CITY OF MENIFEE
SUBJECT: Contract Change Order with Leonida Builders, Inc. for the La Piedra Road at Bell Mountain Middle School – Active
Transportation Program Project
MEETING DATE: February 5, 2025
TO: Mayor and City Council
PREPARED BY: Rex Caballero, Assistant Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Contract Change Order (“CCO”) No. 1 with Leonida Builders, Inc. for the construction services on La Piedra Road at Bell Mountain Middle School – Active Transportation Program (“ATP”) Project, Capital Improvement Program (“CIP”) Project No. 22-25, in the amount of $92,571.50, increasing the contract value to a total amount not-to-exceed $667,563.86.
DISCUSSION
The La Piedra Road at Bell Mountain Middle School – ATP Project, CIP Project No. 22-25 (“Project”), was located along La Piedra Road between Antelope Road and Menifee Road. The Project improvements consisted of repaving, restriping, bike lane enhancements, protected raised median construction, and the installation of a dual-arm streetlight, Americans with Disabilities Act (“ADA”) compliant pedestrian ramps construction, rectangular rapid flashing beacons, and six high-visibility crosswalks within the Project limits. The Project improved approximately 244,481 square feet of roadway along La Piedra Road, and the total Project area spanned 0.77 linear miles. The Project supports the City of Menifee’s (“City”) Strategic Plan Goal objective of improving safety infrastructure to enhance the sense of security and well-being for the City’s residents.
On June 5, 2024, the City Council awarded a construction services contract (“Contract”) to Leonida Builders, Inc. (“Contractor”) in the amount of $574,992.36. Construction work for the Project began in June 2024 and is now substantially complete.
Although staff makes every effort to carefully study and anticipate the extent of the scope of work required to achieve project goals, unforeseen needs and unknown site conditions discovered during construction activities are often encountered as a project progresses and can result in
City of Menifee Staff Report
CIP 22-25 CCO No. 1
February 5, 2025
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additional work outside of the original scope and contract amount. Such changes are addressed in the form of a CCO. For the Project, CCO No. 1 includes overages for additional material quantities which exceeded the original bid item amounts, as well as the removal of bid item quantities that were ultimately not used which resulted in credits back to the City. The additional materials that exceeded the original bid quantities were required to complete the construction work and were approved by the City’s inspector. The total of CCO No.1, including credits for items under bid quantities and additional costs for items exceeding bid quantities, is $92,571.50. The contract activity is summarized in Table 1 below.
TABLE 1 - CONTRACT ACTIVITY SUMMARY
Contract Activity Approval Date Summary of Changes Amount Original Contract June 5, 2024 Original construction services $574,992.36 CCO No. 1 Pending
Additional work exceeded original bid
quantities including removal of
concrete, spandrels, Type II-EAS
slurry, and thermal striping removal.
$92,571.50
TOTAL $667,563.86
Pursuant to Menifee Municipal Code §3.12.090, amendments or change orders to construction contracts in the amount greater than 10% of the original contract amount, or that exceed the City Manager’s signing authority, shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact of the proposed CCO No. 1 with the Contractor is $92,571.50, increasing the total Contract value to $667,563.86. Funding for the proposed CCO No. 1 is available in the Fiscal Year 2024/2025 budget within the General Fund (1100-PWD-CIPS-760020), as summarized in Table 2 below.
TABLE 2 – PROJECT BUDGET
Fund Project String No. Available Budget Anticipated Cost General Fund CIP22-25.1100.CON.CAE $107,460.80 $92,571.50 TOTAL: $107,460.80 $92,571.50
No additional budget appropriation action(s) is required.
ATTACHMENTS
1. Project Location Map
2. CCO No. 1
3. Contract