City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, October 2, 2024
5:15 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City
Attorney
Stephanie Roseen, Acting City
Clerk
CLOSED SESSION (5:15 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2402960
Showprop Menifee DE, LLC v. City of Menifee
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Ministry Leader Tanner Williams – Revival Christian Fellowship
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Vicki Carpenter
5.2. Recognition of Jr. Olympian McKenna Sallie
5.3. Domestic Violence Awareness Month Proclamation
5.4. Community Services Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 18, 2024 Special Meeting Minutes
9.2 September 18, 2024 Regular Meeting Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 08/30/2024 and 09/06/2024, the Payroll Register/Other EFTs dated 08/29/2024, 08/30/2024, and 09/03/2024, and the Void Check Listing PE 08/31/2024 which have a total budgetary impact of $6,670,346.06.
10.3 Treasurer's Report
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of July 31, 2024.
10.4 Proclamations
RECOMMENDED ACTION
1. Proclaim October 4, 2024, as “Manufacturing Day”; and
2. Proclaim the week of October 612, 2024, as “Fire Prevention Week” ; and
3. Proclaim the week of October 612, 2024, as “Code Enforcement Officer Appreciation Week”; and
4. Proclaim the month of October 2024, as “Cybersecurity Awareness Month”; and
5. Proclaim the month of October 2024, as “Planning Month”.
10.5 Community Development Department Fiscal Year 2023/2024 Annual Report RECOMMENDED ACTION
1. Receive and file the Community Development Department Fiscal Year 2023/2024 Annual Report.
10.6 Economic Development Administration Comprehensive Economic Development Strategy Grant
RECOMMENDED ACTION
1. Accept the Economic Development Administration matching grant funds in the amount of $40,000 to fund Menifee’s Comprehensive Economic Development Strategy; and
2. Adopt a budget amendment resolution approving an increase in revenue and expenditures in the amount of $40,000.
10.7 Board of State and Community Corrections Byrne State Crisis Intervention Program Grant
RECOMMENDED ACTION
1. Accept the Board of State and Community Corrections Byrne State Crisis Intervention Program Grant in the amount of $112,512 to expand the firearms secure area at the Police Department and staff certification in firearm safety; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $112,512 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Grant purchases and contracts.
10.8 Change Proceedings for Improvement Area No. 2 of Community Facilities District No. 20223, Legado, by BLC Fleming, LLC
RECOMMENDED ACTION
1. Adopt a resolution of consideration for Community Facilities District No. 20223, Legado, located northwest of Antelope Road and Chambers Avenue and south of Rouse Road, to amend the boundary map and rate and method of apportionment of special taxes for Improvement Area No. 2, reduce the maximum amount of bonded indebtedness for Improvement Area 2 by $28 million, and establish Improvement Area No. 3, authorizing bonded indebtedness in an amount nottoexceed $28 million.
10.9 Irrevocable Offer of Dedication with MR56, LLC for Menifee North Planning Area 10 Park Development
RECOMMENDED ACTION
1. Approve and authorize the City Manager, or their designee, to accept and execute the Irrevocable Offer of Dedication from MR56, LLC for the future acceptance of the developed park in Menifee North Specific Plan, Planning Area 10, located near the cross streets of Stone Lane and Man of War Lane just north of Highway 74.
10.10 Agreement Addendum with Haun Professional, LLC/Amber Management LLC for the Lease of Additional Office Space
RECOMMENDED ACTION
1. Approve an addendum to the lease agreement with Haun Professional, LLC c/o Amber Management, LLC for the lease of additional office space located at the Haun Medical Campus at 29826 Haun Road, in an amount not to exceed $27,991.14 through May 2027; and
2. Authorize the City Manager or his/her designee to execute all the necessary documents related to the office space lease agreement addendum.
10.11 Agreement Amendment with KOA Corporation for the McCall Boulevard Widening Project
RECOMMENDED ACTION
1. Approve and Authorize the City Manager to execute Amendment No. 4 to the Professional Services Agreement with KOA Corporation for the McCall Boulevard Widening Project, Capital Improvement Program (CIP) Project No. 2203, located between Oakhurst Avenue and Junipero Road, for environmental and civil design services, increasing the compensation amount by $3,300, for a total nottoexceed amount of $297,343.38.
10.12 Public Roadway Vacation No. 24001, Vacating Dedicated Public Roadway, Portion of Cumming Avenue on the Map of Romola No. 5, Romola Farms RECOMMENDED ACTION
1. Adopt a resolution ordering the summary vacation of public road right of way dedication, together with the right of ingress and egress, on Cumming Avenue as previously dedicated on the recorded Map of Romola No. 5, located directly south of Varela Lane and Cumming Avenue intersection; and
2. Authorize the City Clerk to record the adopted resolution and Notice of Vacation No. 24001 (VAC24001) with the Riverside County Recorder’s Office.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Heritage Lake Drive Street Name Changes
RECOMMENDED ACTION
1. Review and provide feedback on the proposed replacement names for multiple streets named “Heritage Lake Drive” within and adjacent to the Heritage Lake Community.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Road Name Change of Haun Road (Sobek, June 5, 2024)
Target Date: TBD
> Feasibility of Paving Dirt Roads in the City (Estrada, June 5, 2024) Target Date: TBD
> September 11th Remembrance Day Event/Tribute (Sobek, September 18, 2024) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
October 2, 2024
Page
1 of 302
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, October 2, 2024
5:15 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City
Attorney
Stephanie Roseen, Acting City
Clerk
CLOSED SESSION (5:15 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2402960
Showprop Menifee DE, LLC v. City of Menifee
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Ministry Leader Tanner Williams – Revival Christian Fellowship
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Vicki Carpenter
5.2. Recognition of Jr. Olympian McKenna Sallie
5.3. Domestic Violence Awareness Month Proclamation
5.4. Community Services Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 18, 2024 Special Meeting Minutes
9.2 September 18, 2024 Regular Meeting Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 08/30/2024 and 09/06/2024, the Payroll Register/Other EFTs dated 08/29/2024, 08/30/2024, and 09/03/2024, and the Void Check Listing PE 08/31/2024 which have a total budgetary impact of $6,670,346.06.
10.3 Treasurer's Report
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of July 31, 2024.
10.4 Proclamations
RECOMMENDED ACTION
1. Proclaim October 4, 2024, as “Manufacturing Day”; and
2. Proclaim the week of October 612, 2024, as “Fire Prevention Week” ; and
3. Proclaim the week of October 612, 2024, as “Code Enforcement Officer Appreciation Week”; and
4. Proclaim the month of October 2024, as “Cybersecurity Awareness Month”; and
5. Proclaim the month of October 2024, as “Planning Month”.
10.5 Community Development Department Fiscal Year 2023/2024 Annual Report RECOMMENDED ACTION
1. Receive and file the Community Development Department Fiscal Year 2023/2024 Annual Report.
10.6 Economic Development Administration Comprehensive Economic Development Strategy Grant
RECOMMENDED ACTION
1. Accept the Economic Development Administration matching grant funds in the amount of $40,000 to fund Menifee’s Comprehensive Economic Development Strategy; and
2. Adopt a budget amendment resolution approving an increase in revenue and expenditures in the amount of $40,000.
10.7 Board of State and Community Corrections Byrne State Crisis Intervention Program Grant
RECOMMENDED ACTION
1. Accept the Board of State and Community Corrections Byrne State Crisis Intervention Program Grant in the amount of $112,512 to expand the firearms secure area at the Police Department and staff certification in firearm safety; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $112,512 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Grant purchases and contracts.
10.8 Change Proceedings for Improvement Area No. 2 of Community Facilities District No. 20223, Legado, by BLC Fleming, LLC
RECOMMENDED ACTION
1. Adopt a resolution of consideration for Community Facilities District No. 20223, Legado, located northwest of Antelope Road and Chambers Avenue and south of Rouse Road, to amend the boundary map and rate and method of apportionment of special taxes for Improvement Area No. 2, reduce the maximum amount of bonded indebtedness for Improvement Area 2 by $28 million, and establish Improvement Area No. 3, authorizing bonded indebtedness in an amount nottoexceed $28 million.
10.9 Irrevocable Offer of Dedication with MR56, LLC for Menifee North Planning Area 10 Park Development
RECOMMENDED ACTION
1. Approve and authorize the City Manager, or their designee, to accept and execute the Irrevocable Offer of Dedication from MR56, LLC for the future acceptance of the developed park in Menifee North Specific Plan, Planning Area 10, located near the cross streets of Stone Lane and Man of War Lane just north of Highway 74.
10.10 Agreement Addendum with Haun Professional, LLC/Amber Management LLC for the Lease of Additional Office Space
RECOMMENDED ACTION
1. Approve an addendum to the lease agreement with Haun Professional, LLC c/o Amber Management, LLC for the lease of additional office space located at the Haun Medical Campus at 29826 Haun Road, in an amount not to exceed $27,991.14 through May 2027; and
2. Authorize the City Manager or his/her designee to execute all the necessary documents related to the office space lease agreement addendum.
10.11 Agreement Amendment with KOA Corporation for the McCall Boulevard Widening Project
RECOMMENDED ACTION
1. Approve and Authorize the City Manager to execute Amendment No. 4 to the Professional Services Agreement with KOA Corporation for the McCall Boulevard Widening Project, Capital Improvement Program (CIP) Project No. 2203, located between Oakhurst Avenue and Junipero Road, for environmental and civil design services, increasing the compensation amount by $3,300, for a total nottoexceed amount of $297,343.38.
10.12 Public Roadway Vacation No. 24001, Vacating Dedicated Public Roadway, Portion of Cumming Avenue on the Map of Romola No. 5, Romola Farms RECOMMENDED ACTION
1. Adopt a resolution ordering the summary vacation of public road right of way dedication, together with the right of ingress and egress, on Cumming Avenue as previously dedicated on the recorded Map of Romola No. 5, located directly south of Varela Lane and Cumming Avenue intersection; and
2. Authorize the City Clerk to record the adopted resolution and Notice of Vacation No. 24001 (VAC24001) with the Riverside County Recorder’s Office.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Heritage Lake Drive Street Name Changes
RECOMMENDED ACTION
1. Review and provide feedback on the proposed replacement names for multiple streets named “Heritage Lake Drive” within and adjacent to the Heritage Lake Community.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Road Name Change of Haun Road (Sobek, June 5, 2024)
Target Date: TBD
> Feasibility of Paving Dirt Roads in the City (Estrada, June 5, 2024) Target Date: TBD
> September 11th Remembrance Day Event/Tribute (Sobek, September 18, 2024) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
October 2, 2024
Page
2 of 302
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, October 2, 2024
5:15 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City
Attorney
Stephanie Roseen, Acting City
Clerk
CLOSED SESSION (5:15 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2402960
Showprop Menifee DE, LLC v. City of Menifee
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Ministry Leader Tanner Williams – Revival Christian Fellowship
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Vicki Carpenter
5.2. Recognition of Jr. Olympian McKenna Sallie
5.3. Domestic Violence Awareness Month Proclamation
5.4. Community Services Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 18, 2024 Special Meeting Minutes
9.2 September 18, 2024 Regular Meeting Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 08/30/2024 and 09/06/2024, the Payroll Register/Other EFTs dated 08/29/2024, 08/30/2024, and 09/03/2024, and the Void Check Listing PE 08/31/2024 which have a total budgetary impact of $6,670,346.06.
10.3 Treasurer's Report
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of July 31, 2024.
10.4 Proclamations
RECOMMENDED ACTION
1. Proclaim October 4, 2024, as “Manufacturing Day”; and
2. Proclaim the week of October 612, 2024, as “Fire Prevention Week” ; and
3. Proclaim the week of October 612, 2024, as “Code Enforcement Officer Appreciation Week”; and
4. Proclaim the month of October 2024, as “Cybersecurity Awareness Month”; and
5. Proclaim the month of October 2024, as “Planning Month”.
10.5 Community Development Department Fiscal Year 2023/2024 Annual Report RECOMMENDED ACTION
1. Receive and file the Community Development Department Fiscal Year 2023/2024 Annual Report.
10.6 Economic Development Administration Comprehensive Economic Development Strategy Grant
RECOMMENDED ACTION
1. Accept the Economic Development Administration matching grant funds in the amount of $40,000 to fund Menifee’s Comprehensive Economic Development Strategy; and
2. Adopt a budget amendment resolution approving an increase in revenue and expenditures in the amount of $40,000.
10.7 Board of State and Community Corrections Byrne State Crisis Intervention Program Grant
RECOMMENDED ACTION
1. Accept the Board of State and Community Corrections Byrne State Crisis Intervention Program Grant in the amount of $112,512 to expand the firearms secure area at the Police Department and staff certification in firearm safety; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $112,512 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Grant purchases and contracts.
10.8 Change Proceedings for Improvement Area No. 2 of Community Facilities District No. 20223, Legado, by BLC Fleming, LLC
RECOMMENDED ACTION
1. Adopt a resolution of consideration for Community Facilities District No. 20223, Legado, located northwest of Antelope Road and Chambers Avenue and south of Rouse Road, to amend the boundary map and rate and method of apportionment of special taxes for Improvement Area No. 2, reduce the maximum amount of bonded indebtedness for Improvement Area 2 by $28 million, and establish Improvement Area No. 3, authorizing bonded indebtedness in an amount nottoexceed $28 million.
10.9 Irrevocable Offer of Dedication with MR56, LLC for Menifee North Planning Area 10 Park Development
RECOMMENDED ACTION
1. Approve and authorize the City Manager, or their designee, to accept and execute the Irrevocable Offer of Dedication from MR56, LLC for the future acceptance of the developed park in Menifee North Specific Plan, Planning Area 10, located near the cross streets of Stone Lane and Man of War Lane just north of Highway 74.
10.10 Agreement Addendum with Haun Professional, LLC/Amber Management LLC for the Lease of Additional Office Space
RECOMMENDED ACTION
1. Approve an addendum to the lease agreement with Haun Professional, LLC c/o Amber Management, LLC for the lease of additional office space located at the Haun Medical Campus at 29826 Haun Road, in an amount not to exceed $27,991.14 through May 2027; and
2. Authorize the City Manager or his/her designee to execute all the necessary documents related to the office space lease agreement addendum.
10.11 Agreement Amendment with KOA Corporation for the McCall Boulevard Widening Project
RECOMMENDED ACTION
1. Approve and Authorize the City Manager to execute Amendment No. 4 to the Professional Services Agreement with KOA Corporation for the McCall Boulevard Widening Project, Capital Improvement Program (CIP) Project No. 2203, located between Oakhurst Avenue and Junipero Road, for environmental and civil design services, increasing the compensation amount by $3,300, for a total nottoexceed amount of $297,343.38.
10.12 Public Roadway Vacation No. 24001, Vacating Dedicated Public Roadway, Portion of Cumming Avenue on the Map of Romola No. 5, Romola Farms RECOMMENDED ACTION
1. Adopt a resolution ordering the summary vacation of public road right of way dedication, together with the right of ingress and egress, on Cumming Avenue as previously dedicated on the recorded Map of Romola No. 5, located directly south of Varela Lane and Cumming Avenue intersection; and
2. Authorize the City Clerk to record the adopted resolution and Notice of Vacation No. 24001 (VAC24001) with the Riverside County Recorder’s Office.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Heritage Lake Drive Street Name Changes
RECOMMENDED ACTION
1. Review and provide feedback on the proposed replacement names for multiple streets named “Heritage Lake Drive” within and adjacent to the Heritage Lake Community.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Road Name Change of Haun Road (Sobek, June 5, 2024)
Target Date: TBD
> Feasibility of Paving Dirt Roads in the City (Estrada, June 5, 2024) Target Date: TBD
> September 11th Remembrance Day Event/Tribute (Sobek, September 18, 2024) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
October 2, 2024
Page
3 of 302
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, October 2, 2024
5:15 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City
Attorney
Stephanie Roseen, Acting City
Clerk
CLOSED SESSION (5:15 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2402960
Showprop Menifee DE, LLC v. City of Menifee
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Ministry Leader Tanner Williams – Revival Christian Fellowship
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Vicki Carpenter
5.2. Recognition of Jr. Olympian McKenna Sallie
5.3. Domestic Violence Awareness Month Proclamation
5.4. Community Services Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 18, 2024 Special Meeting Minutes
9.2 September 18, 2024 Regular Meeting Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 08/30/2024 and 09/06/2024, the Payroll Register/Other EFTs dated 08/29/2024, 08/30/2024, and 09/03/2024, and the Void Check Listing PE 08/31/2024 which have a total budgetary impact of $6,670,346.06.
10.3 Treasurer's Report
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of July 31, 2024.
10.4 Proclamations
RECOMMENDED ACTION
1. Proclaim October 4, 2024, as “Manufacturing Day”; and
2. Proclaim the week of October 612, 2024, as “Fire Prevention Week” ; and
3. Proclaim the week of October 612, 2024, as “Code Enforcement Officer Appreciation Week”; and
4. Proclaim the month of October 2024, as “Cybersecurity Awareness Month”; and
5. Proclaim the month of October 2024, as “Planning Month”.
10.5 Community Development Department Fiscal Year 2023/2024 Annual Report RECOMMENDED ACTION
1. Receive and file the Community Development Department Fiscal Year 2023/2024 Annual Report.
10.6 Economic Development Administration Comprehensive Economic Development Strategy Grant
RECOMMENDED ACTION
1. Accept the Economic Development Administration matching grant funds in the amount of $40,000 to fund Menifee’s Comprehensive Economic Development Strategy; and
2. Adopt a budget amendment resolution approving an increase in revenue and expenditures in the amount of $40,000.
10.7 Board of State and Community Corrections Byrne State Crisis Intervention Program Grant
RECOMMENDED ACTION
1. Accept the Board of State and Community Corrections Byrne State Crisis Intervention Program Grant in the amount of $112,512 to expand the firearms secure area at the Police Department and staff certification in firearm safety; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $112,512 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Grant purchases and contracts.
10.8 Change Proceedings for Improvement Area No. 2 of Community Facilities District No. 20223, Legado, by BLC Fleming, LLC
RECOMMENDED ACTION
1. Adopt a resolution of consideration for Community Facilities District No. 20223, Legado, located northwest of Antelope Road and Chambers Avenue and south of Rouse Road, to amend the boundary map and rate and method of apportionment of special taxes for Improvement Area No. 2, reduce the maximum amount of bonded indebtedness for Improvement Area 2 by $28 million, and establish Improvement Area No. 3, authorizing bonded indebtedness in an amount nottoexceed $28 million.
10.9 Irrevocable Offer of Dedication with MR56, LLC for Menifee North Planning Area 10 Park Development
RECOMMENDED ACTION
1. Approve and authorize the City Manager, or their designee, to accept and execute the Irrevocable Offer of Dedication from MR56, LLC for the future acceptance of the developed park in Menifee North Specific Plan, Planning Area 10, located near the cross streets of Stone Lane and Man of War Lane just north of Highway 74.
10.10 Agreement Addendum with Haun Professional, LLC/Amber Management LLC for the Lease of Additional Office Space
RECOMMENDED ACTION
1. Approve an addendum to the lease agreement with Haun Professional, LLC c/o Amber Management, LLC for the lease of additional office space located at the Haun Medical Campus at 29826 Haun Road, in an amount not to exceed $27,991.14 through May 2027; and
2. Authorize the City Manager or his/her designee to execute all the necessary documents related to the office space lease agreement addendum.
10.11 Agreement Amendment with KOA Corporation for the McCall Boulevard Widening Project
RECOMMENDED ACTION
1. Approve and Authorize the City Manager to execute Amendment No. 4 to the Professional Services Agreement with KOA Corporation for the McCall Boulevard Widening Project, Capital Improvement Program (CIP) Project No. 2203, located between Oakhurst Avenue and Junipero Road, for environmental and civil design services, increasing the compensation amount by $3,300, for a total nottoexceed amount of $297,343.38.
10.12 Public Roadway Vacation No. 24001, Vacating Dedicated Public Roadway, Portion of Cumming Avenue on the Map of Romola No. 5, Romola Farms RECOMMENDED ACTION
1. Adopt a resolution ordering the summary vacation of public road right of way dedication, together with the right of ingress and egress, on Cumming Avenue as previously dedicated on the recorded Map of Romola No. 5, located directly south of Varela Lane and Cumming Avenue intersection; and
2. Authorize the City Clerk to record the adopted resolution and Notice of Vacation No. 24001 (VAC24001) with the Riverside County Recorder’s Office.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Heritage Lake Drive Street Name Changes
RECOMMENDED ACTION
1. Review and provide feedback on the proposed replacement names for multiple streets named “Heritage Lake Drive” within and adjacent to the Heritage Lake Community.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Road Name Change of Haun Road (Sobek, June 5, 2024)
Target Date: TBD
> Feasibility of Paving Dirt Roads in the City (Estrada, June 5, 2024) Target Date: TBD
> September 11th Remembrance Day Event/Tribute (Sobek, September 18, 2024) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
October 2, 2024
Page
4 of 302
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, October 2, 2024
5:15 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City
Attorney
Stephanie Roseen, Acting City
Clerk
CLOSED SESSION (5:15 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2402960
Showprop Menifee DE, LLC v. City of Menifee
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Ministry Leader Tanner Williams – Revival Christian Fellowship
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Vicki Carpenter
5.2. Recognition of Jr. Olympian McKenna Sallie
5.3. Domestic Violence Awareness Month Proclamation
5.4. Community Services Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 18, 2024 Special Meeting Minutes
9.2 September 18, 2024 Regular Meeting Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 08/30/2024 and 09/06/2024, the Payroll Register/Other EFTs dated 08/29/2024, 08/30/2024, and 09/03/2024, and the Void Check Listing PE 08/31/2024 which have a total budgetary impact of $6,670,346.06.
10.3 Treasurer's Report
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of July 31, 2024.
10.4 Proclamations
RECOMMENDED ACTION
1. Proclaim October 4, 2024, as “Manufacturing Day”; and
2. Proclaim the week of October 612, 2024, as “Fire Prevention Week” ; and
3. Proclaim the week of October 612, 2024, as “Code Enforcement Officer Appreciation Week”; and
4. Proclaim the month of October 2024, as “Cybersecurity Awareness Month”; and
5. Proclaim the month of October 2024, as “Planning Month”.
10.5 Community Development Department Fiscal Year 2023/2024 Annual Report RECOMMENDED ACTION
1. Receive and file the Community Development Department Fiscal Year 2023/2024 Annual Report.
10.6 Economic Development Administration Comprehensive Economic Development Strategy Grant
RECOMMENDED ACTION
1. Accept the Economic Development Administration matching grant funds in the amount of $40,000 to fund Menifee’s Comprehensive Economic Development Strategy; and
2. Adopt a budget amendment resolution approving an increase in revenue and expenditures in the amount of $40,000.
10.7 Board of State and Community Corrections Byrne State Crisis Intervention Program Grant
RECOMMENDED ACTION
1. Accept the Board of State and Community Corrections Byrne State Crisis Intervention Program Grant in the amount of $112,512 to expand the firearms secure area at the Police Department and staff certification in firearm safety; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $112,512 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Grant purchases and contracts.
10.8 Change Proceedings for Improvement Area No. 2 of Community Facilities District No. 20223, Legado, by BLC Fleming, LLC
RECOMMENDED ACTION
1. Adopt a resolution of consideration for Community Facilities District No. 20223, Legado, located northwest of Antelope Road and Chambers Avenue and south of Rouse Road, to amend the boundary map and rate and method of apportionment of special taxes for Improvement Area No. 2, reduce the maximum amount of bonded indebtedness for Improvement Area 2 by $28 million, and establish Improvement Area No. 3, authorizing bonded indebtedness in an amount nottoexceed $28 million.
10.9 Irrevocable Offer of Dedication with MR56, LLC for Menifee North Planning Area 10 Park Development
RECOMMENDED ACTION
1. Approve and authorize the City Manager, or their designee, to accept and execute the Irrevocable Offer of Dedication from MR56, LLC for the future acceptance of the developed park in Menifee North Specific Plan, Planning Area 10, located near the cross streets of Stone Lane and Man of War Lane just north of Highway 74.
10.10 Agreement Addendum with Haun Professional, LLC/Amber Management LLC for the Lease of Additional Office Space
RECOMMENDED ACTION
1. Approve an addendum to the lease agreement with Haun Professional, LLC c/o Amber Management, LLC for the lease of additional office space located at the Haun Medical Campus at 29826 Haun Road, in an amount not to exceed $27,991.14 through May 2027; and
2. Authorize the City Manager or his/her designee to execute all the necessary documents related to the office space lease agreement addendum.
10.11 Agreement Amendment with KOA Corporation for the McCall Boulevard Widening Project
RECOMMENDED ACTION
1. Approve and Authorize the City Manager to execute Amendment No. 4 to the Professional Services Agreement with KOA Corporation for the McCall Boulevard Widening Project, Capital Improvement Program (CIP) Project No. 2203, located between Oakhurst Avenue and Junipero Road, for environmental and civil design services, increasing the compensation amount by $3,300, for a total nottoexceed amount of $297,343.38.
10.12 Public Roadway Vacation No. 24001, Vacating Dedicated Public Roadway, Portion of Cumming Avenue on the Map of Romola No. 5, Romola Farms RECOMMENDED ACTION
1. Adopt a resolution ordering the summary vacation of public road right of way dedication, together with the right of ingress and egress, on Cumming Avenue as previously dedicated on the recorded Map of Romola No. 5, located directly south of Varela Lane and Cumming Avenue intersection; and
2. Authorize the City Clerk to record the adopted resolution and Notice of Vacation No. 24001 (VAC24001) with the Riverside County Recorder’s Office.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Heritage Lake Drive Street Name Changes
RECOMMENDED ACTION
1. Review and provide feedback on the proposed replacement names for multiple streets named “Heritage Lake Drive” within and adjacent to the Heritage Lake Community.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Road Name Change of Haun Road (Sobek, June 5, 2024)
Target Date: TBD
> Feasibility of Paving Dirt Roads in the City (Estrada, June 5, 2024) Target Date: TBD
> September 11th Remembrance Day Event/Tribute (Sobek, September 18, 2024) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
October 2, 2024
Page
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Menifee Mayor and City Council September 18, 2024
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4 SPECIAL
MINUTES
Menifee City Council
Special Meeting Minutes
Wednesday, September 18, 2024
4:00 PM Special Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting Clerk
SPECIAL MEETING (4:00 PM)
1. CALL TO ORDER
Mayor Zimmerman called the special meeting to order at 4:00 PM.
2. ROLL CALL
Present: Dean Deines, Bob Karwin, Lesa Sobek, Bill Zimmerman, Ricky Estrada
Absent: None
3. PLEDGE OF ALLEGIANCE
Daniel Temple led the flag salute.
4. DISCUSSION ITEMS
4.1 Regional Homeless Alliance Assessment and Action Plan
Police Captain Dave Gutierrez, City Attorney Jeffrey Melching, and Special Advisor Susan Price with Baker Tilly provided a presentation.
The City Council asked questions of the presenters.
The following speakers addressed the City Council.
• Dorie
• Florence
• Devin Lamon
• Tom Fuhrman
ACTION
1. Received a report on the City of Menifee’s homeless response program and regional collaboration efforts; and
2. Reviewed and discussed the Regional Homeless Alliance Assessment and Action Plan.
Item Title: 9.1
September 18, 2024 Special Meeting Minutes
Item Page Number: 1
Menifee Mayor and City Council
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Menifee Mayor and City Council September 18, 2024
5. ADJOURN
Mayor Zimmerman adjourned the special meeting at 5:42 PM.
Stephanie Roseen, CMC
Acting City Clerk
Item Title: 9.1
September 18, 2024 Special Meeting Minutes
Item Page Number: 2
Menifee Mayor and City Council
October 2, 2024
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Menifee Mayor and City Council September 18, 2024
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4 MINUTES
Menifee City Council
Regular Meeting Minutes
Wednesday, September 18, 2024
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting Clerk
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
Mayor Zimmerman called the meeting to order at 6:01 PM.
2. ROLL CALL
Present: Bill Zimmerman, Bob Karwin, Ricky Estrada, Lesa Sobek, Dean Deines
Absent: None
3. WORDS OF INSPIRATION
Greg Lomenick – Menifee Lakes Ward of the Church of Jesus Christ of Latterday Saints.
4. PLEDGE OF ALLEGIANCE
AJ Novack led the flag salute.
5. PRESENTATIONS
5.1 Citizen of the Month – Eugene “Johnny” Bartlett II
The City Council recognized Eugene Bartlett and presented him with a certificate.
5.2 Community Services Update
Community Services Manager Mariana Mitchell provided a presentation and update.
5.3 Youth Leaders of Menifee Officer Introductions
Community Services Supervisor Gabbi Cao introduced the Youth Leaders of Menifee.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (50) with no modifications.
Item Title: 9.2
September 18, 2024 Regular Meeting Minutes
Item Page Number: 1
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7. PUBLIC COMMENTS (NONAGENDA ITEMS)
The following speakers addressed the City Council on nonagenda items. •John Pruitt
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Karwin reported on the meetings and events he attended. •Menifee Police Department Promotion Ceremony
•David’s Toothpaste Ribbon Cutting
•Western Riverside Council of Governments (WRCOG) Transportation Uniform Mitigation Fee (TUMF) Central Zone Executive Committee Meeting •Chamber of Commerce Gathering
•WRCOG Executive Committee Meeting
•Stakeholder Interview Meeting on Innovation District
•Chamber Wake Up Menifee at Fairfield Inn
Councilmember Estrada reported on the meeting he attended. •Stakeholder Interview Meeting on Innovation District
Councilmember Sobek reported on the meetings and events she attended. •Stakeholder Interview Meeting on Innovation District
•David’s Toothpaste Ribbon Cutting
•Sunset Board and Care Ribbon Cutting
•Senator Kelly Seyarto MTG Meeting
•Foodie Friday
•Regional Conservation Authority (RCA) Meeting
•Operation School Bell Assistance League
•Menifee Finance Committee Meeting
•Day of Service and Remembrance at Miller Jones Mortuary Mayor Pro Tem Deines reported on the meeting and event he attended. •David’s Toothpaste Ribbon Cutting
•Finance Committee Meeting
Mayor Zimmerman reported on the meetings and events he attended. •You Matter Coalition Meeting
•David’s Toothpaste Ribbon Cutting
•Murrieta Temecula Group Meeting
•Open Ceremonies for Menifee Girls Softball League
•Foodie Friday
•Chamber of Commerce Gathering
•Stakeholder Interview Meeting on Innovation District
•Chamber Mixer at Animal Friends of the Valley
•Riverside County Transportation Commission (RCTC) Meeting •RCTC 79 Corridor Ad Hoc Committee Meeting
•Rotary Club Meeting
•MilVet Care Packages Event
•Vicory Calvery Chaple Car Show
•Remembrance Event in Lake Elsinore
Item Title: 9.2
September 18, 2024 Regular Meeting Minutes
Item Page Number: 2
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•Chamber Wake Up Menifee at Fairfield Inn
9. APPROVAL OF MINUTES
The minutes were approved unanimously (50) with no modifications.
9.1 September 4, 2024 Minutes
10. CONSENT CALENDAR
The consent calendar was approved by the following vote.
MOVER: Dean Deines
SECONDER: Bob Karwin
10.1 Waiver of Reading
ACTION
1. Waived the reading in full of any and all ordinances listed on this agenda and provided that they be read by title only.
10.2 Warrant Register
ACTION
1. Ratified and approved the Voucher Lists dated 08/16/2024, and 08/23/2024, the Payroll Register/Other EFTs dated 08/13/2024, 08/16/2024, and 08/21/2024 which have a total budgetary impact of $6,195,516.78.
10.3 Monthly Public Safety Reports
ACTION
1. Received and filed Public Safety Reports for July 2024.
10.4 Proclamations
ACTION
1. Proclaimed the week of September 17 – 23, 2024 as “Constitution Week;” and
2. Proclaimed the first week of October 2024 as “Menifee Clean Air Week”.
10.5 Conflict of Interest Code Biennial Update
ACTION
1. Received and filed the 2024 Local Agency Biennial Notice; and
2. Adopted Resolution No. 24-1495, amending the City of Menifee’s Conflict of Interest Code, which outlines the designated Fair Political Practices Commission (FPPC) Form 700 filers.
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
Item Title: 9.2
September 18, 2024 Regular Meeting Minutes
Item Page Number: 3
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10.6 Coalition for Clean Air Microgrant Acceptance
ACTION
1. Accepted the 2024 Coalition for Clean Air Microgrant in the amount of $500; and
2. Adopted Resolution No. 24-1496, authorizing an increase in revenue and appropriation of expenditures in the amount of $500 to the Clean Air Grant Account; and
3. Authorized the City Manager, or his designee, to execute all necessary documents to implement and administer the funded programs.
10.7 Bid Award and Agreement with Complete Paperless Solutions for Citywide Document Scanning, Indexing, and Quality Control Services
ACTION
1. Awarded bid and authorized the City Manager to execute a Professional Services Agreement with Complete Paperless Solutions (CPS) for citywide document scanning, indexing and quality control services for an initial twoyear term in a total nottoexceed amount of $430,000 through June 30, 2026; and
2. Authorized the City Manager or designee to execute up to three optional oneyear renewals in the nottoexceed amount of $570,000; and
3. Authorized the City Manager to execute additional amendments as needed to include unanticipated services for document scanning, indexing and quality control services, at the City’s discretion and contingent on availability of the corresponding budget.
10.8 Agreement with Bucknam Infrastructure Group, Inc. for City’s Pavement Management Program Update
ACTION
1. Approved and authorized the City Manager to execute a Professional Services Agreement with Bucknam Infrastructure Group, Inc. to update the City’s Pavement Management Program, Capital Improvement Program Project No. 2423, for a total amount nottoexceed $169,403 through June 30, 2025.
10.9 Purchase Order Increase with Copp Contracting, Inc. for the Briggs Road Chip Seal Project
ACTION
1. Approved and authorized an increase to Purchase Order No. 24100154 with Copp Contracting, Inc. Construction Services for the Briggs Road Chip Seal Project, in the amount of $8,270, for a revised total nottoexceed aggregate sum of $65,950.
Item Title: 9.2
September 18, 2024 Regular Meeting Minutes
Item Page Number: 4
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10.10 Agreement Amendment with KimleyHorn and Associates, Inc. for the Citywide Traffic Signal Safety Improvements Project
ACTION
1. Approved and authorized the City Manager to execute Amendment No. 2 to the Professional Services Agreement with KimleyHorn and Associates, Inc. for environmental and civil design services for 17 additional intersections for the Citywide Traffic Signal Safety Improvements Project, Capital Improvement Program (CIP) Project No. 2401, increasing the amount by $32,215 for a total nottoexceed amount of $207,034.30.
10.11 Agreement with Bureau Veritas Technical Assessment, LLC for the City’s Americans with Disabilities Act Self-evaluation and Transition Plan Update ACTION
1. Approved and authorized the City Manager to execute a Professional Services Agreement with Bureau Veritas Technical Assessment (BVTA) to update the City of Menifee’s Americans with Disabilities Act Self-evaluation and Transition Plan, Capital Improvement Program Project No. 2424, for a total amount nottoexceed $249,776.56 through June 30, 2025.
10.12 Agreement Amendment with SDI Presence, LLC for As Needed Professional Information Technology Support Services
ACTION
1. Approved and authorized the City Manager to execute Amendment No. 3 to the professional services agreement with SDI Presence, LLC for as needed professional information technology support services in an amount nottoexceed $38,000, for a revised total of $116,666.
10.13 Memorandum of Understanding with the County of Riverside, Riverside University Health Systems Behavioral Health for Crisis Triage Behavioral Health Services ACTION
1. Approved and authorized the City Manager to execute a Memorandum of Understanding (MOU) with the County of Riverside, Riverside University Health System Behavioral Health for Crisis/Triage Behavioral Health Services; and
2. Authorized the City Manager to execute all subsequent yearly MOU amendments at the City’s discretion.
10.14 Agreement with Southern California Edison for the Holland Road/I215 Overcrossing Traffic Signal Service Line Extension Construction Services ACTION
1. Approved and authorized the City Manager, or their designee, to execute a Distribution Line Service Extension Agreement with Southern California Edison for the traffic signal service line extension services at Holland and Haun Road for the Holland Road / I215 Overcrossing Project, Capital Improvement Program Project No. CIP 1303, in an amount nottoexceed $28,780.65.
Item Title: 9.2
September 18, 2024 Regular Meeting Minutes
Item Page Number: 5
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10.15 Termination of Existing Cooperative Agreement and Execution of Revised Cooperative Agreement with the California Department of Transportation for the Garbani Road / I 215 Interchange Project
ACTION
1. Authorized the City Manager to execute a Cooperative Agreement Termination Statement with the California Department of Transportation (“Caltrans”) to terminate the existing Cooperative Agreement for the Project Approval and Environmental Document (PA&ED), Plans, Specifications, and Estimate (PS&E), and Right of Way (ROW) phases for the Garbani Road / Interstate 215 Interchange, Capital Improvement Program (CIP) Project No. 2005 (“Project”); and
2. Approved as to form and authorize the City Manager to execute the necessary documents, including but not limited to a revised Cooperative Agreement, with Caltrans for the PA&ED, PS&E, and ROW phases of work for the Project.
10.16 Acceptance of Landscape Improvements for Tract Map 37067, Menifee Town Center Camden Place, by RSI Communities California, LLC.
ACTION
1. Accepted the landscape improvements for Tract Map 37067, Camden Place, located on the northwest corner of La Piedra Road and Great Oak Road.
10.17 Acceptance of Public Improvements and 90% Release of Security for Tract Map 31822F, Audie Murphy Ranch, by Sutter Mitland 01, LLC
ACTION
1. Accepted the public improvements for streets, drainage, water, recycled water, sewer system, and survey monuments for Tract Map 31822F, Audie Murphy Ranch, located north of Audie Murphy Road at Whispering Way; and
2. Authorized the City Engineer to release 90% of the posted securities per the City’s standard policies.
11. PUBLIC HEARING ITEMS
11.1 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2023/2024 Senior Management Analyst Edna Lebron provided a presentation. The City Council asked questions of staff.
Mayor Zimmerman opened the public hearing at 6:47 PM.
The following speakers addressed the City Council.
•Lynn KellyLehner
Mayor Zimmerman closed the public hearing at 6:49 PM.
ACTION
1. Adopted Resolution No. 24-1497, approving the Community Development Block Grant (CDBG) Fiscal Year 2023/2024 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
Item Title: 9.2
September 18, 2024 Regular Meeting Minutes
Item Page Number: 6
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AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
RECUSE: None
MOVER: Lesa Sobek
SECONDER: Dean Deines
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointment
Management Analyst Edna Aguliar provided a presentation.
ACTION
1. Appointed Councilmember Ricky Estrada as a voting delegate at the League of California Cities Annual Conference, General Assembly scheduled for October 1618, 2024, in Long Beach, California; and
2. Discussed the proposed resolution and determined the City’s position for the designated voting delegate to accurately represent the City at the General Assembly meeting; and
3. Authorized the City Clerk to complete and return the voting delegate online submission form to the League of California Cities.
MOVER: Bill Zimmerman
SECONDER: Bob Karwin
13. CITY ATTORNEY REPORTS
None.
14. CITY MANAGER REPORTS
None.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
Councilmember Sobek requested a discussion item to create a September 11th Tribute. Mayor Zimmerman seconded the request.
16. ADJOURN
Mayor Zimmerman adjourned the meeting at 6:55 PM.
Stephanie Roseen, CMC
Acting City Clerk
Item Title: 9.2
September 18, 2024 Regular Meeting Minutes
Item Page Number: 7
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CITY OF MENIFEE
SUBJECT: Warrant Register
MEETING DATE: October 2, 2024
TO: Mayor and City Council
PREPARED BY: Ann-Marie Etienne, Finance Manager
REVIEWED BY: Travis Hickey, Chief Financial Officer
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 08/30/2024 and 09/06/2024, the Payroll Register/Other EFTs dated 08/29/2024, 08/30/2024, and 09/03/2024, and the Void Check Listing PE 08/31/2024 which have a total budgetary impact of $6,670,346.06.
DISCUSSION
The City of Menifee Municipal Code Chapter 3.16.050 requires that the City Council audit payments of demands and direct the City Manager to issue checks. The attached Voucher Lists and all corresponding invoices have been reviewed and approved for accuracy by the Finance Manager and by the Chief Financial Officer. Voucher Lists dated 08/30/2024 and 09/06/2024, the Payroll Register/Other EFTs 08/29/2024, 08/30/2024, and 09/03/2024, and the Void Check Listing PE 08/31/2024 have a total budgetary impact of $6,670,346.06.
STRATEGIC PLAN OBJECTIVE
Regular City Business
FISCAL IMPACT
As indicated previously, the payments of demand above have a total budgetary impact of $6,670,346.06, which is available in the fiscal year 2024/25 budget. No additional budget appropriation action(s) is required.
ATTACHMENTS
1. Voucher Listing 08/30/2024
2. Voucher Listing 09/06/2024
Item Title: 10.2
Warrant Register
Item Page Number: 1
Menifee Mayor and City Council
October 2, 2024
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City of Menifee Staff Report
Warrant Register
October 2, 2024
2 3
7 5
3. Payroll Register/Other EFTs
4. A/P Void Check Listing
5. Payroll Void Check Listing
Item Title: 10.2
Warrant Register
Item Page Number: 2
Menifee Mayor and City Council
October 2, 2024
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16 of 302
Voucher List
City of Menifee
Voucher Date Vendor Invoice Number PO # Description Amount 800215 8/30/2024 4IMPRINT, INC. 12821932 CS Promo Items 1,488.44 800216 8/30/2024 ACT 1 CONSTRUCTION INC. 18R 24100254 Jun'24 CIP 21-04 Quail Valley New Fire Station #5 208,547.11 800217 8/30/2024 AIRFORCE 1 PLUMBING HEATING & AIR, INC 103971 Lazy Creek HVAC Maint/Repair Svc 129.00 103975 KCSC HVAC Maint/Repair Svc 295.00
103980 KCSC HVAC Maint/Repair Svc 435.00
103910 Firestation #5 Facility Maint 129.00
103887 Fire station #68 Facility Maint 420.00
1,408.00
800218 8/30/2024 AMAZON CAPITAL SERVICES, INC. 1WX9-9KRJ-VJH6 PD Office Supplies 50.28 1X69-VL9N-6QWM PD CNT Supplies 109.98
1W7R-J7HD-9DWF CS Park Ranger Uniform (70.68)
1F1T-FX93-43JQ CS Parks Basketball Nets 85.40
1J9N-XYYY-6TLM PW Streets Maint 423.78
1NTF-P1TG-6FCY CS Parks Hose Nozzle 14.67
1KKJ-PCPM-MPTX CS Lazy Creek Tiny Tots 301.62
1KWW-7TCR-LRP9 Facilities Maint Lazy Creek 71.56
1MYM-KMDJ-KWM4 CS Flag Football Supplies 177.24
14K9-QYF7-MFLR PW Fleet Materials/Supplies 746.69
1R67-1W1H-39QT B&S Supplies 27.39
1T67-WRRN-XYK9 PD Supplies 1,463.90
1GRF-634W-7YK4 PW/Eng Level 891.76
1LYD-LG66-7K94 CS Parks Fire Hose Nozzle 16.63
1VKM-WJT3-4QHX PD Office Supplies 50.41
1YGJ-DR1H-39MM CS Parks Shade Sail Gale Webb 143.08
11C6-DXNT-6CL7 CS Facilities Maint 79.70
1GDW-LGMV-49YD CS Parks Toilet Paper Dispenser 141.26
11LX-J6RV-77RK IT Supplies Screen Protector & Adapters 321.33 1RNY-HNWP-7PX9 PD Facilities Door Bolt Occupancy Indicator 69.11 1RNY-HNWP-67D4 CS Facilities Thermostat Lock Box 25.53
1CC9-RR3M-99MC PD Records Bureau Storage Bins 32.61
16D4-VCTV-1JFP CS Senior Center Senior Day Congrats Banner 77.51 5,250.76
800219 8/30/2024 APTIM ENVIRONMENTAL & 637649 Jun'24 Business Assistance Svcs 671.61 800220 8/30/2024 AXXESS DOOR CORP 9595 CS West Annex Facility Maint Supplies 500.00
Item Title: 10.2
Warrant Register
Item Page Number: 3
Menifee Mayor and City Council
October 2, 2024
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Voucher Date Vendor Invoice Number PO # Description Amount 800221 8/30/2024 BERRY, DUNN, MCNEIL & PARKER 448790 24100062 Public Engagement Consulting Svcs 7,223.94 800222 8/30/2024 BMLA INCORPORATED 2024-352 24100103 Design Svcs Sun City Green Space 7,840.00 800223 8/30/2024 BOOT BARN INC. INV00396452 Field Staff Boots Dylan M. 246.58 800224 8/30/2024 CG RESOURCE MANAGEMENT & ENGINEERING, INC. 1245 24100302 Engineering svcs CIP23-04 4,050.00 800225 8/30/2024 CIVILPROS COM_1002_202406 24100280 Jun24 Design Svcs, CIP20-01 35,849.49 800226 8/30/2024 COPP CONTRACTING, INC. 2109 24100262 Jun24 Constru SVCS CIP24-19 274,905.20 800227 8/30/2024 COUNTY OF RIVERSIDE TLMA, ADMINISTRATION TL17371 Traffic Signal Maint Haun/New Hub/Haun Pro 238.70 TL17370 Signal Inspection Antelope/College Entry 456.58 TL17375 New Signal Installation Holland RD/Hanover Lane 531.79 TL17374 New Signal Installation Holland RD/Haun RD 531.79 1,758.86
800228 8/30/2024 CRAFCO, INC 9403250672 PW Street Maint 1,631.25 800229 8/30/2024 DIAMOND ENVIRONMENTAL SVC 0005483836 25100024 Jul'24 Nova Ln Portable Restroom Rental Services 149.68 0005544258 25100024 Aug'24 Nova Ln Portable Restroom Rental Services 149.68 299.36
800230 8/30/2024 DOCU-TRUST 0053574 AUG24 Doc Strge/Rtrevl Svcs 1,091.24 800231 8/30/2024 DOKKEN ENGINEERING 46699 24100307 Jun23 Design svcs CIP24-04 5,767.50 800232 8/30/2024 DUDEK 202406011 24100038 Jun'24 Enviro Svcs-Double Butte Battery 707.50 800233 8/30/2024 EAN SERVICES, LLC 36603258 PD Vehicle Rental 257.54 800234 8/30/2024 EPD SOLUTIONS, INC. 12701 24100057 Jun'24 CEQA Svcs Ares Warehouse 13,263.03 12597 24100057 May'24 CEQA Svcs Ares Warehouse 24,203.31 37,466.34
800235 8/30/2024 GARY F. HOYT LANDSCAPE ARCHITECTURE, INC. CP-2623 24100242 Landscape Review - PA4 Cimarron Ridge 1,848.00 CP-2624 24100146 Landscape Review-Nova Power Bank 1,188.00 CP-2625 24100133 Jun24 On Call Inspection/Landscape Des Svcs 1,650.00 CP-2622 24100241 Lndscp Rvw Encanto Gas Station - Offsite 264.00 4,950.00
800236 8/30/2024 GOLDSTAR ASPHALT PRODUCTS 28682 P/W Materials/Supplies 404.28
Item Title: 10.2
Warrant Register
Item Page Number: 4
Menifee Mayor and City Council
October 2, 2024
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Voucher Date Vendor Invoice Number PO # Description Amount 800237 8/30/2024 GRAYMAR ENVIRONMENTAL, SERVICES, INC. 060124SCA-COM 25100111 HazMat Disposal SVCS 2,552.16 800238 8/30/2024 GRAYSHIFT LLC SIN071436 25100066 PD Forensic Services 11,820.00 800239 8/30/2024 HARRIS & ASSOCIATES, INC. 63310 24100215 Parcel Map Review 6,210.00 63547 24100137 Survey Monument PM37130 107.50
6,317.50
800240 8/30/2024 INLAND ELECTRIC INC 6494 Firestation #68 Facility Maint 246.00 800241 8/30/2024 INTERGRATED PEST CONTROL MGMT, INC. 79581 25100114 Jul'24 City Hall Pest Control Services 110.00 79582 25100114 Jul'23 IT Office Pest Control Services 90.00 79682 25100114 Jul'24 CSD HQ Pest Control Services 98.00 79683 25100114 Jul'24 KCSC Pest Control Services 110.00 79684 25100114 Jul'24 CSD North Annex Pest Control Services 90.00 79685 25100114 Jul'24 LC Bldg A Pest Control Services 90.00 79686 25100114 Jul'24 LC Bldg B Pest Control Services 90.00 79687 25100114 Jul'24 PW MOC Pest Control Services 90.00 79688 25100114 Jul'24 PD HQ Pest Control Services 108.00 79689 25100114 Jul'24 AMR Pest Control Services 160.00
79724 25100114 Jul'24 Fire Station 5 Pest Control Services 90.00 79725 25100114 Jul'24 Fire Station 68 Pest Control Services 110.00 79690 25100114 Jul'24 Menifee Substations Pest Control Services 90.00 79726 25100114 Jul'24 Fire Station 7 Pest Control Services 110.00 79727 25100114 Jul'24 Fire Station 76 Pest Control Services 110.00 1,546.00
800242 8/30/2024 INTERWEST CONSULTING GROUP INC 456448 24100064 Jun'24 on-call BLDG/SFTY plan rvw svcs 12,615.76 800243 8/30/2024 LOZANO SMITH LLP 2220503 MAY'24 Legal Svcs 292.50 800244 8/30/2024 MOTOPORT USA 2050 25100015 PD uniforms 2,444.68 800245 8/30/2024 NV5 INC 403933 24100287 Mar24 Design Svcs for CIP22-04 6,882.50 NV5 INC 403970 24100287 Apr24 Design Svcs for CIP22-04 1,836.25 NV5 INC 404003 24100287 May24 Design Svcs for CIP22-04 3,635.00 NV5 INC 404016 24100287 Jun24 Design Svcs for CIP22-04 9,255.00 21,608.75
800246 8/30/2024 PACIFIC MOBILE STRUCTURES, INC INV-00381701 25100085 PD Locker Rental 3,120.05 INV-00381702 25100085 PD Locker Rental 3,110.26
6,230.31
Item Title: 10.2
Warrant Register
Item Page Number: 5
Menifee Mayor and City Council
October 2, 2024
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Voucher Date Vendor Invoice Number PO # Description Amount 800247 8/30/2024 PARADISE CHEVROLET CADILLAC 773391CVW PD Veh Maint 381.01 775208cvw PD Veh Maint 58.10
439.11
800248 8/30/2024 PARKHOUSE TIRE, INC 2010909574 PD Tire 921.92 2010910074 Fleet Shop Supply 80.35
2010910861 Tire Disposal SVCS 324.00
2010912382 PW Equip Tire 578.49
2010902937 P/W Veh Maint 411.55
2,316.31
800249 8/30/2024 PARRON-HALL CORPORATION DEP66405 PD Substation Storage Deposit 797.66 800250 8/30/2024 PARSONS TRANSPORTATION GROUP,, INC. 2404A521 24100149 Traffic Review-Newport Pointe 1,722.00 800251 8/30/2024 PARTS AUTHORITY, LLC 488528 PD Veh Maint 68.25 726916 PD Veh Maint 50.66
292-488829 PD Veh Maint 509.72
489459 PW Veh Maint 76.29
488914 PD Veh Maint 99.88
463512 PW Veh Maint 76.29
292490203 PD Veh Maint 215.34
104593690 PD Veh Maint 2.57
62475817 PD Veh Maint 23.10
62472412 PD Veh Maint 294.38
292-489875 PWSTM Equip Maint 100.26
292-491151 PW Veh Maint 157.89
062-0511060 PW Veh Maint 42.72
292-491763 PW Veh Maint 64.08
292-491201 Code Veh Maint 41.96
062-482467 PW Veh Maint 211.15
292-490401 PW Veh Maint 113.25
2,147.79
800252 8/30/2024 QUINN RENTAL SERVICES PCA20041455 PWSTM Veh Maint 336.31 800253 8/30/2024 R.J. NOBLE COMPANY 247137 PW Street Maint 225.20 247602 PW Street Maint 552.76
247538 PW Street Maint 238.19
1,016.15
800254 8/30/2024 RBF/MICHAEL BAKER CORPORATION 1218208 25100049 May'24 CEQA svcs-Fitwell Health 10,197.50 1220114 25100049 Jun'24 CEQA svcs-Fitwell Health 18,700.42
Item Title: 10.2
Warrant Register
Item Page Number: 6
Menifee Mayor and City Council
October 2, 2024
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Voucher Date Vendor Invoice Number PO # Description Amount 28,897.92
800255 8/30/2024 RICK ENGINEERING 101909 24100061 Apr'24 PLN Consulting Svcs Menifee S. Gateway 4,045.00 800256 8/30/2024 RIVERSIDE CONSTRUCTION CO. INC 17 24100251 Jun'24 Construction Svces CIP13-03 988,085.50 800257 8/30/2024 ROADWAY ENGINEERING &, CONTRACTING, INC 1214-2 24100349 CIP 17-01: Evans Park Pump Track Expansion 66,186.50 800258 RUTAN & TUCKER, LLP 991470 Legal Svcs PW & PLN Reimb 5,602.00 993730 City Legal Svcs PW Reimb 1,867.00
997608 City Legal Services 3,502.80
997610 City Legal Services 9,620.00
997614 City Legal Services 12,019.00
997626 City Legal Services 7,475.00
997624 City Legal Services 3,269.01
997623 City Legal Services 1,306.60
997620 City Legal Services 1,224.98
997618 City Legal Services 2,427.60
997615 City Legal Services 1,332.80
999344 City Legal Services 1,056.40
999347 City Legal Services 111.20
999349 City Legal Services 269.39
999353 City Legal Services 1,103.00
999356 City Legal Services 5,878.81
999357 City Legal Services 3,641.80
999360 City Legal Services 361.40
999365 City Legal Services 404.60
1002855 City Legal Services 476.00
1002864 City Legal Services 4,989.00
999362 City Legal Services 4,219.45
72,157.84
800259 8/30/2024 SATCOM DIRECT GOVERNMENT, INC 7483867 Jul'24 Emergency Phone Svcs 54.25 7483868 Jul'24 Emergency Phone Svcs 54.25
7483869 Jul'24 Emergency Phone Svcs 54.25
7483870 Jul'24 Emergency Phone Svcs 54.25
7483871 Jul'24 Emergency Phone Svcs 54.25
271.25
800260 8/30/2024 SOUTHERN CALIFORNIA NEWS GROUP 0011685385 NOPH and Intent to Adppt 796.70 0011684274 NOPH CADO Menifee Industrial Proj 791.00
0011683986 NOPH and Intent to Adppt PLN22-0294 Salt Creek 688.40 2,276.10
Item Title: 10.2
Warrant Register
Item Page Number: 7
Menifee Mayor and City Council
October 2, 2024
Page
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Voucher Date Vendor Invoice Number PO # Description Amount 800261 8/30/2024 SOUTHERN CALIFORNIA NEWS GROUP 0011682468 Notice of Preparation 1,979.86 0011682170 Legal Ad Svcs Ordinance Considerations 232.40 0011680549 Legal Ad Svcs Annex No. 11, 21, 23, 24 1,007.60 0011682863 Legal AD SVCS PLN24-121 Home2Suites 987.08
4,206.94
800262 8/30/2024 SPICER CONSULTING GROUP LLC 1652 25100056 Jul'24 Special Districts Admin. Services 21,444.59 800263 8/30/2024 SSD ALARM R-00535140 24100227 Aug'24 SSD Burglar and CCTV Services 637.64 800264 8/30/2024 STUDENT TRANSPORTATION, OF AMERICA 70267114 25100084 Reading Cinemas Recreational Charter Bus Services 750.00 70267481 25100084 Safari Zoo Park Recreational Charter Bus Services 1,050.00 70267595 25100084 The Craft House Recreational Charter Bus Services 720.00 70268158 25100084 Pins N Pockets Recreational Charter Bus Services 1,020.00 70269113 25100084 Recreational Charter Bus Services Drop Zone Perris 840.00 70269616 25100084 Recreational Charter Bus Services Belmont Park 1,282.50 5,662.50
800265 8/30/2024 T.Y. LIN INTERNATIONAL 102407067 24100108 CIP 19-15 Central park Amp- on call svcs 36,094.72 102408105 24100258 Jun24 Design Services for CIP 13-03 1,854.80 37,949.52
800266 8/30/2024 THIRD STAGE CONSULTING GROUP, LLC 7414 25100026 ERP Implementation Project (Consulting Services) 8,680.00 7359 24100011 CIP23-14: ERP Project Implem. Prof. Consult 6,615.00 15,295.00
800267 8/30/2024 U.S. BANK NA 14403468 Jul'24 Acct Mgmt Svcs 433.00 800268 8/30/2024 UNITED STORM WATER, INC. SW41548-J 24100159 PW Catch Basin Maint 4,690.62 SW41548-E 24100159 PW Catch Basin Maint 1,705.68
6,396.30
800269 8/30/2024 VULCAN MATERIALS COMPANY 74080926 P/W Street Maint 527.11 74084977 P/W Street Maint 527.11
74089086 P/W Street Maint 527.11
483212 P/W Street Maint Fee 48.70
1,630.03
800270 8/30/2024 YUNEX, LLC 5610002532 STL Call Outs Jun24 4,720.00 5610002531 STL Pole Maint Bradley & Chambers 2,106.00
6,826.00
Item Title: 10.2
Warrant Register
Item Page Number: 8
Menifee Mayor and City Council
October 2, 2024
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Voucher Date Vendor Invoice Number PO # Description Amount 70332 8/30/2024 ACE UNIFORMS, LLC VS0118362 CS Ranger Uniforms 140.71 VS0118979 CS Ranger Uniforms 31.38
VS0119068 CS Ranger Uniforms 368.03
540.12
70333 8/30/2024 ALl'S KUBOTA TRACTOR 283478 PW Street Maint 731.79 70334 8/30/2024 ALLIED TRAFFIC & EQUIP. RENTAL 93662 P/W Materials and Supplies 94.61 70335 8/30/2024 APPLEONE EMPLOYMENT SERVICES 01-6919225 PE 7/20/24 Temp emp Svcs 1,444.50 01-6924278 PE 7/27/24 Temp emp Svcs 1,540.80
01-6927940 PE 8/3/24 Temp Emp Svcs 1,290.42
01-6931928 PE 8/10/24 Temp Emp Svcs 963.00
01-6915752 PE 7/13/24 Temp Emp Svcs 770.40
6,009.12
70336 8/30/2024 BELTMANN RELOCATION GROUP 906082624P 25100099 CIP 20-01: Relocation Moving Services 21,204.00 70337 8/30/2024 CAL TRUE VALUE 005959/1 Supplies 53.32
005953/1 Supplies 44.86
005965/1 Supplies 34.20
005966/1 Supplies 53.39
005956/1 Supplies 34.71
220.48
70338 8/30/2024 CALIFORNIA HIGHWAY PATROL 1590571 24100019 May24 Zone Enhanced Enforcement Program 5,491.08 70339 8/30/2024 CALIFORNIA INTERGOVERNMENTAL INV-2381 CIRA Exec. Termin., Deduct Buydown, Cyber FY24-25 14,580.75 70340 8/30/2024 CALTRANS SL2414176 Apr-Jun24 City Signal Svcs 6,733.98 70341 8/30/2024 CAZCOM, INC 41014 PD radio supplies 125.00 41013 PD radio supplies 204.12
41024 PD Radio Supplies 231.52
560.64
70342 8/30/2024 CENTRALSQUARE TECHNOLOGIES, LLC 416905 PD Elearning Subscription 367.50 70343 8/30/2024 CGMB DESIGN.PRINTING., ENGRAVING LLC 1044 PD Explorer Uniforms/Gear 424.13 70344 8/30/2024 CHAMBERS GROUP, INC 37206 24100048 Apr'24 CEQA Svcs Oak Hills 12,840.00 70345 8/30/2024 CITY OF MURRIETA AR051179 FY24 4th QTR Dispatch Svcs 782,336.98
Item Title: 10.2
Warrant Register
Item Page Number: 9
Menifee Mayor and City Council
October 2, 2024
Page
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Voucher Date Vendor Invoice Number PO # Description Amount 70346 8/30/2024 CRIME SCENE STERI-CLEAN LLC 454 PD biohazard clean up svcs 500.00 70347 8/30/2024 CRISTANDO HOUSE, INC 301339 PD Training 240.00 70348 8/30/2024 DIRECTV, LLC 004016741X240816 Aug'23 Firestation #7 Satellite Svc 348.99 70349 8/30/2024 EARTH SYSTEMS PACIFIC 849320 24100300 Jun24 Materials Testing svcs for CIP23-03 221.50 70350 8/30/2024 EASTERN MUNICIPAL WATER DIST. 500064203 8/5/24 Jul'24 LLMD Zone 3 Water Svc 1,262.84 500065258 8/5/24 Jul'24 LLMD Zone 3 Water Svc 1,231.55
500065261 8/5/24 Jul'24 LLMD Zone 3 Water Svc 1,393.61
500069563 8/5/24 Jul'24 LLMD Zone 69 Water Svc 1,476.66 500158562 8/5/24 Jul'24 LLMD Zone 3 Water Svcs 1,192.49 500136045 8/7/24 Jul'24 LLMD Zone 3 Water Svc 1,107.66
500001174 8/19/24 Aug'24 CSA 145 Water Svc-Pete Peterson 1,872.08 500072542 8/19/24 Aug'24 LLMD Zone 3 Water Svc 735.83
500075900 8/19/24 Aug'24 Haun Rd Water Svc 1,540.06
500076871 8/19/24 Aug'24 AMR Sports Park Irrigation 3,650.25 500077905 8/19/24 Aug'24 AMR ROW Water Svc 760.65
500078181 8/19/24 Aug'24 Spirit Park Water Svc 2,176.89 500084765 8/19/24 Aug'24 Mayfield PaRk Irrigation Svc Evans Rd 1,008.70 500085671 8/19/24 Aug'24 AMR Silverstar Irrigation Water Svc 1,125.35 500086142 8/19/24 Aug'24 AMR ROW Water Svc 1,486.17
500086136 8/19/24 Aug'24 AMR ROW Water Svc 2,592.99
500086861 8/19/24 Aug'24 Central Park Irrigation Svc 1,073.94 500087515 8/19/24 Aug'24 AMR ROW Water Svc 787.23
500304207 8/19/24 Aug'24 Sunset Park Water Svc 748.84
500525147 8/19/24 Aug'24 AMR ROW Water Svc 1,318.77
500529547 8/19/24 Aug'24 Remington Water Svc 1,825.48
500772967 8/19/24 Aug'24 Banner Village Park Water Svc 1,831.11 500077903 8/20/24 Aug'24 AMR ROW Water Svc 1,076.62
500077904 8/20/24 Aug'24 AMR ROW Water Svc 967.77
500653377 8/19/24 Aug'24 AMR ROW Water Svc 1,311.50
35,555.04
70351 8/30/2024 EASTERN MUNICIPAL WATER DIST. 500069659 8/5/24 Jul'24 CSA 145 Nordic Ln Water Svc 338.55 500075951 8/5/24 Jul'24 AMR Sports Park Water Svc 240.11 500087081 8/5/24 Jul'24 CFD 2015-2 Annexation 34 Zone 34 397.58 500160706 8/5/24 Jul'24 LLMD Zone 3 Water Svc 298.07
500403157 8/5/24 Jul'24 CFD2015-2 Annex #7, Zone 8 Water Svc 431.24 500083873 8/6/24 Jul'24 LLMD Zone 167 Water Svc 292.69
500154617 8/6/24 Jul'24 Rancho Ramona Park Water Svc 302.21 500769356 8/6/24 Jul'24 Banner Village Park Water Svc 322.77 500072538 8/19/24 Aug'24 LLMD Zone 3 Water Svc 663.27
Item Title: 10.2
Warrant Register
Item Page Number: 10
Menifee Mayor and City Council
October 2, 2024
Page
24 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 500072544 8/19/24 Aug'24 LLMD Zone 3 Water Svc 442.00
500079025 8/19/24 Aug'24 Town Center ROW Water Svc 404.94 500079481 8/19/24 Aug'24 AMR Water Svc 543.61
500084766 8/19/24 Aug'24 AMR Creek View Irrigation Water Svc 728.17 500086143 8/19/24 Aug'24 AMR ROW Water Svc 398.91
500086213 8/19/24 Aug'24 Town Center ROW Water Svc 297.15 500086214 8/19/24 Aug'24 Town Center ROW Water Svc 275.01 500087090 8/19/24 Aug'24 AMR ROW Water Svc 311.92
500087091 8/19/24 Aug'24 AMR ROW Water Svc 570.31
500087092 8/19/24 Aug'24 AMR ROW Water Svc 529.69
500087647 8/19/24 Aug'24 Centennial Park Irrigation Water Svc 326.56 500089384 8/19/24 Aug'24 CFD 2015-2 Annexation 28 Zone 28 342.92 500599997 8/19/24 Aug'24 CFD 2017-1 Zone 1 382.79
500769355 8/19/24 Aug'24 ROW Water Svc 255.81
500077650 8/20/24 Aug'24 AMR ROW IIrrigation Svc 529.39 500586517 8/19/24 Aug'24 CFD 2017-1 Zone 2 687.88
10,313.55
70352 8/30/2024 EASTERN MUNICIPAL WATER DIST. 500081480 8/5/24 Jul'24 Ferguson ROW Water Svc 106.85 500083890 8/5/24 Jul'24 CSA 145 Rim Creek Path Water Svc 128.16 500084613 8/5/24 Jul'24 Hidden Hills Park Restroom Water Svc 158.83 500084615 8/5/24 Jul'24 Hidden Hills Park Irrigation Svc 24.95 500086730 8/5/24 Jul'24 Central Park Water Svc 106.56
500087044 8/5/24 Jul'24 Centennial Park Water Svc 95.98 500138106 8/5/24 Jul'24 Firestation #68 Water Svcs 85.25 500138108 8/5/24 Jul'24 Firestation #68 Water Svc 26.40 500520377 8/5/24 Jul'24 Lyle Marsh Park Restroom 77.98
500136663 8/6/24 Jul'24 LLMD Zone 3 Water Svc 128.80
500145028 8/6/24 Jul'24 LLMD Zone 3 Water Svc 27.34
500153535 8/6/24 Jul'24 CSA 33 Water Svc-Encanto Dr 230.90 500154618 8/6/24 Jul'24 CSA 33 Water Svc-Alta Vista Way 152.90 500681987 8/6/24 Jul'24 Remington Water Svc 82.92
500775199 8/6/24 Jul'24 Talavera Park Water Svc 58.80
500725897 8/2/24 Aug'24 Pump Track Water Svc 77.56
500076722 8/19/24 Aug'24 La Piedra/Sherman Irrigation Water Svc 208.56 500077538 8/19/24 Aug'24 AMR ROW Water Svc 175.96
500079028 8/19/24 Aug'24 Town Center ROW Water Svc 204.13 500079032 8/19/24 Aug'24 Town Center ROW Water Svc 158.36 500079033 8/19/24 Aug'24 Town Center ROW Water Svc 24.00 500086865 8/19/24 Aug'24 Town Center Water Svc 61.14
500242567 8/19/24 Aug'24 CFD2015-1 Annexation 20 Zone 21 Water Svc 69.77 500304117 8/19/24 Aug'24 CFD2015-1 Annexation 20 Zone 21 Water Svc 24.00 2,496.10
Item Title: 10.2
Warrant Register
Item Page Number: 11
Menifee Mayor and City Council
October 2, 2024
Page
25 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 70353 8/30/2024 EFAX CORPORATE 4970823 Jul'24 fax lines PD reports 159.50 70354 8/30/2024 FEDEX 8-592-17682 PD Express Delivery Svcs 12.41 70355 8/30/2024 FRONTIER CALIFORNIA INC. 9511970673 8/1/24 Aug'24 Menifee PD EVPL (Live Scan) 231.19 9511970818 8/1/24 Aug'24 CS DIA Svc 1,005.03
9511970823 8/1/24 Aug'24 PW Yard DIA Svc 990.00
9516793592 8/4/24 Aug'24 City Hall Alarm Svc 210.26
9516797031 8/1/24 Aug'24 PD Substation FIOS 878.93
9516798153 8/4/24 Aug'24 Lazy Creek Alarm Svc 145.92
9516798460 7/28/24 Aug'24 Senior Center Fire Alarm 70.01 3101500013 8/6/24 Aug'24 City Hall IP Circuit (Main) 451.17 9516792323 8/6/24 Aug'24 PW Yard FIOS Svc 829.16
9511970820 8/7/24 Aug'24 Lazy Creek DIA Svc 990.00
9517238262 8/12/24 Aug'24 PD HQ Fax Line 102.35
9517238930 8/14/24 Aug'24 IT Satellite Office DIA Internet 173.48 3100109929 8/19/24 Aug'24 Spirit Park FIOS 300.98
9516796259 8/16/24 Aug'24 Menifee PD EVPL (Live Scan) 270.34 6,648.82
70356 8/30/2024 GERONIMO, CARLOS 24-584-A T&T Adv Carlos G. American Public Works Assoc 333.00 70357 8/30/2024 GOGOVAPPS 24-188 25100074 GOGov Citizen Req. Mgmt- Code Enforcement Subscrip 9,804.00 70358 8/30/2024 GRACIE'S LUNCHBOX 905 Econ Dev Dinner 9/10/24 580.94 70359 8/30/2024 HOME DEPOT CREDIT SERVICES 7800726 CS Facility Maint 53.29 112482 PD Small Tools/Field Equip 934.16
933627 PD Small Tools/Field Equip (934.16)
1533671 CS Facility Maint 191.00
8520020 CS Facility Maint 114.12
8520019 CS Facility Maint 134.45
5510074 Facilities Maint 79.10
571.96
70360 8/30/2024 IMPACT PROMOTIONAL PRODUCTS 31790 IT Apparrell 177.86 70361 8/30/2024 IMPERIAL SPRINKLER SUPPLY 0016601157-001 Remington Park Supplies 188.33 0016985162-001 AMR Irrigation Supplies 136.43
0016990893-001 CSA 33 Facility Maint 473.45
0017011345-001 AMR Irrigation Supplies 341.09
0017036083-001 LLMD Zone 3 Irrigation Repairs 283.05
0017039123-001 CS Irrigation Supplies 278.01
Item Title: 10.2
Warrant Register
Item Page Number: 12
Menifee Mayor and City Council
October 2, 2024
Page
26 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 0017044937-001 AMR Irrigation Supplies 137.70
0017045190-001 ROW Irrigation Supplies 141.08
0017122615-001 Facilities Supplies 245.46
0017118627-001 CS Irrigation Supplies 346.49
0017109573-002 CS Facilities Materials/Supplies 428.23
0017098871-001 CS Irrigation Supplies 158.51
0017089141-001 LLMD Zone 3 Irrigation Supplies 259.29
0017088857-001 CS Irrigation Supplies 797.43
0017079313-001 Facilities Supplies 249.29
0017067218-001 CS Irrigation Supplies 528.08
0017059984-001 LLMD Zone 3 Irrigation Supplies 186.52
0017103429-002 La Ladera Park Supplies 259.29
0017143146-001 Remington Park Supplies 155.99
0017171645-001 CSA 33 Facility Maint 198.89
0017174383-001 Parks Irrigation Supplies 235.68
0017174507-001 Parks Irrigation Supplies 355.98
0017188197-001 La Ladera Park Supplies 311.82
0017199262-001 La Ladera Park Supplies 180.68
0017205251-001 AMR Irrigation Supplies 687.21
7,563.98
70362 8/30/2024 IMPERIAL SPRINKLER SUPPLY 0016996623-001 CFD Irrigation Supplies 66.24 0017035969-001 Parks Irrigation Supplies 102.10
0017118789-001 CS Irrigation Supplies 122.04
0017109937-001 LLMD Zone 3 Irrigation Supplies 24.56
0017109805-002 LLMD Zone 3 Irrigation Supplies 62.35
0017103429-001 CS Irrigation Supplies 52.77
0017079313-002 Facilities Supplies 56.46
0017061569-001 CS Irrigation Supplies 66.89
0017034730-001 LLMD Zone 3 Irrigation Supplies 29.43
0017155412-001 LLMD Zone 3 Irrigation Repairs 115.37
0017267484-001 LLMD Zone 3 Irrigation Repairs 73.47
0017282013-002 Parks Irrigation Supplies 59.87
0017291822-001 CS Parks Supplies 9.52
841.07
70363 8/30/2024 INLAND METAL TRADING 104654 PW Material/Supplies 1,804.58 70364 8/30/2024 INTERNATIONAL ECONOMIC 109760 IEDC Credit Analysis Course 12/11/24 -12/13/24 490.00 70365 8/30/2024 KOA CORPORATION KAJC13111 - 20 24100259 Feb-May24 Design Services CIP 22-03 22,107.50 70366 8/30/2024 LOWES 977052 -NMNWFG Facilities Materials/Supplies 19.28 973731 -NMJCQT CS Facilities Maint 299.54
Item Title: 10.2
Warrant Register
Item Page Number: 13
Menifee Mayor and City Council
October 2, 2024
Page
27 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 971117 -NMEEZX CS Facilities Maint/Supplies 154.96
979744 -NMNWFV Firestation #76 Facility Maint 246.61
987426 -NMUGHA Firestation #5 Facility Maint 177.55
897.94
70367 8/30/2024 LYNN PEAVEY COMPANY 411232 PD materials & supplies 47.85 70368 8/30/2024 GUADALUPE HUERTA 907082224R Refund NFL Flag Football League 2024 Season 20.00 70369 8/30/2024 TIAH MATHIS 880082024R Refund of Banner Village Large Shelter #1 45.00 70370 8/30/2024 BRENDA CALDERON 878082124D Deposit Refund of Lazy Creek Multipurpose Room 200.00 70371 8/30/2024 VICTORIA CASTANEDA 879082224D Deposit Refund of Lazy Creek Multipurpose Room 200.00 70372 8/30/2024 ERICA ANJAL 881082224R Refund NFL Flag Football League 2024 Season 80.00 70373 8/30/2024 STEVEN ARANDA 882082224R Refund NFL Flag Football League 2024 Season 96.00 70374 8/30/2024 TRAVIN ARMSTRONG 883082224R Refund NFL Flag Football League 2024 Season 80.00 70375 8/30/2024 SHEILA BALBOA 884082224R Refund NFL Flag Football League 2024 Season 80.00 70376 8/30/2024 LINDSAY DAIGNAULT 886082224R Refund NFL Flag Football League 2024 Season 80.00 70377 8/30/2024 GUADELUPE DOMINGUEZ 887082224R Refund NFL Flag Football League 2024 Season 80.00 70378 8/30/2024 SHEENA ELLIS 888082224R Refund NFL Flag Football League 2024 Season 96.00 70379 8/30/2024 DULCE FLUKE 889082224R Refund NFL Flag Football League 2024 Season 80.00 70380 8/30/2024 KRISTINA GOMEZ 890082224R Refund NFL Flag Football League 2024 Season 80.00 70381 8/30/2024 BELLA HVIDSTEN 892082224R Refund NFL Flag Football League 2024 Season 80.00 70382 8/30/2024 ENRIQUE MUNOZ 894082224R Refund NFL Flag Football League 2024 Season 80.00 70383 8/30/2024 ERIKA NARANJO 895082224R Refund NFL Flag Football League 2024 Season 80.00 70384 8/30/2024 REEYAD PERSAUD 896082224R Refund NFL Flag Football League 2024 Season 80.00 70385 8/30/2024 THOMAS PRICE III 897082224R Refund NFL Flag Football League 2024 Season 80.00 70386 8/30/2024 ALEXANDRA RANGEL 898082224R Refund NFL Flag Football League 2024 Season 80.00
Item Title: 10.2
Warrant Register
Item Page Number: 14
Menifee Mayor and City Council
October 2, 2024
Page
28 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 70387 8/30/2024 KRISTEN RAVEN 899082224R Refund NFL Flag Football League 2024 Season 80.00 70388 8/30/2024 CARLOS SANCHEZ 901082224R Refund NFL Flag Football League 2024 Season 80.00 70389 8/30/2024 VENTURA IRIS 902082224R Refund NFL Flag Football League 2024 Season 80.00 70390 8/30/2024 AUSTIN WILSON 904082224R Refund NFL Flag Football League 2024 Season 192.00 70391 8/30/2024 BRITTANY WILLIAMS 903082224R Refund NFL Flag Football League 2024 Season 80.00 70392 8/30/2024 QUENTIN ROBINSON 900082224R Refund NFL Flag Football League 2024 Season 96.00 70393 8/30/2024 KERRY CASTRO 885082224R Refund NFL Flag Football League 2024 Season 96.00 70394 8/30/2024 LINDSEY HORNKOHL 891082224R Refund NFL Flag Football League 2024 Season 80.00 70395 8/30/2024 WILLIAM MASS 893082224R Refund NFL Flag Football League 2024 Season 80.00 70396 8/30/2024 NATIONAL AUTO FLEET GROUP WF9783 25100027 Veh Purchase Sr. Street Maint. Worker Truck 56,993.01 70397 8/30/2024 NETFILE, INC 9477 25100081 Netfile Electronic Form 700 Filings & Campaign Svc 1,875.00 70398 8/30/2024 O'REILLY AUTO PARTS 4746-156668 Fleet Shop Supplies 97.77 4746-159676 PD Veh Maint 227.21
4746-161546 PWSTM Veh Maint 173.98
4746-160617 PD Veh Maint 31.28
4746-159805 PD Veh Maint 31.28
561.52
70399 8/30/2024 OLD TOWN WISE RIDERS, INC 186329 PD outsourced fleet repairs 981.80 70400 8/30/2024 PRIME WINDOW FILMS, LLC 304262967 City Hall Window Film/Install 1,581.84 908907240 City Hall Window Film/Install 810.00
2,391.84
70401 8/30/2024 PRISTINE UNIFORMS, LLC 486 PD uniforms-M.Bloch 953.67 70402 8/30/2024 PRISTINE UNIFORMS, LLC 488 PD uniforms-C. Cox 764.41 70403 8/30/2024 PRUDENTIAL OVERALL SUPPLY 23680681 Fleet Pro Cleaning Svcs 41.14 23680680 P/W Uniform Cleaning Svcs 361.50
23686543 Fleet Pro Cleaning Svcs 41.14
23686541 P/W Uniform Cleaning Svcs 383.59
23683556 Fleet Pro Cleaning Svcs 41.14
Item Title: 10.2
Warrant Register
Item Page Number: 15
Menifee Mayor and City Council
October 2, 2024
Page
29 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 23683555 P/W Uniform Cleaning Svcs 370.59
1,239.10
70404 8/30/2024 RIVERSIDE COUNTY LAW 24-001 PD RCLEAA Membership 200.00 24-020 PD-RCLEAA Conference 250.00
450.00
70405 8/30/2024 RIVERSIDE COUNTY SHERIFF'S BCTC0076829 PD Training 1,025.00 BCTC0076831 PD Supplies 1,025.00
2,050.00
70406 8/30/2024 ROBERTSON'S 501621 P/W Materials/Supplies 816.71 70407 8/30/2024 SHI INTERNATIONAL CORP. B18503206 24100213 PD Computer Replacements FY23/24 17,134.48 B18494855 24100213 PD Computer Replacements FY23/24 3,473.51 B18526380 24100213 PD Computer Replacements FY23/24 21,782.18 B18621332 IT Computer Monitor 357.18
B18654206 25100008 IPads for Fire Marshal Inspector Team 241.03 B18697465 IT KnowBe4 Subscription 957.90
43,946.28
70408 8/30/2024 SIRCHIE 0656250-IN PD Supplies 1,060.00 70409 8/30/2024 SO CAL SHORT LOAD INC 001169 PW Street Maint 495.00 70410 8/30/2024 SONSRAY MACHINERY, LLC PSO144381-1 PW Street Equip Maint 449.60 70411 8/30/2024 SOUTHERN CALIFORNIA EDISON 700158305963 8/1/24 Jul'24 Electrical Svc Various Locations 36,350.13 700849733683 8/8/24 Jul'24 Traffic Signal #7220 Evans/La Piedra 197.91 700268849486 8/9/24 Jul'24 CFD 2017-1 Town Center Traffic Signal Svc 113.84 700268863432 8/9/24 Jul'24 CFD 2017-1 Town Center Traffic Signal Svc 61.92 700268894249 8/9/24 Jul'24 CFD 2017-1 Town Center Traffic Signal Svc 113.76 700647813231 8/9/24 Jul'24 Scott/Murrieta Rd Traffic Signal Svc 132.22 700816409335 8/9/24 Jul'24 CIP 21-015 Signal Svc 31.66
700816436011 8/9/24 Jul'24 CIP 21-015 Signal Svc 110.86 700275721130 8/20/24 Aug'24 Derby Hill TC-1 Signal Svc 121.12 700275763768 8/20/24 Aug'24 Derby Hill TC-1 Signal Svc 60.02 700290354992 8/20/24 Aug'24 AMR Street Traffic Signal Svc 91.99 700290425017 8/20/24 Aug'24 AMR Street Traffic Signal Svc 36.01 700600041741 8/20/24 Aug'24 AMR Sports Park Electric Svc 5,087.42 700753351251 8/20/24 Aug'24 CFD 2015-2 Annex #7, Zone 8 Irrigation Svc 64.34 700318765585 8/21/24 Aug'24 Newport Rd/ AMR CFD 2012-1 Sgnl Svc 194.97 700354571622 8/23/24 Jul'24 CFD 2017-1 Streetlight / Irrigation Svc 892.07 700344343273 8/26/24 Aug'24 AMR Street Light Svcs 798.62 700667949522 8/27/24 Aug'24 AMR ROW Electric Svc 64.34
Item Title: 10.2
Warrant Register
Item Page Number: 16
Menifee Mayor and City Council
October 2, 2024
Page
30 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 700793499147 8/27/24 Aug'24 Fund 490 CFD 2012-1 AMR ROW Landscaping On 84.17 44,607.37
70412 8/30/2024 SOUTHERN CALIFORNIA GAS, COMPANY 04592559506 8/21/24 Aug'24 Cherry Hills Gas Svc 14.79 04777071053 8/21/24 Aug'24 Fire Station #7 Gas Svc 136.18 07102395139 8/21/24 Aug'24 PW Yard Gas Svc 23.60
00812582732 8/22/24 Aug'24 Lazy Creek Rec Gas Svc 2.37
06482583348 8/22/24 Aug'24 West Annex/Senior Ctr Gas Svc 37.67 06902583878 8/22/24 Aug'24 North Annex Gas Svc 114.29
09193496727 8/22/24 Aug'24 PD (Bldg A) Gas Svc 25.17
18643610217 8/22/24 Aug'24 PD (Bldg B) Gas Svc 76.77
430.84
70413 8/30/2024 SOUTHERN CALIFORNIA NEWS GROUP 0011680645 Notice of Preparation 1,947.94 70414 8/30/2024 SUN CITY HARDWARE 6726777 7/31/2024 CS & PW Supplies 654.87 70415 8/30/2024 TEMECULA VALLEY TOYOTA 871081324P 25100004 PD Vehicle Purchases 127,132.54 70416 8/30/2024 TEMECULA WINNELSON CO. 316057 01 Facilities Supplies 537.40 70417 8/30/2024 THE SHERWIN-WILLIAMS CO 8002-1 CS Parks Supplies Sports Field Paint 245.88 70418 8/30/2024 ULINE, INC 180131825 P/W Material / Supplies 1,838.55 70419 8/30/2024 VCA CALIFORNIA OAKS ANIMAL HOSPITAL 5560640161 As needed vet services 36.15 70420 8/30/2024 VERIZON CONNECT FLEET USA LLC 346000063047 July24 Vehicle GPS SVCS 1,025.60 70421 8/30/2024 VERIZON WIRELESS 9970392631 Jul'24 City Mobile Device Charges 6,999.62 70422 8/30/2024 WEST TOW 24-135006 PD Vehicle Towing Services 35.00 24-135007 PD Vehicle Towing Services 35.00
70.00 70423 8/30/2024 WORLDPAC INC 23802028 Fleet Supplies 195.64 23919178 PD Veh Maint 126.45
322.09
148 Vouchers in this report Total Vouchers 3,196,455.18
Item Title: 10.2
Warrant Register
Item Page Number: 17
Menifee Mayor and City Council
October 2, 2024
Page
31 of 302
Voucher List
City of Menifee
Voucher Date Vendor Invoice Number PO # Description Amount 800271 9/6/2024 4IMPRINT, INC. 27918572 CSD/Sweet Team Ornaments 1,360.69 800272 9/6/2024 A-G SOD FARMS, INC 1410325 AMR Sod Replacement 299.29 800273 9/6/2024 AFLAC 995892 Aug'24 Insurance Premiums 17,288.48 800274 9/6/2024 AFS Printing 66544 CS Football Camp Shirts 1,097.45 800275 9/6/2024 AMAZON CAPITAL SERVICES, INC. 1RNY-HNWP-1C6M CS Lazy Creek-ASAP & Teen Hangout 900.48 16TW-XG44-C41D CS Facilities Electrical Wires 357.11
19YW-K93G-446R B&S Supplies 146.16
1VXD-J3K7-6NPM PW Car Phone Mount 217.44
17JV-1J74-1GG4 Parks Softball Field Bases 326.26
1V37-6CFT-9YD1 Fleet Materials/Supplies 133.51
1HHW-7K7H-33WG Facilities Air Filter Replacements 91.48 1FWD-1HVM-9J7P CS Fall Fest First Aid Kits 146.43
1H9R-FN1X-9QFH CS Fall Fest Wristbands 78.26
1LJM-F6TJ-4LRV PW Fleet Jump Starter 395.30
1XRP-WYHL-9Q1N IT Ipad Cases 126.12
13HT-V1JC-66MW Facilities Hot Water Pump 171.49
19KF-PKVM-G6HL IT Flash Drives 114.96
1GX3-PR7Q-37PX IT Computer Privacy Screen 65.24
1R43-7KFV-HRXC CS Flag Football Supplies 591.15
1XWX-K9J3-47MN CS Parks Home Plate 427.88
1MCP-M6T9-4TVH KCSC Water Filter Replacements 106.35
16PJ-3GMV-4VMF SWAT Materials/Supplies 130.48
19Y1-YRKV-97VY Flag Football Portable Generator 280.56
1FN7-CWKG-9PVN CS Healthy Menifee Cooking Supplies 144.41 1RHV-7PCP-4HW3 CS Tree Lighting Sleds 130.44
1JPJ-MHYH-1Y9F CS Movie Events HDMI Cables 83.28
13KF-7YYV-3L4Q PD SWAT Drone Remote 216.41
14LD-7MDK-YY97 CS Facilities Restroom Signs 62.96
1XF1-YLY9-9DH9 PD Halloween Candy 391.93
1YJX-FKK6-YKVQ Fleet Materials/Supplies 42.63
1XRP-WYHL-KX1T Facilities Fire Sprinkler Alarm Bell SIgn 23.82 1FCL-W661-LWDW PD Thermal Laminating Pouches/Supplies 53.58 1KYC-C6PL-JTX7 PD Merchandise Protection Plan 29.99
1G1W-4N6Q-6JWK PD Vinyl Material for Printing 43.27
1PCG-Y4HQ-1KDT Facilities Circuit Breaker 60.62
1YGK-FRYD-6YNN IT Office Faucet Hole Cover 6.50
16PJ-3GMV-CHFY Facilities Automatic Door Sticker 20.64
Item Title: 10.2
Warrant Register
Item Page Number: 18
Menifee Mayor and City Council
October 2, 2024
Page
32 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 14PF-71R4-F1XQ PD Materials/Supplies 14.68
1JQM-KHK9-4W6K CS Parks Hose Nozzle Return (14.67)
1F7H-MYMF-RW6L PD Memory Card Reader 21.52
1D1H-WMPY-4JH6 PD Records Air Purifiers 32.51
6,171.18
800277 9/6/2024 American Heart Association, Inc. SCPR177744 CPR Materials & Supplies 288.40 800278 9/6/2024 AMERICAN LOCKS & KEYS 24739 PWFT Veh Maint 580.00 800279 9/6/2024 BOOT BARN INC. INV00397993 Field Staff Boots Dominic C. 228.97 INV00397994 Field Staff Boots Daniel L. 300.00
INV00397995 Field Staff Boots Tyler F. 243.67
INV00397996 Field Staff Boots Mark A. 300.00
INV00397997 Field Staff Boots Agustin B. 300.00
INV00397998 Field Staff Boots Fernando M. 175.16
INV00397999 Field Staff Boots Yusuf J. 299.38
INV00398000 Field Staff Boots Armando M. 300.00
INV00398025 Field Staff Boots Roberto H. 289.25
INV00398027 Field Staff Boots Chris G. 297.04
INV00398028 Field Staff Boots Keith F. 300.00
INV00398029 Field Staff Boots Michael J. 300.00
INV00398030 Field Staff Boots Ronald H. 299.46
INV00398031 Field Staff Boots Rolando S. 300.00
3,932.93
800280 9/6/2024 CASTUS CORPORATION 2601 CASTUS C4 Support, Maint, Updates 1,800.00 2602 STREAM Keys 1,630.16
3,430.16
800281 9/6/2024 CIVIC PLUS 309216 25100055 Archive Social Media Software Subscription 6,287.40 800282 9/6/2024 CMS MOBILE GLASS SHOP LLC. 6022 PWDSTMA Veh Maint 235.00 6032 PD Veh Maint 623.09
6042 PD Veh Maint 90.00
948.09
800283 9/6/2024 DARAPIZA, JESSICA NIE 911083024P CS Instructor Pmt Aug'24 377.30 800284 9/6/2024 DIAMOND ENVIRONMENTAL SVC 0005588357 25100024 Aug'24 Pump Park Portable Restroom Rental Services 1,708.61 0005548571 CIP Temporary Fence 28349 Bradley Rd 111.72
1,820.33
800285 9/6/2024 DOCUSIGN, INC. 111100370563 25100010 DocuSign Enterprise Pro Edition Software Services 31,260.06
Item Title: 10.2
Warrant Register
Item Page Number: 19
Menifee Mayor and City Council
October 2, 2024
Page
33 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 800286 9/6/2024 ENVIRONMENTAL SYSTEMS 94772464 25100001 ESRI Small Government Enterprise Agmt & ArcGIS App 14,870.00 800287 9/6/2024 GABRIELLE PUYAT SERVICES 910083024P CS Instructor Pmt Aug'24 1,324.40 800288 9/6/2024 GOLDSTAR ASPHALT PRODUCTS 28873 P/W Materials/Supplies 167.48 800289 9/6/2024 HUMANITY, INC. INV00353508 25100115 CS Humanity Annual Subscription 3,806.88 800290 9/6/2024 MAR-CO EQUIPMENT COMPANY 203242 PW Veh Maint 145.39 800291 9/6/2024 MENIFEE VALLEY TAEKWONDO, ACADEMY 912083024P CS Instructor Pmt Aug'24 3,298.44 800292 9/6/2024 MERRIMAN'S INC 071724-JL 25100061 Minor Home Rehabilitation Grant Program 18,887.00 800293 9/6/2024 MYERS & SONS HI-WAY SAFETY 160228 PWSTMA Sign Maint 1,940.54 800294 9/6/2024 NEARMAP US INC. INV01347905 25100077 Enterprise Site License (NearMap Vert Ortho Img) 7,350.00 INV01411502 25100140 IT NearMap Offline Textured Mesh 12,318.75 19,668.75
800295 9/6/2024 PACIFIC MOBILE STRUCTURES, INC INV-00387622 25100085 PD Locker Rental 3,120.05 INV-00387623 25100085 PD Locker Rental 3,110.26
INV-00394033 25100085 PD Locker Room Lease 3,110.26
9,340.57
800296 9/6/2024 PARADISE CHEVROLET CADILLAC 774725CVW PW Veh Maint 116.08 775712CVW PD Veh Maint 201.78
776438CVW PD Veh Maint 216.03
533.89
800297 9/6/2024 PARTS AUTHORITY, LLC 514003 PD Veh Maint 36.33 511060 PW Veh Maint 42.72
491763 PW Veh Maint 64.08
062-515566 PD Veh Maint 65.09
292-492062 PD Veh Maint 30.26
292-491992 PW Veh Maint 100.26
292-491991 PD Veh Maint 131.22
062-514003 PD VEH MAINT 36.33
062-517802 PD VEH MAINT 119.65
791897 PD Veh Maint 239.41
492161 PD Veh Maint 99.88
062-521663 PD VEH MAINT 227.93
062-524214 PW Veh Maint 23.49
064-791897 PD VEH MAINT 239.41
292-492161 PD VEH MAINT 99.88
Item Title: 10.2
Warrant Register
Item Page Number: 20
Menifee Mayor and City Council
October 2, 2024
Page
34 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 292-492438 PW Veh Maint 69.99
292-492357 PD Veh Maint 127.88
292-492736 PW Veh Maint 79.91
062-532105 PW Veh Maint 32.39
292-492810 PW Veh Maint 116.74
062-531143 PW Veh Maint 124.32
292-492735 PW Veh Maint 62.16
524214 PW Veh Maint 23.49
492438 PW Veh Maint 69.99
494196 PD VEH MAINT 113.40
2,376.21
800298 9/6/2024 PARTS AUTHORITY, LLC 062-516514 PD Veh Maint 22.12 292-492741 PD Veh Maint 15.44
37.56 800299 9/6/2024 PLACER LABS, INC 12.6705 25100030 Placer ai Software Platform 24,999.00 800300 9/6/2024 PLANETBIDS, INC. 1023587 25100145 PlanetBids Bid Mgmt System 7/12/24-7/11/25 4,492.19 800301 9/6/2024 PURCHASE POWER 0528-2038 Aug'24 Aug'24 Postage Refill 2,862.50 800302 9/6/2024 QUINN COMPANY PCA20041865 P/W Streets Equip Maint 153.70 800303 9/6/2024 R.J. NOBLE COMPANY 247742 PW Street Maint 812.12 248061 P/W Street Maint 234.90
248207 P/W Street Maint 549.53
1,596.55
800304 9/6/2024 RIVERSIDE COUNTY SHERIFF DEPT SH0000046304 CAL ID 24/25 Membership 110,034.00 800305 9/6/2024 RUTAN & TUCKER, LLP 997611 CITY LEGAL SERVICES 4,294.89 999359 CITY LEGAL SERVICES 917.40
999361 CITY LEGAL SERVICES 4,181.50
9,393.79
800306 9/6/2024 SIZEUP, INC. 1728 25100143 FY24/25 SizeUp Local Bus Intelligence Software 4,995.00 800307 9/6/2024 SOUTHERN CALIFORNIA NEWS GROUP 0011685006 Notice of Public Hearing Cimarron Ridge 1,286.90 800308 9/6/2024 SPICER CONSULTING GROUP LLC 1682 25100056 Aug'24 Special Districts Admin. Services 21,444.59
Item Title: 10.2
Warrant Register
Item Page Number: 21
Menifee Mayor and City Council
October 2, 2024
Page
35 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 800309 9/6/2024 SSD ALARM S-01130835 PD Facility Maint 108.36 S-01130906 PD Facility Maint 173.66
282.02
800310 9/6/2024 STANDARD INSURANCE COMPANY 8/1/2024 Aug'24 Premium Statement 8,668.73 800311 9/6/2024 SUPERIOR PAVEMENT MARKINGS,INC 18984 25100113 ON-CALL STRIPING SVCS 11,725.48 18729 ON-CALL STREET STRIPING SVCS 1,843.56
13,569.04
800312 9/6/2024 TERRYBERRY COMPANY, LLC. Q85617 HR Supplies 233.01 800313 9/6/2024 TIME WARNER CABLE 188856001081424 Sep'24 City Hall Satellite Svcs 242.64 800314 9/6/2024 TRIPEPI SMITH AND ASSOCIATES 12962 25100148 Recruitment Svcs (HR Director) Milestone 1 6,000.00 800315 9/6/2024 TV PRO GEAR INC. 5204 IT Crestron labor/programming - chambers 450.00 800316 9/6/2024 VULCAN MATERIALS COMPANY 74073574 P/W Street Maint 321.03 1606424 P/W Street Maint 526.08
1607730 P/W Street Maint 217.99
1589784 P/W Street Maint 215.93
1609714 P/W Street Maint 216.96
1,497.99
800317 9/6/2024 WHITE CAP, LP 50027619881 25100092 PW MATERIALS/SUPPLIES 2,556.61 10020325234 PW MATERIALS/SUPPLIES CM INV 50027619881 (2,473.75)
82.86 800318 9/6/2024 WRCRCA M1599 MSHCP AUP Audit FIndings-FY23 10,582.00 800319 9/6/2024 WRIGHT SEPTIC 43532 Fire Station Facility Maint Septic 570.00 800320 9/6/2024 Z.A.P. MANUFACTURING, INC. 8919 PW Street Sign Removals/Repairs 1,437.34 70424 9/6/2024 ADAM HALL'S NURSERY, INC. 014669 Plants for AMR Row 1,543.52 70425 9/6/2024 AIR & HOSE SOURCE, INC 571511 CSPARKS Veh Maint 29.09 70426 9/6/2024 ALL STAR ELITE SPORTS 4465 CS Ranger Shirts 216.80 70427 9/6/2024 AMERICAN PLANNING ASSOCIATION 123672-202410 APA Membership-C.Kitzerow 913.00 361283-202410 APA Membership-K.Luna 596.00
1,509.00
Item Title: 10.2
Warrant Register
Item Page Number: 22
Menifee Mayor and City Council
October 2, 2024
Page
36 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 70428 9/6/2024 ASSOC. OF RIVERSIDE COUNTY CHIEFS OF POLICE EXESEMINAR24-35 PD Conference-C.Karrer 350.00 70429 9/6/2024 AUTOZONE INC. 6163375402 PD Veh Maint Parts for Restock 200.00 6163397934 PW Veh Maint 341.31
6163392481 PD Veh Maint 171.31
6163412295 PD Veh Maint 200.00
6163130724 CM PD Veh Maint (635.73)
276.89
70430 9/6/2024 BACKFLOW TESTING BY PATRICK 2639 Facilities Backflow Testing V24974 60.00 2640 Facilities Backflow Testing U6437 60.00
2641 Facilities Backflow Testing J071455 60.00
2642 Facilities Backflow Testing J070050 60.00
2643 Facilities Backflow Testing J063560 60.00
2644 Facilities Backflow Testing J018254 60.00
2645 Facilities Backflow Testing J017336 60.00
2646 Facilities Backflow Testing J016382 80.00
2647 Facilities Backflow Testing J010577 60.00
2648 Facilities Backflow Testing J005891 60.00
2649 Facilities Backflow Testing J003839 60.00
2650 Facilities Backflow Testing J001576 325.00
2651 Facilities Backflow Testing J001070X 60.00
2652 Facilities Backflow Testing H006781 60.00
2653 Facilities Backflow Testing H010531 60.00
2654 Facilities Backflow Testing H010500 60.00
2655 Facilities Backflow Testing H010008 60.00
1,305.00
70431 9/6/2024 BATTERY WORX INC. 139222 PD Veh Maint 337.34 139616 PD Veh Maint 506.01
843.35
70432 9/6/2024 BAY AREA DRIVING SCHOOL, INC 908083024P CS Instructor Pmt Aug'24 105.00 70433 9/6/2024 BIGFOOT GRAPHICS 909083024P CS Instructor Pmt Aug'24 465.30 70434 9/6/2024 CAL TRUE VALUE 005967/1 Supplies 89.03
005968/1 Supplies 48.40
005969/1 Supplies 62.62
005970/1 Supplies 16.63
005975/1 Supplies 3.53
005980/1 Supplies 39.52
005981/1 Supplies 83.16
005982/1 Supplies 24.90
Item Title: 10.2
Warrant Register
Item Page Number: 23
Menifee Mayor and City Council
October 2, 2024
Page
37 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 557326/1 Supplies 324.11
005983/1 Supplies 6.84
005984/1 Supplies 9.74
005985/1 Supplies 2.44
005986/1 Supplies 8.80
005987/1 Supplies 2.08
005998/1 Supplies 16.32
556138/1 PW Supplies 82.69
006013/1 Supplies 86.31
006010/1 Supplies 130.76
006011/1 Supplies 37.88
006000/1 Supplies 47.52
1,123.28
70435 9/6/2024 CALIFORNIA ASSOC. OF HOSTAGE NEGOTIATORS 24Reg 006 PD Conference 1,980.00 70436 9/6/2024 CALIFORNIA INTERGOVERNMENTAL INV-2270 CIRA Crime, Deadly Weapons, Pollution, Cyb FY24-25 49,768.38 70437 9/6/2024 CALIFORNIA PEACE OFFICERS', ASSOCIATION 439420 CA Peace Officers Asst. Membership 850.00 70438 9/6/2024 CALSENSE INV3887 25100069 CalSense Irrigation Controller - Murphy Canyon 3,180.00 70439 9/6/2024 CARRINO, CHRISTOPHER 25-085-A T&T Adv Christopher C. SLI Session 2 207.00 70440 9/6/2024 COBURN, CORY 25-028-C T&T Clm Cory C. Advanced Institute for Econ Devlp 322.60 70441 9/6/2024 COUNTY OF RIVERSIDE ENVIROMENT IN1008624 Banner Park Water Permit 430.00 70442 9/6/2024 COUNTY OF RIVERSIDE EXECUTIVE, OFFICE 2025-01MEN 25100086 FY24/25 Animal Shelter Svcs-1st Qtr 147,533.00 70443 9/6/2024 CRIME SCENE STERI-CLEAN LLC 475 PD Biohazard Clean Up Svcs 500.00 70444 9/6/2024 DEGUIRE WEED ABATEMENT, INC 1-49 25100112 FY24/25 Weed Abatement Svcs 13,400.00 70445 9/6/2024 DELTA DENTAL INSURANCE COMPANY BE006175943 Aug'24 Dental HMO Insurance Premiums 2,056.23 70446 9/6/2024 DELTA DENTAL OF CALIFORNIA BE006174838 Aug'24 PPO Insurance Premiums 17,102.56 70447 9/6/2024 EASTERN MUNICIPAL WATER DIST. 500087645 8/19/24 Aug'24 Centennial Park Irrigation Water Svc 1,174.98 500087646 8/19/24 Aug'24 Centennial Park Irrigation Water Svc 1,958.65 500775198 8/19/24 Aug'24 Talavera Park Water Svc 2,857.47 500082800 8/20/24 Aug'24 Hidden Hills Park Water Svc 8,798.78 500536777 9/3/24 Aug'24 Air Gar Const Water Svc 184.53
14,974.41
Item Title: 10.2
Warrant Register
Item Page Number: 24
Menifee Mayor and City Council
October 2, 2024
Page
38 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 70448 9/6/2024 FIDLER, NICOLAS 24-586 T&T Adv Nicolas F. American Public Works Assoc PWX 333.00 70449 9/6/2024 FIFE, TYLER 24-581A-A T&T Adv Tyler F. American Public Works Assoc. 333.00 70450 9/6/2024 FRONTIER CALIFORNIA INC. 9516798527 8/19/24 Aug'24 City Hall Rollover Lines 471.95 70451 9/6/2024 HANK'S HARDWARE & LUMBER INC. 488357 CS Parks Supplies 430.39 70452 9/6/2024 HOME DEPOT CREDIT SERVICES 3531239 Facilities Maint 262.43 70453 9/6/2024 IMPACT PROMOTIONAL PRODUCTS 15454 PW Materials/Supllies 1,029.48 31859 PWSTM Uniforms 818.76
1,848.24
70454 9/6/2024 IMPERIAL SPRINKLER SUPPLY 0017324740-001 Parks Irrigation Supplies 562.75 0017340215-001 AMR Irrigation Supplies 133.87
0017348296-001 Parks Irrigation Supplies 446.63
0017378235-001 Parks Irrigation Supplies 479.43
0017396117-001 CS Irrigation Supplies 193.85
0017403184-001 CS Irrigation Supplies 31.05
0017403315-001 LLMD Zone 3 Irrigation Supplies 203.52
2,051.10
70455 9/6/2024 JONES, KORI 24-397-C T&T Clm Kori J. CRRA 2024 Conf & Trade Show 146.06 70456 9/6/2024 KNOTT'S BERRY FARM 044RC11334683 25100063 CS Knott's Scary Farm Teen Trip 2,454.56 70457 9/6/2024 LA SIERRA FIRE EQUIPMENT INC 61132MJ PD Veh Maint 546.00 70458 9/6/2024 LOWES 997538 -NNZPQS Facilities Materials/Supplies 80.48 997544 -NNZPQT Facilities Materials/Supplies 115.78
978966 -NNOGFI Facilities Materials/Supplies 24.91
979300 -NNOGFO CS Facilities Maint 154.64
980329 -NNOGFT AMR Small Tools/Field Equip 301.69
984166 -NNSPYB CS Park Supplies 517.18
987010 -NNURWF CS Parks Facility Maint 328.35
971573 -NOENYR PW Materials/Supplies 27.95
973465 -NOENZF PW Materials/Supplies 13.40
971607 -NOENYT CS Facility Maint 141.92
979844 -NOOLDZ Facilities Materials/Supplies 101.46
981652 -NOOLEP Facilities Materials/Supplies 72.59
985326 -NOSUKR Facilities Materials/Supplies 113.64
970319 -NOZYAR Facilities Materials/Supplies 364.03
976380 -NPEWUF Facilities Materials/Supplies 721.85
Item Title: 10.2
Warrant Register
Item Page Number: 25
Menifee Mayor and City Council
October 2, 2024
Page
39 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 983732 -NPORSI PW Materials/Supplies 37.01
3,116.88
70459 9/6/2024 MISS APRIL'S DANCE 913083024P CS Instructor Pmt Aug'24 1,324.80 70460 9/6/2024 MMASC 10820 MMASC Membership-M.Binnal 125.00 70461 9/6/2024 O'REILLY AUTO PARTS 4746-167091 PD Veh Maint 236.35 70462 9/6/2024 PRUDENTIAL OVERALL SUPPLY 23689280 P/W Uniform Cleaning SVCS 388.54 23692344 P/W Uniform Cleaning SVCS 388.54
23689281 Fleet Pro Cleaning SVCS 41.14
818.22
70463 9/6/2024 R&R BUSINESS SOLUTIONS 9211 CS Printing Svcs 195.43 70464 9/6/2024 RIVERSIDE COUNTY SHERIFF'S BCTC0078643 PD Supplies 1,025.00 70465 9/6/2024 SHAW HR CONSULTING, INC 012029 25100028 Disability Compliance Mgmt Svcs 7/22/24-8/15/24 1,350.00 012058 25100028 Disability Compliance Mgmt Svcs 7/22/24-8/21/24 2,470.00 012064 25100028 Disability Compliance Mgmt Svcs 7/22/24-8/20/24 1,787.50 5,607.50
70466 9/6/2024 SHI INTERNATIONAL CORP. B18647656 25100008 IPads for Fire Marshal Inspector Team 10,713.41 B18759025 25100076 IT Cybersecurity Network Detection & Resp Svcs 70,383.05 81,096.46
70467 9/6/2024 SMITH, MICHAEL 24-581B-A T&T Adv Michael S. American Public Works Assoc. 333.00 70468 9/6/2024 SOUTHERN CALIFORNIA EDISON 700578241393 8/21/24 Aug'24 City Hall Electric Svc 10,348.53 700021216873 8/21/24 Aug'24 CSA 145 Irrigation Svc 2,421.83 700549826154 8/27/24 Aug'24 Newport Rd Sgnl & Streetlighting Svcs 645.17 700178388906 8/28/24 Jul'24 CITY SIGNAL SVCS 491.71
700145838534 8/28/24 Aug'24 PD Sub Station Electrical 663.95 14,571.19
70469 9/6/2024 SPECIALISTS INC. PAPER REC. & SHREDDING 580260 PD Shreeding Services- Substation 75.00 70470 9/6/2024 STATE OF CALIFORNIA 755433 PD-Finger Printing Services 326.00 756169 PD-Finger Printing Svcs 245.00
571.00
Item Title: 10.2
Warrant Register
Item Page Number: 26
Menifee Mayor and City Council
October 2, 2024
Page
40 of 302
Voucher Date Vendor Invoice Number PO # Description Amount 70471 9/6/2024 SUN CITY GRANITE, INC. 29327 Military Brick Svcs 125.00 70472 9/6/2024 TALALAY TENNIS 914083024P CS Instructor Pmt Aug'24 783.48 70473 9/6/2024 THE SHERWIN-WILLIAMS CO 9204-8 CS Parks Supplies 271.29 70474 9/6/2024 TRACTOR SUPPLY CREDIT PLAN 100720106 PW Uniforms 146.76 70475 9/6/2024 TUMBLE-N-KIDS, INC 915083024P CS Instructor Pmt Aug'24 2,812.60 70476 9/6/2024 TURF TANK 59811 25100057 CS Turf Tank Annual Subscription - Year 2 11,962.50 70477 9/6/2024 TYLER TECHNOLOGIES, INC 045-476628 25100134 Munis System Subscription Fees 7/1/24-6/30/25 249,302.00 70478 9/6/2024 VISION SERVICE PLAN 820905812 Aug'24 Cobra Vision Insurance Premiums 19.50 820905815 Aug'24 Vision Insurance Premiums 4,861.35
4,880.85
70479 9/6/2024 WESTERN FIRE CO., INC. 82924 25100124 Fire Station 68 Fire Inspection Corrections 115.00 70480 9/6/2024 WORLDPAC INC 24198530 PWINSP Veh Maint 99.52 24048365 PWSTMA Veh Maint 38.30
24057547 PWSTMA Veh Maint 41.86
24199859 PWINSP Veh Maint 51.61
24149776 PWSTMA Veh Maint 17.43
24052939 PWSTMA Veh Maint 34.89
24049942 PWSTMA Veh Maint 33.96
24156831 PWSTMA Veh Maint 6.08
24663297 PDVeh Maint 97.49
25116479 PW Veh Maint 60.74
24738493 PD Veh Maint 75.77
24699766 PD Veh Maint 9.64
24707206 PD Veh Maint 51.88
619.17
70481 9/6/2024 9/6/2024 905081224P 25100101 EMWD Plan Check Deposit - Final Review & Approval 7,500.00 108 Vouchers in this report Total Vouchers 1,032,975.34
Item Title: 10.2
Warrant Register
Item Page Number: 27
Menifee Mayor and City Council
October 2, 2024
Page
41 of 302
Date Paid by: Payee Description Amount
8/30/2024 ACH/Checks City Payroll Payroll Period 08/10/2024 - 08/23/2024 1,252,017.80$ 8/30/2024 ACH Mission Square Payroll Period 08/10/2024 - 08/23/2024 4,200.83$ TOTAL PAYROLL: 1,256,218.63$
Date Paid by: Payee Description Amount
8/29/2024 WIRE Wilmington Trust Special Property Tax Remittance 923,410.32$ 8/29/2024 ACH CALPERS - Retirement Payroll Period 07/13/2024-07/26/2024 168,860.21$ 8/29/2024 ACH CALPERS - Retirement Payroll Period 07/13/2024-07/26/2024 95,120.10$ 9/3/2024 ACH OpenEdge Credit Card Processing Fees August 2024 25,925.40$ 9/3/2024 ACH Cardpointe Credit Card Processing Fees August 2024 1,845.40$ TOTAL OTHER EFTs: 1,215,161.43$
TOTAL PAYMENTS: 2,471,380.06$
Payroll Register, Taxes and Other EFTs/Wires
City of Menifee
October 2, 2024
Item Title: 10.2
Warrant Register
Item Page Number: 28
Menifee Mayor and City Council
October 2, 2024
Page
42 of 302
AP Void Check Listing
As at 8/31/24
CHECK NUMBER CHECK DATE CHECK TYPE VENDOR NUMBER VENDOR NAME VOID DATE INVOICE AMOUNT 800099 08/08/2024 VOID 101031 MENIFEE VALLEY TAEKWONDO, ACADEMY 08/13/2024 854073124P 3,012.84 800099 08/08/2024 VOID 101031 MENIFEE VALLEY TAEKWONDO, ACADEMY 08/13/2024 848073124P 88.44 800103 08/08/2024 VOID 101382 REGIONAL GOVERMENT SERVICES 08/13/2024 17054 1,479.00 800136 08/16/2024 VOID 100872 MENIFEE CAR WASH 08/20/2024 COM-JUNE2024 32.13 800195 08/23/2024 VOID 102358 PLACER LABS, INC 08/27/2024 12.6705 24,999.00 800099 08/08/2024 VOID 101031 MENIFEE VALLEY TAEKWONDO, ACADEMY 08/13/2024 848073124P 88.44 Total: 29,699.85
Item Title: 10.2
Warrant Register
Item Page Number: 29
Menifee Mayor and City Council
October 2, 2024
Page
43 of 302
As at 8/31/24
Check # Paid to Status Pay Period Dates Dir Dep
49178 dirdep RODRIGUEZ, CARLOS V 07/27/24 - 08/09/24 764.67 764.67
Grand Total: 764.67
Total:
Bank Date Can/Vd Date
DIRECT DEPOSIT BANK 08/16/2024 08/16/2024
Payroll Void Check Listing
Item Title: 10.2
Warrant Register
Item Page Number: 30
Menifee Mayor and City Council
October 2, 2024
Page
44 of 302
CITY OF MENIFEE
SUBJECT: Treasurer's Report
MEETING DATE: October 2, 2024
TO: Mayor and City Council
PREPARED BY: Ann-Marie Etienne, Finance Manager
REVIEWED BY: Travis Hickey, Chief Financial Officer
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of July 31, 2024.
DISCUSSION
Attached is the signed Treasurer’s Report for cash and investments as of July 31, 2024.
STRATEGIC PLAN OBJECTIVE
Thriving Economy
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Treasurer’s Report as of July 31, 2024
Item Title: 10.3
Treasurer's Report
Item Page Number: 1
Menifee Mayor and City Council
October 2, 2024
Page
45 of 302
Item Title: 10.3
Treasurer's Report
Item Page Number: 2
Menifee Mayor and City Council
October 2, 2024
Page
46 of 302
CITY OF MENIFEE
SUBJECT: Proclamations
MEETING DATE: October 2, 2024
TO: Mayor and City Council
PREPARED BY: Edna A. Aguilar, Management Analyst
REVIEWED BY: Stephanie Roseen, Acting City Clerk
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Proclaim October 4, 2024, as “Manufacturing Day”; and
2. Proclaim the week of October 6-12, 2024, as “Fire Prevention Week”; and
3. Proclaim the week of October 6-12, 2024, as “Code Enforcement Officer Appreciation Week”; and
4. Proclaim the month of October 2024, as “Cybersecurity Awareness Month”; and
5. Proclaim the month of October 2024, as “Planning Month”.
DISCUSSION
Attached are the proclamations for the City Council’s consideration.
STRATEGIC PLAN OBJECTIVE
Regular City Business
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Manufacturing Day Proclamation
2. Fire Prevention Week Proclamation
Item Title: 10.4
Proclamations
Item Page Number: 1
Menifee Mayor and City Council
October 2, 2024
Page
47 of 302
City of Menifee Staff Report
Proclamations
April 3, 2024
4 9
2 9
5 3. Code Enforcement Officer Appreciation Week Proclamation
4. Cybersecurity Awareness Month Proclamation
5. Planning Month Proclamation
Item Title: 10.4
Proclamations
Item Page Number: 2
Menifee Mayor and City Council
October 2, 2024
Page
48 of 302
MANUFACTURING DAY
OCTOBER 4, 2024
ROCLAMATIONP
WHEREAS, The City of Menifee, Economic Development Coalition and Southwest California Manufacturing Council are promoting Manufacturing Day on October 4, 2024; and WHEREAS, it is a national celebration of modern manufacturing designed to inspire the next generation of manufacturers; and
WHEREAS, the goal is to address misperceptions about the manufacturing industry and allow students to connect with manufacturers and explore the manufacturing industry by attending open houses; and
WHEREAS, with technology advances in manufacturing, career options are now available as never before; and
WHEREAS, Manufacturing Day allows students to explore the benefits and are exposed to the opportunities of careers in manufacturing as it is vital to the growth of the manufacturing industry in Menifee; and
WHEREAS, many resources are available for hosts through www.mfgday.com that offer assistance in how to host an event for Manufacturing Day; and WHEREAS, organizations will be recognized at the national level; and WHEREAS, CMTC is the local Manufacturing Extension Partnership Center that is promoting Manufacturing Day through its partners and affiliations.
NOW, THEREFORE, the City Council of the City of Menifee, does hereby designate October 4, 2024 as “Manufacturing Day” in Menifee, California.
Dated this 2nd day of October 2024.
CI TY OF MENI FEE
DEAN DEINES, MAYOR PRO TEM
RICKY ESTRADA, COUNCILMEMBER
BOB KARWIN, COUNCILMEMBER
LESA SOBEK, COUNCILMEMBER
BILL ZIMMERMAN, MAYOR
Item Title: 10.4
Proclamations
Item Page Number: 3
Menifee Mayor and City Council
October 2, 2024
Page
49 of 302
FIRE PREVENTION WEEK
OCTOBER 6- 12, 2024
ROCLAMATIONP
WHEREAS, the City of Menifee is committed to ensuring the safety and security of all those living in and visiting our city; and
WHEREAS, home fires killed more than 2,700 people in the United States in 2022, according to the National Fire Protection Association® (NFPA®), and the City of Menifee desires to further spread awareness in order to further reduce the impact and fires in the City; and
WHEREAS, the 2024 Fire Prevention Week theme, “Smoke alarms: Make them work for you” effectively serves to remind us importance of having working smoke alarms in the home; and
WHEREAS, City of Menifee residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes.
NOW, THEREFORE, the City Council of the City of Menifee, does hereby designate the week of October 6–12, 2024, as “Fire Prevention Week” throughout this community. All the residents of Menifee are urged to make sure their homes have working smoke alarms and to support the many public safety activities and efforts of California’s fire and emergency services.
Dated this 2nd day of October 2024.
CI TY OF MENI FEE
DEAN DEINES, MAYOR PRO TEM
RICKY ESTRADA, COUNCILMEMBER
BOB KARWIN, COUNCILMEMBER
LESA SOBEK, COUNCILMEMBER
BILL ZIMMERMAN, MAYOR
Item Title: 10.4
Proclamations
Item Page Number: 4
Menifee Mayor and City Council
October 2, 2024
Page
50 of 302
C O D E E N F O R C E M E N T O F F I C E R A P P R E C I A T I O N W E E K
R O C L A M A T I O NP
O C T O B E R 6 - 1 2 , 2 0 2 4
WHEREAS, the State of California has proclaimed the 2nd week of October as Code Enforcement Officer Appreciation Week; and
WHEREAS, Code Enforcement Officers provide for the safety, health, and welfare of citizens of the City of Menifee through the enforcement of local, state, and federal laws and ordinances dealing with various issues of building, zoning, housing, animal control, environmental, health, and life safety; and
WHEREAS, Code Enforcement Officers have challenging and demanding roles and often do not receive recognition for the job they do in improving quality of life for residents and businesses of local communities; and
WHEREAS, the role of many Code Enforcement Officers has expanded in recent years with jurisdictions increasingly relying on the expertise and training of Code Enforcement Officers in their communities; and
WHEREAS, Code Enforcement Officers are dedicated, highly qualified, and highly trained professionals who share the goals of preventing neighborhood deterioration, enhancing communities, ensuring safety, and preserving property values through knowledge, training, and application of housing, zoning, and nuisance laws; and
WHEREAS, Code Enforcement Officers often have a highly visible role in the City of Menifee and regularly interact with the public and a variety of federal, state, county, and local officials in their capacity as code enforcement officers; and
WHEREAS, The City of Menifee wants to recognize and honor the Code Enforcement Officers that serve our community and acknowledge their role in leading the way to improve quality of life within our community.
NOW, THEREFORE, the City Council of the City of Menifee, does hereby designate week of October 6-12, 2024, as “Code Enforcement Officer Appreciation Week”. The City Council calls upon Menifee residents to join in recognizing and expressing their appreciation for the dedication and service by the individuals who serve as our Code Enforcement Officers.
Dated this 2nd day of October 2024.
C I T Y O F M E N I F E E
DEAN DEINES, MAYOR PRO TEM
RICKY ESTRADA, COUNCILMEMBER
BOB KARWIN, COUNCILMEMBER
LESA SOBEK, COUNCILMEMBER
BILL ZIMMERMAN, MAYOR
Item Title: 10.4
Proclamations
Item Page Number: 5
Menifee Mayor and City Council
October 2, 2024
Page
51 of 302
CYBERSECURITY AWARENESS MONTH
OCTOBER 2024
ROCLAMATIONP
WHEREAS, the City of Menifee recognizes it has a vital role in identifying, protecting, and responding to cyber threats that may have a significant impact on our residents and collective security and privacy; and WHEREAS, individuals, businesses, nonprofits, government organizations, academic institutions, and the local economy has become increasingly reliant on information systems and technology to conduct business, engage in commerce, access information, communicate, and provide essential services; and WHEREAS, cyber threats continue to increase and the impact of cyberattacks has been debilitating to individuals and organizations; and
WHEREAS, cybersecurity education and awareness are crucial for any individual or organization, and that cybersecurity is essential to digital inclusion; and
WHEREAS, digital inclusion is vital to employment participation, economic development, educational achievement, social and civic inclusion, health and wellbeing; and
WHEREAS, a whole community effort is necessary to ensure that all residents of Menifee have the skills and opportunity to benefit from digital citizenship; and
WHEREAS, maintaining the security of cyberspace is a shared responsibility in which we all have a critical role to play by making ourselves aware of cyber threats and cybersecurity essentials and adopt industry best practices that will improve the security of the City of Menifee, its residents, local businesses, and economy; and WHEREAS, Cybersecurity Awareness Month was launched by the National Cyber Security Alliance & the U.S.
Department of Homeland Security in October 2004 and now recognized by thousands of organizations including the Federal Government, the Multi-State Information Sharing and Analysis Center, and the National Association of State Chief Information Officers; and
WHEREAS, the National Cybersecurity Public Awareness Campaign – STOP. THINK. CONNECT. ™ – is implemented through a coalition of private companies, non-profits, government organizations, and academic institutions, and is dedicated to increasing the public’s understanding of cyber threats and empowering all Americans to better protect themselves from phishing, viruses, malware, financial loss, and loss of sensitive data; and WHEREAS, the City of Menifee has developed an effort to promote good cyber practices though guidance and resources for the people of Menifee. The City of Menifee will promote innovation, strengthen cybersecurity investment, and enhance resilience across all sectors.
NOW, THEREFORE, the City Council of the City of Menifee, does hereby designate October 2024 as “Cybersecurity Awareness Month” in Menifee and support the National Cybersecurity Awareness Month and the National Public Awareness Campaign “Stop. Think. Connect. TM” We call upon all employees, residents, and visitors of Menifee to become educated about cybersecurity and put that knowledge into practice to keep our connected community safe from cyberthreats.
Dated this 2nd day of October 2024.
CI TY OF MENI FEE
DEAN DEINES, MAYOR PRO TEM
RICKY ESTRADA, COUNCILMEMBER
BOB KARWIN, COUNCILMEMBER
LESA SOBEK, COUNCILMEMBER
BILL ZIMMERMAN, MAYOR
Item Title: 10.4
Proclamations
Item Page Number: 6
Menifee Mayor and City Council
October 2, 2024
Page
52 of 302
P L A N N I N G M O N T H
R O C L A M A T I O NP
O C T O B E R 2 0 2 4
WHEREAS, change is constant and affects all cities, towns, suburbs, boroughs, townships, rural areas, and other places; and
WHEREAS, planners can help navigate this change with data-driven insights and expertise that provide better choices for how people work and live; and WHEREAS, community planning provides an opportunity for all residents to be meaningfully involved in making choices that determine the future of their community; and WHEREAS, the full benefits of planning require public elected and appointed officials who understand, support, and demand excellence in planning and plan implementation; and WHEREAS, the month of October is designated as National Community Planning Month throughout the United States of America and its territories; and WHEREAS, the American Planning Association endorses National Community Planning Month as an opportunity to highlight how planning is essential to every community, and how planners are uniquely positioned to identify solutions to communities’ most difficult housing, transportation, and land use questions; and
WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of appointed planning commission members who have contributed their time and expertise to the improvement of the City of Menifee, California; and
WHEREAS, we recognize the many valuable contributions made by the professional community and regional planners of the City of Menifee, California and extend our heartfelt thanks for the continued commitment to public service by these professionals.
NOW, THEREFORE, the City Council of the City of Menifee, does hereby designate the month of October 2024 is hereby designated as Community "Planning Month" in the City of Menifee, California in conjunction with the celebration of National Community Planning Month.
Dated this 2nd day of October 2024.
C I T Y O F M E N I F E E
DEAN DEINES, MAYOR PRO TEM
RICKY ESTRADA, COUNCILMEMBER
BOB KARWIN, COUNCILMEMBER
LESA SOBEK, COUNCILMEMBER
BILL ZIMMERMAN, MAYOR
Item Title: 10.4
Proclamations
Item Page Number: 7
Menifee Mayor and City Council
October 2, 2024
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CITY OF MENIFEE
SUBJECT: Community Development Department Fiscal Year 2023/2024 Annual Report
MEETING DATE: October 2, 2024
TO: Mayor and City Council
PREPARED BY: Molly Binnall, Management Analyst II
REVIEWED BY: Cheryl Kitzerow, Community Development Director APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Receive and file the Community Development Department Fiscal Year 2023/2024 Annual Report.
DISCUSSION
The Community Development Department has prepared the Fiscal Year (FY) 2023/2024 Annual Report to highlight the efforts of the Planning and Building Division staff over the past fiscal year.
With 31 staff members, the Department works diligently to ensure balanced and well-designed commercial, industrial and residential developments, as well as providing outstanding customer service to our citizens.
The Planning Division approved 148 projects, including seven tentative tract maps and 47 Accessory Dwelling Units (ADUs), of which eight were part of the City’s Permit-Ready ADU program. The Division accepted 217 new submittals, conducted 698 inspections, and assisted 3,017 customers. There are currently 240 projects in process, including over nine million square feet of Industrial space, 452,704 square feet of Commercial space, 231,708 square feet of Office space, two hotels, and 13 new housing subdivisions.
The Building Division issued over 4,000 permits, including 884 New Single-Family Residential units, and certified occupancy for 849 homes. With 15 housing tracts under active construction, the Building Inspectors conducted over 32,000 inspections. The Division also received 6,067 phone calls and assisted a total of 3,928 customers.
The Community Development Block Grant (CDBG) program provided funding for several local non-profit organizations, as well as other services including hospice care and fair housing assistance. The First-Time Homebuyer Assistance Program approved and funded three loans, Item Title: 10.5
Community Development Department Fiscal Year 2023/2024 Annual Report Item Page Number: 1
Menifee Mayor and City Council
October 2, 2024
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City of Menifee Staff Report
Community Development Dept. FY23/24 Annual Report
October 2, 2024
2 3
7 0
allowing three families to experience owning their first home. The Single-Family Minor Home Grant Program approved and completed seven applications for income-qualified residents.
The Community Development Department strives to meet the needs of the residents, businesses, developers, and visitors to ensure we are creating a healthy, vibrant and connected community for everyone.
STRATEGIC PLAN OBJECTIVE
Thriving Economy
FISCAL IMPACT
There is no fiscal impact for this item.
ATTACHMENTS
1. FY 2023/2024 Annual Report
Item Title: 10.5
Community Development Department Fiscal Year 2023/2024 Annual Report Item Page Number: 2
Menifee Mayor and City Council
October 2, 2024
Page
55 of 302
Item Title: 10.5
Community Development Department Fiscal Year 2023/2024 Annual Report Item Page Number: 3
Menifee Mayor and City Council
October 2, 2024
Page
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Item Title: 10.5
Community Development Department Fiscal Year 2023/2024 Annual Report Item Page Number: 4
Menifee Mayor and City Council
October 2, 2024
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Item Title: 10.5
Community Development Department Fiscal Year 2023/2024 Annual Report Item Page Number: 5
Menifee Mayor and City Council
October 2, 2024
Page
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Item Title: 10.5
Community Development Department Fiscal Year 2023/2024 Annual Report Item Page Number: 6
Menifee Mayor and City Council
October 2, 2024
Page
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Item Title: 10.5
Community Development Department Fiscal Year 2023/2024 Annual Report Item Page Number: 7
Menifee Mayor and City Council
October 2, 2024
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Item Title: 10.5
Community Development Department Fiscal Year 2023/2024 Annual Report Item Page Number: 8
Menifee Mayor and City Council
October 2, 2024
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Item Title: 10.5
Community Development Department Fiscal Year 2023/2024 Annual Report Item Page Number: 9
Menifee Mayor and City Council
October 2, 2024
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Item Title: 10.5
Community Development Department Fiscal Year 2023/2024 Annual Report Item Page Number: 10
Menifee Mayor and City Council
October 2, 2024
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Item Title: 10.5
Community Development Department Fiscal Year 2023/2024 Annual Report Item Page Number: 11
Menifee Mayor and City Council
October 2, 2024
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Item Title: 10.5
Community Development Department Fiscal Year 2023/2024 Annual Report Item Page Number: 12
Menifee Mayor and City Council
October 2, 2024
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Item Title: 10.5
Community Development Department Fiscal Year 2023/2024 Annual Report Item Page Number: 13
Menifee Mayor and City Council
October 2, 2024
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CITY OF MENIFEE
SUBJECT: Economic Development Administration Comprehensive Economic Development Strategy Grant
MEETING DATE: October 2, 2024
TO: Mayor and City Council
PREPARED BY: Kayla Charters, Senior Management Analyst
REVIEWED BY: Bryan Jones, Assistant City Manager
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Accept the Economic Development Administration matching grant funds in the amount of $40,000 to fund Menifee’s Comprehensive Economic Development Strategy; and
2. Adopt a budget amendment resolution approving an increase in revenue and expenditures in the amount of $40,000.
DISCUSSION
The City of Menifee has been issued a Notice of Investment Award in the amount of $40,000 from the Economic Development Administration (EDA) as a matching grant. This EDA planning investment supports the development and implementation of a Comprehensive Economic Development Strategy (CEDS) for the region served by the City of Menifee. These funds would be used to fund the completion of Menifee’s next five-year CEDS following the completion of a formal Request for Proposal (RFP) process.
In the 2018 City Council Strategic Plan, Economic Development was identified as a priority for the City and staff. Through this process it was identified that an overall Comprehensive Economic Development Strategy (CEDS) driven plan was needed for regional economic development, to benefit the City both short and long term. The City’s first CEDS was adopted by the City Council in 2019 and over the past five years Menifee has thrived under the direction outlined. As the City nears completion of the initial term of its current CEDS and with the assistance of this grant, staff would prepare to complete a CEDS for the next five years. The objective of a CEDS plan is an incremental plan that would engage local and regional stakeholders, from both private and public sectors, increase revenue for critical City services and amenities for residents, create needed jobs within the City, grow the businesses community, diversify Menifee’s local economy, and increase the City’s overall quality of life for residents.
Item Title: 10.6
Economic Development Administration Comprehensive Economic Development Strategy Grant Item Page Number: 1
Menifee Mayor and City Council
October 2, 2024
Page
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City of Menifee Staff Report
EDA Grant Funds for CEDS
October 2, 2024
2 3
9 1
STRATEGIC PLAN OBJECTIVE
Thriving Economy
The CEDS process is designed to bring together the public and private sectors in the creation of an economic development roadmap to diversify and strengthen the regional economy.
FISCAL IMPACT
The fiscal impact of the acceptance of the grant is $40,000 in both revenue and expenditures, to be recognized in fiscal year (FY) 2024/2025. The new grant funds require a budget appropriation of $40,000 to federal grant revenue (2301-441000) and $40,000 in expenditures in the Grant Fund to CEDS grant expense (2301-ECD-652832).
In addition, these funds are a matching grant and the matching funds to be used, totaling $40,000, are available in the approved FY 2024/2025 budget under one-time consulting fees within the General Fund (1100-ECD-652855).
ATTACHMENTS
1. Notice of Investment Award
2. Budget Amendment Resolution
3. Grant Summary Report
Item Title: 10.6
Economic Development Administration Comprehensive Economic Development Strategy Grant Item Page Number: 2
Menifee Mayor and City Council
October 2, 2024
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Notice of Investment Award
Title: Economic Development District Planning
DOC Bureau: Economic Development Administration
Investment No and Type: ED24SEA0G0578 - Partnership Planning Applicant: City of Menifee
Contact Information: Kayla Charters, Economic Development Analyst (951) 723-3712; [email protected]
City/County, State: Menifee/Riverside County, CA
U.S. Congressional District 41
EDA Investment Amount: $40,000
Total Project Cost: $80,000
Anticipated Impact/Outcome: Establishes an economic development planning framework, process, and strategy that supports private
capital investment and job creation in the region.
Description: This EDA planning investment supports the development and implementation of a comprehensive economic development strategy (CEDS) for the region served by the city of Menifee. The CEDS process is designed to bring together the public and private sectors in the creation of an economic development roadmap to diversify and strengthen the regional economy.
Should you have any questions, please contact EDA at (202) 482-2900.
Item Title: 10.6
Economic Development Administration Comprehensive Economic Development Strategy Grant Item Page Number: 3
Menifee Mayor and City Council
October 2, 2024
Page
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RESOLUTION NO. 24-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024/25 OPERATING BUDGET
WHEREAS, the City of Menifee, California, adopted a budget for Fiscal Year 2023/24 and Fiscal Year 2024/25 with Resolution 23-1341 on June 21st, 2023; and WHEREAS, from time to time the City of Menifee receives unanticipated revenues, experiences unanticipated expenditures, and/or identifies alternative funding sources; and WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget resources to continue the operations of the City of Menifee; and WHEREAS, the City Council of the City of Menifee needs to amend the FY2024/25 budget as follows:
AMENDMENTS TO ADOPTED BUDGET:
Grant Fund 2301 Adopted FY 2024/25 Revenue Budget: $0.00
1. Record Appropriation(s):
Amended Grant Fund 2301 FY 2024/25 Revenue Budget: $1,082,338.43 Grant Fund 2301 Adopted FY 2024/25 Expenditure Budget: $0.00
2. Record Appropriation(s):
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT # AMOUNT
June 5, 2024 Mid-Cycle Budget Adjustments Various $633,759.00 July 17, 2024
Grant: National Opiate Litigation
Settlement
2301-00-XNC-XNCL-
000-00000-441000 38,384.38
July 17, 2024 Grant: Cannabis Tax Fund
2301-00-XNC-XNCL-
000-00000-441002 277,195.05
August 7, 2024
CalRecycle Cycle 16: Rubberized
Pavement Grant Program CIP 24-
21 (McCall Blvd Project)
2301-00-XNC-XNCL-
000-00000-441002 92,500.00
September 18,
2024 Grant: Clean Air Day Microgrant
2301-28-XNC-XNCL-
000-00000-441004 500.00
October 2, 2024
Grant: Economic Development
Administration CEDS Grant
2301-00-XNC-XNCL-
000-00000-441000 40,000.00
TOTAL: $1,082,338.43
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT # AMOUNT
June 5, 2024 Mid-Cycle Budget Adjustments Various $595,472.00 July 17, 2024
Grant: National Opiate Litigation
Settlement
2301-51-MPD-PDAM-
000-00000-658165 38,384.38
July 17, 2024 Grant: Cannabis Tax Fund
2301-51-MPD-PDAM-
000-00000-658211 277,195.05
August 7, 2024
CalRecycle Cycle 16: Rubberized
Pavement Grant Program CIP 24-
21 (McCall Blvd Project)
2301-55-PWD-CIPS-
658011 92,500.00
Item Title: 10.6
Economic Development Administration Comprehensive Economic Development Strategy Grant Item Page Number: 4
Menifee Mayor and City Council
October 2, 2024
Page
70 of 302
Amending the Fiscal Year 2024/25 Grant Fund Budget
Economic Development Administration CEDS Grant
2 4
7 6
3 1
Amended Grant Fund 2301 FY 2024/25 Expenditure Budget: $1,044,051.43
3. Record Transfer of Funds:
FROM ACCOUNT # TO ACCOUNT # AMOUNT
TOTAL: $0
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE DOES HEREBY RESOLVE AS FOLLOWS:
The annual budget for the Grant Fund 2301 for the City of Menifee for FY2024/25 is hereby increased and amended to reflect unanticipated revenues and expenditures as follows:
Revenues:
Grant: Economic Development Administration CEDS Grant $40,000.00 Amended Grant Fund 2301 FY2024/25 Budget $1,082,338.43
Expenditures:
Grant: Economic Development Administration CEDS Grant $40,000.00 $0 Amended Grant Fund 2301 FY2024/25 Budget $1,044,051.43 PASSED, APPROVED AND ADOPTED this 2nd day of October, 2024. _____________________________
Bill Zimmerman, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________ Stephanie Roseen, Acting City Clerk Jeffrey T. Melching, City Attorney September 18,
2024 Grant: Clean Air Day Microgrant
2301-53-CSD-CWES-
000-00000-652844 500.00
October 2,
2024
Grant: Economic Development
Administration CEDS Grant
2301-50-ECD-XNCL-
000-00000-652832 40,000.00
TOTAL: $1,044,051.43
Item Title: 10.6
Economic Development Administration Comprehensive Economic Development Strategy Grant Item Page Number: 5
Menifee Mayor and City Council
October 2, 2024
Page
71 of 302
This report is to be completed for each approved grant and forwarded along with approved council agenda staff report to the Finance Department.
FISCAL YEAR OF GRANT AWARD: _________________ DATE CITY COUNCIL APPROVED: ________________________ Grant Name: _____________________________________________ Granting Agency: __________________________ City Department: _________________________________________ City Grant Administrator: ____________________ Grant performance period: ________________ Type of Grant: ☐ State ☐ Federal ☐ Local ☐ Other: ________________ Grant Purpose/City Program:
If Federal Grant:
Federal Awarding Agency: ____________________ Federal CFDA Number: _____________________ If Pass-through Grant:
Pass-through Agency: ____________________ Pass-through Number: _____________________ Grant ID Number: ____________________
Grant Funding Period: ____________________ Amended Through: _____________________ Amount from Granting Agency: ____________________ Method of Funding: ____________________ City Matching Funds: ____________________ Frequency of Funding: ____________________ Total Grant Amount: ____________________ If other, please describe: ____________________ City Expenditure Account No: ____________________ City Revenue Account No: ____________________ Reporting Requirements:
Does the funding agency require a compliance audit? _____________________________________________ If yes, what kind of report? __________________________________________ Additional reporting required: ________________________________________ Does the funding agency require a copy of the Single Audit report? _____________________________________ Is this a federal grant (subject to Single Audit)? __________________________________________ Can grant funds be carried over to other fiscal years? __________________________________________ If yes, which years? __________________________________________ Is allocated interest a grant requirement? __________________________________________
CITY OF MENIFEE
GRANT SUMMARY REPORT
FINANCE DEPARTMENT
2024/2025
10/02/2024
Economic Development Administration CEDS Grant
Economic Development Administration
Economic Development
Kayla Charters
Economic Dev. Administration
11.302
-
2024/2025
-
$40,000
Reimbursement
$40,000
One-Time
$40,000
N/A
2301-50-ECD-XNCL-000-00000-652832
2301-00-XNC-XNCL-000-00000-441000
N/A
N/A
No
Yes
No
No
✔
2024/2025
This EDA planning investment supports the development and implementation of a comprehensive economic development strategy (CEDS) for the region served by the City of Menifee. These funds will be used to fund the completion of Menifee’s 5-Year CEDS upon completion of a formal Request for Proposal (RFP) process.
TBD
Item Title: 10.6
Economic Development Administration Comprehensive Economic Development Strategy Grant Item Page Number: 6
Menifee Mayor and City Council
October 2, 2024
Page
72 of 302
CITY OF MENIFEE
SUBJECT: Board of State and Community Corrections Byrne State Crisis Intervention Program Grant
MEETING DATE: October 2, 2024
TO: Mayor and City Council
PREPARED BY: Christine Booker, Budgets & Grants Analyst REVIEWED BY: Chris Karrer, Police Chief
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Accept the Board of State and Community Corrections Byrne State Crisis Intervention Program Grant in the amount of $112,512 to expand the firearms secure area at the Police Department and staff certification in firearm safety; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $112,512 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Grant purchases and contracts.
DISCUSSION
The Menifee Police Department was awarded $112,512 by the Board of State and Community Corrections (BSCC) for the Byrne State Crisis Intervention Program Grant (Bryne SCIP). BSCC administers several grant programs, including the Byrne SCIP Grant. The purpose of this grant is to develop a multipronged approach to decreasing gun violence in California, supporting local jurisdictions in their efforts to improve firearms relinquishment procedures and supporting the enhancement of collaborative court programs that address behavioral health issues, with a focus on people who are at higher risk for gun violence.
The key program activities approved through this grant include:
•Communication, education, outreach, and public awareness •Behavioral health deflection for those at risk to themselves or others •Funding for law enforcement agencies to safely secure, store, track, and return relinquished guns.
Item Title: 10.7
Board of State and Community Corrections Byrne State Crisis Intervention Program Grant Item Page Number: 1
Menifee Mayor and City Council
October 2, 2024
Page
73 of 302
City of Menifee Staff Report
Byrne SCIP Grant
October 2, 2024
2 3
7 3
The funds received would be used to cover the costs incurred during a renovation and expansion of the existing firearm secure storage area located at the Menifee Police Department (MPD) main station. This expansion would allow for over 250 linear feet of shelving for firearms to be stored in a standing fashion. Consideration would also be given to ensure proper air circulation to prevent rust, and security measures through the addition of security cameras and electronic key card access. MPD would work in conjunction with the City Facilities Department to utilize any outside contractors as necessary.
The second program target area funds would be spent on is for training MPD staff. This would include certifying personnel to be firearms experts that are able to identify all components of various firearms; certifying personnel in being firearm safety experts that can instruct community members in firearm safety; and provide scenario-based training to personnel on gun violence and homicides for investigative and preventative instruction.
This grant is for a year-year term extending from July 15, 2024, to September 30, 2026, and would be managed by MPD staff who would coordinate with members of the facilities and finance departments to ensure deliverables are completed according to the timelines outlined in the grant agreement while utilizing the proper purchasing policies for the City.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact resulting from the acceptance of the Board of State and Community Corrections Byrne State Crisis Intervention Program Grant would result in an increase of $112,512 in state grant revenue within the Grant Fund (2301-441002) and an appropriation in expenditures to the Byrne SCIP Grant for Menifee Police Department within the Grant Fund (2301-MPD-658174).
BSCC would reimburse any costs incurred that are within the guidelines of this grant. No match by the City would be required.
ATTACHMENTS
1. Grant Agreement
2. Budget Amendment Resolution
3. Grant Summary Report
Item Title: 10.7
Board of State and Community Corrections Byrne State Crisis Intervention Program Grant Item Page Number: 2
Menifee Mayor and City Council
October 2, 2024
Page
74 of 302
STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID: 5227-BSCC130824 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORIITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 1308-24
1. This Ag reement is entered into between the Cont racting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTOR NAME
City of Menifee
2. The term of this Agreement is:
START DATE
JULY 15, 2024
THROUGH END DATE
SEPTEMBER 30, 2026
3. The ma
ximum amount of this Agreement is:
$112,512.00
4. The pa rties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this
reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Sco pe of Work 4
Exhibit B Bud get Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D S pecial Terms and Conditions 4
Exhibit E FY 2022-2023 B yrne State Crisis Intervention Program (SCIP) Federal Conditions 19 Attachment 1* B yrne State Crisis Intervention Program (SCIP) Grant Request for Proposals * Attachment 2 Byrne SCIP Grant Proposal 18
Appendix A B yrne SCIP Advisory Board Roster 1
Appendix C Ke y Partner Commitment Form(s) 1
Appendix D Criteria for Non-Governmental Or ganizations Receiving Subawards 2 Appendix E Governin g Board Resolution
Appendix F Certification of Compliance with BSCC Policies Regarding Debarment, Theft, Fraud, & Embezzlement 1 Appendix G Pro ject Work Plan 2
* This item is hereby incorporated by reference and can be viewed at:
https://www.
bscc.ca.gov/byrne-state-crisis-intervention-program/
IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)
CITY OF MENIFEE
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
29844 Haun Road Menifee CA 92586
TITLE PRINTED NAME OF PERSON
SIGNING Armando G. Villa City Manager
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833
PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
Item Title: 10.7
Board of State and Community Corrections Byrne State Crisis Intervention Program Grant Item Page Number: 3
Menifee Mayor and City Council
October 2, 2024
Page
75 of 302
City of Menifee
BSCC 1308-24
EXHIBIT A: SCOPE OF WORK
Rev 04/2020
1. GRANT AGREEMENT – Byrne State Crisis Intervention Program (SCIP) Grant This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and City of Menifee (hereafter referred to as the Grantee or Contractor).
2. P
ROJECT SUMMARY AND ADMINISTRATION
A. The goal of the BSCC Byrne State Crisis Intervention Program funding is to develop a multipronged approach to decreasing gun violence in California, supporting local jurisdictions in their efforts to improve firearms relinquishment procedures and supporting the enhancement of programs that address behavioral health issues, with a focus on people who are at higher risk for gun violence.
B. G
rantee agrees to administer the project in accordance with Attachment 1: Byrne State Crisis Intervention Program (SCIP) Grant Request for Proposals (incorporated by reference) and Attachment 2: Byrne SCIP Grant Proposal, which are attached and hereto and made part of this agreement.
3. P
ROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relati ng
t
o any controversies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement.
B. The Grantee’s project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name: Armando Villa
Title: City Manager
Address: 29844 Haun Road, Menifee, CA 92586
Phone: (951) 723-3700
D
esignated Financial Officer authorized to receive warrants:
Name: Margarita Cornejo
Title: Deputy Finance Director
Address: 29844 Haun Road, Menifee, CA 92586
Phone: (951) 723-3716
Email: [email protected]
P
roject Director authorized to administer the project:
Name: Christopher Karrer
Title: Chief of Police
Address: 29714 Haun Road, Menifee, CA 92586
Phone: (951) 723-1530
Email: [email protected]
C. E
ither party may change its project representatives upon written notice to the other party.
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.
Item Title: 10.7
Board of State and Community Corrections Byrne State Crisis Intervention Program Grant Item Page Number: 4
Menifee Mayor and City Council
October 2, 2024
Page
76 of 302
City of Menifee
BSCC 1308-24
EXHIBIT A: SCOPE OF WORK
Rev 04/2020
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Byrne SCIP Request for Proposals (incorporated by reference) and Attachment 2: Byrne SCIP Grant Proposal.
5. RE
PORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:
Q
uarterly Progress Report Periods Due no later than:
1. July 15, 2024 to September 30, 2024 October 15, 2024
2. October 1, 2024 to December 31, 2024 January 15, 2025
3. January 1, 2025 to March 31, 2025 April 15, 2025
4. April 1, 2025 to June 30, 2025 July 15, 2025
5. July 1, 2025 to September 30, 2025 October 15, 2025
6. October 1, 2025 to December 31, 2025 January 15, 2026
7. January 1, 2026 to March 31, 2026 April 15, 2026
8. April 1, 2026 to June 30, 2026 July 15, 2026
9. July 1, 2026 to July 15, 2026 July 31, 2026
N
ote: Project activity period ends July 15, 2026. The period of July 16, 2026 to September 30, 2026 is for completion of Final Local Evaluation Report and financial audit only.
B. E
valuation Documents Due no later than:
1. Local Evaluation Plan December 31, 2024
2. Final Local Evaluation Report September 30, 2026
6. P
ROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.
B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project.
Source documentation includes copies of all awards, applications, approved modifications, financial records and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time. Time and effort reports are also required for all subcontractors and consultants.
D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.
E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.
Item Title: 10.7
Board of State and Community Corrections Byrne State Crisis Intervention Program Grant Item Page Number: 5
Menifee Mayor and City Council
October 2, 2024
Page
77 of 302
City of Menifee
BSCC 1308-24
EXHIBIT A: SCOPE OF WORK
Rev 04/2020
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three- year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.
7. CON
FLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Byrne SCIP Advisory Board (See Appendix A) from receiving funds from the grants awarded under this RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Byrne SCIP Advisory Board membership roster (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Byrne SCIP Advisory Board.
B. In cases of an actual conflict of interest with an Advisory Board member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.
8. AUDI
T
Grantee is required to complete an audit annually for each fiscal year/audit period, or fraction ther
eof, for the entire three-year grant cycle. Grantees may choose either a program-specific audit or a single federal audit. Federal guidelines allow grantees receiving $750,000 or more in federal funds in a fiscal year to use their federal justice assistance grant funds to pay for the cost of the audit. Grantees falling below the $750,000 threshold must use non- federal funds (i.e., match funds) to pay for audit costs. For purposes of this grant award grantee is required to check one of the boxes below to indicate how they will meet the audit requirement. In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the California State Controller’s Accounting Standards and Procedures, Chapter 23, Grant Accounting Index, the identified grant will be included in the City/County Single Federal Audit Report, which will be submitted to the BSCC within 30 days of the Grantee’s receipt of the report or within nine months following the end of the audit period, whichever is earlier.
OR
In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the California State Controller’s Accounting Standards and Procedures Chapter 23, Grant Accounting Index, the grantee will provide a Program-Specific Final Audit Report to the BSCC within 30 days of the Grantee’s receipt of the report or within nine months following the end of the audit period, whichever is earlier.
OR
In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, the non-governmental entity grantee does not expend $750,000 or more in total federal awards during the fiscal year and is therefore, exempt from Federal audit requirements for this grant contract period. However, the entity understands that it must keep and maintain the grant X
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EXHIBIT A: SCOPE OF WORK
Rev 04/2020
records and make them available for review or audit by appropriate officials of the Federal agency, pass -through agency (i.e., the Board of State and Community Corrections) and Governmental Accountability Office.
9. UNI
QUE ENTITY IDENTIFIER (UEI)
The Contractor/grantee (entity entering into contract with the BSCC) must maintain active registration of their Unique Entity Identifier (UEI) number, used for this Grant Agreement, throughout the term of the contract. An active UEI number is also required to remain in compliance with the Federal Funding Accountability and Transparency Act (FFATA), a reporting tool Federal prime awardees (i.e. prime contractors and prime grants recipients) use to capture and report subaward and executive compensation.
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020
1. INVOICING AND PAYMENTS
A. The Grantee shall be paid in quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.
Quarterly Invoicing Periods: Due no later than:
1. July 15, 2024 to September 30, 2024 November 15, 2024
2. October 1, 2024 to December 31, 2024 February 15, 2025
3. January 1, 2025 to March 31, 2025 May 15, 2025
4. April 1, 2025 to June 30, 2025 August 15, 2025
5. July 1, 2025 to September 30, 2025 November 15, 2025
6. October 1, 2025 to December 31, 2025 February 15, 2026
7. January 1, 2026 to March 31, 2026 May 15, 2026
8. April 1, 2026 to June 30, 2026 August 15, 2026
9. July 1, 2026 to July 15, 2026 August 15, 2026
Fi
nal Invoicing Periods: Due no later than:
10. July 16, 2026 to September 30, 2026 November 15, 2026 *
Note: Only expenditures associated with completion of the Final Local Evaluation Report and t
he financial audit may be included on the invoice.
B. All project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the financial audit) and all obligated match contributions must be incurred by the end of the grant project period, July, 15 2026, and included on the invoice due August 15, 20 26. Project expenditures incurred after July 15, 2026 will not be reimbursed.
C. The Final Local Evaluation Report is due to BSCC by September 30, 2026. Expenditures incurred for the completion of the Final Local Evaluation Report during the period of July 16, 2026 to S
eptember 30, 2026 must be submitted during the Final Invoicing Period(s), with the final invoice due
on November 15, 2026. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.
D. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.
E. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures.
Grantees are required to maintain supporting documentation for all expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award. Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.
3. BUDGET CONTINGENCY CLAUSE
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020
A. Funding for Byrne SCIP was appropriated as part of the supplemental appropriations enacted under Division B of the Bipartisan Safer Communities Act. It is mutually agreed that if the Budget Act of the current year and/or any subsequent year covered under this Grant Agreement does not appropriate funds for the purposes of this program, this Grant Agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement.
B. Thi s Grant Agreement is valid and enforceable only if sufficient funds are made available by the United States Congress. Grantee agrees that the BSCC’s obligation to pay any sum to the Grantee under any provision of this agreement is contingent upon the av ailability of sufficient funds.
C. If Byrne SCIP funding is reduced or falls below estimates contained within the Byrne SCIP Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.
D. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be requir ed to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.
4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and “ineligible” project costs are set forth in the July 2023 BSCC Grant Administration Guide, which can be found under Grantee Resources here
:
ht
tps://www.bscc.ca.gov/s_correctionsplanningandprograms/ B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein.
To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.
C. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual expenditures for eligible project costs.
D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.
E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.
5. PROMPT PAYMENT CLAUSE
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Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.
B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and 3) submittal and approval of any additional required reports, including but not limited to the Final Local Evaluation Report and final audit.
C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.
Item Title: 10.7
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Rev 04/2020
7. PROJECT BUDGET
Project Budget
Line Item
1. Salaries and Benefits $15,112
2. Services and Supplies $8,000
3. Professional Services $76,500
4. Non-Governmental Based (NGO) Contracts $0
5. Fixed Assets/Equipment $0
6. Date Collection, Reporting and Evaluation
Must be at least 5 percent of the total grant award
$5,650
7. Other (including training, travel, etc.) $7,250
8. Indirect Costs $0
TOTAL $112,512
Item Title: 10.7
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
Rev 04/2020
1. A
PPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement.
Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time an d
i
n the manner herein provided. In the event of such termination the State may proceed with the work i
n any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in th e per
formance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, th e m
inimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious Item Title: 10.7
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
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creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status.
Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors s hall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135- 11139.5), and the regulations or standards adopted by the awarding state agency to implement such article.
Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in t he
doc
ument CCC 04/2017 ar e hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
12. T IMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be i n c
ompensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale Item Title: 10.7
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
Rev 04/2020
to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been
i
njured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action.
See Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceabl e
or
held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with P
ub. Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt.
C
ode § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) Item Title: 10.7
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
Rev 04/2020
that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. ( Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the f
ollowing statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)
Item Title: 10.7
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
Rev 04/2020
1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee’s responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment 1:
Byrne SCIP Request for Proposals and Attachment 2: Byrne SCIP Grant Proposal.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that aris e
dur
ing the course of the project.
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.
B. Compliance with Federal Laws and Regulations
The Grantee hereby assures and certifies compliance with all federal statutes, regulations, policies, guidelines and requirements, including any federal conditions, which are included in this Grant Agreement as Exhibit E.
C. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Byrne SCIP Request for Proposal and Attachment 2: Byrne SCIP Grant Proposal, documents, amendments, approved modifications, and communications fil ed i
n support of its request for grant funds.
D. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.
B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relati on bet
ween the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.
C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the Byrne SCIP RFP and described in Appendix B.
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
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D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.
E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in s uc h
det
ail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3)
y
ears after the acceptance of the final grant project audit under the Grant Agreement and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees. 2) A
ccess to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated represen tative s
dur
ing the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records relat ed to the grant -funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period includi ng
t
hose maintained by subcontractors. Access to program records will be made available by both the gr
antee and the subcontractors for a period of three (3) years following the end of the grant period.
5. ACCOUNTING AND AUDIT REQUIREMENTS
A. All funds received by the Grantee shall be deposited into separate fund accounts which identify the funds and clearly show the manner of their disposition. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail.
Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.
B. Federal Audit Requirement: Grantee is required to complete an audit annually for each fiscal year/audit period, or fraction thereof, for the entire three-year grant cycle. See Exhibit A: Scope of Work, Section 8. Audit, for federal audit requirements.
C. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
Rev 04/2020
6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Attachment E of the original Proposal Package).
7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in Attachment 1: Byrne SCIP Request for Proposal and Attachment 2: Byrne SCIP Grant Proposal.
8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breech of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1:
Byrne SCIP Request for Proposal and Attachment 2: Byrne SCIP Grant Proposal , or approved modifications;
3) failure to provide the required local match share of the total project costs; and 4) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the Item Title: 10.7
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
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instructions listed in Exhibit D: Special Terms and Conditions, Number 8. Settlement of Disputes.
9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a dec ision adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or t he expiration of the 30- day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Div ision Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agr eement. Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.
C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.
9. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.
Item Title: 10.7
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1. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable r
equirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and r
equirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Titl e
28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data.
2. C
ompliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable r
equirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program.
3. A
pplicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R.
Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2022 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate t o
O
JP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
R
ecord retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the dat
e of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 Item Title: 10.7
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C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification.
4. Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards.
5. Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (https://ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm ), and incorporated by reference
into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its Item Title: 10.7
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terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award.
6. E
mployment eligibility verification for hiring under the award
1. The
recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be i
nvolved in activities under this award of both--
(1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful ,
i
n the United States, to hire (or recruit for employment) certain aliens.
C. P
rovide training (to the extent necessary) to those persons required by this condition to be not
ified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D.
A
s part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. M
onitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. A
llowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. R
ules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
Item Title: 10.7
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B
. E
mployment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds.
C.
"
United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin I
slands of the United States, and the Commonwealth of the Northern Mariana Islands.
D. N
othing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwis e
i
mposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at [email protected]. E-Verify employer agents can email E-Verify at [email protected].
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
7. O
JP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding P
rinciples for Grantees and Subgrantees, available at
https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
8. R
equirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to us
e the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements.
9. D
etermination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award Item Title: 10.7
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(as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status.
10. C
ompliance with general appropriations-law restrictions on the use of federal funds (FY 2022) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable r
estrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2022, are set out at https://www.ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written appr
oval of OJP.
11. C
ompliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable r
equirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in c
ertain "education programs."
12. P
otential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the D
OJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-risk" for purposes of the DOJ high-risk grantee list.
13. R
equired training for Grant Award Administrator and Financial Manager The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP financial management and grant administration training" by 120 day
s after the date of the recipient's acceptance of the award. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award c
hanges during the period of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after the date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful Item Title: 10.7
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completion of such a training on or after October 15, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award.
14. C
ompliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
15. R
equirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant- funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach.
16. C
ompliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable l
aws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award Item Title: 10.7
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appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
17. R
equirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within th e
t
imeframes) specified by OJP in the program solicitation or other applicable written guidance.
Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
18. R
equirement to disclose whether recipient is designated "high risk" by a federal grant-making agenc
y outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the r
ecipient must disclose that fact and certain related information to OJP by email at [email protected]. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the r
ecipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
19. C
ompliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide.
20. E
ncouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While D
riving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while dr
iving any vehicle during the course of performing work funded by this award, and to establish w
orkplace safety policies and conduct education, awareness, and other outreach to decrease c
rashes caused by distracted drivers.
21. R
estrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal Item Title: 10.7
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department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information.
1. I
n accepting this award, the recipient--
a. r
epresents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as
described above; and
b. c
ertifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both--
a.
i
t represents that--
(1) i
t has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
(2) i
t has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b.
i
t certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
22. R
eclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S.
Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled Item Title: 10.7
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"Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements.
23. S
pecific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable r
equirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here.
24. R
equirements pertaining to prohibited conduct related to trafficking in persons (including r
eporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable r
equirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking i n
per
sons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct- Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to t
rafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here.
25. R
equirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, ar e
bei
ng, or are to be used (in whole or in part) for one or more of the identical cost items for which f
unds are provided under this award. If so, the recipient must promptly notify the DOJ awarding Item Title: 10.7
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agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding.
26. R
eporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (
select "Submit Report Online"); (2) mail
directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
27. A
ll subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable r
equirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm ( Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here.
28. R
equirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award M
anagement (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information i
n SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first- tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm ( Award condition:
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System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
29. R
estrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the r
ecipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the r
ecipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an ex
ception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP.
30. FFA
TA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier s
ubrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which der
ive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm ( Award condition:
Reporting Subawards and Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,
000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in hi
s or her name).
31. C
ooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, includi ng
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documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s).
32. Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award.
33. Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425.
34. Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https://it.ojp.gov/ gsp_grantcondition . The recipient (and any
subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended.
35. Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system.
36. Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its Item Title: 10.7
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discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R.
Part 23 occur, the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds.
37. P
rotection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R.
Part 46 and all OJP policies and procedures regarding the protection of human research s
ubjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
38. C
onfidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of
data or information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
39. The aw
ard recipient agrees to participate in a data collection process measuring program outputs and outcomes. The data elements for this process will be outlined by the Office of Justice Programs.
40. The r
ecipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project.
41. A
ny Web site that is funded in whole or in part under this award must include the following s
tatement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a v
isitor may access or use a Web-based service, including any pages that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.
42. A
ny written, visual, or audio publications, with the exception of press releases, whether published at the grantee's or government's expense, shall contain the following statements:
"This project was supported by Grant No. <AWARD_NUMBER> awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, t he
N
ational Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the O
ffice for Victims of Crime, and the SMART Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the Item Title: 10.7
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U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities.
43. Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds.
44. The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role of Authorized Representative during the period of performance under the award without first ensuring that the individual has the requisite legal authority.
45. Submission of eligible records relevant to the National Instant Background Check System
Consonant with federal statutes that pertain to firearms and background checks -- including 18 U.S.C. 922 and 34 U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this award to fund (in whole or in part) a specific project or program (such as a law enforcement, prosecution, or court program) that results in any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the National Instant Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records systems that contain any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS are promptly made available to the NICS or to the "State" repository/database that is electronically available to (and accessed by) the NICS, and -- when appropriate -- promptly must update, correct, modify, or remove such NICS-relevant "eligible records".
In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any such evidence in any express written determination regarding this condition.
46. The recipient understands and agrees that no more than 10 percent of the total amount of this award may be used by the recipient for direct costs associated with administering the award.
47. The recipient may not obligate, expend, or draw down funds for subawards until BJA provides explicit written approval of the proposed subaward. Prior approval for all subawards must be obtained post-award, through the submission and approval of a Grant Award Modification (GAM) through OJP’s JustGrants system.
48. Applicants must ensure that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Item Title: 10.7
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Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S.
Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the Internet at www.lep.gov .
49. Body armor - compliance with NIJ standards and other requirements
Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor Model List. In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page: https://nij.ojp.gov/topics/equipment-and-technology/body-armor . In
addition, if recipient uses funds under this award to purchase body armor, the recipient is strongly encouraged to have a "mandatory wear" policy in effect. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty.
50. The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any accompanying accessories to support UAS.
51. In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology (FRT) unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with all applicable provisions of the U.S. Constitution, including the Fourth Amendment’s protection against unreasonable searches and seizures and the First Amendment’s freedom of association and speech, as well as other laws and regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ upon request.
52. Compliance with National Environmental Policy Act and related statutes
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient. Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities as set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this condition must first be met. The activities covered by this condition are:
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a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA.
The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at https://bja.gov/Funding/nepa.html , for programs relating to
methamphetamine laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity.
53. "Methods of Administration" - monitoring compliance with civil rights laws and nondiscrimination provisions
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with applicable federal civil rights laws and nondiscrimination provisions. Within 90 days of the date of award acceptance, the recipient must submit to OJP's Office for Civil Rights (at [email protected]
) written Methods of Administration ("MOA") for subrecipient monitoring with respect to civil rights requirements. In addition, upon request by OJP (or by another authorized federal agency), the recipient must make associated documentation available for review.
The details of the recipient's obligations related to Methods of Administration are posted on the OJP web site at
https://ojp.gov/funding/Explore/StateMethodsAdmin-FY2017update.htm (Award condition: "Methods of Administration" - Requirements applicable to States (FY 2017 Update)), and are incorporated by reference here.
54. Regarding medication-assisted treatment (MAT), the award recipient understands and agrees to the following: 1) all clients in a BJA-funded drug court have a right to access MAT under the care and prescription of a physician to the extent MAT is clinically indicated; 2) BJA-funded drug Item Title: 10.7
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courts must not deny any eligible client enrollment to the drug court program because of their use of FDA-approved medications for the treatment of substance abuse; 3) MAT must be permitted to be continued for as long as the prescriber determines that the FDA-approved medication is clinically beneficial; 4) while under no circumstances can a BJA-funded drug court program deny access to MAT under the care and prescription of a physician when it is clinically indicated, a judge retains judicial discretion to mitigate/reduce the risk of abuse, misuse, or diversion of these medications; and 5) federal funds shall not be used to support activities that violate the Controlled Substances Act, 21 U.S.C. 801-904.
55. All BJA-funded adult drug courts must be operated based on the 10 key components for drug courts, which are found in BJA’s and National Association of Drug Court Professionals’ (NADCP) publication: Defining Drug Courts: The Key Components at https://www.ncjrs.gov/pdffiles1/bja/205621.pdf
. During the grant period of performance, if BJA
concludes that a funded drug court is not conforming to the 10 key components, it retains the right to place the award recipient on a corrective action plan to bring the drug court into conformance. Continued failure to maintain conformance to the key components may result in a hold placed on award funds or suspension/termination of the grant award agreement.
56. The recipient understands and agrees to operate any behavioral health crisis care program funded under this award in accordance with the Substance Abuse and Mental Health Services Administration National Guidelines for Behavioral Health Crisis Care:
https://www.samhsa.gov/sites/default/files/national-guidelines-for-behavioral-health-crisis-care- 02242020.pdf.
57. Extreme risk protection programs funded under this award must include, at a minimum: pre- deprivation and post-deprivation due process rights that prevent any violation or infringement of the Constitution of the United States, including but not limited to the Bill of Rights, and the substantive or procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts (including the Supreme Court of the United States). Such programs must include, at the appropriate phase to prevent any violation of constitutional rights, at minimum, notice, the right to an in-person hearing, an unbiased adjudicator, the right to know opposing evidence, the right to present evidence, and the right to confront adverse witnesses; the right to be represented by counsel at no expense to the government; pre-deprivation and post-deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to a similarly situated litigant in Federal court or promulgated by the State's evidentiary body, and sufficient to ensure the full protections of the Constitution of the United States, including but not limited to the Bill of Rights, and the substantive and procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts (including the Supreme Court of the United States). The heightened evidentiary standards and proof under such programs must, at all appropriate phases to prevent any violation of any constitutional right, at minimum, prevent reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay, unreliable, vague, speculative, and lacking a foundation; and penalties for abuse of the program.
58. The recipient understands and agrees that it must form a diverse Crisis Intervention Advisory Board to inform and guide the state’s related gun violence reduction programs/initiatives. The Item Title: 10.7
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Board must include representatives from law enforcement, the community, courts, prosecution, behavioral health providers, victim services, and legal counsel. The program and budget plans must be developed in coordination with and with demonstrated approval from the Crisis Intervention Advisory Board prior to submission for BJA review, and advisory board approval will also be required for any subsequent changes to the project’s scope or budget.
59. The recipient is authorized to incur obligations, expend, and draw down funds in an amount not to exceed $20,000, for the sole purpose of developing the program and budget plans in coordination with the Crisis Intervention Advisory Board. The recipient is not authorized to incur any additional obligations or make any additional expenditures or drawdowns until (1) the recipient submits program and budget plans that were developed in coordination with and demonstrate evidence of approval by the Crisis Intervention Advisory Board, (2) BJA approves the submission via Grant Award Modification (GAM), and (3) BJA has issued an Award Condition Modification (ACM) releasing this award condition.
60. The recipient understands and agrees that it must (1) subaward at least 40% of the award amount to units of local government in order to meet the Local Pass-through, and (2) subaward additional amounts identified by BJA to state courts that provide criminal justice and civil justice services for the “less-than-$10,000 jurisdictions” within the state and/or subaward the funds to such jurisdictions. Additional details on both of these pass-through requirements is available in the BJA FY 2022 - 2023 Byrne State Crisis Intervention Program Formula Solicitation.
61. Limit on use of grant funds for grantees' employees' salaries
With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made.
62. Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances, recipients of OJP awards are required to report information about such proceedings, through the federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain civil, criminal, and administrative proceedings to the federal designated integrity and performance system (currently, "FAPIIS") within SAM are posted on the OJP web site at Item Title: 10.7
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https://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by reference here.
63. Withholding - Certification with respect to Federal taxes - award exceeding $5 million (updated Aug. 2017)
The recipient may not obligate, expend, or draw down any funds under this award until it has submitted to the program manager, in a format acceptable to OJP, a formal written certification directed to OJP and executed by an official with authority to sign on behalf of the recipient, that the recipient (unless an exemption applies by operation of law, as described below)-- (1) has filed all Federal tax returns required for the three tax years immediately preceding the tax year in which the certification is made; (2) has not been convicted of a criminal offense under the Internal Revenue Code of 1986; and (3) has not, more than 90 days prior to this certification, been notified of any unpaid federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding; and until an Award Condition Modification (ACM) has been issued to remove this condition.
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BSCC
Powered by Submittable
Title
0014
by
Christine Booker
in
Byrne State Crisis
Intervention Program
[email protected]
04/05/2024
id. 46143372
Original Submission
04/05/2024
Score
n/a
SCIP
checked
The Byrne State Crisis Intervention Program (Byrne SCIP) Grant Application is divided into four sections as identified below: Background Information Contact Information Proposal Narrative and Budget Mandatory
Attachments Each section has a series of questions that require a response.
Applicants will be prompted to provide written text, select options from a drop down menu, select options from a multiple choice menu, or upload attachments. Questions with a red asterisk require responses.
Applicants will not be able to submit the Byrne SCIP Grant Application until all questions with a red asterisk have been completed. Applicants may reference the Byrne SCIP Instruction Packet for background information, key dates, rating factors, and other important information to aid in the completion of the Grant Program Application. The Byrne SCIP Instruction Packet is available on the BSCC website at the Byrne SCIP website .
NOTE: Applicants may start and stop their application but must select "Save Draft" at the bottom of the application before existing.
SECTION 1 -
BACKGROUND
INFORMATION
This section requests information about the project name and location, federal identification, funding requested, and an overview of the project.
Applicant Name
City of Menifee
Applicant's Physical
Address
29844 Haun Rd.
Menifee
California
92586
US
33.68726
-117.17449
Applicant's Mailing
Address (If different
than physical
address)
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Mailing Address for
Payment
29844 Haun Rd.
Menifee
California
92586
US
33.68726
-117.17449
Federal Employer ID
94-3439857
Unique Entity
Identifier (UEI)
K2DEKYTD12J6
Funding Category
Small Scope (Up to $500,000)
Lead Public Agency
City of Menifee
Project Title
Secure Storage Expansion and Community Outreach Campaign Program Purpose
Areas (PPA)
Applicants are required to apply for the Program Purpose Areas (PPA) and Program Activities identified in the Byrne SCIP Instruction Packet (Page 5- 6).
A total of three PPAs are identified: PPA 1: Communication, Education, Outreach, and Public Awareness
PPA 2: Behavioral health deflection for
those at risk to themselves or others PPA 3: Funding for law enforcement agencies to safely secure, store, track, and return relinquished guns Applicants are required to address a minimum of one Program Purpose Area and one corresponding Program Activity. Applicants are not required to address each PPA or Program Activity.
Communication,
Education, Outreach,
and Public
Awareness (PPA 1)
Outreach to raise public awareness about Extreme Risk Protection Orders Development and distribution of informational materials about Extreme Risk Protection Orders
Behavioral health
deflection for those
at risk to themselves
or others (PPA 2)
Funding for law
enforcement
agencies to safely
secure, store, track,
and return
relinquished guns
(PPA 3)
Development and or delivery of specialized training and overtime for officers to attend training
Gun locks and storage for individuals and businesses
Item Title: 10.7
Board of State and Community Corrections Byrne State Crisis Intervention Program Grant Item Page Number: 40
Menifee Mayor and City Council
October 2, 2024
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Proposal Summary
The Menifee Police Department has realized areas of need within the CSI unit. The first, and largest need is the ability to secure and store the firearms that are coming in for various reasons. The second need is for staff to be trained and certified as firearm specialists for safety and educational purposes. The third, is for the education of our citizens on the available options with safeguarding their home and community. All these needs fall under the Byrne SCIP Grant Program Purpose Areas 1 and 3:
Communication, education, outreach, and public awareness and funding for law enforcement to agencies to safely secure, store, track, and return relinquished guns.
SECTION 2 -
CONTACT
INFORMATION
This section requests contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to- Day Fiscal Contact, and the Authorized Officer for Signature.
Project Director
Christopher
Karrer
Project Director's
Title with
Agency/Department/Organization
Chief of Police
Project Director's
Physical Address
29714 Haun Rd.
Menifee
California
92586
US
33.68992
-117.17644
Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+19517231530
Financial Officer
Margarita
Cornego
Financial Officer's
Title with
Agency/Department/Organization
Deputy Finance Director
Financial Officer's
Physical Address
29844 Haun Rd.
Menifee
California
92586
US
33.68726
-117.17449
Financial Officer's
Email Address
[email protected]
Item Title: 10.7
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Menifee Mayor and City Council
October 2, 2024
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Financial Officer's
Phone Number
+19517233716
Day-To-Day Program
Contact
Christine
Booker
Day-To-Day Program
Contact's Title with
Agency/Department/Organization
Police Budget & Grants Analyst
Day-To-Day Program
Contact's Physical
Address
29714 Haun Rd.
Menifee
California
92586
US
33.68992
-117.17644
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+19517231513
Day-To-Day Fiscal
Contact
Margarita
Cornego
Day-To-Day Fiscal
Contact's Title with
Agency/Department/Organization
Deputy Finance Director
Day-To-Day Fiscal
Contact's Physical
Address
29844 Haun Rd.
Menifee
California
92586
US
33.68726
-117.17449
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+19517233716
Name of Authorized
Officer*
Armando
Villa
Item Title: 10.7
Board of State and Community Corrections Byrne State Crisis Intervention Program Grant Item Page Number: 42
Menifee Mayor and City Council
October 2, 2024
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Authorized Officer's
Title with
Agency/Department/Organization
City Manager
Authorized Officer's
Physical Address
29844 Haun Rd.
Menifee
California
92586
US
33.68726
-117.17449
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+19517233700
Authorized Officer
Assurances
checked
SECTION 3 -
PROPOSAL
NARRATIVE AND
BUDGET
This section requests responses to the Rating Factors identified in the the Byrne SCIP Instruction Packet.
Item Title: 10.7
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October 2, 2024
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Proposal Narrative
Instructions
The Proposal Narrative must address the Project Need, Project Description, Project Organizational Capacity and Coordination, and Project Evaluation and Monitoring Rating Factors as described in the Byrne SCIP Grant Instruction Packet (refer to pages 20-25). A separate narrative response is required for each Rating Factor as described below: The Project Need narrative may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing.
The Project Description narrative
may not exceed 8,948 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately four (4) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing.
The Project Organizational Capacity and Coordination
narrative may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Evaluation and Monitoring narrative may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing.
A character counter is automatically enabled
that shows the number of characters used and the remaining number of characters before the limit for each response is met. If the character limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit." Applicants will be prohibited from submitting the Byrne SCIP Grant Application until they comply with the character limit requirements. NOTE: It is up to the applicant to determine how to use the total word limit in addressing each section. However as a guide, the percent of total point value for each section is provided in the Byrne SCIP Instruction Packet (refer to page 18).
Project Need
The City of Menifee was incorporated in 2008 and as it grew the decision was made by the Council to separate from the sheriff’s department and create their own police department.
The Menifee Police Department went
live on July 1, 2020, amidst the pandemic and began receiving calls for service.
Since the creation of the department the City has increased in size from 103,000 to over 116,000 residents, and is expected to top 125,000 by the end of 2025.
The increase in population has also been reflected in a corresponding increase in crime rates, and gun intakes. Over the last two years the Menifee Police Department has seen an increase of 51% in the intake of firearms for storage. In 2021 Menifee Police Department took in a total of 195 firearms and in 2023 the number increased to 295 firearms.
The first, and largest need that has arisen from the increase in numbers of weapons taken in is the ability to secure and store the firearms. The second need is for staff to be trained and certified as firearm specialists for safety and educational purposes. The third, is for the education of our citizens on the available options with safeguarding their home and community.
Item Title: 10.7
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October 2, 2024
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At present the Menifee Police Department has a stockpile of 595 firearms that are in our custody and care. When our NIBIN system comes online, Menifee Police Department will become a regional asset by offering storage, test firing, and securing of firearms for the purpose of running the crime guns through the database allowing for prosecution by the DA’s office.
AB 732 is also going to add to the count of firearms. As of now there are 84 people that are on the list that we will need to contact and confiscate firearms from. The average number of firearms, on record, per person is
2.2. If the number is on the lower end we are looking to add approximately 268 firearms.
In addition to this, per California law we are required to maintain custody of firearms, ammunition, and the components for 180 days once the firearms are eligible for release. This is 120 days longer than we are required to hold anything else that is eligible for release. Thus, extending the number of firearms, ammunition, and components that we have in our custody and care at any given time.
There is an immediate need for an expansion of our firearm storage area.
Currently we are having to stack firearms in boxes on shelves, in an unregulated room. With the weight of the boxes stacking, and the room lacking climate control, there is guaranteed to be damage to the firearms while in our storage. Menifee PD will not be able to safeguard the firearms, ammunition, and components in the manner that will prevent any damage from occurring if we continue to store them as we are. The ideal solution is to stand the boxes on end, so that we are able to stand the boxes on their ends, prevent stacking, reduce the likelihood of damage from crushing or falling, and prevent any possible injuries to staff. There is also a need for climate control within the expansion. Without regulating the air within the space, and ensure proper circulation, the fluctuation in temperature and humidity will lead to the rusting and deterioration of the firearms while in storage.
In addition to the storage need, there is a huge need for firearms experts in the Menifee Police Department. Training for personnel to understand and be able to recognize the different ballistic technology that is in use now is crucial to officer safety, as well as to our citizens. The ability to recognize the alterations that are made to firearms to make them high power, fully automatic, firearms is critical in safeguarding our community. There is also a new trend of utilizing 3D printers to create firearms of various forms, it is crucial that staff is able to identify, and instruct, on the precursors for printed firearms. This is a trend that will allow prohibited persons to purchase a 3D printer online and create their own firearms without alerting authorities in any way of their intentions.
This leads to the need for community engagement and education. In order for a program to show success, it needs to be a community effort. There is a need to educate our community on the utilization of Extreme Risk Protection Order (ERPO) laws and programs. We need funding to provide community service videos, social media posts, provide literature, and provide semiannual classes for community members to attend.
Item Title: 10.7
Board of State and Community Corrections Byrne State Crisis Intervention Program Grant Item Page Number: 45
Menifee Mayor and City Council
October 2, 2024
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Project Description
The first piece of the project would be to expand our storage of firearms.
Plans have been drawn for a 12-foot by 12-foot expansion room within the Menifee PD secure facility. The expansion will include an air conditioning unit to ensure proper circulation with air returns to maintain a proper temperature and humidity control. There will be over 250 feet of linear shelving space for the proper storage of firearms, ammunition and the components. This will prevent the firearms from being damaged when stacked on one another.
As part of the expansion additional cameras will be added to ensure full transparency during the storage of the firearms. The firearms will be held behind an electronic key, secured door, within an alarmed facility. This is an added measure to ensure that the firearms are safeguarded until they can be safely released to the proper person. All of these measures will give our citizens greater comfortability knowing that their firearms are being properly secured and cared for in the time that the Menifee Police Department is responsible for their care.
Menifee Police Department’s ability to speak to the safeguarding of citizen’s firearms, with complete transparency, and zero concerns about firearms being damaged while in our care, would bring citizens to trusting the process of protection orders and the relinquishment of their firearms much more.
The next portion of this project would be for select personnel to attend specialized training regarding firearms, and the laws and crimes related to them. Two crime scene personnel, that are available to staff twenty-four hours a day, three-hundred sixty-five days a year, would be sent to Firearm Technology and Specialist Training. It is a three-day course that focuses on firearm safety and clearing best practices, test-firing procedures, Firearm Technology and Specialist Training attendees will be able to encounter a wide variety of firearms and ammunition, and be able to safely clear, accurately identify, to classify, and to competently categorize any firearm or ammunition, even the oldest obscure foreign military examples, all within ATF and State guidelines. They will be confident in making determinations as to Gun Control Act and National Firearms Act status and avoid overlooking violations and items which are illegal contraband. The issues of mis-ID, unfamiliarity with obscure facets of the firearm field, and unsafe practices will be solved, avoiding the misinformation and lack of information which plagues law enforcement and the firearm industry.
Training attendees will be taught how to look for firearms that have been converted to fully automatic, made familiar with 3D printed guns, and homemade guns which we have already seen an influx of and pose a danger due to untrained persons manufacturing them.
The course is designed to enable one to immediately interpret what he/she sees, and to apply their knowledge in making an accurate determination as to an item’s origin, it’s status under the law, and its method of mechanical operation. All areas of the field of firearms and ammunition will be examined and discussed thoroughly, and Federal law and ATF rulings will be cited to prove all points taught.
Item Title: 10.7
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October 2, 2024
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The latest firearm technology trends in the industry, as well as criminal- trends will be explained. These will help the professional become acquainted with technical concepts not familiar to the beginner, and which will acquaint the firearm professional with clandestine silencers and full- auto conversions, Curios and Relics, homebuilt firearms, ATF Tracing, etc... There is an emphasis on understanding ammunition, the accurate identification of guns and ammunition.
The training course is a 3-day course, with a self-paced follow up to the course that allows for Firearm Specialist Certification. This would require additional time and studying outside of the personnels regular course of duties for the six-month period. The knowledge gained with the course and certification will allow Menifee PD to avoid overlooking illegal items in prohibited persons possession, and with the training going to the crime scene personnel this would place the specialist eyes in a position to catch any and all firearms and components due to the crime scene personnel being responsible for the intake, storage, and tracking of the firearms and components.
In addition to the training above, the California Homicide Investigators Association training conference covers latest techniques and technologies in the field of homicide investigation. Case presentations and debriefs are brought to the forefront of the training seminar to high light the old and new techniques used, resources that are found to assist with the investigation, and the psychological topics that surround the homicides themselves.
Many cases on the agenda are related to gun violence (Mass shootings, Officer Involved Shootings, and Domestic Violence Homicides). Debriefs provide real life scenarios of case work, by the individuals that saw the sights and had the conversations. Being able to draw from this knowledge is invaluable to personnel. It will provide Menifee Personnel with the information to not only conduct effective and unbiased investigations regarding gun violence, but it will also provide them with the increased ability to take this knowledge and educate our citizens. The value of the content that can be brough to the community from this training will save a life of a citizen in the long run, if not many.
This training will not only prepare Menifee PD personnel for the investigations of criminal activity but will gear them with the resources to go into our community and educate our citizens. Educating our community on firearm safety, ERPO program benefits, laws and case laws regarding them, and the actual process that they will go through when needing to utilize these programs.
After Menifee personnel are Firearm Certified Specialists, they will work with our City of Menifee Media Relations team to create safety videos through our Menifee TV and social media platforms. Highlighting our free gun lock program, speaking with our Mental Health Clinicians that are on staff, review county and state resources, and general firearm safety. There would also be virtual question and answer sessions facilitated utilizing the Menifee Police Department Social Media accounts. This would make the information easily access by any demographic, and available for review at a later date.
Item Title: 10.7
Board of State and Community Corrections Byrne State Crisis Intervention Program Grant Item Page Number: 47
Menifee Mayor and City Council
October 2, 2024
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Pamphlets and other literature items would be generated and made available in our stations, City Hall, and other City Resource Centers. With videos, pamphlets and handouts the Police Department would be able to reach citizens that are timid, and not willing to come face to face with law enforcement at the time. It would show our dedication to help those, that may not be able to help themselves. As firearms are released back to community members, they would be provided with all pamphlets, literature, and resources to take home with them as reference, should they need to seek out assistance in the future.
Menifee Police Department would host a four-hour, semi-annual firearm safety training to the public that will include ERPO and GVRO information, how to make common firearms safe, Mental Health concerns with firearms, firearm safekeeping procedures, and providing the public with a cable gun lock for any firearm that they own. The course would be for adults, 18 years of age and older, and any resident of the City of Menifee. It would be made available to one resident per household, per year. This would allow Menifee PD to reach up to 100 household per year.
Item Title: 10.7
Board of State and Community Corrections Byrne State Crisis Intervention Program Grant Item Page Number: 48
Menifee Mayor and City Council
October 2, 2024
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Organizational
Capacity and
Coordination
For the first part the project, the city facilities team would take the lead on the project. They would handle the building permits and coordination of the property owner. The job would be sent out to bid and follow out written policy regarding the selection of contractors for certain areas of the job. All of this would be facilitated by Bryce Howell, the Facility Maintenace Manager.
He would designate a member of his team to monitor the timeline of the project and ensure completion deadlines. Due to the sensitive area that the room is being built inside of a Property and Evidence Specialist would be on hand during all work completion.
The training would be coordinated and monitored by Tiffani Sik, the Senior Training Analyst. She would ensure enrollment in the proper courses, accommodations made for attendance, and certification process is completed in a timely manner. The Investigations Lieutenant, Paul Barbieri, would ensure proper coverage for the staffing while personnel are away at the training courses. He would also ensure that personnel have adequate time in their work schedule to complete the self-paced certification process.
Menifee Crime Scene Investigators would work closely with the Police Community Engagement Specialist, Chase Coburn, to ensure that the proper videos and social media posts are made throughout the year.
Pulling resources from the city staff to complete the videos in a professional manner and getting them posted to the Public Service Channel for general viewing in any format.
Crime Scene personnel would compete the pamphlets and literature, with the assistance of Mental Health clinicians, to ensure all available resources are included. The literature would be sent the printing company that is already an approved vendor for printing, and PD personnel would be responsible for distribution.
Crime Scene personnel would work with the CBAT (Community Behavioral Assessment Team) Officer to create the course content for the community education course. These three staff members would be responsible for the creation and execution of the course. The team would work closely with the City of Menifee community services team to set up an online registration process for the course to streamline the community's participation in the program. It would also allow us to more easily vet that we were assisting our community members, and that were spreading the course amongst 100 separate households.
Item Title: 10.7
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Menifee Mayor and City Council
October 2, 2024
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Project Evaluation
and Monitoring
The Menifee Police Department will continue to track the number of firearms that are stored within their facility by utilizing the Record Management System. This will allow to analyze the trends of relinquished, returned to owner, released to licensed professionals, and the number destroyed per law. This will give us the physical numbers to represent the relinquishment of firearms.
The Armed and Prohibited Person System will be utilized to show our successful retrieval of firearms from citizens that have been deemed prohibited in one way or another. With the steady lowering of this number and the confiscation of illegally possessed firearms, we will be able to show the success of our program. These numbers are published quarterly by the California Department of Justice.
The success of the training will be determined by the successful certification of the personnel that is sent to the course for certification. The Firearm Specialist Course is comprehensive and rigorous. The completion of this course will provide invaluable knowledge to the city and assist in communicating the information to the citizens of Menifee. The completion of the Homicide Training seminar will provide real-life, scenario-based training to investigative staff to assist with not only the investigation of criminal acts, but the identification of the early signs of violent crime, and mass shootings. This, again, is invaluable information that would assist personnel in educating the community in awareness.
When it comes to the community engagement side of things social media analytics and viewing counts would be used to gauge the reach of the educational messaging. The videos and posts created would be memorialized in an easy to find format so that it could be easily found when needed by citizens.
The literature that is created and distributed would include a QR code for more information and frequently asked questions on our website. This would assist in giving us a count of visits to the webpage to view the information. Again, providing us with the reach of the resources.
By involving our Community Services division of our City Staff, we will be able to electronically register citizens for the semiannual courses. This will provide us will full contact information and gauges for the level of interest.
At the completion of each course, a survey would be sent to attendees to gauge satisfaction and comprehension. This would provide staff with immediate feedback and a gauge of successful implementation.
Item Title: 10.7
Board of State and Community Corrections Byrne State Crisis Intervention Program Grant Item Page Number: 50
Menifee Mayor and City Council
October 2, 2024
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Budget Instructions
Applicants are required to submit a Proposal Budget and Budget Narrative (Budget Attachment). Upon submission, the Budget Attachment will become Section 5: Proposal Budget (Budget Tables and Narrative) making up part of the official proposal. The Budget Attachment must be filled out completely and accurately. Applicants are solely responsible for the accuracy and completeness of the information entered in the Budget Tables and Narrative. The grant budget must cover the entire grant period.
Funding information is available on pages 7-8 of the Byrne SCIP Instruction Packet.
For additional guidance related to grant budgets, refer to the BSCC Grant Administration Guide. The Budget Attachment is provided as a stand- alone document on the BSCC website at the Byrne SCIP website.
Byrne SCIP Budget Attachment
Budget_Attachment.xlsx
SECTION 4 -
MANDATORY
ATTACHMENTS
This section lists the attachments that are required at the time of submission. Project Work Plan (Attachment G) Key Partner Commitment Form, if applicable (Attachment C) Criteria for Non-Governmental Organizations Receiving Subawards (Attachment D) Governing Board Resolution – (not required at time of submission; however, must be submitted if awarded grant funds.) (Attachment E) Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Attachment F)
Project Work Plan (Attachment G)
Byrne-SCIP-RFP-Attachment-G-Project-Work-Plan-Instructions_1.docx Key Partner
Commitment Form, if
applicable
(Attachment C)
Criteria for Non-Governmental Organizations Receiving Subawards (Attachment D) Byrne-SCIP.-RFP-Attachment-D-Criteria-for-Non-Govermental-Organizations-Receiving- Subawards.docx.pdf
OPTIONAL:
Governing Board
Resolution
(Attachment E)
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Attachment F)
Byrne-SCIP-RFP-Attachment-F-Certification-of-Compliance-with-BSCC-Policies-Regarding- Debarment..pdf
OPTIONAL:
Bibliography
Item Title: 10.7
Board of State and Community Corrections Byrne State Crisis Intervention Program Grant Item Page Number: 51
Menifee Mayor and City Council
October 2, 2024
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CONFIDENTIALITY
NOTICE:
All documents submitted as a part of the Byrne State Crisis Intervention Grant proposal are public documents and may be subject to a request pursuant to the California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.)
Item Title: 10.7
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Menifee Mayor and City Council
October 2, 2024
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Grant Funds
$15,112
$8,000
$76,500
$0
$0
$5,650
$7,250
$0
$112,512
Grant Funds
$26,352
$45,000
$3,144
$1,874
$4,716
$3,282
$2,096
$15,112
Salaries and Benefits Narrative:
Grant Funds
$17,500
$5,000
$3,000
$8,000
$1000 each x 5 shelves
This section covers the cost of the new shelves that will be located in the secure evidence storage area. Additionally, the cost for printed materials in the form of
Services and Supplies Narrative:
TOTAL
$3000 for 6000 pamphlets
TOTAL
Example: Supportive Services (bus passes, gas card
Storage Shelves
Pamphlets
The Overtime costs listed cover the community outreach courses that are proposed. They will include two courses each year and will include two crise scene staff as well as a police officer. The social media and video spotlight campaign will include overtime for two crime scene staff and the police departments community engagement specialist who will film the segments and edit them for release to the public. Lastly there is a cost associated with sending staff to training and that is expressed above in the training/travel time line.
2. Services and Supplies
Description of Services or Supplies Calculation for Expenditure $350 x 50 Participants
Police Community Engagement Specialist
Crime Scene/Property & Evidence Specialist
Crime Scene/Property & Evidence Specialist
Police Officer (CBAT)
Crime Scene/Property & Evidence Specialist
$65.50/hour x 6 hours/event x 4 events (2 per year) x 2 staff = $3144 (CommunityTraining Courses)
$78.07/hour x 6 hours/event x 4 events (2 per year) x 1 staff = $1874 (CommunityTraining Courses)
$65.50/hour x 2 hours/event x 18 events (9 per year) x 2 staff = $4716 (Social Media/Video) $60.78/hour x 3 hours/event x 18 events (9 per year) x 1 staff = $3283 (Social Media/Video) $65.50/hour x 8 hours/class x 2 trainings x 2 staff = $2096 (Training/Travel Time)
3. Professional Services
4. Non-Governmental Organization (NGO) Subgrantees
5. Equipment/Fixed Assets
Title
Example (Hourly): Fiscal Manager
Example (FTE): Counselor
1. Salaries and Benefits
6. Data Collection, Reporting and Evaluation
Must be at least 5 percent of the total grant award
7. Other (Travel, Training, etc.)
8. Indirect Costs
TOTAL
(% FTE or Hourly Rate) & Benefits
$60/hour x 10 hours/month x 3 years = $21,600 + benefits @ 22% = $4,752 .25 FTE @ $60,000 x 3 years = $45,000
Project Budget and Budget Narrative
Byrne SCIP Applicant: City of Menifee Project Budget
Note: This table will auto-populate based on the information entered in the sections below.
Budget Line Item
1. Salaries and Benefits
2. Services and Supplies
Item Title: 10.7
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Menifee Mayor and City Council
October 2, 2024
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Description of Professional Service(s) Grant Funds
$15,000
$58,000
$3,500
$76,500
Description of Subcontract Grant Funds
$11,250
$0
Description of Equipment/Fixed Asset Grant Funds
$24,000
$0
None are requested for this proposal
Equipment/Fixed Assets Narrative:
TOTALS
Example: Purchase of Vehicle Toyota Prius @ Market Value Calculation for Expense
Non-Governmental Organizations (NGO) Subgrantees Narrative:
None are requested for this proposal.
5.Equipment/Fixed Assets
TOTALS
4. Non-Governmental Organizations (NGO) Subgrantees
Example: Private Industrial Council
Calculation for Expenditure
Training Class $450 x 25 participants
Professional Services Narrative:
This budget line item cover the design and remodel of the secure storage area. The remodel portion is the cost for the architectural design. The construction cost covers the general contractor, and any subcontractors needed to complete this work. This construction work will consist of the installation of two security cameras, two new sprinklers and the accompanying testing, two new lights, electrical work, door removal and relocation, one new security card reader for access, one new air conditioning unit, and all ancillary building supplies needed to facilitate this remodel.
TOTAL
Remodel Design
Construction
Permits
g y
pamphlets is included. This will be given out at the community outreach events that will be done twice per year.
3. Professional Services
Example: Public Defender
Calculation for Expenditure
Statewide Program Rate
Architectural Remodel of existing secure storage area
Construction to remodel the secure storage area
Permits for constrution
Item Title: 10.7
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October 2, 2024
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Grant Funds
$10,329
$5,650
$5,650
Grant Funds
Example: Training Classes $15,000
$1,200
$1,050
$2,500
$2,500
$7,250
Grant Funds
$112,512 $0 $0
10.00% $112,512 $11,251 $0
$0
Indirect Costs Narrative:
No indirect funds are being requested.
TOTAL
Option 1) Indirect costs will be charged using a Federally approved Negotiated Indirect Cost Rate (NICR). Enter your approved NICR percentage as a number (e.g., 25, 31,
32.25) in cell E277. Your project indirect costs cannot exceed the total shown in cell G277. If using Option 1, enter the amount to be charged to indirect costs in cell H277. *If the amount entered in H277 turns red, please adjust it to not exceed the line item limit noted in G277
Option 2) Indirect costs will be charged using the Federal De Minimis, 10% of Modified Total Direct Costs, calculated as 10% multiplied by ( total direct costs, minus equipment, plus up to the first $25,000 of each subcontract (cell F278)). If using the Federal De Minimus, your project indirect costs cannot exceed the total shown in cell G278. If using Option 2, enter the amount to be charged to indirect costs in cell H278. *If the amount entered in H278 turns red, please adjust it to not exceed the line item limit noted in G278
Description
Firearm Certification Course
California Homicide Investigator Association Training
Other (Travel, Training, etc.) Narrative:
The training and travel expenses requested will go towards educating the departments property and evidence staff on new and updated information relating to reducing gun violence. This will allow them to be able to draft the necessary informational materials that will meet the Program Purpose Area 1 of Communication, Education, Outreach, and Public Awareness goals of Outreach to raise public awareness about Extreme Risk Protection Orders, and Development and distribution of informational materials about Extreme Risk Protection Orders.
Hotel/Travel for Firearm Cert Course
Hotel/Travel for CA Homicide Inv Association Trainin
TOTAL
8. Indirect Costs
For this grant program, indirect costs may be charged using only one of the two options below:
7. Other (Travel, Training, etc.)
Calculation for Expense
$500/partipant x 30 participants
$600/participant x 2 participants
$525/participant x 2 participants
$1250/participant x 2 participants
$1250/participant x 2 participants
Data Collection and Progress Reporting Narrative:
Must be at least 5 percent of the total grant award
The amount requested will cover the data collection and progress reporting requirements.
Data Collection & Reporting Efforts @ 5%
TOTAL
6. Data Collection and Progress Reporting
Must be at least 5 percent of the total grant award
Description
Example: Data Collection & Reporting Efforts @ 5%
Item Title: 10.7
Board of State and Community Corrections Byrne State Crisis Intervention Program Grant Item Page Number: 55
Menifee Mayor and City Council
October 2, 2024
Page
127 of 302
Byrne SCIP Applicant Agency: City of Menifee
Total Grant Award
$112,512
$28187
$84325
$112,512
Grant Funds
$15,112
$8,000
$76,500
$0
$0
$5,650
$7,250
$0
$112,512
5. Equipment/Fixed Assets
6. Data Collection, Reporting and Evalutation
Must be at least 5 percent of the total grant award
7. Other (Travel, Training, etc.)
TOTAL
8. Indirect Costs
4. Non-Governmental Organization (NGO) Subgrantees
Total Grant Funds
Requested
1. Communication, Education, Outreach and Public Awareness
2. Behavioral health deflection for those at risk to themselves or others PPA allocations must equal the total grant funds requested*: Totals * If PPA allocation totals show as red font, they do not equal the amount of grant funds requested as required.
Project Budget Table
Budget Line Item
1. Salaries and Benefits
2. Services and Supplies
3. Professional Services
3. Funding for law enforcement agencies to safely secure, store, track, and return relinquished guns
Program Purpose Area Funding Table
Section 5: Project Budget and Budget Narrative
Program Purpose Area Allocations
Applicants must allocate all Byrne SCIP grants funds to one or more of the Program Purpsose Areas (PPA) as described in the Request for Proposal. No Byrne SCIP funds may be expended outside of the SCIP PPAs. For the purposes of proposal scoring, no PPA shall carry more weight than another. The totals for the Program Purpose Area (PPA) Funding Table must equal the total grant funds requested.
Item Title: 10.7
Board of State and Community Corrections Byrne State Crisis Intervention Program Grant Item Page Number: 56
Menifee Mayor and City Council
October 2, 2024
Page
128 of 302
City of Menifee
BSCC 1308-24