CITY OF MENIFEE
SUBJECT: Notice of Completion and Acceptance for the Kay Ceniceros Parking Lot Renovation Project and the La Ladera Park
Enhancements Project
MEETING DATE: February 5, 2025
TO: Mayor and City Council
PREPARED BY: Evelyn Solano, Engineering Technician II
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Accept the improvements for the Kay Ceniceros Parking Lot Renovation Project, Capital Improvement Program (CIP) Project No. CIP 24-06 and the La Ladera Park Enhancements Project, CIP Project No. CIP 24-12; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
DISCUSSION
The Kay Ceniceros Parking Lot Renovation project, CIP No. 24-06, and the La Ladera Park Enhancements project, CIP No. 24-12, (“Projects”) focused on improving the facilities at the Kay Ceniceros Senior Center and La Ladera Park by upgrading the parking lots. The work was completed in two phases with the first phase consisting of applying crack sealing. The second phase consisted of the application of a topcoat called Armor-Top, which replaced the originally planned Type I slurry seal. This topcoat provided effective surface protection while reducing the Projects total cost. Additionally, sections of the pavement in both parking lots were removed and replaced as needed, based on their condition. The Projects supported the City’s Strategic Plan Goal objective of improving safety infrastructure to enhance the sense of security and well-being for the City’s residents.
On May 15, 2024, the City Council awarded a construction services contract to All American Asphalt (“Contractor”) in the amount of $121,999, and approved a total construction budget of $179,199, which included ancillary services such as labor compliance and materials testing.
During construction, there was one positive contract change order associated with replacing the Type I slurry seal with the Armor-Top topcoat, which resulted in a credit totaling $2,982 and reduced the total Contract value to $119,017, as shown in Table 1 on the following page. The Projects were completed under budget with a final construction cost totaling $123,974.20.
City of Menifee Staff Report
CIP 24-06 & CIP 24-12 Parking Lot Renovations NOC
February 5, 2025
2 2
5 2
TABLE 1 – CONTRACT ACTIVITY SUMMARY
Contract Activity Approval Date Summary of Changes Amount Original Contract May 15, 2024 Original construction services $121,999.00 CCO No. 1 November 25, 2024 Replaced Type I Slurry Seal with Armor-Top Topcoat ($2,982.00)
TOTAL $119,017.00
If approved, a Notice of Completion (NOC) would be filed, which protects the City from future claims against the Project by providing proper noticing to each contractor, subcontractor, and material supplier, that the Project has been completed. The payment bond would be released upon Project acceptance by the City and the performance bond would be released one year after the date of recording of the NOC. The City has not received any stop notices that would prevent said releases.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
There is no fiscal impact associated with the acceptance of the improvements related to the Project. All costs to complete the Project were supported within previously approved Capital Improvement Program Budgets.
ATTACHMENTS
1. Project Location Maps
2. Notice of Completion
3. Closeout Documents