CITY OF MENIFEE
SUBJECT: Bid Award and Agreement with Davis Ollis Landscape Development, Inc. for the Cherry Hills Street Median
Conversion Project
MEETING DATE: November 20, 2024
TO: Mayor and City Council
PREPARED BY: Nancy Rodriguez, Management Analyst II
REVIEWED BY: Rebekah Kramer, Deputy City Manager
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Contract Services Agreement with David Ollis Landscape Development, Inc. to perform construction services for the Cherry Hills Street Median Conversion Project, Capital Improvement Project (CIP) No. 24-22, located on Cherry Hills Boulevard between Pebble Beach Drive and Sun City Boulevard, in the amount not-to-exceed $133,983.20; and
2. Approve a budget transfer in the amount of $7,000 (Grant Fund), reprogramming American Rescue Plan Act (ARPA) funds from CIP 25-10: Kay Ceniceros Display Sign Project savings to CIP 24-22: Cherry Hills Street Median Conversion Project.
DISCUSSION
Since 2012, staff has progressively completed improvement plans in the City for various street medians. This has included the removal of old inefficient plantings, rock, debris and hardscape and replacing it with drought tolerant landscaping. As part of the current year’s CIP Program, the Cherry Hills Street Median Conversion Project, Capital Improvement Program Project No. 24-22 was approved for the renovation of approximately 930 linear feet of street median located on Cherry Hills Boulevard between Pebble Beach Drive and Sun City Boulevard. The revitalization would include minimal/low maintenance landscaping with drought tolerant features including but not limited to metal design features and rock landscaping.
As required by the California Public Contract Code (CPCC), on September 26, 2024, staff administered a competitive bid process using PlanetBids. The bid was advertised for 19 days with a bid opening date of October 15, 2024. A total of four bids were received as summarized in Table 1 on the following page.
City of Menifee Staff Report
CIP 24-22 Construction Agreement
November 20, 2024
2 4
4 5
TABLE 1 - BID RESULT SUMMARY
Firm Name
Total Bid
Amount
Lowest
Responsible Bidder
David Ollis Landscape Development $133,983.20 X
Kormex Construction, Inc. $169,642.00
Voltaire Engineering $172,857.50
We R Builders, Inc. $318,059.00
Staff reviewed the apparent lowest bid and determined that David Ollis Landscape Development met the requirements for recommendation as the lowest responsive and reasonable bidder. The lowest responsible bidder was determined based on the total sum of the bid for each firm.
The cost for the construction contract is $133,983.20. Construction management and inspection would be performed by City staff, while labor compliance would be performed by City Consultants.
Labor compliance is currently being procured and is expected to increase the project construction costs to an anticipated total of $137,250.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The agreement with David Ollis Landscape Development, Inc. itself is proposed for $133,983.20.
The total anticipated cost for the project including construction and labor compliance, and other costs typically associated with a construction project is estimated at $137,250. Given that the existing approved project budget is $130,250, additional funding in the amount of $7,000 would be required to fully support the project as summarized in Table 2 below TABLE 2 – AVAILABLE PROJECT FUNDING
Project Fund Available
Budget
Anticipated
Cost
Remaining
Budget
CIP 24-22 Cherry Hills Street
Median Conversion 4320 $30,250.00 $30,250.00 $0.00
CIP 24-22 Cherry Hills Street
Median Conversion 2301 $100,000.00 $107,000.00 $(7,000.00) Totals / (Unfunded Balance) $130,250.00 $137,250.00 $(7,000.00) Staff has identified project savings from CIP 25-10: Kay Ceniceros Display Sign Project, which is grant funding from the American Rescue Plan Act (ARPA), that could be reprogrammed to support the Cherry Hills Street Median Conversion Project. With the reprogramming of ARPA funds from CIP Project No. 25-10 to CIP Project No. 24-22, staff would be able to cover the remaining cost of the Cherry Hills Median Conversion project as summarized in Table 3 on the following page and encumber the grant funds before the ARPA deadline of December 31, 2024.
City of Menifee Staff Report
CIP 24-22 Construction Agreement
November 20, 2024
2 4
4 5
TABLE 3 – IDENTIFIED PROJECT FUNDING & BUDGET TRANSFER
Project Account No –
Transfer From
Account No. –
Transfer To.
Available
Budget
Amount
Requested/
Transferred
CIP 25-10 Kay
Ceniceros
Display Sign
2301-PWD-CIPC-
760050
2301-PWD-CIPC-
760060 $7,034 $7,000
ATTACHMENTS
1. Agreement - David Ollis Landscape Development Inc.