CITY OF MENIFEE
SUBJECT: Notice of Completion and Acceptance for the Fiscal Year 2023/2024 Slurry Seal Program Project
MEETING DATE: April 16, 2025
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Accept the improvements for the Fiscal Year 2023/2024 Slurry Seal Project, Pavement Management Program (PMP) No. PMP 24-01, located west of the I-215 freeway and north of McCall Boulevard, and west of the I-215 freeway and south of Newport Road; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
DISCUSSION
The Fiscal Year (FY) 2023/2024 Slurry Seal Program, PMP Project No. 24-01 (“Project”), consisted of resurfacing the existing roadway by applying slurry seal and cape seal to existing pavement and the removal and replacement of cross gutters, striping, and signage and 18 existing curb ramps to comply with the Americans with Disabilities Act.
On June 19, 2024, the City Council approved a contract services agreement (“Contract”) with Copp Contracting (“Contractor”) for construction services in the amount of $713,701. The total approved construction budget was $800,782.33. There was one contract change order during construction totaling $21,372.20, which increased the total Contract value, including ancillary costs such as materials testing and labor compliance services, to $735,073.20, as shown in Table 1 on the following page. The Project was completed under budget with a final construction cost totaling $766,842.20.
City of Menifee Staff Report
PMP 22-01 Slurry Seal NOC
April 16, 2025
2 6
2 0
TABLE 1 – CONTRACT ACTIVITY SUMMARY
Contract Activity Approval Date Summary of Changes Amount Original Contract June 19, 2024 Original construction services $713,701.00 CCO No. 1 December 4, 2024 Clean up change order that
included quantity overages
and quantity credits.
$21,372.20
TOTAL $735,073.20
If approved, a Notice of Completion (NOC) would be filed, which protects the City from future claims against the Project by providing proper noticing to each contractor, subcontractor, and material supplier, that the Project has been completed. The payment bond would be released upon Project acceptance by the City and the performance bond would be released one year after the date of recording of the NOC. The City has not received any stop notices that would prevent said releases.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
There is no fiscal impact associated with the acceptance of the improvements related to the Project. All costs to complete the Project were supported within previously approved Capital Improvement Program Budgets.
ATTACHMENTS
1. Project Location Map
2. Notice of Completion
3. Closeout Documents