CITY OF MENIFEE
SUBJECT: Agreement Amendment with Dokken Engineering for the Valley Boulevard Widening and Missing Links Project
MEETING DATE: March 5, 2025
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 5 to the Professional Services Agreement with Dokken Engineering increasing the compensation by $29,390, for a total agreement amount not-to-exceed $1,451,364.81, for the Valley Boulevard Widening and Missing Links Project, Capital Improvement Program (CIP) Project No. 22-02.
DISCUSSION
Valley Boulevard, between Chambers Avenue and Murrieta Road, is currently a two-lane rural corridor located in the northwestern part of the City. Due to increases in residential and commercial developments in the area, there is now a need for additional traffic lanes. Under the City of Menifee General Plan, this segment of Valley Boulevard is designated as an arterial highway that would ultimately provide four lanes of traffic. The proposed Valley Boulevard Widening and Missing Links Project, CIP 22-02 (“Project”) would widen the existing two-lane road to a four-lane corridor and establish horizontal and vertical alignments to meet the requirements of the California Highway Design Manual and City standards. The Project is currently in the final phase of design.
On January 9, 2022, the City Council approved a Professional Services Agreement (PSA) with Dokken Engineering (“Consultant”) to provide civil design, plans, specifications, and estimate (PS&E) services for the Project. Staff make every effort to carefully study and anticipate the extent of the scope of work required to achieve project goals, however, external agency requirements and unforeseen conditions often arise as a Project of this magnitude progresses through the design phase.
City of Menifee Staff Report
CIP 22-02 Dokken Amendment No. 5
March 5, 2025
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As the design phase for the Project progressed, preliminary landscape design meetings were held with Eastern Municipal Water District (EMWD). EMWD informed staff of an existing program called the Accelerated Retrofit Program (ARP). The ARP was established to provide resources, including potential financial assistance, to public agencies to encourage retrofitting existing landscape irrigation systems utilizing potable water to transition to reclaimed water. The City was required to provide preliminary reclaimed water design plans with irrigation calculations to EMWD to assess the feasibility of deploying the ARP program on the Project. The required submittals were provided to EMWD for evaluation and determination of eligibility to receive financial assistance through ARP. It was determined that eligibility for financial assistance through ARP would be contingent upon retrofitting additional potable waterlines well outside of the Project’s limits. The cost to convert the additional irrigation lines would result in significantly more cost to the City than EMWD would have provided through ARP.
The preliminary landscape irrigation plans required by EMWD were not part of the Consultant’s original scope. Amendment No. 5 to the PSA includes the additional engineering support and design services required to complete the landscape irrigation plans. A summary of PSA activity for the Project to date is included in Table 1 below.
Table 1 - Contract Amendment History:
PSA Activity Approval Date Summary of Changes Value
Original Contract January 19, 2022 Civil engineering design services. $1,244,031.81 Amendment No. 1 June 21, 2023
Extending terms through June 30,
2024. N/A
Amendment No. 2 January 22, 2024
Design, utility coordination, and
ROW for added segment along
east side of Murrieta Road, traffic
signal warrant analysis, right-of-
way acquisition appraisals. $155,160.00
Amendment No. 3 May 1, 2024 Wall investigation $22,783.00 Amendment No. 4 June 19, 2024 Extending terms through
December 31, 2025.
N/A
Amendment No. 5 Pending
Additional engineering & design
services for EMWD landscape
irrigation plans $29,390.00
TOTAL $1,451,364.81
Pursuant to the Menifee Municipal Code §3.12.090, amendments or change orders in the amount greater than 10% of the contract amount or that exceed the City Manager’s signing authority shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
The fiscal impact of the proposed Amendment No. 5 with the Consultant is $29,390, for an Agreement total not-to-exceed $1,451,364.81. Funding for the proposed Amendment No. 5 is City of Menifee Staff Report
CIP 22-02 Dokken Amendment No. 5
March 5, 2025
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available in the FY 2024/2025 budget within the Developer Impact Fee (DIF) – Circulation Fund for CIP Transportation projects (2526-PWD-CIPS-760000), as summarized in Table 2 below.
TABLE 2 – PROJECT BUDGET
Fund Project String No. Available Budget Anticipated Cost DIF - Circulation CIP22-02.2526.DES.CAE $703,948.79 $29,390.00 TOTAL $703,948.79 $29,390.00
No additional budget appropriation action(s) is required.
ATTACHMENTS
1. Project Location Map
2. Amendment No. 5
3. Original Professional Services Agreement
4. Amendment No. 1
5. Amendment No. 2
6. Amendment No. 3
7. Amendment No. 4