HOLLAND ROAD/I-215 OVERCROSSING
SCOPE OF WORK- Amendment 1
Amendment 1 covers out-of-scope work (and associated PM activities) for the Holland Road/I-215 Overcrossin g not included in the original agreement dated 04-16-2014 betw een the City of Menifee and T.Y. Lin International (TYLI).
The out-of-scope work involves:
1. Conceptual design of a noise mitigating wall result ing from the Noise Study.
2. Extensive coordination and meetings to resolve a pr ior rights issue and process a Longitudinal Encroac hment Exception for the existing Southern California Edis on (SCE) power lines running along the west side of I-215 within the Caltrans right-of-way.
3. Revisions to previously completed work to accommoda te:
a. New City interchange widening project at Holland/Ha nover on west side. b. Storm water impact revisions resulting from a plann ed residential community on the east side. c. Additional revisions to Storm Water Data Report for revised Caltrans requirements after final SWDR submittal.
4. Revising the contract Plans, Specifications, and Es timates documents to conform to the 2015 Caltrans Stan dards in order to secure needed Caltrans approvals.
5. TYLI will prepare revisions and modifications to th e Mechanically Stabilized Earth (MSE) Wall drainage system to enhance the aesthetic treatment of the wall. Revisions to the bridge include the revision of over-side walk soffit lighting (Caltrans standard soffit light cannot be used), and revisions/modifications for the non-stan dard future water line (EMWD), and coordination with SCE for re quired vertical clearances of the proposed re-locat ed utility poles within Caltrans ROW.
6. Additional project management, coordination, and me etings associated with the out-of-scope work.
PART 1 – PROJECT MANAGEMENT
1.1 General Coordination and Administration
TYLI’s Project Manager will provide additional mana gement, coordination, and supervision of project st aff to facilitate the out-of-scope work in accordance with the requirements of the City and Caltrans.
Deliverables:
Monthly Invoices
Progress Report
1.2 Meetings
TYLI will conduct additional meetings for project d evelopment in coordination with Caltrans and impact ed utility agencies to prepare exceptions and agreements and additional quarterly City utility coordination efforts. A maximum of five (5) additional meetings are proposed.
Deliverables:
Meeting Agendas
Meeting Minutes
PART 2 – PROJECT REPORT EQUIVALENT (PR-E), PERMIT ENGINEERING EVALUATION REPORT (PEER), AND
ENVIRONMENTAL DOCUMENT (ED)
2.14 Bridge/Wall Aesthetics and Landscape Concept Plans Prepare additional conceptual plan sketches to assi st the City in the development of construction draw ings for the bridge aesthetic elements which may include noise mitigation wall for residential housing.
The Caltrans approved Visual Impact Report (VIR) re quires rock blankets on slopes in order to match si milar aesthetic features in the area. However, as a City requested cost savings measure, the rock blanket detail will be reduced from the project. This effort includes revising the approved VIR to reduce the rock blanket, secure Caltrans a pproval, and provide cost savings to the project
David Evans and Associates (DEA) will prepare revised landscape plans (one revision ) for the modification of landscape architecture elements for the project.
TYLI will conduct appropriate research and coordina te with the City and Caltrans leading to recommenda tions for a noise mitigating wall for residential housing to comply w ith the Environmental Document. The DEA landscape team task includes revisions to t he Landscape and Irrigation Plans to reduce archite ctural elements while still maintaining the reviewed and approved V isual Impact Assessment Report. This effort may inc lude coordination with the project team, City staff, Caltrans District 8 landscape architects, outside agencies, and comm unity groups.
Deliverables:
Conceptual Plan of additional noise mitigating wall for residential home. Revised Landscape Architecture and Irrigation Plans
PART 3 – PLANS, SPECIFICATIONS & ESTIMATES (PS&E)
During project development, it was determined that SCE utility poles are within Caltrans right-of-way. A Longitudinal Encroachment Exception is required between Caltrans and SCE for this utility.
At both intersection limits of the project, the Roa dway Plans will be revised to include new work to a ccommodate a City roadway widening project at the west edge of Hollan d and Haun intersection, and a planned residential development will affect existing Roadway Storm Water Drainage plans, and will be coordinated with the development.
After the 90% Roadway submittal, but during the proc ess of 90% Structures design, on December 16 th 2016, Caltrans released the implementation guidelines for the 2015 Co nstruction Contract Standards effective for all pro jects Ready-to-List after June 30, 2016. As a result, the Holland Road Pro ject is required to comply with the 2015 Standard Spec ifications, Standard Plans, Standard Special Provisions, and Bi d Items.
Additionally, Caltrans requires modifications to th e submitted Storm Water Data Report for a change fr om the standard format to a different form.
3.3 Utility Coordination and Potholing
Additional Utility coordination will be carried out in conformance with the requirements of Chapter 13 o f the Caltrans Right of Way Manual, and Appendix LL of the Caltrans Proj ect Development Procedures Manual.
Additional Information to be researched includes as -built records and maps, future improvement and dev elopment plans, and other supporting documentation.
Additional effort includes design and preparation o f documents for presentation of Electrical (Southern California Edison) facilities within the proposed project limits and C altrans right-of-way (ROW). Due to their potential schedule impact, meetings will be held, on an individual basis if ne cessary, upon receiving notice to proceed. It is imperative to identify any relocations requiring long-lead times. During this time, TYLI will also identify and coordinate propos ed utility relocation design improvements, and coordinate impacts and exc eptions to Caltrans ROW.
3.5 Storm Water Data Report (SWDR)
TYLI will prepare an additional short form PA&ED le vel Storm Water Data Report (SWDR) at Caltrans requ est. Additional work includes addresses comments and making revisio ns after approving agency reviews are provided.
Deliverables:
PS&E Level Storm Water Data Report (SWDR) Short For m Revision Response and Revisions to Comments for Short Form S WDR
3.7 Roadway PS&E
The additional work for design will conform to the latest/updated (2015) Caltrans Standard Plans and Stand ard Specifications within Caltrans Right of Way. Outsid e State highway, City and/or County of Riverside st andards will be applied.
Additional work associated with the stated phases o f submittal is expected as follows:
3.7.3 100% PS&E Submittal
TYLI will prepare revisions to the Pre-Final Design s and prepare the Final Roadway Design. These plans will include the following:
Revisions to Drainage Plans, Profiles, Details, and Quantities for coordination with adjacent resident ial developments. Revisions to Utility Plans for conflicting SCE utility poles within Caltrans ROW. Additional Stage Construction, Traffic Handling, an d Detour revisions resulting from the City’s adjace nt intersection widening project.
Modifications to Signing and striping sheets to inc lude adjacent City intersection widening. Landscape and Irrigation modifications for revised scope. Lighting and Traffic Signal revisions for adjacent intersection widenings. Update Technical Specifications/Special Provisions/ Bid Items to latest revised Caltrans 2015 standards.
Deliverables:
Roadway PS&E (as described above)
Specifications, Special Provisions
Quantities and Cost estimates
3.8 Structural PS&E
TYLI will conduct analysis and prepare and submit b ridge PS&E for Caltrans and City review and approva l. Specific activities will be as follows:
Revisions to the Mechanically Stabilized Earth (MSE) wall drainage s ystem. Bridge Soffit Lighting.
Revisions and details for the non-standard bridge future wate r line (EMWD). SCE coordination for utility pole relocation vertical clearances.
3.8.6 Final Structures PS&E (100%)
Required revisions of above scope will be made to t he bridge plans and calculations.
Deliverables:
100% Bridge PS&E
PART 4 – RIGHT OF WAY ACQUISITION
The additional work for Right of Way Acquisition in cludes the management and tracking of the additiona l work required between Caltrans and SCE for the conflicting electr ical utility poles.
4.1 Right of Way Project Management and Document Support Overland, Pacific & Cutler (OPC) will provide additional representation of the client at public m eetings, hearings, and litigation related matters for a maximum of five (5) meetings pertaining to the SCE Utility Encroachmen t Exception.
Deliverables:
Meeting Minutes
CITY OF MENIFEE
HOLLAND ROAD/I-215 BRIDGE OVERCROSSING
COST PROPOSAL
AMENDMENT 1
SCOPE OF WORK:
T.Y. Lin International PR-E, PEER, PS&E, AND CONSTRUCTION SUPPORT AMENDMENT 1 MILESTONE/PHASE/PROJECT SUMMARY:
275$ 266 $ 220 $ 235 $ 220 $ 200 $ 165 $ 150 $ 128 $ 115 $ 266 $ 115 $ 116 $ TOTALS Sub-Task TASK ACTIVITY PIC
Project
Manager
QA/QC
Manager
Caltrans
Liaison Const. Review
Senior Trans
Engineer
Senior Bridge
Engineer
Trans
Engineer II
Assistant
Bridge
Engineer
Asst Trans
Engineer
Outreach
Support
CADD
Support Account. Total Hours
1.0 PROJECT MANAGEMENT -
1.1 General Coordination 4.0 44.0 30.0 78.0 16,284.00$
1.2 Meetings 24.0 24.0 6,384.00$
1.3 Project Management Plan - - $
- - $
2.0 PROJECT REPORT (PR-E), PERMIT ENGINEERING EVALUATION REPORT (PEER), AND
ENVIRONMENTAL DOCUMENT (ED)
-
2.1 Project Report Equivalent (PR-E) - - $
2.2 Permit Engineering Evaluation Report (PEER) - - $
2.3 Traffic and Accident Analysis - - $
2.4 Right of Way Data Sheet - - $
2.5 Fact Sheets with Exceptions to Design Standrads - - $
2.6 Geometric Approval Drawings (GAD) - - $
2.7 Transportation Management Plan (TMP) - - $
2.8 Hydrology/Hydraulic Analysis Report - - $
2.9 Storm Water Data Report (SWDR) - PA&ED Level - - $
2.10 Structural Preliminary Geotechnical Report (SPGR) - - $
2.11 Advanced Planning Study - - $
2.12 Environmental Documents (ED) -
2.12.1 Perform Environmental Studies and Prepare Draft Environmental Document - - $
2.12.2 Permits, Agreements, and Route Adoption During PA&ED - - $
2.12.3 Circulate Draft Environmental Document - - $
2.12.4 Prepare and Approve Project Report and Final Environmental Document (FED) - - $
2.13 Community Outreach Support - - $
2.14 Bridge Aesthetics and Landscape Concept Plans (DEA) 2.0 4.0 48.0 42.0 48.0 144.0 19,508.00$ -
3.0 PLANS, SPECIFICATIONS & ESTIMATES (PS&E) -
3.1 Surveys and Topographic Mapping - - $
3.2 Geotechinical Engineering - - $
3.3 Utility Coordination and Potholing 2.0 16.0 16.0 16.0 16.0 66.0 9,830.00$
3.4 R/W Engineering and Coordination - - $
3.5 Storm Water Data Report (SWDR) - PS&E Level 2.0 4.0 4.0 8.0 18.0 2,870.00$
3.6 Transportation Management Plans (TMP) Report - - $
3.7 Roadway PS&E -
3.7.1 30% Roadway PS&E Submittal - - $
3.7.2 95% Roadway PS&E Submittal - - $
3.7.3 100% Roadway PS&E Submittal 4.0 4.0 40.0 24.0 60.0 60.0 192.0 27,380.00$
3.8 Structural PS&E (Bridge and Retaining Walls) -
3.8.1 Bridge Site Data Submittal - - $
3.8.2 Type Selection - - $
3.8.3 65% Structural PS&E Submittal - - $
3.8.4 90% Structural PS&E Submittal - - $
3.8.5 95% Structural PS&E Submittal - - $
3.8.6 100% Structural PS&E Submittal 2.0 20.0 20.0 24.0 66.0 9,152.00$ -
4.0 RIGHT OF WAY ACQUISITION -
4.1 Right of Way Project Management and Document Support 12.0 12.0 3,192.00$
4.2 Title Investigation Services - - $
4.3 Appraisal and Specialty Appraisal Services - - $
4.4 Negotiate Right of Way Settlement/Prepare Acquisition Documents - - $
4.5 Title/Escrow Coordination - - $
4.6 Caltrans Right of Way Certification Oversight - - $ -
5.0 CONSTRUCTION ENGINEERING SUPPORT -
5.1 Bid Support - - $
5.2 Construction Support - - $
-
Subconsultant Markup
ODC/Outside Service
500.00$
TOTALS: 12.0 84.0 8.0 - - 60.0 20.0 92.0 62.0 84.0 - 148.0 30.0 600.0 95,100.00$ 4/11/2016
Loaded Rates