CITY OF MENIFEE
SUBJECT: Agreement Amendment with NV5, Inc. for the Bradley Road Bridge Over Salt Creek Project
MEETING DATE: May 21, 2025
TO: Mayor and City Council
PREPARED BY: Carlos Geronimo, Engineering Manager
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 9 to the Professional Services Agreement with NV5, Inc. for environmental & design services, increasing the compensation amount by $67,875, for a total not-to-exceed amount of $1,623,000, and extending the terms to February 28, 2027 for the Bradley Road Bridge Over Salt Creek Project, Capital Improvement Program (CIP) Project No. CIP 13-04; and
2. Adopt a budget amendment resolution (BAR) appropriating the previously approved reserve funds in the amount of $223,872 in expenditures for the Project within the Quality of Life (Measure DD) Fund (Fund 1105).
DISCUSSION
The Bradley Road Bridge Over Salt Creek project, CIP No. 13-04 (“Project”), proposes to replace the existing low-flow crossing of Bradley Road at Salt Creek with a 335 foot-long by 64-foot-wide all-weather bridge to accommodate the conveyance of 100-year flood flows. The Project also includes access ramps on either side of the bridge abutments, major drainage improvements, relocation of the existing Salt Creek Trail crossing, bridge lighting, and striping. The Project area includes the segment of Bradley Road located just north of Rio Vista Drive and continues to just south of Potomac Drive.
In September 2015, the City entered into a Professional Services Agreement (“Agreement”) with NV5, Inc. (“Consultant”) to provide environmental and design services for the Project. As the environmental and design phases progressed, several previously approved amendments to the Agreement were required to extend the terms and expand the original scope of work.
Amendments No.’s 1, 2, and 4 included term extensions only, while Amendments No.’s 3, 5, 6, 7, and 8 increased the scope of work. All previous amendments are summarized in Table 1 on the following page.
City of Menifee Staff Report
CIP 13-04 – NV5 Amendment No. 9
May 21, 2025
2 6
9 3
TABLE 1- CONSULTANT AGREEMENT AMENDMENTS SUMMARY
Amendment Date Approved Services Amount
Original
Agreement September 2, 2015
Design and construction documents,
surveying, data collection, geotechnical
reports, CEQA environmental documents
and drainage study.
$729,511
1 July 1, 2018 Time extension through June 2019. -
2 November 6, 2019 Time extension through June 2020. -
3 September 2, 2020
Storm Water Pollution Prevention Plan
(SWPP) & time extension through June
2021.
$8,500
4 June 16, 2021 Time extension through June 2022. -
5 September 15, 2021
Bidding/construction services, additional
permitting support, and geotechnical
services & time extension through June
2023.
$187,950
6 May 4, 2022
National Environmental Policy Act
(NEPA) document, additional project
management, access ramp designs and
additional geotechnical studies & time
extension through June 2026.
$304,248
7 November 1, 2023
Additional environmental services at
Caltrans request, Location Hydraulic
Study and Summary Floodplain
Encroachment Permit for NEPA,
preparation of legal plats for easements,
and additional construction support.
$153,683
8 August 7, 2024
Construction phase support and
additional efforts to respond to Caltrans
per the requirement to update plans and
specifications to current standards.
$171,900
9 Pending Additional required environmental
services and additional design services. $67,875
Total $1,623,667
Amendment No. 9
Due to the environmental impacts to Salt Creek Channel, resource agencies (Army Corp of Engineers, California Department of Fish and Wildlife, and the Regional Water Quality Control Board) have set specific environmental mitigation requirements that would include the purchase of mitigation credits from an approved environmental mitigation bank (which was previously approved and has already been purchased), environmental pre-construction surveys, construction monitoring and reporting including a close-out report. These additional environmental services to support the construction phase of the Project were not included in the original scope as the extent of required monitoring and mitigation was unknown until approval of studies and permits from the resource agencies were obtained.
City of Menifee Staff Report
CIP 13-04 – NV5 Amendment No. 9
May 21, 2025
2 6
9 3
In addition, the City would be required to update the Project-specific Storm Water Pollution Prevention Plan (SWPPP) and perform additional coordination with Southern California Edison (SCE) for the relocation of their facilities. The additional scope included in the proposed Amendment No. 9 would cover the following items:
•Additional Required Environmental Services - This additional task would include the following items to be performed:
- Continued Resource Agency Permitting Support.
- Phase II Preliminary Site Investigation (PSI).
- Task Management and Coordination.
- Yellow Traffic Striping (Phase II Initial Site Assessment Testing) •Required SWPPP Update – Provide updated SWPPP compliant with the latest Water Resources Control Board Order No. 2022-0057-DWQ.
•SCE Utility Coordination Support - The scope of this work includes supporting the SCE conduit for relocation of four 5-inch electrical conduits through the proposed brig cell. •Additional Project Management and Coordination - The scope of this task includes coordination and management of the required work being performed, as identified above.
The total cost for the additional work proposed in Amendment No. 9 is $67,875, which would increase the total not-to-exceed value of the Agreement to $1,623,667. This total would represent the original Agreement, all prior amendments, and the proposed Amendment No. 9.
The City Council previously approved placing $223,872 of Quality of Life Measure DD funds into a reserve fund (“reserves”) with the specific intention of supporting the future construction of the Project. The purpose of setting aside such funds by placing them into reserves is to support strategic investments and future long-term planning initiatives including Capital projects such as public facilities and large infrastructure projects. The amount placed into reserves available to be appropriated into the Project’s construction budget would support funding the proposed Amendment No. 9.
Pursuant to Menifee Municipal Code §3.12.090, amendments or change orders in the amount greater than 10% of the agreement amount or that exceed the City Manager’s signing authority shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
The fiscal impact of the proposed Amendment No. 9 with the Consultant is $67,875, for a total Agreement amount not-to-exceed $1,623,667. The Council would adopt a BAR to appropriate the expenditure budget within the Quality of Life (Measure DD) Fund for the transportation CIP project (1105-PWD-CIPS-760000) to the current fiscal year (FY) Project budget in the amount of $223,872 to fund the proposed Amendment No. 9, as summarized in Table 2 on the following page.
City of Menifee Staff Report
CIP 13-04 – NV5 Amendment No. 9
May 21, 2025
2 6
9 3
TABLE 2 – PROJECT APPROPRIATION AND FUNDING
Fund Project Account String Reserve Balance
Appropriated Anticipated Cost
Quality of Life
(Measure DD) Fund CIP13-04.1105.CON.CAE $223,872 $67,875 TOTAL $223,872 $67,875
ATTACHMENTS
1. Project Location Map
2. Amendment No. 9
3. Original Agreement
4. Amendment No. 1
5. Amendment No. 2
6. Amendment No. 3
7. Amendment No. 4
8. Amendment No. 5
9. Amendment No. 6
10. Amendment No. 7
11. Amendment No. 8
12. Budget Amendment Resolution