CITY OF MENIFEE
SUBJECT: Notice of Completion and Acceptance for the Menifee Road Resurfacing Project
MEETING DATE: June 18, 2025
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineering
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road Resurfacing Project, Capital Improvement Program Project No. 24-21, located east of the Interstate 215 freeway between McCall Boulevard and approximately 500 feet north of Aldergate; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
DISCUSSION
The Menifee Road Resurfacing - Aldergate Drive to McCall Boulevard Project, CIP Project No. 24-21 (“Project”), consisted of resurfacing the existing pavement from approximately 500 feet north of Aldergate Drive to McCall Boulevard. The project also removed and replaced striping and added a bike lane with signage along this road.
On August 7, 2024, the City Council approved the construction contract with Copp Contracting Inc. (“Contractor”) in the amount of $1,430,470.92. The total approved construction budget was $1,633,517.92. Two contract change orders (CCOs) were required during construction, representing a combined total of $295,089.34, which increased the total contract value to $1,725,560.26, as summarized in Table 1 on the following page. The final construction cost of the Project, including both CCOs and ancillary costs such as materials testing and labor compliance services, was $1,779,590.
City of Menifee Staff Report
CIP 24-21 NOC
June 18, 2025
2 2
5 2
TABLE 1 - CONTRACT ACTIVITY SUMMARY
Contract Activity Approval Date Summary of Changes Amount Original Contract June 5, 2024 Original construction services $1,430,470.92 CCO No. 1 March 20, 2025
Bid item overages: striping, slurry
seal, pavement, manhole
adjustment and removals
$14,027.38
CCO No. 2 June 4, 2025
Timeline delay resulting from So Cal
Gas Co. increasing costs for
overhead, remobilization, & material
changes.
$281,061.96
TOTAL $1,725,560.26
If approved, a Notice of Completion (NOC) would be filed, which protects the City from future claims against the Project by providing proper noticing to each contractor, subcontractor, and material supplier that the Project has been completed. The payment bond would be released upon Project acceptance by the City and the performance bond would be released one year after the date of recording of the NOC. The City has not received any stop notices that would prevent said releases.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
There is no fiscal impact associated with the acceptance of the improvements related to the Project. All costs to complete the Project were supported within previously approved Capital Improvement Program Budgets.
ATTACHMENTS
1. Project Location Map
2. Notice of Completion
3. Closeout Documents