City Council Chambers Menifee City Council
CITY OF Regular Meeting Minutes
29844 Haun Road
Menifee, CA 92586
MENIFEE Wednesday, September 18, 2024
Bill Zimmerman, Mayor 6:00 PM Regular Meeting
Bob Karwin, District 1
Ricky Estrada, District 2 Armando G. Villa, City Manager Lesa Sobek, District 3 Jeffrey T. Melching, City Attorney Stephanie Roseen, Acting Clerk
Dean Deines, District 4
MINUTES
REGULAR MEETING (6:00 PM)
CALL TO ORDER
Mayor Zimmerman called the meeting to order at 6:01 PM.
2. ROLL CALL
Present: Bill Zimmerman, Bob Karwin, Ricky Estrada, Lesa Sobek, Dean Deines
Absent: None
3. WORDS OF INSPIRATION
Greg Lomenick - Menifee Lakes Ward of the Church of Jesus Christ of Latter day Saints.
PLEDGE OF ALLEGIANCE
AJ Novack led the flag salute.
PRESENTATIONS
5.1 Citizen of the Month - Eugene "Johnny" Bartlett II
The City Council recognized Eugene Bartlett and presented him with a certificate.
5.2 Community Services Update
Community Services Manager Mariana Mitchell provided a presentation and update.
5.3 Youth Leaders of Menifee Officer Introductions
Community Services Supervisor Gabbi Cao introduced the Youth Leaders of Menifee.
AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (5 0) with no modifications.
Menifee Mayor and City Council September 18, 2024
7. PUBLIC COMMENTS (NON AGENDA ITEMS)
The following speakers addressed the City Council on non agenda items. • John Pruitt
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Karwin reported on the meetings and events he attended. • Menifee Police Department Promotion Ceremony
• David's Toothpaste Ribbon Cutting
• Western Riverside Council of Governments (WRCOG) Transportation Uniform Mitigation Fee (TUMF) Central Zone Executive Committee Meeting • Chamber of Commerce Gathering
• WRCOG Executive Committee Meeting
• Stakeholder Interview Meeting on Innovation District
• Chamber Wake Up Menifee at Fairfield Inn
Councilmember Estrada reported on the meeting he attended. • Stakeholder Interview Meeting on Innovation District
Councilmember Sobek reported on the meetings and events she attended. • Stakeholder Interview Meeting on Innovation District
• David's Toothpaste Ribbon Cutting
• Sunset Board and Care Ribbon Cutting
• Senator Kelly Seyarto MTG Meeting
• Foodie Friday
• Regional Conservation Authority (RCA) Meeting
• 'Operation School Bell Assistance League
• Menifee Finance Committee Meeting
• Day of Service and Remembrance at Miller Jones Mortuary Mayor Pro Tem Deines reported on the meeting and event he attended. • David's Toothpaste Ribbon Cutting
• Finance Committee Meeting
Mayor Zimmerman reported on the meetings and events he attended.
You Matter Coalition Meeting
David's Toothpaste Ribbon Cutting
• Murrieta Temecula Group Meeting
• Open Ceremonies for Menifee Girls Softball League
• Foodie Friday
Chamber of Commerce Gathering
• Stakeholder Interview Meeting on Innovation District
Chamber Mixer at Animal Friends of the Valley
• Riverside County Transportation Commission (RCT) Meeting RCTC 79 Corridor Ad Hoc Committee Meeting
• Rotary Club Meeting
MilVet Care Packages Event
Vicory Calvery Chaple Car Show
• Remembrance Event in Lake Elsinore
Menifee Mayor and City Council September 18, 2024
• Chamber Wake Up Menifee at Fairfield Inn
APPROVAL OF MINUTES
The minutes were approved unanimously (5 O) with no modifications.
9.1 September 4, 2024 Minutes
10. CONSENT CALENDAR
The consent calendar was approved by the following vote.
MOVER: Dean Deines
SECONDER: Bob Karwin
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
10.1 Waiver of Reading
ACTION
1. Waived the reading in full of any and all ordinances listed on this agenda and provided that they be read by title only.
10.2 Warrant Register
ACTION
T. Ratified and approved the Voucher Lists dated 08/16/2024, and 08/23/2024, the Payroll Register/Other EFTs dated 08/13/2024, 08/16/2024, and 08/21/2024 which have a total budgetary impact of $6, 195,516.78.
10.3 Monthly Public Safety Reports
ACTION
1. Received and filed Public Safety Reports for July 2024.
10.4 Proclamations
ACTION
1. Proclaimed the week of September 17 - 23, 2024 as "Constitution Week," and
2. Proclaimed the first week of October 2024 as "Menifee Clean Air Week".
10.5 Conflict of Interest Code Biennial Update
ACTION
1. Received and filed the 2024 Local Agency Biennial Notice; and
2. Adopted Resolution No. 24-1495, amending the City of Menifee's Conflict of Interest Code, which outlines the designated Fair Political Practices Commission (FPPC) Form 700 filers.
Menifee Mayor and City Council September 18, 2024
10.6 Coalition for Clean Air Microgrant Acceptance
ACTION
1. Accepted the 2024 Coalition for Clean Air Microgrant in the amount of $500; and Adopted Resolution No. 24-1496, authorizing an increase in revenue and Accropriation of expenditures in the amount of 8500 to the Clean Air Grant
3. Authorized the City Manager, or his designee, to execute all necessary documents to implement and administer the funded programs.
10.7 Bid Award and Agreement with Complete Paperless Solutions for Citywide Document Scanning, Indexing, and Quality Control Services
ACTION
1. Awarded bid and authorized the City Manager to execute a Professional Services Agreement with Complete Paperless Solutions (CPS) for citywide document scanning, indexing and quality control services for an initial two year term in a total not to exceed amount of $430,000 through June 30, 2026; and
2. Authorized the City Manager or designee to execute up to three optional one year renewals in the not to exceed amount of $570,000; and
3. Authorized the City Manager to execute additional amendments as needed to include unanticipated services for document scanning, indexing and quality control series at the ry aceton an one ality of the corespon
10.8 Agreement with Bucknam Infrastructure Group, Inc. for City's Pavement Management Program Update
ACTION
1. Approved and authorized the City Manager to execute a Professional Services Agreement with Bucknam Infrastructure Group, Inc. to update the City's Pavement Management Program, Capital Improvement Program Project No. 24 23, for a total amount not to exceed $169,403 through June 30, 2025.
10.9 Purchase Order Increase with Copp Contracting, Inc. for the Briggs Road Chip Seal Project
ACTION
1. Approved and authorized an increase to Purchase Order No. 24100154 with Copp Contracting, Inc. Construction Services for the Briggs Road Chip Seal Project, in the amount of $8,270, for a revised total not to exceed aggregate sum of $65,950.
Menifee Mayor and City Council September 18, 2024
10.10 Agreement Amendment with Kimley Horn and Associates, Inc. for the Citywide Traffic Signal Safety Improvements Project
ACTION
1. Approved and authorized the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Kimley Horn and Associates, Inc. for environmental and civil design services for 17 additional intersections for the Citywide Traffic Signal Safety Improvements Project, Capital Improvement Program (CIP) Project No. 24 01, increasing the amount by $32,215 for a total not to exceed amount of $207,034.30.
10.11 Agreement with Bureau Veritas Technical Assessment, LLC for the City's Americans with Disabilities Act Self-evaluation and Transition Plan Update ACTION
1. Approved and authorized the City Manager to execute a Professional Services Agreement with Bureau Veritas Technical Assessment (BVTA) to update the City of Menifee's Americans with Disabilities Act Self-evaluation and Transition Plan, Capital Improvement Program Project No. 24 24, for a total amount not to exceed $249,776.56 through June 30, 2025.
10.12 Agreement Amendment with SDI Presence, LLC for As Needed Professional Information Technology Support Services
ACTION
1. Approved and authorized the City Manager to execute Amendment No. 3 to the professional services agreement with SDI Presence, LLC for as needed professional information technology support services in an amount not to exceed $38,000, for a revised total of $116,666.
10.13 Memorandum of Understanding with the County of Riverside, Riverside University Health Systems Behavioral Health for Crisis Triage Behavioral Health Services ACTION
1. Approved and authorized the City Manager to execute a Memorandum of System Behavioral Health for Cristy gt Reader verside Wives any Health
2. Authorized the City Manager to execute all subsequent yearly MOU amendments at the City's discretion.
10.14 Agreement with Southern California Edison for the Holland Road/l 215 Overcrossing Traffic Signal Service Line Extension Construction Services ACTION
1. Approved and authorized the City Manager, or their designee, to execute a Distribution Line Service Extension Agreement with Southern California Edison for the traffic signal service line extension services at Holland and Haun Road for the Holland Road / 1215 Overcrossing Project, Capital Improvement Program Project No. CIP 13 03, in an amount not to exceed $28,780.65.
Menifee Mayor and City Council September 18, 2024
10.15 Termination of Existing Cooperative Agreement and Execution of Revised Cooperative Agreement with the California Department of Transportation for the Garbani Road / I 215 Interchange Project
ACTION
1. Authorized the City Manager to execute a Cooperative Agreement Termination Statement with the California Department of Transportation ("Caltrans") to terminate the existing Cooperative Agreement for the Project Approval and Environmental Document (PA&ED), Plans, Specifications, and Estimate (PSac); and Right of Way (ROW) phases for the Garbani Road / Interstate 215 Interchange, Capital Improvement Program (CIP) Project No. 20 05 ("Project'"); and
2. Approved as to form and authorize the City Manager to execute the necessary documents, including but not limited to a revised Cooperative Agreement, with Caltrans for the PA&ED, PS&E, and ROW phases of work for the Project.
10.16 Acceptance of Landscape Improvements for Tract Map 37067, Menifee Town Center Camden Place, by RSI Communities California, LLC.
ACTION
1. Accepted the landscape improvements for Tract Map 37067, Camden Place, located on the northwest corner of La Piedra Road and Great Oak Road.
10.17 Acceptance of Public Improvements and 90% Release of Security for Tract Map 31822 F, Audie Murphy Ranch, by Sutter Mitland 01, LLC
ACTION
1. Accepted the public improvements for streets, drainage, water, recycled water, sewer system, and survey monuments for Tract Map 31822 F, Audie Murphy Ranch, located north of Audie Murphy Road at Whispering Way; and
2. Authorized the City Engineer to release 90% of the posted securities per the City's standard policies.
11. PUBLIC HEARING ITEMS
11.1 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2023/2024 Senior Management Analyst Edna Lebron provided a presentation. The City Council asked questions of staff.
Mayor Zimmerman opened the public hearing at 6:47 PM.
The following speakers addressed the City Council.
• Lynn Kelly Lehner
Mayor Zimmerman closed the public hearing at 6:49 PM.
ACTION
1. Adopted Resolution No. 24-1497, approving the Community Development Block Grant (CDBG) Fiscal Year 2023/2024 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
Menifee Mayor and City Council September 18, 2024
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointment
Management Analyst Edna Aguliar provided a presentation.
ACTION
1. Appointed Councilmember Ricky Estrada as a voting delegate at the League of California Cities Annual Conference, General Assembly scheduled for October
3. Muthirized the City Clerk to complete and return the voting delegate online submission form to the League of California Cities.
MOVER: Bill Zimmerman
SECONDER: Bob Karwin
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
13. CITY ATTORNEY REPORTS
None.
14. CITY MANAGER REPORTS
None.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
Councilmember Sobek requested a discussion item to create a September 11th Tribute. Mayor Zimmerman seconded the request.
16. ADJOURN
Mayor Zimmerman adjourned the meeting at 6:55 PM.
Ishance Kexen
Stephanie Roseen, CMC
Acting City Clerk
Menifee Mayor and City Council September 18, 2024