CITY OF MENIFEE
SUBJECT: Acceptance of Federal and State Program Funds for the Bradley Road Bridge over Salt Creek Project
MEETING DATE: March 5, 2025
TO: Mayor and City Council
PREPARED BY: Carlos Geronimo, Engineering Manager
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Adopt a resolution establishing the City’s eligibility to receive the identified program funding administered by Caltrans and authorizing the City Manager to execute all future documents necessary to receive the identified program funding; and
2. Accept the Community Project Funded Congressional Directed Spending (CPFCDS) Program funds for the Bradley Road Bridge over Salt Creek Project, Capital Improvement Program (CIP) Project No. 13-04 (“Project”), for a total not-to-exceed amount of $5,000,000; and
3. Accept the Local Transportation Climate Adaptation Program (LTCAP) funds for the Project, for a total not-to-exceed amount of $4,200,000; and
4. Approve and authorize the City Manager to execute a Program Supplemental Agreement with the California Department of Transportation (“Caltrans”) for the Project for the total not-to- exceed amount of $9,200,000; and
5. Adopt a budget amendment resolution amending the Fiscal Year 2024/2025 CIP by appropriating federal funds in the amount of $5,000,000 in revenues and expenditures in the Grant Fund for the Project; and
6. Adopt a budget amendment resolution amending the Fiscal Year 2024/2025 CIP by appropriating state funds in the amount of $4,200,000 in revenues and expenditures in the Grant Fund for the Project.
City of Menifee Staff Report
CIP 13-04 Federal & State Funding Approval
March 5, 2025
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DISCUSSION
The Bradley Road Bridge Over Salt Creek Project, CIP No. 13-04, would replace the existing low- flow crossing located on Bradley Road at Salt Creek with a 335 foot-long by 64-foot-wide all- weather bridge to accommodate the conveyance of 100-year flood flows. The Project also includes access ramps on either side of the bridge abutments, major drainage improvements, relocation of the existing Salt Creek Trail crossing, bridge lighting, and striping. The Project area includes the segment of Bradley Road from south of Rio Vista Drive, and continues to north of Potomac Drive.
Staff submitted an application in FY 2021/2022 in response to a call for projects issued by Congressman Ken Calvert’s office to identify projects in alignment with local transportation priorities that may be eligible to receive funding through the CPFCSD Program. The City requested funding assistance in the amount of $3 million for the construction phase of the Project.
On June 28, 2022, the City received notification from the United States Department of Transportation confirming that the Project was approved for funding in the amount of $5 million through the CPFCSD program, a $2 million increase above the City’s original funding request. To be eligible to receive the CPFCSD program funding, coordination efforts were initiated with Caltrans to update the Project’s environmental and construction documents to be in compliance with all federal requirements. Following the completion of all federal funding requirements, a Request for Authorization (RFA) was submitted to Caltrans and on January 22, 2025, the City received authorization to proceed with the construction phase of the Project.
On July 30, 2023, staff submitted an application in response to a call for projects through the LTCAP Program issued by the State of California to support critical local transportation projects that address climate adaptation and resiliency. The City requested funding assistance in the amount of $4.2 million for the construction phase of the Project. In December 2023, staff received notification that the Project was approved for funding in the amount of $4.2 million, as requested.
Coordination efforts with Caltrans and California Transportation Commission (CTC) ensued to complete all documentation required to ensure receipt of the allocated funds. On December 5-6, 2024, CTC approved the allocation of funds for the Project and on January 2, 2025, the City received authorization from Caltrans to proceed with the construction phase of the Project.
This Project was legally advertised on February 13, 2025, and a formal competitive bid was released with a bid opening scheduled for March 18, 2025. The construction phase is anticipated to begin in June 2025, and is anticipated to require 260 working days, or approximately 14 months to complete. The Program Supplemental Agreement (PSA) with Caltrans must be executed prior to beginning construction activity on the Project to be eligible for reimbursement through the identified programs. The PSA outlines the specific requirements that must be followed in order to remain in compliance with Caltrans Local Assistance Procedures to receive federal funding.
The amount of the proposed Agreement exceeds the City Manager’s signing authority. Pursuant to Menifee Municipal Code §3.12.040, any contract amount that exceeds the City Manager’s signing authority shall be approved by the City Council.
City of Menifee Staff Report
CIP 13-04 Federal & State Funding Approval
March 5, 2025
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STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
The fiscal impact of the proposed PSA is for a total amount not-to-exceed $9,200,000. The acceptance of the federal grant would result in a fiscal impact of $5,000,000 in revenues from the CPFCDS Program within the Grant Fund (2301-17038-441000) that would offset the appropriation in expenditures within the Grant Fund (2301-PWD-CIPS-760000) for the Project.
The acceptance of the state grant would result in a fiscal impact of $4,200,000 in revenues from the LTCAP within the Grant Fund (2301-17039-441002) that would offset the appropriation in expenditures within the Grant Fund (2301-PWD-CIPS-760000) for the Project. The summary of Project appropriations can be found in Table 1 below.
TABLE 1 – PROJECT APPROPRIATIONS
Fund Project Account String Revenue Budget Expenditure Budget Grant Fund
(Federal) CIP13-04.2301.CON.CAE $5,000,000 $5,000,000
Grant Fund
(State) CIP13-04.2301.CON.CAE $4,200,000 $4,200,000
TOTAL $9,200,000 $9,200,000
The federal CPFCDS Program grant requires the City to provide a local match of 11.47%, or $573,500, which is available in the existing Project budget within the Developer Impact Fee (DIF) Citywide – Storm Drain Facilities Fund (2527-PWD-CIPS-760000), as summarized in Table 2 below. The state LTCAP grant does not require a local match.
TABLE 2 – EXISTING PROJECT BUDGET
Fund Account Number Available Budget Required Match
(11.47%)
DIF Citywide –
Storm Drain 2527-PWD-CIPS-760000 $593,764 $573,500
TOTAL $593,764 $573,500
ATTACHMENTS
1. Resolution
2. Project Location Map
3. Program Supplemental Agreement (PSA)
4. BAR - (Fund 2301) (Federal Grant)
5. BAR - (Fund 2301) (State Grant)
6. GSR – Federal
7. GSR – State