CITY OF MENIFEE
SUBJECT: Termination of Existing Cooperative Agreement and Execution of Revised Cooperative Agreement with the
California Department of Transportation for the Garbani Road / I-215 Interchange Project
MEETING DATE: September 18, 2024
TO: Mayor and City Council
PREPARED BY: Carlos Geronimo, Engineering Manager
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Authorize the City Manager to execute a Cooperative Agreement Termination Statement with the California Department of Transportation (“Caltrans”) to terminate the existing Cooperative Agreement for the Project Approval and Environmental Document (PA&ED), Plans, Specifications, and Estimate (PS&E), and Right of Way (ROW) phases for the Garbani Road / Interstate 215 Interchange, Capital Improvement Program (CIP) Project No. 20-05 (“Project”); and
2. Approve as to form and authorize the City Manager to execute the necessary documents, including but not limited to a revised Cooperative Agreement, with Caltrans for the PA&ED, PS&E, and ROW phases of work for the Project.
DISCUSSION
Garbani Road is currently a two-lane east-west roadway that intersects with Antelope Road on the east side and Haun Road on the west side of the Interstate 215 (I-215) freeway but does not continue across the freeway or provide freeway access. Because the I-215 bisects the City, traveling between the east and west sides of the City currently requires that motorist’s detour approximately one to two miles to reach one of three existing I-215 interchanges located at McCall Boulevard, Newport Road, and Scott Road. Heavy traffic congestion regularly occurs at these existing interchanges and future traffic volumes are expected to exceed the current capacity of the existing interchanges. Due to the current traffic volumes, as well as the absence of east/west connectivity at Garbani Road, the Garbani Road/I-215 Interchange, CIP Project No. 20-05 (“Project”) was identified as a priority infrastructure need to support current and expanding development in the area.
City of Menifee Staff Report
CIP 20-05 Caltrans Cooperative Agreement
September 18, 2024
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On January 17, 2024, the City entered into a Cooperative Agreement (“Original Agreement”) with Caltrans for the PA&ED, PS&E, and ROW phases for the Project. The Original Agreement outlines the responsibilities and roles of each agency for the duration of the Project, from planning through construction, to ensure the City is adhering to Caltrans’ established standards, policies, and requirements. Cooperative agreements are a requirement when agencies propose to develop projects of this magnitude within Caltrans’ ROW.
When the Original Agreement was initially presented to City Council, the Project was funded solely through local funds. In August of 2024, Caltrans notified staff that the Project was selected to receive federal funding for the PA&ED phase in the amount of $2.2 million through the Community Project Funding/Congressionally Directed Spending (CPFCDS) program. As a result of the City’s opportunity to receive federal funding for the Project, Caltrans now requires revisions to the Original Agreement to incorporate all funding sources into the agreement language.
The Funding Summary section of the attached Revised Cooperative Agreement (“Revised Agreement”) includes an updated table reflecting the addition of the federal CPFCDS funding for the PA&ED phase of the Project. Caltrans requires that the Original Agreement be terminated through a Cooperative Agreement Termination Statement prior to releasing or processing a final Revised Agreement to the City for signature.
In an effort to ensure Project design progress continues in a timely manner, the draft Revised Agreement has been provided for City Council’s consideration to approve “as to form”. No substantial changes are anticipated for the Revised Agreement beyond the insertion of the federal funding into the Funding Summary section stated above. If the Revised Agreement is approved as to form, additional authorization for the City Manager to enter into the final Revised Agreement would further ensure that the Project design work continues in a timely manner.
Execution of the attached Caltrans Cooperative Agreement Termination Statement, and subsequent execution of the final Revised Agreement, is required to receive reimbursement through the CPFCDS program and to streamline progress toward the next phases of design for the Project. Upon full execution of the Revised Agreement, staff would return to a future meeting for City Council consideration to appropriate the CPFCDS funds to the Project.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
There is no fiscal impact associated with termination of the Original Agreement or execution of the Revised Agreement with Caltrans.
ATTACHMENTS
1. Project Location Map
2. Cooperative Agreement Termination Statement
3. Draft Revised Cooperative Agreement - Caltrans
4. Original Cooperative Agreement - Caltrans