CITY OF MENIFEE
SUBJECT: Agreement Amendment with Rincon Consultants, Inc. for On- Call Planning Services for the Legado Project
MEETING DATE: June 18, 2025
TO: Mayor and City Council
PREPARED BY: Molly Binnall, Management Analyst II
REVIEWED BY: Orlando Hernandez, Acting Community Development Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 5 to the Professional Services Agreement with Rincon Consultants, Inc for on-call planning services for the Legado Project, increasing the amount by $70,000 for a total not-to-exceed amount of $135,000, and to extend the terms of services through June 30, 2026.
DISCUSSION
The Planning Division of the Community Development Department currently utilizes Rincon Consultants, Inc. to provide necessary planning services on an as-needed basis for the Legado Project. Per the City’s Professional Services Policy, on July 26, 2023 the City administratively entered into a Professional Services Agreement (PSA) with Rincon Consultants, Inc. under the City Manager’s signing authority for a not-to-exceed amount of $5,000. Under the same policy, Amendment No. 1 was administratively executed on October 9, 2023, amending the contract amount by $15,000 for a not-to-exceed amount of $20,000, and Amendment No. 2 was administratively executed on June 4, 2024 extending the Terms of Services to August 29, 2024.
On August 7, 2024, the City Council approved Amendment No. 3 to increase the contract amount by $15,000 for a not-to-exceed amount of $35,000 and extended the Terms of Services through June 30, 2025. Amendment No. 4 was approved by Council on December 4, 2024 to increase the contract amount by $30,000 for a not-to-exceed amount of $65,000. A summary of the contract actions is provided in Table 1 on the following page.
Due to the ongoing post-entitlement work still required for the Legado Project, staff is requesting an amendment of $70,000 for a total not-to-exceed contract amount of $135,000, and to extend the Terms of Services through June 30, 2026. All other terms of the agreement shall remain the same. Pursuant to the Menifee Municipal Code, any change orders in the contract amount that exceed $25,000 in value, shall be approved by City Council.
City of Menifee Staff Report
Rincon Amendment (Legado)
June 18, 2025
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TABLE 1: RINCON CONSULTANTS, INC. AMENDMENT SUMMARY
Contract Approval Date Contract Term Amount
Original Contract July 26, 2023 June 30, 2024 $5,000
Amendment No. 1 October 9, 2023 June 30, 2024 $15,000
Amendment No. 2
Term extension only June 4, 2024 August 29, 2024 $0
Amendment No. 3 August 7, 2024 June 30, 2025 $15,000
Amendment No. 4 December 4, 2024 June 30, 2025 $30,000
Amendment No. 5 Pending Council
Approval June 30, 2026 $70,000
TOTAL $135,000
STRATEGIC PLAN OBJECTIVE
Thriving Economy
FISCAL IMPACT
The fiscal impact of the proposed amendment with Rincon Consultants, Inc. is $70,000 with a total not-to-exceed amount of $135,000. Funding for the proposed amendment is available within the proposed operating budget for FY 2025/2026, under Professional Services-Recoverable for Planning within the General Fund (1100-CDD-PLNG-652825), pending Council approval. These expenditures are fully recoverable through the developer deposits and fees. No additional budget appropriation is required for this action.
ATTACHMENTS
1. Amendment No. 5
2. Original Agreement