RFQ EVALUATION FINAL RESULTS & RECOMMENDATIONS
DAT
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SUBJECT:
March 11, 2025
Lieutenant Denise Keith – Project Manager
RFQ 2025-2 Evaluation Panel
Jennifer Dominguez, Contract & Purchasing Specialist
RFQ 2025-2 Menifee Police Department Vehicle Upfitting
(Evaluation Summary)
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Project Description:
T
he Menifee Police Department is seeking proposals from qualified vendors to provide vehicle upfitting department vehicles, to include emergency police vehicles, undercover vehicles, code enforcement vehicles, support services vehicles, and administrative vehicles. The City seeks a fully qualified and experienced vendor (Proposer) to provide high- quality, reliable services to ensure our fleet remains operational and equipped with the necessary emergency and safety equipment. The goal is to establish a long-term partnership that delivers cost-effective solutions while meeting the dynamic needs of the Menifee Police Department’s patrol, administrative, and investigative divisions. Vendors with proven experience in law enforcement vehicle up- fitting are encouraged to submit their proposals for review.
Procurement Method: Request for Proposals (RFQ)
On
October 17, 2024 the City of Menifee issued a Request for Qualifications (RFQ) #2025-2 related to Menifee Police Department Vehicle Upfitting . Proposal responses were due on November 11, 2024. A total of Three (3) proposal responses were received to the solicitation .
An evaluation committee of key C ity staff members familiarized and experienced in the requirements of the RFP , evaluated the submittals based on specific criteria and scoring parameters stated in the solicitation.
S
ubsequently, individual interviews were held with the top Three (3) finalist:
1. American Emergency Products (AEP)
2. Dana Safety Supply
3. West Coast Lights & Sirens
An
evaluation panel of three (3) invidividuals representing the Police Department and Fleet Department participated in the interviews. The finalist s were evaluated on the following components:
1. P
art I: Presentation (10-15 minutes), representing 30% of the overall interview score
2. Part II: Questions & Answers (Q &A), representing 70% of the overall interview score
2 Per the Interview Guidelines:
- Each question was ranked from 0 to 10 points and 0 to 30 for the presentation (30 or 10 highest, 0 Lowest).
- Tie breaker for interview tie scores shall be determined by proposal scores/ranking.
Following the completed interviews, the Finance Department has compiled all interview individual scoring and by means of this memo is providing Project Manager and the Selection Committee a summary of the three (3) highest overall scoring consultants.
Interview Evaluation Results:
Based on the compiled Interview evaluations:
- Dana Safety Supply with an average score of 87.33 points - AEP California with an average score of 84.67 points
- West Coast Lights & Sirens with an average score of 75.00 points
To ensure the timely and efficient upfitting of police vehicles without disrupting operational readiness, the City determined that awarding to all three (3) vendors Dana Safety Supply, AEP California, and West Coast Lights & Sirens with on-call contracts would best align with the needs of the City. This approach allows Menifee Police Department the flexibility in assigning projects based on future needs, pricing, vendor availability, and turnaround times. By utilizing these vendors on an as -needed basis, the City can uphold operational standards while optimizing efficiency and responsiveness in meeting it's requirements.
Next Steps:
The Notice of Intent to Award was posted to the City’s PlanetBids web page on 12/6/2024 and all proposers were notified. The Project Manager or designee may now engage in discussions with the selected proposers to finalize the scope of work if needed. Once discussions have concluded, the Department must provide Purchasing with a revised scope of work if applicable.
Purchasing staff will be responsible for preparing the Professional Services Agreement and the Project Manager / requesting Department will be responsible for the staff report, as well as all other tasks associated with obtaining City Council approval.
Attachments:
- Initial Evaluation (Proposal) Summary Report
- Interview Evaluation Summary Report
RFQ 2025-2: Menifee Police Department Vehicle Upfitting Project Manager: Lt. Denise Keith
Response Date: 10/17/2024
Initial Evaluation (Proposal) Summary Report
American Emergency
Products (AEP) Dana Safety Supply
West Coast Lights &
Sirens
Score Criteria Max Points
Experience/Qualifications of the Company 20 18.00 17.33 16.00 References 10 9.67 9.00 7.67 Proposed Project Approach 30 27.33 27.33 24.33 Project Team Qualifications 10 9.00 7.67 9.00 Cost Proposal 30 27.33 25.67 26.67 100
Total Points 91.33 87.00 83.67
Lt. Denise Keith
American Emergency
Products (AEP) Dana Safety Supply
West Coast Lights &
Sirens
Experience/Qualifications of the Company 20 18 17 16
References 10 10 9 8
Proposed Project Approach 30 28 26 23
Project Team Qualifications 10 9 7 8
Cost Proposal 30 27 26 26
100 92 85 81
Cpt. Dave Gutierrez
American Emergency
Products (AEP) Dana Safety Supply
West Coast Lights &
Sirens
Experience/Qualifications of the Company 20 17 18 16
References 10 9 10 8
Proposed Project Approach 30 27 28 24
Project Team Qualifications 10 9 7 10
Cost Proposal 30 27 25 27
100 89 88 85
Blaze Misev
American Emergency
Products (AEP) Dana Safety Supply
West Coast Lights &
Sirens
Experience/Qualifications of the Company 20 19 17 16
References 10 10 8 7
Proposed Project Approach 30 27 28 26
Project Team Qualifications 10 9 9 9
Cost Proposal 30 28 26 27
100 93 88 85
Rank Proposal Avg Score
1 American Emergency Products (AEP) 91.33
2 Dana Safety Supply 87.00
3 West Coast Lights & Sirens 83.67
2025-2 Menifee PD Vehicle Upfitting
RFQ Date Issued: 10/17/2024
Response Date: 11/11/2024
West Coast
Lights & Sirens
Dana Safety
Supply AEP California
Score Criteria Max Points
Presentation 30% 30 21.00 27.00 25.00 Questions 70% 70 54.00 60.33 59.67 100
Total Points (Aggregate Average) 75.00 87.33 84.67 Lt. Denise Keith
Raw
Score
Raw
Score
Raw
Score
Presentation 30% 18 30% 18 27 30% 27 24 30% 24
Questions 70% 53 70% 53 61 70% 61 60 70% 60
71 100% 71 88 100% 88 84 100% 84
Cpt. Dave Gutierrez
Raw
Score
Raw
Score
Raw
Score
Presentation 30% 21 30% 21 27 30% 27 24 30% 24
Questions 70% 54 70% 54 60 70% 60 57 70% 57
75 100% 75 87 100% 87 81 100% 81
Blaze Misev
Raw
Score
Raw
Score
Raw
Score
Presentation 30% 24 30% 24 27 30% 27 27 30% 27
Questions 70% 55 70% 55 60 70% 60 62 70% 62
79 100% 79 87 100% 87 89 100% 89
Rank Proposal Avg Score
1 Dana Safety Supply 87.33
2 AEP California 84.67
3 West Coast Lights & Sirens 75.00
INTERVIEW FINALIST EVALUATION SUMMARY REPORT
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