CITY OF MENIFEE
SUBJECT: Bid Award and Agreement with Copp Contracting, Inc. for Construction Services for the Fiscal Year 2024/2025 Local Roads AC Resurfacing Project
MEETING DATE: July 16, 2025
TO: Mayor and City Council
PREPARED BY: Austin Mills, Assistant Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Contract Services Agreement with Copp Contracting, Inc. for construction services for Fiscal Year (FY) 2024/2025 Local Roads AC Resurfacing Project, Capital Improvement Program (CIP) Project No. 25-07, located west of the I-215 freeway in a local Sun City neighborhood bounded by Chambers Avenue, Sun City Boulevard, and Bradley Road, in a total not-to-exceed amount of $811,934.90.
DISCUSSION
The FY 2024/2025 Local Roads AC (asphalt concrete) Resurfacing (Sun City) Project, CIP Project No. 25-07 (“Project”), would resurface the existing pavement for Comwell Street, Embassy Street, Invarey Street, and Ventan Street. The Project would construct a layer of asphalt rubber aggregate membrane (ARAM), a mixture of rubberized asphalt emulsion and 3/8-inch rock aggregate, which would be applied over the existing pavement, followed by a layer of 1.5 inches of rubberized AC pavement. The Project would also reconstruct 14 existing non-compliant ramps to Americans with Disabilities Act (ADA) standards and install signing and striping throughout the entire Project area.
On June 16, 2025, an electronic bid opening was held following the administration of a formal competitive bid process for construction services for the Project. The bid opening resulted in the receipt of seven bid submissions, as summarized in Table 1 on the following page.
City of Menifee Staff Report
CIP 25-07 Copp Contracting, Inc. Bid Award
July 16, 2025
2 8
1 1
TABLE 1 – BID RESULTS SUMMARY
Firm Name Total Base Bid Amount Lowest and Responsible Bidder Engineers Estimate $795,300.00
Copp Contracting, Inc. $811,934.90 X
Hardy & Harper, Inc. $815,000.00
Dash Construction, Inc. $888,660.20
LC Paving & Sealing, Inc. $897,183.00
Onyx Paving, Inc. $936,000.00
All American Asphalt $947,939.30
Van Engineering, Inc. $1,292,656.25
Staff reviewed the lowest bid and determined that Copp Contracting, Inc. (“Contractor”) met the requirements for recommendation as the lowest responsive and responsible bidder. The total cost for construction services with the Contractor is $811,934.90. Construction management and inspection services would be provided by City staff and ancillary services, such as labor compliance and materials testing, would be procured separately.
The total estimated construction cost is $921,767.40, which would include construction services, ancillary services such as labor compliance and materials testing, as well as other unforeseen costs that may arise during construction.
If approved by the City Council, the tentative Project schedule would be as follows:
Construction Start: August 2025
Construction End: October 2025
City Council Acceptance: November 2025
The timeline above assumes no delays due to weather or unforeseen conditions.
Environmental Impact
The proposed Project has been determined to be Categorically Exempt under the California Environmental Quality Act (CEQA) and CEQA Guidelines, Section 15301, Existing Facilities.
Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Class 1 includes the following example of a Project that would be exempt under this section: (c) [minor alterations to Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes. The Project is for the minor alteration of an existing paved road for public safety, all within the existing City right- of-way (ROW). No additional automobile lanes will be created by the Project. The proposed Project is the minor alteration of an existing public facility (“City Street”) involving a negligible expansion of the existing use. The Project is exempt per Section 15301.
City of Menifee Staff Report
CIP 25-07 Copp Contracting, Inc. Bid Award
July 16, 2025
2 8
1 1
The proposed Project is also exempt under the general rule that CEQA applies only to Projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA (Section 15061(b)(3)). There is no possibility that the activity in question would have a significant effect on the environment because the proposed Project is occurring in an area that is heavily disturbed and is not environmentally sensitive.
The amount of the proposed agreement exceeds the City Manager’s signing authority. Pursuant to Resolution No. 24-1569 and Menifee Municipal Code §3.12.060, any contract amount that exceeds the City Manager’s signing authority shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
The fiscal impact of the proposed Contract with Copp Contracting, Inc. is in the total amount not- to-exceed $811,934.90. The total anticipated fiscal impact for the construction phase of the Project, which includes the cost of the agreement, ancillary services such as materials testing and labor compliance, as well as unforeseen costs that may arise during construction, is $921,767.40.
Funding for the proposed agreement is available in the FY 2024/2025 budget for the Pavement Management Program within the SB1 Road Maintenance Rehabilitation Fund (RMRA) (2201- PWD-CIPS-658011), Measure A Fund (2220), and Community Development Block Grant (CDBG) Fund (2481), as summarized in Table 2 below.
TABLE 2 – PROJECT BUDGET
Fund Project String No. Available Budget Anticipated Cost Senate Bill 1
(RMRA) CIP25-07.2201.CON.CAE $974,000.00 $223,752.63
Measure A CIP25-07.2220.CON.CAE $433,182.27 $433,182.27 CDBG CIP25-07.2481.CON.CAE $155,000.00 $155,000.00
TOTAL $1,562,182.27 $811,934.90
ATTACHMENTS
1. Project Location Map
2. Agreement