CITY OF MENIFEE
SUBJECT: Agreement Amendment with Rincon Consultants, Inc. for On- Call Planning Services for the Legado Project
MEETING DATE: December 4, 2024
TO: Mayor and City Council
PREPARED BY: Molly Binnall, Management Analyst II
REVIEWED BY: Cheryl Kitzerow, Community Development Director APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 4 to the Professional Services Agreement with Rincon Consultants, Inc. for on-call planning services for the Legado Project, increasing the amount by $30,000 for a total not-to-exceed amount of $65,000.
DISCUSSION
The Community Development Department currently utilizes Rincon Consultants, Inc. to provide necessary planning services on an as-needed basis for the Legado Project. Due to the on-going post entitlement work required for the Legado Project, an amendment of $30,000 for a total not- to-exceed contract amount of $65,000 is being requested. All other terms of the agreement shall remain the same.
Per the City’s Municipal Code Section 3.12.040, on July 26, 2023 the City entered into a Professional Service Agreement (PSA) with Rincon Consultants, Inc. under the City Manager’s signing authority for a not-to-exceed amount of $5,000. Amendment No. 1 was administratively executed on October 9, 2023, amending the fund amount by $15,000 for a not-to-exceed amount of $20,000, and Amendment No. 2 was administratively executed on June 4, 2024 extending the term of services to August 29, 2024. On August 7, 2024, the City Council approved Amendment No. 3 to increase the fund amount by $15,000 for a not-to-exceed amount of $35,000 and extended the terms of service through June 30, 2025. The history of the agreement activity is summarized in Table 1 on the following page.
City of Menifee Staff Report
Rincon On-Call Contract Amendment No. 4
December 4, 2024
2 4
3 4
TABLE 1 – AGREEMENT ACTIVITY SUMMARY
PSA Activity Approval Date Summary of Changes
PSA
Change PSA Total
Original Contract July 26, 2023 $5,000 $5,000
Amendment No. 1 October 9, 2023 Increase in amount $15,000 $20,000 Amendment No. 2 June 4, 2024 Extension of term length to August 29, 2024 $0 $20,000
Amendment No. 3 August 7, 2024 Increase and extension to June 30, 2025 $15,000 $35,000
Amendment No. 4 Pending Approval Increase in amount $30,000 $65,000 Pursuant to Menifee Municipal Code Section 3.12.090, any change orders in the contract amount that exceed $25,000 in value, shall be approved by City Council.
STRATEGIC PLAN OBJECTIVE
Thriving Economy
FISCAL IMPACT
The fiscal impact of the proposed amendment with Rincon Consultants, Inc. is $30,000. Funding for the proposed amendment is available within the approved operating budget for Fiscal Year 2024/2025, under Professional Services for Planning within the General Fund (1100-CDD-PLNG- 652800) if approved. These expenditures are fully recoverable through the developer deposits and fees. No additional budget appropriation is required for this action.
ATTACHMENTS
1. Amendment No. 4
2. Original Professional Services Agreement