CITY OF MENIFEE
SUBJECT: Public Works On-Call Concrete Services Bid Rejection MEETING DATE: June 18, 2025
TO: Mayor and City Council
PREPARED BY: Chris Gehrki, Management Analyst II
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Reject all bids received in response to Notice of Inviting Bids No. 2025-09 in accordance with Public Contract Code § 20166 and authorize staff to re-bid the project with revised contractor licensing requirements and adjusted bid quantities.
DISCUSSION
On March 14, 2025, staff solicited bids for the Notice Inviting Bid (NIB) 2025-09, On-Call Concrete Services through PlanetBids. Concrete sidewalks, ADA ramps, curbs and gutters have important functions in providing safe walking routes for pedestrians and allowing proper drainage of the roadways. These often require repair and/or replacement of panels due to water damage, root intrusion from trees and bushes, and roadway accidents impacting the rights-of-way.
NIB 2025-09 was advertised for 33 days with a bid opening date of April 16, 2025. The bid specifications required all bidders to possess a valid California Class “C-8” Concrete Contractor license. The Class “C-8” license covers contractors whose primary business is forming, pouring, placing, finishing and installing specified mass, pavement, flatwork, and other concrete work. The City received a total of two bids. S&H Civilworks was considered unresponsive due to not meeting the licensing requirement advertised in the bid. Those bids are summarized in Table 1 below.
TABLE 1 – BID RESULT SUMMARY
Firm Name Total Bid Amount Contractor License
S&H Civilworks $7,535.00 A
Access General Contracting $9,159.50 C-8
Upon further evaluation of the project scope and the types of work involved, staff determined that including contractors with a Class “A” General Engineering Contractor license would be appropriate and advantageous. Class “A” contractors are authorized to perform a wide range of
City of Menifee Staff Report
On-Call Concrete Service Bid Rejection
June 18, 2025
2 7
5 2
fixed public works requiring specialized engineering knowledge, including but not limited to streets, drainage, irrigation, and concrete works associated with those improvements.
Public Contract Code § 20166 allows a legislative body in its discretion to reject any bids and readvertise. In an effort to solicit more bids and potentially lower the annual cost of projects, staff recommends rejecting the submitted bids and reissuing the Notice Inviting Bids. Additionally, staff reviewed the original list of bid items and concluded that increasing quantities and organizing them into larger, more clearly defined, line items could result in more competitive unit pricing by leveraging bulk quantity discounts. These revisions would be reflected in the updated bid documents to improve cost efficiency and attract a broader pool of contractors.
If the re-bidding process produces more responsive and competitive bids, staff would present a recommendation to City Council to award the on-call contract. Below is a tentative schedule reflecting the proposed rebid of the project:
Bid Opening: July 2025
Approval/Award by City Council: August 6, 2025
On-Call Services Available: August, 2025
Schedule assumes no unforeseen delays.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
There is no fiscal impact associated with the recommended action. It is anticipated that re-bidding the project may lead to more competitive pricing, potentially reducing annual contract costs.
ATTACHMENTS
1. Notice of Intent to Reject All Bids