Police Support Services Manager 4
Fire
Fire Chief 1
Fire Marshall 3
Consultants – Consultant shall be included in the list of designated employees subject to the following limitation: The City Clerk may exempt a particular consultant, although, a “designated position”, if the City Clerk determines, in consultation with the City Attorney, that the consultant need not file a Form 700 based upon the scope of work to be performed by the consultant.
* Government Code section 87200: This article is applicable to members of planning commissions, mayors, city m
anagers, city attorneys, city treasurers, chief administrative officers, and members of city councils of cities, and other public officials who manage public investments, and to candidates for any of these offices at any election.
Item Title: 10.5
Conflict of Interest Code Biennial Update
Item Page Number: 8
Menifee Mayor and City Council
September 18, 2024
Page
53 of 556
CATEGORY DEFINITION
1 Full Disclosure : all investments and business positions in business entities, sources of income including gifts, loans and travel payments, and interests in real property located in the City.
2 All Income, Excluding Interests in Real Property - all investments and business positions in business entities, and sources of income including gifts, loans, and travel payments. 3 City/Department Related Income: all investments and business positions in business entities and sources of income including gifts, loans and travel payments if the source is of a type which provides, manufactures, or supplies goods, materials, equipment, machinery or services, including training or consulting services, of the type utilized by or subject to the review or approval by the City or the department in which that person is employed.
4 City/Department Related Income, Real Property: all investments and business positions in business entities and sources of income including gifts, loans and travel payments, and all interests in real property, if the source is of a type which provides, manufactures, or supplies goods, materials, equipme nt, machinery or services, including training or consulting services, of the type utilized by or subject to the review or approval of the City or the department in which that person is employed.
5 Regulatory, Land Development Related Income, Real Property: all investments and business positions in business entities and sources of income including gifts, loans and travel payments, and interests in real property, if the source is of the type that is subject to the regulatory permit or licensing authority by the department in which that person is employed or the source of income is from land development, construction or the acquisition or sale of real property by the City.
CITY OF MENIFEE
DISCLOSURE CATEGORIES
Item Title: 10.5
Conflict of Interest Code Biennial Update
Item Page Number: 9
Menifee Mayor and City Council
September 18, 2024
Page
54 of 556
CITY OF MENIFEE
SUBJECT: Coalition for Clean Air Microgrant Acceptance
MEETING DATE: September 18, 2024
TO: Mayor and City Council
PREPARED BY: Kori Jones, Senior Management Analyst
REVIEWED BY: Rebekah Kramer, Deputy City Manager
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Accept the 2024 Coalition for Clean Air Microgrant in the amount of $500; and
2. Adopt a budget amendment resolution authorizing an increase in revenue and appropriation of expenditures in the amount of $500 to the Clean Air Grant Account; and
3. Authorize the City Manager, or his designee, to execute all necessary documents to implement and administer the funded programs.
DISCUSSION
California Clean Air Day is a statewide initiative created and spearheaded by the Coalition for Clean Air (CCA) Organization. CCA was founded in 1971 and focuses on advocating for clean air solutions across the state of California. Each October, organizations and community groups participate in California Clean Air Day to promote emission reducing habit changes and educating the public about air quality topics. In 2023, over 330 organizations, 22 transit agencies, and 16,500 individual participants submitted pledges and/or hosted events on Clean Air Day. For the past several years, Menifee has committed to participating in this statewide effort through City Council proclamation and a series of community events designed to be fun and engaging. Additionally, these activities help to further community knowledge of state emission reduction legislation under Senate Bill 1383.
In recognition of October 2, 2024, as Clean Air Day in California, the Community Services Department has organized a series of activities during the first week of October. These activities include contests, social media campaigns, an employee event, and the Electric Car Show and Clean Air Expo, scheduled for Saturday, October 5, 2024, at Mt. San Jacinto College. To recognize Menifee’s participation in Clean Air Day efforts, CCA has awarded a $500 microgrant Item Title: 10.6
Coalition for Clean Air Microgrant Acceptance
Item Page Number: 1
Menifee Mayor and City Council
September 18, 2024
Page
55 of 556
City of Menifee Staff Report
Coalition for Clean Air Microgrant Acceptance
September 18, 2024
2 3
3 2
to support these activities as part of its annual competitive microgrant program. Funding for the microgrant would be used to purchase prizes and refreshments for event participants.
STRATEGIC PLAN OBJECTIVE
Community Engagement and Social Infrastructure
FISCAL IMPACT
The fiscal impact for the acceptance of the grant is $500 in both revenue and expenditures, to be recognized in Fiscal Year 2024/2025. The Finance Department would increase the budgeted local grant revenue in the Grant Fund (2301-441004) and appropriate those funds to the Clean Air Grant within the Grant Fund (2301-CSD-SWES-652844).
ATTACHMENTS
1. California Clean Air Day Microgrant Award Notice
2. Grant Summary Report
3. Budget Amendment Resolution
Item Title: 10.6
Coalition for Clean Air Microgrant Acceptance
Item Page Number: 2
Menifee Mayor and City Council
September 18, 2024
Page
56 of 556
August 12, 2024
As a recipient of a Clean Air Day Microgrant funds, you agree to the following prior to receiving funds:
1. Send the below items to John Shim ([email protected])
a. Signed copy of this agreement. *Please note the mailing address at the bottom. Your check will be sent to this addres
s. Or you can submit the attached ACH form to receive your funds electronically. b. Copy of the W-9 for the organization that will receive the funds for your Clean Air Day project.
2. Upload your event to the CA Clean Air Day website: https://www.cleanairday.org/events/submit/
3. Ensure you and your partnering organizations have taken the clean air pledge at www.cleanairday.org/take-the-pledge 14 days before the event, you agree to:
Send an email to [email protected] with a brief status update on the event During the event, you agree to:
Post event photos and updates on social media, tagging @cleanairday Encourage attendees to take the Clean Air Pledge at cleanairday.org, either with the general link or your organizations’ personalized pledge link.
Include cleanai
rday.org in all marketing and promotional materials, including the phrase: “Take the Clean Air Pledge at cleanairda
y.org”
After the event, you agree to:
Return the post-event write-up included on this email by November 1, 2024 Send at least 3 pictures and/or videos of the event for use by Coalition for Clean Air Post at least o
nce on social media
Please ackn
owledge your receipt of notification and your agreement with the terms of this letter by signing and returning a copy of this letter as soon as possible, so we can issue your check or ACH Payment. We are proud to partner with you to clear the air on California Clean Air Day this October 2, 2024. Thank you for your good work! Organization Name: _______________________________________________________ ACCEPTED BY (print name and title): _______________________________________________________ __________________________________________________ ____________________________ Sign Date
___________________________________________________________________________________________ Address, City, State, Zip Code (Address check will be mailed to) Item Title: 10.6
Coalition for Clean Air Microgrant Acceptance
Item Page Number: 3
Menifee Mayor and City Council
September 18, 2024
Page
57 of 556
This report is to be completed for each approved grant and forwarded along with approved council agenda staff report to the Finance Department.
FISCAL YEAR OF GRANT AWARD: _________________ DATE CITY COUNCIL APPROVED: ________________________ Grant Name: _____________________________________________ Granting Agency: __________________________ City Department: _________________________________________ City Grant Administrator: ____________________ Grant performance period: ________________ Type of Grant: ☐ State ☐ Federal ☐ Local ☐ Other: ________________ Grant Purpose/City Program:
If Federal Grant:
Federal Awarding Agency: ____________________ Federal CFDA Number: _____________________ If Pass-through Grant:
Pass-through Agency: ____________________ Pass-through Number: _____________________ Grant ID Number: ____________________
Grant Funding Period: ____________________ Amended Through: _____________________ Amount from Granting Agency: ____________________ Method of Funding: ____________________ City Matching Funds: ____________________ Frequency of Funding: ____________________ Total Grant Amount: ____________________ If other, please describe: ____________________ City Expenditure Account No: ____________________ City Revenue Account No: ____________________ Reporting Requirements:
Does the funding agency require a compliance audit? _____________________________________________ If yes, what kind of report? __________________________________________ Additional reporting required: ________________________________________ Does the funding agency require a copy of the Single Audit report? _____________________________________ Is this a federal grant (subject to Single Audit)? __________________________________________ Can grant funds be carried over to other fiscal years? __________________________________________ If yes, which years? __________________________________________ Is allocated interest a grant requirement? __________________________________________
CITY OF MENIFEE
GRANT SUMMARY REPORT
FINANCE DEPARTMENT
2024/2025
9/18/24
Clean Air Day Microgrant
Coalition for Clea Air
Community Services
Kori Jones
-
-
-
-
-
October 2024
-
$500.00
Reimbursement
-
$500.00
N/A
2301-53-CSD-SWES-000-00000-652844
2301-28-XNC-XNCL-000-00000-441004
No
N/A
N/A
No
No
No
No
✔
October 2024
This is a one-time award to support the City of Menifee Clean Air Week events happening September 29, 2024-October 5, 2024.
End of month report will be required with recap of attendance.
Item Title: 10.6
Coalition for Clean Air Microgrant Acceptance
Item Page Number: 4
Menifee Mayor and City Council
September 18, 2024
Page
58 of 556
RESOLUTION NO. 24-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024/25 OPERATING BUDGET
WHEREAS, the City of Menifee, California, adopted a budget for Fiscal Year 2023/24 and Fiscal Year 2024/25 with Resolution 23-1341 on June 21st, 2023; and WHEREAS, from time to time the City of Menifee receives unanticipated revenues, experiences unanticipated expenditures, and/or identifies alternative funding sources; and WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget resources to continue the operations of the City of Menifee; and WHEREAS, the City Council of the City of Menifee needs to amend the FY2024/25 budget as follows:
AMENDMENTS TO ADOPTED BUDGET:
Grant Fund 2301 Adopted FY 2024/25 Revenue Budget: $0.00
1. Record Appropriation(s):
Amended Grant Fund 2301 FY 2024/25 Revenue Budget: $1,042,338.43 Grant Fund 2301 Adopted FY 2024/25 Expenditure Budget: $0.00
2. Record Appropriation(s):
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT # AMOUNT
June 5, 2024 Mid-Cycle Budget Adjustments Various $633,759.00 July 17, 2024
Grant: National Opiate Litigation
Settlement
2301-00-XNC-XNCL-
000-00000-441000 38,384.38
July 17, 2024 Grant: Cannabis Tax Fund
2301-00-XNC-XNCL-
000-00000-441002 277,195.05
August 7, 2024
CalRecycle Cycle 16: Rubberized
Pavement Grant Program CIP 24-
21 (McCall Blvd Project)
2301-00-XNC-XNCL-
000-00000-441002 92,500.00
September 18,
2024 Grant: Clean Air Day Microgrant
2301-28-XNC-XNCL-
000-00000-441004 500.00
TOTAL: $1,042,338.43
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT # AMOUNT
June 5, 2024 Mid-Cycle Budget Adjustments Various $595,472.00 July 17, 2024
Grant: National Opiate Litigation
Settlement
2301-51-MPD-PDAM-
000-00000-658165 38,384.38
July 17, 2024 Grant: Cannabis Tax Fund
2301-51-MPD-PDAM-
000-00000-658211 277,195.05
August 7, 2024
CalRecycle Cycle 16: Rubberized
Pavement Grant Program CIP 24-
21 (McCall Blvd Project)
2301-55-PWD-CIPS-
658011 92,500.00
September 18,
2024 Grant: Clean Air Day Microgrant
2301-53-CSD-CWES-
000-00000-652844 500.00
Item Title: 10.6
Coalition for Clean Air Microgrant Acceptance
Item Page Number: 5
Menifee Mayor and City Council
September 18, 2024
Page
59 of 556
Amending the Fiscal Year 2024/25 Grant Fund Budget
Clean Air Day Microgrant
2 4
7 6
3 1
Amended Grant Fund 2301 FY 2024/25 Expenditure Budget: $1,004,051.43
3. Record Transfer of Funds:
FROM ACCOUNT # TO ACCOUNT # AMOUNT
TOTAL: $0
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE DOES HEREBY RESOLVE AS FOLLOWS:
The annual budget for the Grant Fund 2301 for the City of Menifee for FY2024/25 is hereby increased and amended to reflect unanticipated revenues and expenditures as follows:
Revenues:
Grant: Clean Air Day Microgrant $500.00
Amended Grant Fund 2301 FY2024/25 Budget $1,042,338.43
Expenditures:
Grant: Clean Air Day Microgrant $500.00 $0
Amended Grant Fund 2301 FY2024/25 Budget $1,004,051.43 PASSED, APPROVED AND ADOPTED this 18th day of September, 2024. _____________________________
Bill Zimmerman, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________ Stephanie Roseen, Acting City Clerk Jeffrey T. Melching, City Attorney TOTAL: $1,004,051.43
Item Title: 10.6
Coalition for Clean Air Microgrant Acceptance
Item Page Number: 6
Menifee Mayor and City Council
September 18, 2024
Page
60 of 556
CITY OF MENIFEE
SUBJECT: Bid Award and Agreement with Complete Paperless Solutions for Citywide Document Scanning, Indexing, and Quality
Control Services
MEETING DATE: September 18, 2024
TO: Mayor and City Council
PREPARED BY: Edna Aguilar, Management Analyst
REVIEWED BY: Stephanie Roseen, Acting City Clerk
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Complete Paperless Solutions (CPS) for citywide document scanning, indexing and quality control services for an initial two-year term in a total not-to-exceed amount of $430,000 through June 30, 2026; and
2. Authorize the City Manager or designee to execute up to three optional one-year renewals in the not-to-exceed amount of $570,000; and
3. Authorize the City Manager to execute additional amendments as needed to include unanticipated services for document scanning, indexing and quality control services, at the City’s discretion and contingent on availability of the corresponding budget.
DISCUSSION
Background
The City of Menifee currently maintains a significant volume of physical records, including permits, agreements, historical documents and other administrative documents. These records are stored throughout City Hall, auxiliary City locations, as well as an off-site storage facility, making retrieval time-consuming. Additionally, physical storage of documents is unfeasible due to the lack of space at City facilities. Digitization of these records would facilitate better management, faster retrieval, and improved security of sensitive information, as well as support the City’s efforts to transition to a more transparent, sustainable, and paperless environment.
Item Title: 10.7
Bid
Award
and
Agreement
with
Complete
Paperless
Solutions
for
Citywide
Document
Scanning,
Indexing,
and
Quality
Control Services
Item Page Number: 1
Menifee Mayor and City Council
September 18, 2024
Page
61 of 556
City of Menifee Staff Report
Bid Award and Agreement with CPS for Citywide Document Scanning Services September 18, 2024
2 3
2 4
In 2019 the City of Menifee began the document digitization and centralization initiative and entered into a multi-year agreement with DMC, Inc. to provide comprehensive citywide document scanning, indexing and quality control services as part of the ongoing efforts to become a safe and transparent city.
The document digitization and centralization initiative outlines the need for documents with permanent or long-term retentions, as outlined in the City’s Records Retention Policy to be scanned/uploaded into the City’s electronic records repository, Laserfiche. Since then, the initiative has moved at a steady pace, all while also allowing staff to manage their current workload.
In 2023, the City Council approved a final extension of the agreement with DMC, Inc. and staff agreed to re-evaluate the City's current needs for these services by issuing a Request for Proposal (RFP).
RFP Process
On May 10, 2024, the City issued RFP No. 2024-16: Document Scanning, Indexing and Quality Control Services. The City received a total of six proposals by the closing date of June 10, 2024.
A review committee comprised of City staff from multiple departments completed a comprehensive evaluation of the proposals received. Proposals were reviewed and ranked based on the experience and qualification of the firms and their project team, project work plan, document storage, maintenance and transportation, cost proposal, reference review and proposal quality. The average scores for the proposal evaluation are shown in Table 1.
TABLE 1 – PROPOSAL EVALUATION SUMMARY
FIRM Average Score
(100 Points)
Complete Paperless Solutions (CPS) 82.67
Crisp Imaging 81.67
MetaSource 81.67
Document & Microfilm Conversion (DMC) 78.67
Visionet Exela 77.67
The Scanning Company 74.67
Following a review of the proposals received and due to a tie in scores the top four firms were invited to participate in an interview. The average scores of the evaluation completed by the interview panel are summarized in Table 2.
TABLE 2 – INTERVIEW SUMMARY
FIRM Average Score
(100 Points)
Complete Paperless Solutions (CPS) 89.67
MetaSource 87.00
Crisp Imaging 78.00
Document & Microfilm Conversion (DMC) 65.67
Item Title: 10.7
Bid
Award
and
Agreement
with
Complete
Paperless
Solutions
for
Citywide
Document
Scanning,
Indexing,
and
Quality
Control Services
Item Page Number: 2
Menifee Mayor and City Council
September 18, 2024
Page
62 of 556
City of Menifee Staff Report
Bid Award and Agreement with CPS for Citywide Document Scanning Services September 18, 2024
2 3
2 4
Considering both the proposal evaluation and interviews, City staff determined that CPS was the best qualified firm to provide citywide document scanning, indexing and quality control services.
Staff is proposing an initial two-year term agreement beginning September 18, 2024, through June 30, 2026, with three additional one-year renewals at the City Manager’s discretion. The proposed agreement includes a not-to-exceed amount of $430,000 for the first two-year term and a not-to-exceed amount of $570,000 for the three additional one-year term renewals, to be budgeted as follows: $200,000 for the first renewal term, $190,000 for the second renewal term and $180,000 for the third renewal term. The proposed agreement amount would cover existing and anticipated services. Amendments to the agreement may be required to include any unanticipated services for scanning, indexing and quality control services. Staff is requesting City Manager authorization to amend the agreement, contingent on budget and City’s discretion.
Due to the diverse range of document types, multiple City departments and divisions, including the City Clerk, Planning, Building & Safety, Engineering, and Community Services, have allocated funds for document scanning services. Nevertheless, the City Clerk Department would continue to coordinate and oversee the citywide document digitization and centralization initiative, as part of the continuing efforts to become a transparent city.
By initiating the scanning of physical documents in the City’s fifteen-year history and simultaneously scanning current documents into Laserfiche, the City would be able to reduce the funding allocated to this initiative, as shown in Table 3 below.
STRATEGIC PLAN OBJECTIVE
Regular City Business
FISCAL IMPACT
The total aggregate fiscal impact of the proposed agreement with CPS is a not-to-exceed amount of $1,000,000. The agreement cost breakdown is shown in Table 3.
TABLE 3 – AGREEMENT COST BREAKDOWN
Term Proposed Annual Cost
First Year – September 18, 2024 – June 30, 2025 $215,000 Second Year – July 1, 2025 – June 30, 2026 $215,000
Third Year – July 1, 2026 – June 30, 2027 (optional renewal) $200,000 Fourth Year – July 1, 2027 – June 30, 2028 (optional renewal) $190,000 Fifth Year – July 1, 2028 – June 30, 2029 (optional renewal) $180,000 TOTAL $1,000,000
The $215,000 required to support the first year of the proposed initial two-year term agreement is currently budgeted in the fiscal year 2024/2025 budget and is shown in detail in Table 4 on the following page. The funding for future years would be budgeted accordingly in the corresponding fiscal year budget.
Item Title: 10.7
Bid
Award
and
Agreement
with
Complete
Paperless
Solutions
for
Citywide
Document
Scanning,
Indexing,
and
Quality
Control Services
Item Page Number: 3
Menifee Mayor and City Council
September 18, 2024
Page
63 of 556
City of Menifee Staff Report
Bid Award and Agreement with CPS for Citywide Document Scanning Services September 18, 2024
2 3
2 4
TABLE 4 – FUNDING ACCOUNTS FOR FISCAL YEAR 2024/2025
City Department Account No. Allocated Amount
City Clerk Department 1100-CLK-XNCL-652800 $116,500
Planning Division 1100-CDD-PLNG-652800 $35,000
Building & Safety Division 1100-CDD-BLDG-652800 $40,000 Engineering Division 1100-PWD-ENGR-651600 $20,000
Community Services Department 1100-CSD-CADM-651300 $3,500 TOTAL $215,000
ATTACHMENTS
1. Agreement
Item Title: 10.7
Bid
Award
and
Agreement
with
Complete
Paperless
Solutions
for
Citywide
Document
Scanning,
Indexing,
and
Quality
Control Services
Item Page Number: 4
Menifee Mayor and City Council
September 18, 2024
Page
64 of 556
2905/031858-0001
19338889.2 a04/02/24
CITY OF MENIFEE
PROFESSIONAL SERVICES AGREEMENT
DOCUMENT SCANNING, INDEXING, AND QUALITY CONTROL SERVICES THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and effective this ______ day of __________, 2024 (“Effective Date”) by and between the CITY OF MENIFEE, a California municipal corporation, (“City”) and COMPLETE PAPERLESS SOLUTION, LLC, a Limited Liability Company (LLC) (“Consultant”). City and Consultant may sometimes herein be referred to individually as a “Party” and collectively as the “Parties.” SECTION 1. SERVICES.
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Services, attached hereto as Exhibit A and incorporated herein by this reference (the “Services”). Consultant will perform subsequent task orders as requested by the Contract Administrator (as defined below), in accordance with the Scope of Services. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, this Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on September 18, 2024 and shall end on June 30, 2026 (“Initial Term”). Upon termination of the Initial Term, this Agreement shall automatically renew for one (1) additional one (1) year term (“First Renewal Term”). Upon termination of the First Renewal Term, if it occurs, this Agreement shall automatically renew for one (1) additional one (1) year term (“Second Renewal Term”). Upon termination of the Second Renewal Term, if it occurs, this Agreement shall automatically renew for one (1) additional one (1) year term (“Third Renewal Term”), None of the renewal terms provided hereunder shall occur if the term of this Agreement is otherwise terminated or extended as provided for in Section 8. The word “term” shall refer to the Initial Term and any renewal term which actually occurs. The time provided to Consultant to complete the Services required by this Agreement shall not affect City’s right to terminate this Agreement.
1.2 Standard of Performance. Consultant represents and warrants that Consultant is a provider of first class work and services and Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant shall perform the Services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession and to the sole satisfaction of the Contract Administrator.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform the Services pursuant to Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
Item Title: 10.7
Bid
Award
and
Agreement
with
Complete
Paperless
Solutions
for
Citywide
Document
Scanning,
Indexing,
and
Quality
Control Services
Item Page Number: 5
Menifee Mayor and City Council
September 18, 2024
Page
65 of 556
2905/031858-0001
19338889.2 a04/02/24 -2-
1.4 Time. Consultant shall devote such time to the performance of the Services pursuant to this Agreement as may be reasonably necessary to satisfy Consultant’s obligations hereunder.
1.5 Authorization to Perform Services. Consultant is not authorized to perform any of the Services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
1.6 Warranty. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the Services, (ii) has carefully considered how the Services should be performed, and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the Services.
1.7 Covid-19 Safety. If Consultant enters City property or meets in person with City employees during the performance of the Services, Consultant shall comply with all applicable emergency orders, directives, protocols, and best practices related to the COVID-19 pandemic, including, but not limited to: (A) wearing facial coverings, (B) maintaining adequate physical distancing when possible, (C) regular hand washing, and (D) regular hand sanitizing.
SECTION 2. COMPENSATION.
City hereby agrees to pay Consultant a sum not to exceed One Million Dollars and Zero Cents ($1,000,000.00) notwithstanding any contrary indications that may be contained in Consultant’s proposal, for the Services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Exhibit A, regarding the amount of compensation, this Agreement shall prevail. City shall pay Consultant for the Services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for the Services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein.
Except as specifically authorized in advance by City, Consultant shall not bill City for duplicate services performed by more than one person. In no event shall the compensation paid during the term of this Agreement exceed the following amounts:
a. Initial Term: Four Hundred Thirty Thousand Dollars and Zero Cents ($430,000.00) b. First Renewal Term: Two Hundred Thousand Dollars and Zero Cents ($200,000.00) c. Second Renewal Term: One Hundred Ninety Thousand Dollars and Zero Cents ($190,000.00)
d. Third Renewal Term: One Hundred Eighty Thousand Dollars and Zero Cents ($180,000.00)
2.1 Invoices. Consultant shall submit invoices monthly during the term of this Agreement, based on the cost for the Services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
a. Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
Item Title: 10.7
Bid
Award
and
Agreement
with
Complete
Paperless
Solutions
for
Citywide
Document
Scanning,
Indexing,
and
Quality
Control Services
Item Page Number: 6
Menifee Mayor and City Council
September 18, 2024
Page
66 of 556
2905/031858-0001
19338889.2 a04/02/24 -3-
b. The beginning and ending dates of the billing period; c. A “Task Summary” containing the original contract amount, the amount of prior billings, the total due this period, the balance available under this Agreement, and the percentage of completion;
d. At City’s option, for each item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person performing the Services, the hours spent by each person, a brief description of the Services, and each reimbursable expense;
e. The total number of hours of work performed under this Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing the Services hereunder necessary to complete the Services described in Exhibit A; f. Receipts for expenses to be reimbursed;
g. The Consultant Representative’s signature.
Invoices shall be submitted to:
City of Menifee
Attn: Accounts Payable
29844 Haun Road
Menifee, CA 92586
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for the Services satisfactorily performed, and for authorized reimbursable costs incurred.
City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.
2.3 Retention of Funds, Final Payment. Consultant hereby authorizes City to retain and deduct from any amount payable to Consultant not exceeding five percent (5%) of the total compensation. The retained funds shall be paid to Consultant within sixty (60) days after final acceptance of the Services by the City and after Consultant has furnished City with full release of all undisputed payments under this Agreement. In the event there are any claims specifically excluded by Consultant from the operation of the release, City may retain proceeds of up to one hundred fifty percent (150%) of the amount in dispute. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of Consultant to insure, indemnify, and protect City as provided in this Agreement. City shall pay the last five percent (5%) of the total amount due pursuant to this Agreement within sixty (60) days after completion of the Services and submittal to City of a final invoice, if all of the Services required have been satisfactorily performed.
2.4 Total Payment. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering the Services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
Item Title: 10.7
Bid
Award
and
Agreement
with
Complete
Paperless
Solutions
for
Citywide
Document
Scanning,
Indexing,
and
Quality
Control Services
Item Page Number: 7
Menifee Mayor and City Council
September 18, 2024
Page
67 of 556
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In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entirety of the Services performed pursuant to this Agreement, unless this Agreement is modified in writing prior to the submission of such an invoice.
2.5 Hourly Fees. Fees for the Services performed by Consultant on an hourly basis shall not exceed the amounts shown on the fee schedule included with Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are included within the maximum amount of this Agreement.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any federal or state taxes.
2.8 Payment upon Termination. In the event that City or Consultant terminates this Agreement pursuant to Section 8, City shall compensate Consultant for all outstanding costs and reimbursable expenses incurred for Services satisfactorily completed and for reimbursable expenses as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs and reimbursable expenses incurred to that date.
SECTION 3. FACILITIES AND EQUIPMENT.
Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all facilities and equipment necessary to perform the services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facility or equipment that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS.
Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance listed below and provide certificates of insurance, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this Section and which is satisfactory, in all respects, to City. Consultant shall maintain the insurance policies required by this Section throughout the term of this Agreement.
The cost of such insurance shall be included in Consultant’s compensation. Consultant shall not allow any subcontractor, consultant or other agent to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant acknowledges the insurance policy must cover inter-insured suits between City and other insureds. Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which Consultant may be held responsible for the payment of damages to any persons or property resulting from Consultant activities or the activities of any person or persons for which Consultant is otherwise responsible nor shall it limit Consultant’s indemnification liabilities as provided in Section 5.
Item Title: 10.7
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4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant pursuant to the provisions of the California Labor Code. Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident, ONE MILLION DOLLARS ($1,000,000.00) disease per employee, and ONE MILLION DOLLARS ($1,000,000.00) disease per policy. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against City and its officers, officials, employees, and authorized volunteers for loss arising from the Services performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance. a. General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage, for risks associated with the Services contemplated by this Agreement, TWO MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MILLION DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General Liability Insurance or an Automobile Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Services to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from the Services contemplated under this Agreement, including the use of hired, owned, and non-owned automobiles.
b. Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 2, 8, and 9. No endorsement shall be attached limiting the coverage. c. Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
(i) The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
(ii) Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
Item Title: 10.7
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4.3 Professional Liability Insurance.
a. General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing the Services pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall be shown on the Certificate. If the deductible or self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be approved in writing by City. b. Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
(i) The retroactive date of the policy must be shown and must be no later than the commencement of the Services.
(ii) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after the expiration or termination of this Agreement or completion of the Services, so long as commercially available at reasonable rates. (iii) If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the Effective Date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after the expiration or termination of this Agreement or the completion of the Services. Such continuation coverage may be provided by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the Services under this Agreement. City shall have the right to exercise, at Consultant’s sole cost and expense, any extended reporting provisions of the policy, if Consultant cancels or does not renew the coverage.
(iv) A copy of the claim reporting requirements must be submitted to City prior to the commencement of the Services under this Agreement.
4.4 All Policies Requirements.
a. Acceptability of Insurers. All insurance required by this Section is to be placed with insurers with a Bests’ rating of no less than A:VII and admitted in California. b. Verification of Coverage. Prior to beginning the Services under this Agreement, Consultant shall furnish City with certificates of insurance, additional insured endorsement or policy language granting additional insured status complete certified copies of all policies, including complete certified copies of all endorsements. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. The certificate of insurance must include the following reference:
DOCUMENT SCANNING, INDEXING, AND QUALITY CONTROL SERVICES. The name and address for additional insured endorsements, certificates of insurance and notice of cancellation is: City of Menifee, 29844 Haun Road, Menifee, CA 92586. City must be endorsed as an additional insured for liability arising out of ongoing and completed operations by or on behalf of Consultant.
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c. Notice of Reduction in or Cancellation of Coverage. Consultant shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self insured retention is increased. In the event any of said policies of insurance are cancelled, Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section 4 to the Contract Administrator. d. Additional Insured; Primary Insurance. City and its officers, employees, agents, and authorized volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of the Services performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by Consultant in the course of providing the Services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or authorized volunteers. The insurance provided to City as an additional insured must apply on a primary and non-contributory basis with respect to any insurance or self-insurance program maintained by City. Additional insured status shall continue for one (1) year after the expiration or termination of this Agreement or completion of the Services.
A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss under the coverage.
e. Deductibles and Self-Insured Retentions. Consultant shall obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the Services.
During the term of this Agreement, only upon the prior express written authorization of the Contract Administrator, Consultant may increase such deductibles or self- insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
f. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
g. Variation. The Contract Administrator may, but is not required to, approve in writing a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that City’s interests are otherwise fully protected.
4.5 Remedies. In addition to any other remedies at law or equity City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the Item Title: 10.7
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extent and within the time herein required, City may, at its sole option, exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement.
SECTION 5. INDEMNIFICATION.
5.1 Indemnification for Professional Liability. Where the law establishes a professional standard of care for performance of the Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, officials, volunteers, and agents from and against any and all claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action (whether in tort, contract, under statute, at law, in equity, or otherwise) charges, awards, assessments, fines, or penalties of any kind (including reasonable consultant and expert fees and expenses of investigation, costs of whatever kind and nature and, if Consultant fails to provide a defense for City, the legal costs of counsel retained by City) and any judgment (collectively, “Claims”) to the extent same are caused in whole or in part by any negligent or wrongful act, error, or omission of Consultant, its officers, agents, employees, or subcontractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement.
5.2 Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City, and any and all of its officers, employees, officials, volunteers, and agents from and against any and all Claims, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant.
5.3 Limitation of Indemnification for Design Professionals. Notwithstanding any provision of this Section 5 to the contrary, design professionals, as that term is defined in Civil Code Section 2782.8, are required to defend and indemnify City only to the extent permitted by Civil Code Section 2782.8. The term “design professional” as defined in Section 2782.8, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code. This Subsection 5.3 shall only apply to Consultant if Consultant is a “design professional” as that term is defined in Civil Code Section 2782.8.
Item Title: 10.7
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5.4 Limitation of Indemnification. The provisions of this Section 5 do not apply to claims occurring as a result of City’s sole or active negligence. The provisions of this Section 5 shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officers, officials, employees, and agents acting in an official capacity.
SECTION 6. INDEPENDENT CONTRACTOR.
At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of the Services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes the Services rendered pursuant to this Agreement.
The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall not at any time or in any manner represent that it is or any of its officers, employees, or agents are in any manner officers, officials, employees, or agents of City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Except for the fees paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractor shall comply with all applicable local, state, and federal laws and regulations applicable to the performance of the work hereunder. Consultant shall not hire or employ any person to perform work within City or allow any person to perform the Services required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States.
Consultant acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Consultant shall require the same of all subcontractors.
7.3 Prevailing Wages. Consultant acknowledges and agrees that it shall be independently responsible for reviewing the applicable prevailing wage laws and regulations and effectuating compliance with such laws where they apply to the Services, including, but not limited to the prevailing wage and related requirements set forth in this Subsection 7.3. Consultant shall bear all risks of payment or non-payment of prevailing wages under California law and/or the Item Title: 10.7
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implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law.
a. Public Work. Consultant hereby expressly acknowledges and agrees that City has never previously affirmatively represented to Consultant, its employees or agents in writing or otherwise that the Services are not a “public work,” as defined in Section 1720 of the Labor Code. It is agreed by the Parties that, in connection with the development, construction (as defined by applicable law) and operation of the Services, including, without limitation, any public work (as defined by applicable law), if any, Consultant shall bear all risks of payment or non-payment of state and/or federal prevailing wages and/or the implementation of Labor Code Sections 1726 and 1781, as the same may be enacted, adopted or amended from time to time, and/or any other provision of law. To the extent applicable, City will enforce all penalties required by law for Consultant’s failure to pay prevailing wages. b. Labor Code of California. The Consultant’s attention is directed to Division 2, Part 7, Chapter 1 of the Labor Code of the State of California and especially to Article 2 (Wages); and Article 3 (Working Hours), thereof.
(i) In accordance with Sections 1773 and 1773.2 of the Labor Code, City has found and determined the general prevailing rates of wages in the locality in which the public work is to be performed are those determined by the Director of Industrial Relations and available at https://www.dir.ca.gov/OPRL/2022-1/PWD/Southern.html. Copies of the prevailing rates of wages are maintained with City’s principal office and are available to any interested party on request. Consultant shall post a copy of the prevailing rate of per diem wages at each job site. (ii) Consultant is aware of and will comply with the provisions of Labor Code Section 1776, including the keeping of payroll records and furnishing certified copies thereof in accordance with said Section. Pursuant to Labor Code Section 1771.4, Consultant must submit certified payroll records to the Labor Commissioner using the Department of Industrial Relations’ electronic certified payroll reporting (eCPR) system.
(iii) Pursuant to Labor Code Section 1810, it is stipulated hereby that eight (8) hours labor constitutes a legal day’s work hereunder. (iv) Pursuant to Labor Code Section 1815, work performed by employees of contractors in excess of eight (8) hours per day, and 40 hours during any one week, shall be permitted upon public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than 1 ½ times the basic rate of pay. (v) Pursuant to Labor Code Section 1813, it is stipulated hereby that Consultant shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Consultant or by any subcontractor hereunder for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one (1) calendar week in violation of the provisions of Article 3 (commencing with Section 1810), Chapter 1, Part 7, Division 2 of the Labor Code.
(vi) Consultant is aware of and will comply with the provisions of Labor Code Sections 1777.5 and 1777.6 with respect to the employment of apprentices. Pursuant to Item Title: 10.7
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Section 1777.5 it is hereby stipulated that Consultant will be responsible for obtaining compliance therewith on the part of any and all sub-consultants or subcontractors employed by Consultant in connection with this Agreement.
(vii) Pursuant to Labor Code Section 1775, it is hereby stipulated that Consultant shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for the Services by Consultant or any sub-consultant or subcontractor. c. Bidding Eligibility. Pursuant to Labor Code Section 1771.1, no contractor or subcontractor (or consultant or subconsultant) may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations. d. DIR Monitoring. Pursuant to Labor Code Section 1771.4, Consultant is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
e. Indemnification Related to Prevailing Wages. Section 5, Indemnification, specifically encompasses Claims arising from or related to (i) the noncompliance by Consultant or any party performing the Services of any applicable local, state, and/or federal law, including, without limitation, any applicable federal and/or state labor laws (including, without limitation, the requirement to pay state prevailing wages and hire apprentices); (ii) the implementation of Labor Code Sections 1726 and 1781, as the same may be amended from time to time, or any other similar law; and/or (iii) failure by Consultant or any party performing the Services to provide any required disclosure or identification as required by Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law.
7.4 Licenses and Permits, Fees and Assessments. Consultant represents, warrants, and covenants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions, and perform the Services. Consultant represents, warrants, and covenants to City that Consultant and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions, and perform the Services. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid business licenses from City. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for Consultant’s performance of the Services, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed, or imposed against City hereunder.
7.5 Conflicts of Interest, Political Reform Act. Consultant represents, warrants, and covenants that Consultant presently has no interest, direct or indirect, which would interfere with or impair in any manner or degree the performance of Consultant’s obligations and responsibilities under this Agreement. Consultant further agrees that while this Agreement is in effect, Consultant shall not acquire or otherwise obtain any interest, direct or indirect, that would interfere with or impair in any manner or degree the performance of Consultant’s obligations and Item Title: 10.7
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responsibilities under this Agreement. Consultant acknowledges that pursuant to the provisions of the Political Reform Act (Government Code Section 87100 et seq.), City may determine the Consultant to be a “consultant” as that term is defined by 2 California Code of Regulations Section 18700.3. In the event City makes such a determination, Consultant agrees to complete and file a “Statement of Economic Interest” with the City Clerk to disclose such financial interests as required by City. In such event, Consultant further agrees to require any other person doing work under this Agreement to complete and file a “Statement of Economic Interest” to disclose such other person’s financial interests as required by City.
7.6 Annual Appropriation of Funding. In accord with Article 16 Section 18 of the California Constitution, payment of compensation under this Agreement is contingent upon annual appropriation of funds by City for that purpose. Consultant acknowledges and agrees that to the extent that the Services extend beyond one (1) fiscal year, payment for such Services is expressly conditioned on City’s annual appropriation of funds for such Services for each year. If no funds are appropriated then this Agreement shall be terminated. City pledges and agrees to process such appropriation requests annually and in good faith. Nothing in this Subsection shall be construed to limit the right of either Party to terminate this Agreement as provided herein.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.
8.2 Termination by Consultant. Consultant may cancel this Agreement upon 30 days’ written notice to City.
8.3 Consequences of Termination. In the event of termination, Consultant shall be entitled to compensation for the Services performed up to the date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or City in connection with this Agreement.
8.4 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement.
Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.
8.5 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.6 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Item Title: 10.7
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Agreement or any interest therein without the prior written approval of the Contract Administrator.
Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in Consultant’s proposal, without prior written approval of the Contract Administrator. In the event that key personnel leave Consultant’s employ, Consultant shall notify City immediately.
8.7 Survival. All obligations arising prior to the expiration or termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the expiration or termination of this Agreement.
8.8 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall include, but not be limited to, any or all of the following:
a. Immediately terminate this Agreement;
b. Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; c. Retain a different consultant to complete the Services described in Exhibit A; and/or
d. Charge Consultant the difference between the cost to complete the Services described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the Services.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of City. Consultant hereby agrees to deliver those documents to City upon the expiration or termination of this Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for City and are not necessarily suitable for any future or other use. Any use of such documents for other projects by City shall be without liability to Consultant.
City and Consultant agree that, until final approval by City, all data, plans, specifications, reports, and other documents are confidential and will not be released to third parties without prior written consent of both Parties unless required by law.
9.2 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents and Data”). Consultant shall require all subcontractors to agree in writing that City Item Title: 10.7
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is granted a non-exclusive and perpetual license for any Documents and Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents and Data. Consultant makes no such representation and warranty in regard to Documents and Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
9.3 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for the Services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
9.4 Inspection and Audit of Records. Any records or documents that Subsection 9.3 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If either Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees and expenses including costs, in addition to any other relief to which that Party may be entitled; provided, however, that the attorneys’ fees awarded pursuant to this Subsection shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing Party in the conduct of the litigation. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Applicable Law, Venue. The laws of the State of California shall govern this Agreement. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in Riverside County.
10.3 Severability. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.
10.4 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
Item Title: 10.7
Bid
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Complete
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Scanning,
Indexing,
and
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10.5 No Implied Waiver of Breach. Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
10.6 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.7 Consultant Representative. All matters under this Agreement shall be handled for Consultant by Jamie Dunn, VP of Sales (“Consultant’s Representative”). The Consultant’s Representative shall have full authority to represent and act on behalf of Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
10.8 City Contract Administration. This Agreement shall be administered by a City employee, Edna Aguilar, Management Analyst (“Contract Administrator”). All correspondence shall be directed to or through the Contract Administrator or his designee. The Contract Administrator shall have the power to act on behalf of City for all purposes under this Agreement. Unless otherwise provided in this Agreement, Consultant shall not accept direction or orders from any person other than the Contract Administrator or his designee.
10.9 Notices. Any written notice to Consultant shall be sent to:
COMPLETE PAPERLESS SOLUTION, LLC
Attn: Jamie Dunn, VP of Sales
5130 E. La Palma Ave #206
Anaheim, CA 92807
Any written notice to City shall be sent to the Contract Administrator at:
City of Menifee
29844 Haun Road
Menifee, CA 92586
Attn: Edna Aguilar, Management Analyst
with a copy to:
City Clerk
City of Menifee
29844 Haun Road
Menifee, CA 92586
Item Title: 10.7
Bid
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Scanning,
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10.10 Professional Seal. Where applicable in the determination of the Contract Administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled “Seal and Signature of Registered Professional with report/design responsibility,” as in the following example.
__________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.11 Rights and Remedies. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
10.12 Integration. This Agreement, including the scope of services attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
10.14 Execution of Contract. The persons executing this Agreement on behalf of each of the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other agreement to which said Party is bound.
10.15 Nondiscrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance of this Agreement there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.
10.16 No Third Party Beneficiaries. There are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.
10.17 Nonliability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Consultant, or any successor in interest, in the event of any default or breach by City or for any amount which Item Title: 10.7
Bid
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may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
10.18 No Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of City shall receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.
10.19 No Benefit to Arise to City Employees. No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for the Services to be performed under this Agreement. [Signatures on Following Page]
Item Title: 10.7
Bid
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Item Page Number: 21
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IN WITNESS WHEREOF, the Parties hereto have executed and entered into this Agreement as of the Effective Date.
CITY OF MENIFEE
Armando Villa, City Manager
Attest:
Stephanie Roseen, Acting City Clerk
Approved as to Form:
Jeffrey T. Melching, City Attorney
CONSULTANT
Jamie Dunn, VP of Sales
Claude Schott, CFO
[Note: 2 officer’s signatures required if
Consultant is a corporation, unless provided
with a certificate of secretary in-lieu]
Item Title: 10.7
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Item Page Number: 22
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EXHIBIT A.
EXHIBIT A
SCOPE OF SERVICES
Services shall include DOCUMENT SCANNING, INDEXING, AND QUALITY CONTROL SERVICES in the amount not to exceed One Million Dollars and Zero Cents ($1,000,000.00) as further detailed in the following page(s). In no event shall the compensation paid during the term of this Agreement exceed the following amounts:
Initial Term: Four Hundred Thirty Thousand Dollars and Zero Cents ($430,000.00) First Renewal Term: Two Hundred Thousand Dollars and Zero Cents ($200,000.00) Second Renewal Term: One Hundred Ninety Thousand Dollars and Zero Cents ($190,000.00) Third Renewal Term: One Hundred Eighty Thousand Dollars and Zero Cents ($180,000.00) Item Title: 10.7
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Item Page Number: 23
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September 18, 2024
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2905/031858-0001
19338889.2 a04/02/24 EXHIBIT A.
SCOPE OF WORK-
For the purposes of this Scope of Work, the terms “Consultant,” “Vendor,” and “Proposer” will all refer to Consultant.
The Consultant will be responsible for the following tasks:
Task 1 – Comprehensive Document Scanning & Indexing Services Some of the file types to be scanned will consist of, but are not limited to:
• Building Plans
• Planning Cases and Project Files
• Engineering Plans and Project Files
• Capital Improvement Projects
• Specialized Studies and Reports
• Plan Rolls, Folded Maps and Mylar Maps
• Agreements and Bid Documents
File types may contain flat and folded documents of varying sizes and plan rolls will vary in size from under an inch to 12” or more in diameter. Proposers may assume all paper records are in satisfactory condition. Letter, legal and ledger-sized documents are primarily printed on standard white office paper (approximately 20 lb); ANSI-C and above sized documents may be printed on paper, Mylar, blueprints, sepia, or vellum and must be organized by project as directed by the City.
THE FOLLOWING CRITERIA MUST BE MET:
A. Laserfiche:
Ability to scan content directly and seamlessly into Laserfiche using an upload utility – must have a tool that directly uploads content to Laserfiche including the ability to file directly into established folders and ability to add required meta data.
B. Ability to Scan:
a. Manila folder – content in file folders
b. Legal documents
c. Ledger-size documents
d. Letters
e. Carbon copies
f. Photo exhibits
g. Spiral-bound books
h. Tabbed paper
i. Large format items: Posters, banners, etc., with dimensions specified. j. Drawings & Blueprints
k. All ANSI-sized documents
Item Title: 10.7
Bid
Award
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Agreement
with
Complete
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Solutions
for
Citywide
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Scanning,
Indexing,
and
Quality
Control Services
Item Page Number: 24
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September 18, 2024
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2905/031858-0001
19338889.2 a04/02/24 EXHIBIT A.
C. Images:
a.Duplex scan documents to capture both front and back of documents where needed.
Images must be oriented correctly for viewing. Text must be readable up to the edge of the document.
b.Image clean-up: the scanned documents should be de-skewed, de-speckled, blank pages and black borders removed, hole punch images removed, and background color drop out (where possible). Color images must be viewable quality so that detail in the image is captured.
c.For the purposes of this RFP, Proposer is invited to offer suggestions on how best to scan color photos to maintain the quality and detail of an image while striving to reduce size of the electronic image.
D. OCR all content with guarantee of 99.5% accuracy on images and ability for 600 dpi images.
E. Quality checking images scanned:
a. Visual inspection of each image against the original, rescanning documents as needed b. Manual image quality adjustment and QA of every image for clarity, legibility, quality, cut-offs or file type compression errors
c. Images are of the same or better quality than the original d. Ensure all images are accurately indexed
e. All documents are to be scanned and returned in the same order as provided f. All folders within the XML file should appear in the same order as they exist in paper g. The City may perform a QA of each image and associated indexing delivered by the vendor; if the City discovers unacceptable images, the Vendor, at no additional cost to the City, will correct all such unacceptable images
F. Data entry of index fields following Laserfiche Templates. Fields change depending on the document scanned.
G. Quality checking index data.
H. Perform rework on errors or omissions with no additional charge.
I. Warranty period of 1 year against defects.
J. Records must be saved in PDFA format.
K. Any and all City documents in the possession of the Proposer must be stored in a climate controlled safe and secure location. The City must have access to all City documents in the Proposer’s possession upon request, with a hard copy or electronic file provided within 24 hours.
Item Title: 10.7
Bid
Award
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Agreement
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Complete
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Solutions
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Citywide
Document
Scanning,
Indexing,
and
Quality
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Item Page Number: 25
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L. Document prep:
a. Ability to scan small documents such as receipts in line with large-size documents in a single scan
b. Staple and fastener removal
c. Metal, plastic, twine, glue binder removal
d. Industrial staple removal capability including box and plier staples e. Fix torn pages prior to scanning
f. Black and white, greyscale and color scanning options M. Once electronically imaged and upon the request of the Project Manager, documents shall be returned to their original state (re-stapled, bound, rolled, etc.) and returned to the original filing location.
N. Pick-up and delivery of paper documents. When content is picked up, there must be at least two representatives of the scanning organization present; pick-up must not be outsourced.
There shall always be two representatives with the content in transit.
O. Pickup and delivery are to occur every three to four weeks or as agreed upon by the Project Manager and the vendor.
P. Vendor must pick up and return original documents promptly according to an established schedule.
Q. Vendor must provide a proof of pickup acknowledgement, to be signed by the Vendor staff and City staff.
R. Vendor must return original documents after scanning or conversion, and provide a proof of return acknowledgement, to be signed by the Vendor staff and City staff.
S. Vendor will only receive direction from the contract manager (to be spelled out in the contract).
T. Vendor will maintain documented chain of command through an audit trail.
U. Vendor will submit quarterly reports of documents being stored at their facility.
V. Vendor must agree to provide private transport; content will never be mixed in transit with other clients, nor additional, non-mission critical stops to occur en route.
W. Content will not leave the state of California.
Item Title: 10.7
Bid
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Complete
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Scanning,
Indexing,
and
Quality
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Item Page Number: 26
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September 18, 2024
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EXHIBIT A.
Item Title: 10.7
Bid
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Agreement
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Complete
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Citywide
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Indexing,
and
Quality
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Item Page Number: 27
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September 18, 2024
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Item Title: 10.7
Bid
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Agreement
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Scanning,
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and
Quality
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September 18, 2024
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Item Title: 10.7
Bid
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September 18, 2024
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Item Title: 10.7
Bid
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September 18, 2024
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Item Title: 10.7
Bid
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September 18, 2024
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Item Title: 10.7
Bid
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Item Title: 10.7
Bid
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Item Title: 10.7
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Item Title: 10.7
Bid
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September 18, 2024
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Item Title: 10.7
Bid
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Item Page Number: 36
Menifee Mayor and City Council
September 18, 2024
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CITY OF MENIFEE
SUBJECT: Agreement with Bucknam Infrastructure Group, Inc. for City’s Pavement Management Program Update
MEETING DATE: September 18, 2024
TO: Mayor and City Council
PREPARED BY: Rex Caballero, Assistant Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Bucknam Infrastructure Group, Inc. to update the City’s Pavement Management Program, Capital Improvement Program Project No. 24-23, for a total amount not-to-exceed $169,403 through June 30, 2025.
DISCUSSION
The City of Menifee’s Pavement Management Program (PMP) was developed to maintain accurate and current pavement condition data within the City’s street network to provide a helpful tool in developing cost-effective pavement maintenance strategies. The PMP allows City staff to effectively and efficiently address pavement needs, even when fiscal resources are limited. Since inception in 2008, the PMP has received regular updates to ensure new additions or modifications to the City’s roadway network are incorporated. Updates to the PMP include identifying existing pavement conditions, designation of accurate Pavement Condition Index (PCI) ratings, and prioritization of road maintenance based on budget availability.
As new development occurs and the population increases, the City’s street network must also expand. This growth necessitates regular updates to the PMP allowing staff to accurately identify necessary street maintenance and rehabilitation projects. The PMP requires reassessment every four years to ensure Capital Improvement Program (CIP) projects are prioritized based on the most current data. The latest update to the PMP occurred in 2021 and focused on the arterial and collector street network.
The Pavement Management Program Update, CIP Project No. 24-23 (“Project”) would survey approximately 375 centerline miles of arterial, collector and residential local streets. The Project would utilize existing geographic information systems (GIS) imaging files from previous PMP updates and incorporate roads added to the City’s roadway network since the last update. The Item Title: 10.8
Agreement with Bucknam Infrastructure Group, Inc. for City’s Pavement Management Program Update Item Page Number: 1
Menifee Mayor and City Council
September 18, 2024
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City of Menifee Staff Report
CIP 24-23 PMP Update
September 18, 2024
2 2
9 8
final Project report would provide recommendations for road maintenance and rehabilitation projects for inclusion in the Fiscal Year 2025-2030 CIP. The recommendations would utilize a weighted average of the current PCI rating or better and provide projections for funding maintenance over the next five years. The Project report would establish recommendations beginning in Fiscal Year 2025/26.
During the Fiscal Year 2023/24 Mid-Year Budget cycle, staff requested to increase the CIP budget to include funding for this Project. On April 30, 2024, staff released a Request for Proposal (RFP) for Pavement Condition Evaluation and Pavement Management Program Update services. A total of two proposals were received. Following the review of proposals received and to further assess the proposed project team to determine which firm most closely aligned with the scope of work outlined in the RFP, both firms were subsequently invited to participate in selection interviews.
The average scores of the evaluation completed by the interview panel are summarized in Table 1 below.
TABLE 1 – SELECTION INTERVIEW FIRM RANKING SUMMARY
Under the California Government Code Section 4526, local agencies are required to select professional services for architectural, landscape architectural, engineering, environmental, land surveying, or construction project management solely on the basis of demonstrated competence and professional qualifications. For this reason, cost proposals are sealed until the selection process is completed. After thorough review, Bucknam Infrastructure Group (“Bucknam”) was selected as the highest-ranking proposer.
In addition to the provisions required as part of the basic scope of work for the project, Bucknam provided for several significant project enhancements that will be a benefit to the City in the PMP update. Included in the optional tasks would be the use of an AI True Area Segment Calculator, which is a tool that would utilize artificial intelligence (AI) to calculate the exact area being surveyed, ultimately resulting in cost savings by preventing over-estimation in calculating the area of a paved road. The final optional task included in Bucknam’s final cost proposal would be to employ an automated survey methodology using robotic and autonomous systems (RAS) to collect accurate inventory of signage and to identify the extent of existing pavement distress, which could easily be incorporated into the City’s Geographic Information Systems (GIS).
Bucknam demonstrated qualified experience and a comprehensive understanding relevant to the Project’s scope as outlined within the RFP. The City’s independent estimate for the Project was $250,000. The final cost proposal from Bucknam was $169,403, which was determined to be reasonable and within the established Project budget.
The amount of the proposed Professional Services Agreement (“Agreement”) exceeds the City Manager’s signing authority. Pursuant to Menifee Municipal Code §3.12.040, any contract amount that exceeds the City Manager’s signing authority shall be approved by the City Council.
Firm Name Interview
Score
Cost Proposal
Base Fee
Final Cost
Proposal
(with options)
Qualification
Ranking
Bucknam Infrastructure
Group 64.50 $88,103 $169,403 1
International Cybernetics
Company 56.25 $68,575 N/A 2
Item Title: 10.8
Agreement with Bucknam Infrastructure Group, Inc. for City’s Pavement Management Program Update Item Page Number: 2
Menifee Mayor and City Council
September 18, 2024
Page
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City of Menifee Staff Report
CIP 24-23 PMP Update
September 18, 2024
2 2
9 8
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
The fiscal impact of the proposed Agreement with Bucknam is for the total amount not-to-exceed $169,403. Funding for the Agreement is available in the Fiscal Year 2024/2025 budget within the Quality of Life (Measure DD) Fund (1105-PWD-CIPS-658011), as summarized in Table 2 below.
TABLE 2 – PROJECT BUDGET
Fund Available Budget Anticipated Cost
Quality of Life (Measure DD) $250,000 $169,403
TOTAL $250,000 $169,403
No additional budget appropriation action is required.
ATTACHMENTS
1. Agreement – Bucknam Infrastructure Group
Item Title: 10.8
Agreement with Bucknam Infrastructure Group, Inc. for City’s Pavement Management Program Update Item Page Number: 3
Menifee Mayor and City Council
September 18, 2024
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2905/031858-0001
18155996.1 a07/24/24
CITY OF MENIFEE
PROFESSIONAL SERVICES AGREEMENT
CIP 24-23 PAVEMENT MANAGEMENT PROGRAM (PMP) UPDATE
(PROFESSIONAL ENGINEERING SERVICES)
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and effective this ______ day of __________, 2024 (“Effective Date”) by and between the CITY OF MENIFEE, a California municipal corporation, (“City”) and BUCKNAM INFRASTRUCTURE GROUP, INC., a California Corporation (“Consultant”). City and Consultant may sometimes herein be referred to individually as a “Party” and collectively as the “Parties.” SECTION 1. SERVICES.
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Services, attached hereto as Exhibit A and incorporated herein by this reference (the “Services”). Consultant will perform subsequent task orders as requested by the Contract Administrator (as defined below), in accordance with the Scope of Services. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, this Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on October 2, 2024 and shall end on June 30, 2025 unless the term of this Agreement is otherwise terminated or extended as provided for in Section 8. The time provided to Consultant to complete the Services required by this Agreement shall not affect City’s right to terminate this Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant represents and warrants that Consultant is a provider of first class work and services and Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant shall perform the Services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession and to the sole satisfaction of the Contract Administrator.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform the Services pursuant to Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of the Services pursuant to this Agreement as may be reasonably necessary to satisfy Consultant’s obligations hereunder.
Item Title: 10.8
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1.5 Authorization to Perform Services. Consultant is not authorized to perform any of the Services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
1.6 Warranty. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the Services, (ii) has carefully considered how the Services should be performed, and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the Services.
1.7 Covid-19 Safety. If Consultant enters City property or meets in person with City employees during the performance of the Services, Consultant shall comply with all applicable emergency orders, directives, protocols, and best practices related to the COVID-19 pandemic, including, but not limited to: (A) wearing facial coverings, (B) maintaining adequate physical distancing when possible, (C) regular hand washing, and (D) regular hand sanitizing.
SECTION 2. COMPENSATION.
City hereby agrees to pay Consultant a sum not to exceed One Hundred Sixty Nine Thousand Four Hundred Three Dollars and Zero Cents ($169,403.00) notwithstanding any contrary indications that may be contained in Consultant’s proposal, for the Services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Exhibit A, regarding the amount of compensation, this Agreement shall prevail. City shall pay Consultant for the Services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for the Services rendered pursuant to this Agreement.
Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized in advance by City, Consultant shall not bill City for duplicate services performed by more than one person.
2.1 Invoices. Consultant shall submit invoices monthly during the term of this Agreement, based on the cost for the Services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
a. Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
b. The beginning and ending dates of the billing period; c. A “Task Summary” containing the original contract amount, the amount of prior billings, the total due this period, the balance available under this Agreement, and the percentage of completion;
d. At City’s option, for each item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person performing the Services, the hours spent by each person, a brief description of the Services, and each reimbursable expense; Item Title: 10.8
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e. The total number of hours of work performed under this Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing the Services hereunder necessary to complete the Services described in Exhibit A; f. Receipts for expenses to be reimbursed;
g. The Consultant Representative’s signature.
Invoices shall be submitted to:
City of Menifee
Attn: Accounts Payable
29844 Haun Road
Menifee, CA 92586
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for the Services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.
2.3 Retention of Funds, Final Payment. Consultant hereby authorizes City to retain and deduct from any amount payable to Consultant not exceeding five percent (5%) of the total compensation. The retained funds shall be paid to Consultant within sixty (60) days after final acceptance of the Services by the City and after Consultant has furnished City with full release of all undisputed payments under this Agreement. In the event there are any claims specifically excluded by Consultant from the operation of the release, City may retain proceeds of up to one hundred fifty percent (150%) of the amount in dispute. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of Consultant to insure, indemnify, and protect City as provided in this Agreement. City shall pay the last five percent (5%) of the total amount due pursuant to this Agreement within sixty (60) days after completion of the Services and submittal to City of a final invoice, if all of the Services required have been satisfactorily performed.
2.4 Total Payment. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering the Services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entirety of the Services performed pursuant to this Agreement, unless this Agreement is modified in writing prior to the submission of such an invoice.
2.5 Hourly Fees. Fees for the Services performed by Consultant on an hourly basis shall not exceed the amounts shown on the fee schedule included with Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are included within the maximum amount of this Agreement.
Item Title: 10.8
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2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any federal or state taxes.
2.8 Payment upon Termination. In the event that City or Consultant terminates this Agreement pursuant to Section 8, City shall compensate Consultant for all outstanding costs and reimbursable expenses incurred for Services satisfactorily completed and for reimbursable expenses as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs and reimbursable expenses incurred to that date.
SECTION 3. FACILITIES AND EQUIPMENT.
Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all facilities and equipment necessary to perform the services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facility or equipment that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS.
Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance listed below and provide certificates of insurance, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this Section and which is satisfactory, in all respects, to City. Consultant shall maintain the insurance policies required by this Section throughout the term of this Agreement.
The cost of such insurance shall be included in Consultant’s compensation. Consultant shall not allow any subcontractor, consultant or other agent to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant acknowledges the insurance policy must cover inter-insured suits between City and other insureds. Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which Consultant may be held responsible for the payment of damages to any persons or property resulting from Consultant activities or the activities of any person or persons for which Consultant is otherwise responsible nor shall it limit Consultant’s indemnification liabilities as provided in Section 5.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant pursuant to the provisions of the California Labor Code. Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident, ONE MILLION DOLLARS ($1,000,000.00) disease per employee, and ONE MILLION DOLLARS ($1,000,000.00) disease per policy. In the alternative, Consultant may rely on a self- insurance program to meet those requirements, but only if the program of self-insurance complies Item Title: 10.8
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fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against City and its officers, officials, employees, and authorized volunteers for loss arising from the Services performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance. a. General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage, for risks associated with the Services contemplated by this Agreement, TWO MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MILLION DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General Liability Insurance or an Automobile Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Services to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from the Services contemplated under this Agreement, including the use of hired, owned, and non-owned automobiles.
b. Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 2, 8, and 9. No endorsement shall be attached limiting the coverage. c. Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
(i) The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
(ii) Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
4.3 Professional Liability Insurance.
a. General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing the Services pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions.
Any deductible or self-insured retention shall be shown on the Certificate. If the deductible or self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be approved in writing by City.
Item Title: 10.8
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b. Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
(i) The retroactive date of the policy must be shown and must be no later than the commencement of the Services.
(ii) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after the expiration or termination of this Agreement or completion of the Services, so long as commercially available at reasonable rates. (iii) If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the Effective Date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after the expiration or termination of this Agreement or the completion of the Services. Such continuation coverage may be provided by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the Services under this Agreement. City shall have the right to exercise, at Consultant’s sole cost and expense, any extended reporting provisions of the policy, if Consultant cancels or does not renew the coverage.
(iv) A copy of the claim reporting requirements must be submitted to City prior to the commencement of the Services under this Agreement.
4.4 All Policies Requirements.
a. Acceptability of Insurers. All insurance required by this Section is to be placed with insurers with a Bests’ rating of no less than A:VII and admitted in California. b. Verification of Coverage. Prior to beginning the Services under this Agreement, Consultant shall furnish City with certificates of insurance, additional insured endorsement or policy language granting additional insured status complete certified copies of all policies, including complete certified copies of all endorsements. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. The certificate of insurance must include the following reference: CIP 24- 23 PAVEMENT MANAGEMENT PROGRAM (PMP) UPDATE (PROFESSIONAL ENGINEERING SERVICES). The name and address for additional insured endorsements, certificates of insurance and notice of cancellation is: City of Menifee, 29844 Haun Road, Menifee, CA 92586. City must be endorsed as an additional insured for liability arising out of ongoing and completed operations by or on behalf of Consultant. c. Notice of Reduction in or Cancellation of Coverage. Consultant shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self insured retention is increased. In the event any of said policies of insurance are cancelled, Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section 4 to the Contract Administrator.
Item Title: 10.8
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d. Additional Insured; Primary Insurance. City and its officers, employees, agents, and authorized volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of the Services performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by Consultant in the course of providing the Services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or authorized volunteers. The insurance provided to City as an additional insured must apply on a primary and non-contributory basis with respect to any insurance or self-insurance program maintained by City. Additional insured status shall continue for one (1) year after the expiration or termination of this Agreement or completion of the Services.
A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss under the coverage.
e. Deductibles and Self-Insured Retentions. Consultant shall obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the Services.
During the term of this Agreement, only upon the prior express written authorization of the Contract Administrator, Consultant may increase such deductibles or self- insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
f. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
g. Variation. The Contract Administrator may, but is not required to, approve in writing a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that City’s interests are otherwise fully protected.
4.5 Remedies. In addition to any other remedies at law or equity City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option, exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement; Item Title: 10.8
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b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement.
SECTION 5. INDEMNIFICATION.
5.1 Indemnification for Professional Liability. Where the law establishes a professional standard of care for performance of the Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, officials, volunteers, and agents from and against any and all claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action (whether in tort, contract, under statute, at law, in equity, or otherwise) charges, awards, assessments, fines, or penalties of any kind (including reasonable consultant and expert fees and expenses of investigation, costs of whatever kind and nature and, if Consultant fails to provide a defense for City, the legal costs of counsel retained by City) and any judgment (collectively, “Claims”) to the extent same are caused in whole or in part by any negligent or wrongful act, error, or omission of Consultant, its officers, agents, employees, or subcontractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement.
5.2 Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City, and any and all of its officers, employees, officials, volunteers, and agents from and against any and all Claims, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant.
5.3 Limitation of Indemnification for Design Professionals. Notwithstanding any provision of this Section 5 to the contrary, design professionals, as that term is defined in Civil Code Section 2782.8, are required to defend and indemnify City only to the extent permitted by Civil Code Section 2782.8. The term “design professional” as defined in Section 2782.8, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code. This Subsection 5.3 shall only apply to Consultant if Consultant is a “design professional” as that term is defined in Civil Code Section 2782.8.
5.4 Limitation of Indemnification. The provisions of this Section 5 do not apply to claims occurring as a result of City’s sole or active negligence. The provisions of this Section 5 shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officers, officials, employees, and agents acting in an official capacity.
Item Title: 10.8
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SECTION 6. INDEPENDENT CONTRACTOR.
At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of the Services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes the Services rendered pursuant to this Agreement.
The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall not at any time or in any manner represent that it is or any of its officers, employees, or agents are in any manner officers, officials, employees, or agents of City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Except for the fees paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractor shall comply with all applicable local, state, and federal laws and regulations applicable to the performance of the work hereunder. Consultant shall not hire or employ any person to perform work within City or allow any person to perform the Services required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States. Consultant acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Consultant shall require the same of all subcontractors.
7.3 Prevailing Wages. Consultant acknowledges and agrees that it shall be independently responsible for reviewing the applicable prevailing wage laws and regulations and effectuating compliance with such laws, including, but not limited to the prevailing wage and related requirements set forth in this Subsection 7.3. Consultant shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. a. Public Work. Consultant hereby expressly acknowledges and agrees that City has never previously affirmatively represented to Consultant, its employees or agents in writing or otherwise that the Services are not a “public work,” as defined in Section 1720 of the Labor Code. It is agreed by the Parties that, in connection with the development, construction (as Item Title: 10.8
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defined by applicable law) and operation of the Services, including, without limitation, any public work (as defined by applicable law), if any, Consultant shall bear all risks of payment or non- payment of state and/or federal prevailing wages and/or the implementation of Labor Code Sections 1726 and 1781, as the same may be enacted, adopted or amended from time to time, and/or any other provision of law. To the extent applicable, City will enforce all penalties required by law for Consultant’s failure to pay prevailing wages. b. Labor Code of California. The Consultant’s attention is directed to Division 2, Part 7, Chapter 1 of the Labor Code of the State of California and especially to Article 2 (Wages); and Article 3 (Working Hours), thereof.
(i) In accordance with Sections 1773 and 1773.2 of the Labor Code, City has found and determined the general prevailing rates of wages in the locality in which the public work is to be performed are those determined by the Director of Industrial Relations and available at https://www.dir.ca.gov/OPRL/2022-1/PWD/Southern.html. Copies of the prevailing rates of wages are maintained with City’s principal office and are available to any interested party on request. Consultant shall post a copy of the prevailing rate of per diem wages at each job site. (ii) Consultant is aware of and will comply with the provisions of Labor Code Section 1776, including the keeping of payroll records and furnishing certified copies thereof in accordance with said Section. Pursuant to Labor Code Section 1771.4, Consultant must submit certified payroll records to the Labor Commissioner using the Department of Industrial Relations’ electronic certified payroll reporting (eCPR) system.
(iii) Pursuant to Labor Code Section 1810, it is stipulated hereby that eight (8) hours labor constitutes a legal day’s work hereunder. (iv) Pursuant to Labor Code Section 1815, work performed by employees of contractors in excess of eight (8) hours per day, and 40 hours during any one week, shall be permitted upon public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than 1 ½ times the basic rate of pay. (v) Pursuant to Labor Code Section 1813, it is stipulated hereby that Consultant shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Consultant or by any subcontractor hereunder for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one (1) calendar week in violation of the provisions of Article 3 (commencing with Section 1810), Chapter 1, Part 7, Division 2 of the Labor Code.
(vi) Consultant is aware of and will comply with the provisions of Labor Code Sections 1777.5 and 1777.6 with respect to the employment of apprentices. Pursuant to Section 1777.5 it is hereby stipulated that Consultant will be responsible for obtaining compliance therewith on the part of any and all sub-consultants or subcontractors employed by Consultant in connection with this Agreement.
(vii) Pursuant to Labor Code Section 1775, it is hereby stipulated that Consultant shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each Item Title: 10.8
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calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for the Services by Consultant or any sub-consultant or subcontractor. c. Bidding Eligibility. Pursuant to Labor Code Section 1771.1, no contractor or subcontractor (or consultant or subconsultant) may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations. d. DIR Monitoring. Pursuant to Labor Code Section 1771.4, Consultant is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
e. Indemnification Related to Prevailing Wages. Section 5, Indemnification, specifically encompasses Claims arising from or related to (i) the noncompliance by Consultant or any party performing the Services of any applicable local, state, and/or federal law, including, without limitation, any applicable federal and/or state labor laws (including, without limitation, the requirement to pay state prevailing wages and hire apprentices); (ii) the implementation of Labor Code Sections 1726 and 1781, as the same may be amended from time to time, or any other similar law; and/or (iii) failure by Consultant or any party performing the Services to provide any required disclosure or identification as required by Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law.
7.4 Licenses and Permits, Fees and Assessments. Consultant represents, warrants, and covenants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions, and perform the Services. Consultant represents, warrants, and covenants to City that Consultant and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions, and perform the Services. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid business licenses from City. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for Consultant’s performance of the Services, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed, or imposed against City hereunder.
7.5 Conflicts of Interest, Political Reform Act. Consultant represents, warrants, and covenants that Consultant presently has no interest, direct or indirect, which would interfere with or impair in any manner or degree the performance of Consultant’s obligations and responsibilities under this Agreement. Consultant further agrees that while this Agreement is in effect, Consultant shall not acquire or otherwise obtain any interest, direct or indirect, that would interfere with or impair in any manner or degree the performance of Consultant’s obligations and responsibilities under this Agreement. Consultant acknowledges that pursuant to the provisions of the Political Reform Act (Government Code Section 87100 et seq.), City may determine the Consultant to be a “consultant” as that term is defined by 2 California Code of Regulations Section 18700.3. In the event City makes such a determination, Consultant agrees to complete and file a “Statement of Item Title: 10.8
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Economic Interest” with the City Clerk to disclose such financial interests as required by City. In such event, Consultant further agrees to require any other person doing work under this Agreement to complete and file a “Statement of Economic Interest” to disclose such other person’s financial interests as required by City.
7.6 Annual Appropriation of Funding. In accord with Article 16 Section 18 of the California Constitution, payment of compensation under this Agreement is contingent upon annual appropriation of funds by City for that purpose. Consultant acknowledges and agrees that to the extent that the Services extend beyond one (1) fiscal year, payment for such Services is expressly conditioned on City’s annual appropriation of funds for such Services for each year. If no funds are appropriated then this Agreement shall be terminated. City pledges and agrees to process such appropriation requests annually and in good faith. Nothing in this Subsection shall be construed to limit the right of either Party to terminate this Agreement as provided herein.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.
8.2 Termination by Consultant. Consultant may cancel this Agreement upon 30 days’ written notice to City.
8.3 Consequences of Termination. In the event of termination, Consultant shall be entitled to compensation for the Services performed up to the date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or City in connection with this Agreement.
8.4 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.
8.5 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.6 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in Consultant’s proposal, without prior written approval of the Item Title: 10.8
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Contract Administrator. In the event that key personnel leave Consultant’s employ, Consultant shall notify City immediately.
8.7 Survival. All obligations arising prior to the expiration or termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the expiration or termination of this Agreement.
8.8 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall include, but not be limited to, any or all of the following:
a. Immediately terminate this Agreement;
b. Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; c. Retain a different consultant to complete the Services described in Exhibit A; and/or
d. Charge Consultant the difference between the cost to complete the Services described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the Services.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of City. Consultant hereby agrees to deliver those documents to City upon the expiration or termination of this Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for City and are not necessarily suitable for any future or other use. Any use of such documents for other projects by City shall be without liability to Consultant. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports, and other documents are confidential and will not be released to third parties without prior written consent of both Parties unless required by law.
9.2 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents and Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non- exclusive and perpetual license for any Documents and Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any Item Title: 10.8
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and all Documents and Data. Consultant makes no such representation and warranty in regard to Documents and Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
9.3 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for the Services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
9.4 Inspection and Audit of Records. Any records or documents that Subsection 9.3 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City.
Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If either Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees and expenses including costs, in addition to any other relief to which that Party may be entitled; provided, however, that the attorneys’ fees awarded pursuant to this Subsection shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing Party in the conduct of the litigation. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Applicable Law, Venue. The laws of the State of California shall govern this Agreement. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in Riverside County.
10.3 Severability. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.
10.4 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
10.5 No Implied Waiver of Breach. Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not Item Title: 10.8
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constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
10.6 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.7 Consultant Representative. All matters under this Agreement shall be handled for Consultant by Peter J. Bucknam (“Consultant’s Representative”). The Consultant’s Representative shall have full authority to represent and act on behalf of Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
10.8 City Contract Administration. This Agreement shall be administered by a City employee, Rex Caballero, Assistant Engineer (“Contract Administrator”). All correspondence shall be directed to or through the Contract Administrator or his designee. The Contract Administrator shall have the power to act on behalf of City for all purposes under this Agreement.
Unless otherwise provided in this Agreement, Consultant shall not accept direction or orders from any person other than the Contract Administrator or his designee.
10.9 Notices. Any written notice to Consultant shall be sent to:
BUCKNAM INFRASTRUCTURE GROUP, INC.
Attn: Peter J. Bucknam
3548 Seagate Way, Suite 230
Oceanside, CA 92056
Any written notice to City shall be sent to the Contract Administrator at:
City of Menifee
29844 Haun Road
Menifee, CA 92586
Attn: Rex Caballero, Assistant Engineer
with a copy to:
City Clerk
City of Menifee
29844 Haun Road
Menifee, CA 92586
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10.10 Professional Seal. Where applicable in the determination of the Contract Administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled “Seal and Signature of Registered Professional with report/design responsibility,” as in the following example.
__________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.11 Rights and Remedies. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
10.12 Integration. This Agreement, including the scope of services attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
10.14 Execution of Contract. The persons executing this Agreement on behalf of each of the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other agreement to which said Party is bound.
10.15 Nondiscrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance of this Agreement there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.
10.16 No Third Party Beneficiaries. There are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.
10.17 Nonliability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Consultant, or any successor in Item Title: 10.8
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interest, in the event of any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
10.18 No Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of City shall receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.
10.19 No Benefit to Arise to City Employees. No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for the Services to be performed under this Agreement. [Signatures on Following Page]
Item Title: 10.8
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IN WITNESS WHEREOF, the Parties hereto have executed and entered into this Agreement as of the Effective Date.
CITY OF MENIFEE
Armando Villa, City Manager
Attest:
Stephanie Roseen, Acting City Clerk
Approved as to Form:
Jeffrey T. Melching, City Attorney
CONSULTANT
Peter Bucknam, President
Peter Bucknam, Secretary
[Note: 2 officer’s signatures required if
Consultant is a corporation, unless provided
with a certificate of secretary in-lieu]
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EXHIBIT A.
EXHIBIT A
SCOPE OF SERVICES
Services shall include CIP 24-23 PAVEMENT MANAGEMENT PROGRAM (PMP) UPDATE (PROFESSIONAL ENGINEERING SERVICES) services in the amount not to exceed One Hundred Sixty Nine Thousand Four Hundred Three Dollars and Zero Cents ($169,403.00) as further detailed in the following page(s).
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CITY OF MENIFEE
SUBJECT: Purchase Order Increase with Copp Contracting, Inc. for the Briggs Road Chip Seal Project
MEETING DATE: September 18, 2024
TO: Mayor and City Council
PREPARED BY: Chris Gehrki, Management Analyst II
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize an increase to Purchase Order No. 24100154 with Copp Contracting, Inc. Construction Services for the Briggs Road Chip Seal Project, in the amount of $8,270, for a revised total not-to-exceed aggregate sum of $65,950.
DISCUSSION
The Sally Buselt Elementary School was recently built at the corner of Briggs Road and Wickerd Road. During construction there was an approximate 2,000-foot dirt road section of Briggs Road from Garbani Road to the City limit north of Wickerd Road that experienced higher construction traffic volumes. To help mitigate excessive maintenance costs, the decision was made to double chip seal this section of road to improve durability. A double chip seal is a road resurfacing technique that involves applying two layers of gravel and adhesive to a road surface. It's often used on rural roads and can provide a more stable surface that requires less maintenance. This new chip seal connects to the existing chip seal previously provided by Riverside County from the City limit south to Wickerd Road.
In April 2024, staff solicited quotes from contractors to apply approximately 56,000 square feet of double chip seal. Copp Contracting was determined to be the lowest reasonable bidder for construction services. The attached agreement with Copp Contracting, Inc. was approved under the City Manager’s purchasing authority and Purchase Order (PO) No. 24100154 was created in June 2024, in the amount of $57,680.
Due to the variable widths of the road upon inspection, the project ultimately required an additional 9,000 square feet of double chip seal. The additional square footage of the double chip seal needed increased the overall cost of the project by $8,270, bringing the aggregate sum of the agreement to $65,951 which is above the City Manager’s approval authority.
Item Title: 10.9
Purchase Order Increase with Copp Contracting, Inc. for the Briggs Road Chip Seal Project Item Page Number: 1
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City of Menifee Staff Report
Copp Contracting, Inc.
September 18, 2024