CITY OF MENIFEE
SUBJECT: Bid Award and Agreement with Vet Corps Contracting, Inc. for Construction Services for the Pedestrian Crossing at Audie Murphy Road Project
MEETING DATE: April 16, 2025
TO: Mayor and City Council
PREPARED BY: Evelyn Solano, Engineering Technician II
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Contract Services Agreement with Vet Corps Contracting, Inc. for construction services for the Pedestrian Crossing at Audie Murphy Road Project, Capital Improvement Program (CIP) Project No. 24-03, which is located on Audie Murphy Road in front of The Ranch House at Audie Murphy Ranch (AMR), in a total not-to-exceed amount of $167,885; and
2. Adopt a budget amendment resolution appropriating $100,000 for the Project within the Community Facility District (CFD) 2012-01 Audie Murphy Ranch (Fund 2490).
DISCUSSION
The Pedestrian Crossing at Audie Murphy Road Project, CIP Project No. 24-03 (“Project”), would install a pedestrian crossing to provide safe access to The Ranch House at AMR, which provides various amenities to the community. The Project would consist of reconstructing the curb, gutter and sidewalk to narrow Audie Murphy Road in front of The Ranch House to create a traffic calming device and reduce the length of the pedestrian crossing in the roadway. The Project would install thermoplastic high visibility pedestrian crossing markings and edge line striping to clearly distinguish the pedestrian crossing and designate "No Parking" zones by painting the curbs red to provide protection and improve safety for pedestrian traffic. Additionally, a new rapid rectangular flashing beacon (RRFB) would be installed at the crossing to enhance visibility and alert drivers to the presence of pedestrians. Concrete work would also include the construction of an Americans with Disabilities Act (ADA) compliant pedestrian ramps for accessible access of all users. The Project’s improvements improve the overall infrastructure surrounding The Ranch House at AMR to create a safer and more accessible environment for all users.
City of Menifee Staff Report
CIP 24-03 Vet Corps Contracting Bid Award
April 16, 2024
2 6
5 2
On February 28, 2025, an electronic bid opening was held following the administration of a formal competitive bid process for construction services for the Project. The bid opening resulted in the receipt of 18 bid submissions with several bids submitted in amounts lower than the Engineer’s Estimate, as summarized in Table 1 below.
TABLE 1 – BID RESULTS SUMMARY
Firm Name Total Bid Amount Lowest and
Responsible Bidder
Engineer’s Estimate $172,000.00
Vet Corps Contracting, Inc. $167,885.00 X
Elias Engineering Construction $168,388.00
Metrocell Construction, Inc. $171,769.78
CT&T Concrete Paving Inc. $171,926.11
DM Contracting, Inc. $184,404.00
Wheeler Paving $199,339.20
Red Castle Construction $211,349.25
ANEEN CONSTRUCTION, INC $216,389.00
Roadway Engineering & Construction Corp. $219,197.80
RE Chaffee Construction Inc. $230,108.00
TVR Construction Engineering LLC $243,585.00
Leonida Builders, Inc. $246,007.00
A M Concrete, Inc. $259,394.50
We R Builders, Inc. $271,517.00
ISSA ELECTRIC INC $272,412.59
Hillcrest Contracting, Inc. $321,647.80
BWW & Company Inc $324,137.87
Wright Construction Engineering Corp $332,965.00
Staff reviewed the lowest bid and determined that Vet Corps Contracting, Inc. (“Contractor”) met the requirements for recommendation as the lowest responsive and responsible bidder. The total cost for construction services with the Contractor is $167,885. Construction management and inspection services would be provided by City staff and ancillary services, such as labor compliance and materials testing, would be procured separately.
The total estimated construction cost is $199,800, which would include construction services, ancillary services such as labor compliance and materials testing, as well as other unforeseen costs that may arise during construction.
If approved by the City Council, the tentative Project schedule would be as follows:
Construction Start: May 2025
Construction End: June 2025
City Council Acceptance: July 2025
The timeline above assumes no delays due to weather or unforeseen conditions.
City of Menifee Staff Report
CIP 24-03 Vet Corps Contracting Bid Award
April 16, 2024
2 6
5 2
Environmental Impact
The proposed Project has been determined to be Categorically Exempt under the California Environmental Quality Act (“CEQA”) and CEQA Guidelines, Section 15301, Existing Facilities.
Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Class 1 includes the following example of a Project that would be exempt under this section: (c) [minor alterations to Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes. The Project is for the minor alteration of an existing paved road for public safety, all within the existing City right- of-way (“ROW”). No additional automobile lanes will be created by the Project. The proposed Project is the minor alteration of an existing public facility (“City Street”) involving a negligible expansion of the existing use. The Project is exempt per Section 15301.
The proposed Project is also exempt under the general rule that CEQA applies only to Projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA (Section 15061(b)(3)). There is no possibility that the activity in question would have a significant effect on the environment because the proposed Project is occurring in an area that is heavily disturbed and is not environmentally sensitive.
The amount of the proposed Contract Services Agreement (“Contract”) exceeds the City Manager’s signing authority. Pursuant to Menifee Municipal Code §3.12.040, any contract amount that exceeds the City Manager’s signing authority shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
The fiscal impact of the proposed Contract with Vet Corps Contracting, Inc. is in the total amount not-to-exceed $167,885. The total anticipated fiscal impact for the construction phase of the Project, which includes the cost of the Contract, ancillary services such as materials testing and labor compliance, as well as unforeseen costs that may arise during construction, is $199,800.
A budget amendment resolution (BAR) would appropriate expenditures within the CFD 2012-01 AMR Fund for street improvements (2490-PWD-CIPS-760020) for the Project in the amount of $100,000. The remainder of the funding for the proposed Contract is available in the fiscal year 2024/2025 budget within the CFD 2012-01 AMR Fund (2490-PWD-CIPS-760020), as summarized in Table 2 on the following page.
City of Menifee Staff Report
CIP 24-03 Vet Corps Contracting Bid Award
April 16, 2024
2 6
5 2
TABLE 2 – PROJECT BUDGET AND APPROPRIATION
Fund Project String No. Funding
Source
Expenditure
Budget Project Cost
CFD 2012-01
AMR CIP24-03.2490.CON.CAE Existing
Budget $100,000 $199,800
CFD 2012-01
AMR CIP24-03.2490.CON.CAE BAR $100,000 -
TOTAL $200,000 $199,800
ATTACHMENTS
1. Project Location Map
2. Contract
3. Budget Amendment Resolution