CITY OF MENIFEE
SUBJECT: Bid Award and Agreement with Onyx Paving Company, Inc. for Construction Services for the McCall Boulevard/Sun City Boulevard Westbound Turn Pocket Extension Project
MEETING DATE: January 15, 2025
TO: Mayor and City Council
PREPARED BY: Evelyn Solano, Engineering Technician
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Contract Services Agreement with Onyx Paving Company, Inc. for construction services for McCall Boulevard/Sun City Boulevard - Westbound Turn Pocket Extension Project, Capital Improvement Program (CIP) Project No. 24-02, located at the westbound turn pocket of McCall Boulevard and Sun City Boulevard, in a total amount not-to-exceed $123,000.
DISCUSSION
The McCall Boulevard/Sun City Boulevard Westbound Turn Pocket Extension Project, CIP Project No. 24-02 (“Project”), would improve and extend the left turn pocket heading westbound on McCall Boulevard onto Sun City Boulevard to increase capacity and reduce congestion.
Improvements would include clearing, excavating, and preparing the subgrade for the new roadway within the Project area. A four-inch deep lift of compacted subgrade and a one and a half-inch grind and overlay of the existing roadway surface would be installed to ensure a smooth and durable driving surface. A new four-inch concrete curb would also be constructed to define the extended the turn pocket and enhance traffic flow. The Project would also include relocating existing signs and installing traffic-rated pull boxes and new pavement markings to improve safety and traffic control.
On October 29, 2024, an electronic bid opening was held following the administration of a formal competitive bid process for construction services for the Project. The bid opening resulted in the receipt of three bid submissions, as summarized in Table 1 on the following page.
City of Menifee Staff Report
CIP 24-02 Onyx Bid Award
January 15, 2025
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TABLE 1 – BID RESULTS SUMMARY
Firm Name Total Base Bid Amount Lowest and Responsible Bidder Engineers Estimate $122,500.00
Onyx Paving Company, Inc. $123,000.00 X
Copp Contracting, Inc. $123,541.25
Roadway Engineering &
Construction Corp. $132,430.00
Staff reviewed the lowest bid and determined that Onyx Paving Company, Inc. (“Contractor”) met the requirements for recommendation as the lowest responsive and responsible bidder. The total cost for construction services with the Contractor is $123,000. Construction management and inspection services would be provided by City staff, and ancillary services, such as labor compliance and materials testing, would be procured separately.
The total estimated construction cost is $155,300, which would include construction services, ancillary services such as labor compliance and materials testing, as well as other unforeseen costs that may arise during construction.
If approved by the City Council, the tentative Project schedule would be as follows:
Construction Start: February 2025
Construction End: March 2025
City Council Acceptance: April 2025
The timeline above assumes no delays due to weather or unforeseen conditions.
Environmental Impact
The proposed Project has been determined to be Categorically Exempt under the California Environmental Quality Act (“CEQA”) and CEQA Guidelines, Section 15301, Existing Facilities.
Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Class 1 includes the following example of a Project that would be exempt under this section: (c) [minor alterations to Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes. The Project is for the minor alteration of an existing paved road for public safety, all within the existing City right- of-way (“ROW”). No additional automobile lanes will be created by the Project. The proposed Project is the minor alteration of an existing public facility (“City Street”) involving a negligible expansion of the existing use. The Project is exempt, per Section 15301.
The proposed Project is also exempt under the general rule that CEQA applies only to Projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA (Section 15061(b)(3)). There is no possibility that the activity in question would have a significant effect on the environment because City of Menifee Staff Report
CIP 24-02 Onyx Bid Award
January 15, 2025
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the proposed Project is occurring in an area that is heavily disturbed and is not environmentally sensitive.
The amount of the proposed Contract Services Agreement (“Contract”) exceeds the City Manager’s signing authority. Pursuant to Menifee Municipal Code §3.12.040, any contract amount that exceeds the City Manager’s signing authority shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact of the proposed Contract with Onyx Paving Company, Inc. is in the total amount not-to-exceed $123,000. The total anticipated fiscal impact for the construction phase of the Project, which includes the cost of the Contract, ancillary services such as materials testing and labor compliance, as well as unforeseen costs that may arise during construction, is $155,300.
Funding for the Contract is available in the Fiscal Year 2024/2025 Budget within the General Fund under CIP street improvement projects (1100-PWD-CIPS-760020), as summarized in Table 2 below.
TABLE 2 – PROJECT BUDGET
Fund Project String No. Available Budget Anticipated Cost General Fund CIP24-02.1100.CON.CAE $155,300 $123,000
No additional budget appropriation action is required.
ATTACHMENTS
1. Project Location Map
2. Contract