CITY OF MENIFEE
SUBJECT: Agreement Amendment with KOA Corporation for the McCall Boulevard Widening Project
MEETING DATE: October 2, 2024
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and Authorize the City Manager to execute Amendment No. 4 to the Professional Services Agreement with KOA Corporation for the McCall Boulevard Widening Project, Capital Improvement Program (CIP) Project No. 22-03, located between Oakhurst Avenue and Junipero Road, for environmental and civil design services, increasing the compensation amount by $3,300, for a total not-to-exceed amount of $297,343.38.
DISCUSSION
The McCall Boulevard Widening Project, CIP Project No. 22-03 (“Project”), is located between Oakhurst Avenue and Junipero Road. The existing roadway is a four-lane facility that narrows to two lanes for approximately a half mile before opening to four lanes. Due to increases in residential and commercial developments in this area, there is a need for additional vehicle lanes to support current traffic conditions. Under the City’s General Plan, this segment of McCall Boulevard is designated as an arterial roadway that would ultimately provide for six lanes of traffic.
The Project would widen the existing two-lane road to a four-lane corridor and establish horizontal and vertical alignments to meet the requirements of the California Highway Design Manual and City standards. The Project is currently in the final phase of design.
On February 16, 2022, the City Council approved a Professional Services Agreement (“Agreement”) with KOA Corporation (“Consultant”) to provide civil design, plans, specifications, and estimate (PS&E) services for the Project. As the Project progresses through the final phase of design, it was determined that the proposed alignment along McCall Boulevard would require imported fill material to achieve the necessary elevations. The placement of the imported fill material requires a construction technique called benching. Benching is a method of cutting a series of steps into the existing dirt to prevent collapse of the imported fill material. The size of
City of Menifee Staff Report
CIP 22-03 KOA Amendment No. 4
October 2, 2024
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the horizontal and vertical cuts used during the benching process must be determined by a geotechnical engineer.
In addition to the required geotechnical evaluation, the design recommendations and details on the final plans must also be updated. The additional efforts included in Amendment No. 4 are required to complete the final design for the PS&E phase of the Project. Amendment No. 4 would increase the Consultant’s Agreement by $3,300, increasing the total not-to-exceed amount of the Agreement to $297,343.38. The Consultant’s amendment history for the Project is summarized in Table 1 below.
TABLE 1 – KOA CORPORATION’S AGREEMENT HISTORY
PSA Activity Approval Date Summary of Changes Value
Original Contract 6/21/2023 PS&E design services. $231,726.22 Amendment 1 7/20/2023 Hydrology report and drainage
engineering
$11,760.00
Amendment 2 12/6/2023 Term extension through 12/31/2025 N/A Amendment 3 6/19/2024 Additional environmental focused
Studies: Burrowing owl survey, Narrow
endemic plants & rare plant survey.
Pre-construction survey (avian,
woodrat middens & jack rabbits),
streambed delineation, regulatory
permit.
$50,557.16
Amendment 4 Pending Ongoing design support for
additional meetings, geotechnical
evaluation, and recommendations.
$3,300.00
TOTAL $297,343.38
Pursuant to Menifee Municipal Code §3.12.090, amendments or change orders in the amount greater than 10% of the contract amount or that exceed the City Manager’s signing authority shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
The fiscal impact of the proposed Amendment No. 4 with the Consultant is $3,300, for an Agreement total not-to-exceed $297,343.38. Funding for the proposed Amendment No. 4 is available in the FY 2024/2025 budget within the Measure A Fund (2220-PWD-CIPS-760000), as summarized in Table 2 below.
TABLE 2 – PROJECT BUDGET
Fund Available Budget Anticipated Cost
Measure A $439,867.15 $3,300.00
TOTAL $439,867.15 $3,300.00
City of Menifee Staff Report
CIP 22-03 KOA Amendment No. 4
October 2, 2024
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No additional budget appropriation action(s) is required.
ATTACHMENTS
1. Project Location Map
2. Amendment No. 4
3. Original Agreement
4. Amendment No. 1
5. Amendment No. 2
6. Amendment No. 3